## Document attributes

The attribute list that you see on the Create Document or Update Document pages may differ slightly from that shown below, depending on the context, system settings, and the associated applications installed.

Attribute | Description
--- | ---
GENERAL
Project ID | The unique identifier of the project to which this document will belong (mandatory). On the Preferences page, you can set a default project. See Preferences.
Document ID | The unique identifier by which the document is known in SSA ECM (mandatory). Entries in this field are automatically changed to uppercase. Queries on this field must be entered in UPPERCASE only. The field receives an automatic ID, which is controlled by the mask defined by your SSA ECM administrator. You can also manually enter a document ID.
Revision | The revision of the document. Each combination of document ID and revision forms a unique identifier within SSA ECM. If the document is revision controlled, this field is updated according to the mask defined by your SSA ECM administrator. If the manual revisions feature is enabled for your system, the document's revision can be entered manually, subject to certain restrictions. If the document is checked out and the manual revision does not conform to the mask defined for the system, you must also enter the new revision manually. See also Check out a document.
Description | A short description of the document.
Originator | The user responsible for last changing the document revision with a manual check-out (display only). When the document is created, this user is the current user.
Document Type | The type of document, for example, contract, assembly drawing, selected from a list defined by the SSA ECM administrator.
Date Created | The date the document was created.
Status | The status of the document: UNDEFINED, RELEASED, or UNDER CHANGE (display only). Defaults to UNDEFINED when the document is first created.
Security Access Level | The security level of the document, for example, RESTRICTED, UNRESTRICTED, CONFIDENTIAL, SECRET, or TOP SECRET. Together with the user type, this attribute controls access to the document (previously Classification).
Originating Application | The external application in which the document was created, for example, a CAD or Office program.
Approval Date | The date that the document was RELEASED (display only).
CHANGE MANAGEMENT
Previous Revision | The revision of the document before it was last checked out (display only).
Effective From | The start date of the effectivity of the document, in the date format specified on the Preferences page. See Preferences.
Effective To | The end date of the effectivity of the document, in the date format specified on the Preferences page.
Updated On | The most recent date that the document was updated (display only).
Business Process ID | The ID of the business process that has locked this document (display only). While the business process is in progress, its ID is the value for this attribute. When the business process finishes, the field becomes blank.

SSA ECM 8.0 SP1 User's Guide © Copyright 2004 SSA Global Technologies (Israel), Ltd.