| Budget Control Policy (tfbgc0110m000) |  |
| Use this session to define the policy that controls the processing of budgets within the Budget Control business process. The budget control policy specifies how budgets are controlled for the different document types. The budget control policy settings you select determine how and when the available budget check occurs.
Fields | Description
General
Budget Year | The budget year for which the policy is applicable.
Budget Year | The description or name of the code.
Description | The description you enter for the budget year.
Budget Control Active | If this check box is selected, a warning message is displayed when approved and active budgets are not present for the year. If this check box is cleared, budget checks are not performed and you can setup budgets and budget structures.
Excluded Entities | If this check box is selected, the specific entities are excluded from budget control.
Text | If this check box is selected, a text is present.
Check Available Budget Against | The method that determines how and when the available budget is checked. This field can have the following values: Annual Budget The budget check is performed on the total annual amount that is available. Year-to-Date Budget The budget check is performed on available budget, accumulated up to the current period. All budget amounts that are not used in previous periods are taken into account. The available budget amounts for the remaining periods in that year are not considered.
When Budget is Exceeded | The action that must be taken when the budget check fails; there is no available budget and the budget tolerance is exceeded. Block The transaction ( Example a purchase requisition line) is blocked. You cannot approve the transaction and the transaction is set to ‘In Exception'. The balance of the budget is not updated. Warn The transaction is not blocked. You can process the transaction for approval and the budget balance(s) are updated. A warning message is displayed. Continue The transaction is not blocked. You can process the transaction for approval and the budget balance(s) are updated. No warning message is displayed.
Previous Periods | The number of periods before the current date, for which budget transactions are allowed.
Future Periods | The number of periods after the current date, for which budget transactions are allowed.
Amount | The tolerance amount for which the budget is not blocked.
Currency | The currency of the amount.
Percentage | The tolerance percentage for which the budget is not blocked.
Finalization of Document Transactions | The finalization parameter. This field can have the following values: Block Budget Exceptions The general ledger documents are not finalized. Allow Budget Exceptions The general ledger documents are finalized even if there is a budget exception.
Dimensions
Dimension | Analysis account for ledger accounts to get a vertical view on ledger accounts. Dimensions are used to specify ledger account information.
Number Groups
Budget Transfer
Number Group | The number group used for budget transfer.
Description | The description or name of the code.
Series | The number series used for budget transfer.
Description | The description or name of the code.
Budget Amendment
Number Group | The number group used for budget amendment.
Description | The description or name of the code.
Series | The number series used for budget amendment.
Description | The description or name of the code.
Budget Control Adjustment
Number Group | The number group used for budget adjustment.
Description | The description or name of the code.
Series | The number series used for budget adjustment.
Description | The description or name of the code.
Purchase Requisitions
Check Available Budget | If this check box is selected, a budget check is performed for purchase requisitions.
Requisition Check Available Budget upon | The date that must be linked to the budget transaction for budget checks and updates. This field can have the following values: Document Entry The budget check is performed when you save a new or modified purchase requisition. Document Submittal The budget check is performed when you submit the requisition. Document Approval The budget check is performed when you finally approve the requisition.
Requisition Budget Check Date | The date that is used to check and update budgets for purchase requisition transactions. This field can have the following values: Requisition Date The date specified on the requisition, normally, the current date. Requested Date The date on which the goods are requested to be received.
Purchase Orders
Check Available Budget | If this check box is selected, a budget check must performed for purchase orders.
Purchase Order Check Available Budget upon | The method that determines how and when the available budget is checked and updated. This field can have the following values: Document Entry The budget check is performed when the user saves a new or modified purchase order or when the user approves the order. Document Approval The budget check is performed when the user approves the order.
Purchase Order Budget Check Date | The date that must be linked to the budget transaction for budget checks and updates. This field can have the following values: Order Date The date specified on the order, normally, the current date. Planned Receipt Date The date on which the goods are planned to be received, based on the delivery terms.
Purchase Order Include Tax | The parameter that determines the inclusion or non-inclusion of tax amounts in the budget check. This field can have the following values: No No VAT amounts are included in the budget amount to be checked. All All types of VAT amounts are included in the budget amount to be checked. Non-Reclaimable Only the VAT of the type Expense tax must be included in the budget amount to be checked.
Receipts
Check Available Budget | If this check box is selected, a budget check is performed for receipts. Note The budget check and update are performed when the receipt is confirmed.
Receipts Budget Check Date | The date that must be linked to the budget transaction for budget checks and updates. This field can have the following values: Actual Receipt Date The actual receipt date of the goods. Planned Receipt Date The date on which the goods are planned to be received.
Purchase Invoices
Purchase Invoices Check Available Budget upon | The method that determines how and when the available budget is checked. This field can have the following values: Document Entry The budget check is performed when the user saves the purchase invoice. Document Approval The budget check is performed when the user approves the purchase invoice. Note This check is applicable only for order related purchase invoices.
Purchase Credit Notes Check Available Budget upon | The method that determines how and when the available budget is checked. This field can have the following values: Document Entry The budget check is performed when the user saves the purchase credit note. Document Approval The budget check is performed when the user approves the purchase credit note.
Check Available Budget for
Invoices | If this check box is selected, a budget check is performed for invoices.
Corrections | If this check box is selected, a budget check is performed for purchase corrections.
Credit Notes | If this check box is selected, a budget check is performed for credit notes.
Issues
Check Available Budget | If this check box is selected, a budget check is performed for issues.
Check Available Budget upon | The method that determines how and when the available budget is checked. This field can have the following values: Document Entry The budget check is performed when the user saves the warehouse issue. Document Approval The budget check is performed when the user approves the warehouse issue.
Issues Budget Check Date for Orders | The parameter that defines the date that must be linked to the budget transaction for budget checks. This field can have the following values: Order Date The order date of the warehouse order, normally, the current date. Planned Delivery date The date on which the goods are planned to be received, based on the delivery terms.
Issues Budget Check Date for Shipments | The parameter that defines the date that must be linked to the budget transaction for bduget checks. This field can have the following values: Actual Delivery Date The actual delivery date of the warehouse order. Planned Delivery Date The date on which the goods are planned to be received, based on the delivery terms.
Journal Vouchers
Journal Vouchers | If this check box is selected, a budget check is performed for journal vouchers.
Bank Journals | If this check box is selected, a budget check is performed for bank journals.
Standing Orders | If this check box is selected, a budget check is performed for standing orders.
History
Modified on | The date on which the budget policy data is modified.
Modified by | The name of the user who modifies the data.
Text | The text that you want to enter for the budget policy.
Commands | Description
Show Actual | Displays the records for actual budgets.
Show History | Displays the history records of the selected budget year.