| Archiving Financial Data |  |
| Introduction Before data can be archived in ERP LN, you must ensure all transacted data is correctly stored and validated. ERP LN has advanced features to better control the consistency of data and enforce correct auditing and closing procedures. To ensure smooth operation of transaction processing and archiving, it is crucial to set up the reconciliation master data correctly. We strongly recommend that you audit and validate your data before the archiving process is started. To limit the volume of data that must be processed, we recommend that the steps described here be part of your periodical closing procedure. For the correct sequence of archiving data, follow the order of the various sections. Prerequisites In ERP LN, reconciliation plays an important role in the archiving process. The setup of reconciliation influences the way operations management data is retained, and whether it is allowed to archive or delete operations management data. To maximize the amount of data that can be archived or deleted, it is important to finalize all operations management activities, and map and post all integration transactions to Financials. No errors should remain in the Integration Transactions Error Log (tfgld4584m000) session. Data can always be deleted. For archiving, an archive company must be set up and linked in the Financial Companies by Group Company (tfgld0104m000) session. Set up and perform reconciliation For a smooth archiving process it is required to set up reconciliation and ensure all general ledger transactions integrated from operations management are reconciled. For more information, refer to the User’s Guide for Reconciliation and Analysis (U8942* US). Prepare for archiving (brief overview) Before archiving any transactions, we recommend that you complete the following steps: Map and post all integration transactions with the Map Integration Transactions (tfgld4281m000) session. Reconcile, accept, and finalize all reconciliation transactions. Update the YTD amounts in Fixed Assets by running the Period End (tffam8205m000) session. Finalize all General Ledger transactions with the Global Selection of Batches for Finalization (tfgld1210m000) session. Ensure all fiscal years that can be closed, are closed. Ensure no errors remain in the integration error log and the non-finalized transaction error log. |