> #### 4.5.5 Searching Lists Using the Advanced Search button

> To save time, you can search lists based on various search criteria. You can also specify which columns are displayed in you search results. Furthermore, once you execute the search, you will have the option to name the search and save it, so you can execute that search again at a later time without having to define it all over again. A set of searches will be saved for each user, so that a particular user will see only the searches that they saved, and not searches saved by other users. Each user will have a set of saved work list searches, a set of process instance list searches, and a set of process definition list searches. For each of these three sets, one search can be designated as the default search. Once a default search is designated, that search will be automatically executed every time that the user visits the respective list page. In this way, each user can customize how each of their list pages will look, without having to execute an advanced search each time they visit a list page.

> Advanced Search

> The list page will have an Advanced Search... button as shown in the figure above. Clicking this button on the work list page will open the Advanced Worklist Search page shown in the figure below.

> Figure 25: Advanced Workitem Search Page

> New Search button: Clicking this button opens the New Advanced Worklist Search page shown in the figure below. This page allows you to define a new search.

> A table of existing searches is displayed below the New Search... button. This table will be initially empty. Once a new search has been saved, this table will show the following data:

> Name: This is the name given to the search when it was saved. Clicking on the name executes the search and leads you back to the Worklist page.

> Search Criteria Summary: This is a short summary of the search that is generated from the search criteria that you designated in your search. The display field displays only as much information as will fit in two lines. To view all the search criteria and display option, click the Details action.

> Default checkbox: You can designate a search as your default search by checking its Default checkbox. Only one search can be designated as the default search. If you do not want a default search, make sure that none of the Default checkboxes are checked. If none of the Default checkboxes are checked, the list page will contain the items defined by the selected filter.

> Details: Clicking on Details will bring up the Advanced Work List Search screen, however the title will be Advanced Worklist Search - <name of the search>.

> Delete: Clicking on Delete will delete this search. You will be asked for a confirmation.

> The Advanced Worklist Search Details page displays New Advanced Worklist Search if this is a new search and Advanced Worklist Search - <name of the search> if this is a previously saved search.

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