| To use budget cost analysis |  |
| At various stages in constructing the actual budget for your project, you will want answers to such questions as: What is the total amount budgeted? What amounts are budgeted for certain elements or activities? What amounts are budgeted for certain cost component, control codes or cost objects? What numbers of hours are budgeted for labor costs? What amounts are budgeted for extensions or surcharges? Project provides a budget cost analysis (BCA) facility to help you display and print the information you need. Note that you do not analyze the actual budget directly. Instead, you generate a new type of data called Analysis Data, and run inquiries and reports on that derived data. You can think of the analysis data as an overview of the actual budget. You can create multiple overviews for a single project, and assign a unique budget cost analysis version to each one. Use the Budgeted Project Costs (tpptc3540m000) session to list all projects that you defined, and to view the codes of any budget cost analyses they can have. To view existing budget cost analyses for a particular project, run the Budget Cost Analysis Versions by Project (tpptc3500m000) session. Example main project - subproject total in BCA Main project: leading analysis code: ABC Subproject 1: leading analysis code: XYZ Subproject 2: leading analysis code: ABC If you run the budget cost analysis (BCA) for a main project, four records are generated: Project total (main project total + valid subproject total) Subproject 2 total Subproject 1 total Main project total The project total amount is aggregated from the main project and subproject 2. The amount of subproject 1 is not considered, because the analysis code of subproject 1 is not ABC. If you want to aggregate the project total, the budget of all the subprojects plus the main project, you must not fill in the analysis code in the project data of the main project and the analysis code's subprojects. Fill in the BCA code manually in the Generate Budget Cost Analysis (tpptc3200m000) session and enter the main project. A message appears that asks whether you want the BCA code to be the leading budget cost analysis code. If you click Yes, the budget cost analysis code field in the Projects (tppdm6500m000) session is filled with this budget cost analysis code. If you say No to the question, the analysis code is not filled for the project. The next time you run the analysis, you can use a different analysis code. To maintain a budget cost analysis To report on your project's budget using the budget cost analysis facility, perform the following steps: Use the Budget Cost Analysis Version by Project (tpptc3100s000) session to create a new budget cost analysis version for the selected project. Use the Generate Budget Cost Analysis (tpptc3200m000) session to generate the analysis data, and specify the budget cost analysis version against which you want that analysis data stored. Output your required budget information from the analysis data using any of the display or print sessions available from the Budgeted Project Costs (tpptc3801m000) session. To compare budget cost analyses To compare two budget cost analysis versions, perform the following steps: in the Budget Cost Analysis Versions by Project (tpptc3500m000) session, ensure that at least one cost analysis code exists with Update Mode set to Read-only. In the same session, click the Print icon, and then select Compare Budget Cost Analysis. This starts the Compare Budget Cost Analysis (tpptc3420m000) session. Running budget cost analysis reports Project offers a wide range of reporting sessions for showing financial, quantity and time amounts from analysis data. This data is generated by the Generate Budget Cost Analysis (tpptc3200m000) session from the actual budget of your project. In the case of each session below, you must specify both the required project and the budget cost analysis version. Budgeted project amounts Use the Budgeted Cost Component Costs (tpptc3541m000) session to view the budgeted project amount and the surcharge amount categorized by cost component, and by cost type within a cost component. Use the following sessions to report on budgeted project costs by control code: Budgeted Costs by Material Control Code (tpptc3550m000) Budgeted Costs by Labor Control Code (tpptc3551m000) Budgeted Costs by Equipment Control Code (tpptc3552m000) Budgeted Costs by Subcontracting Control Code (tpptc3553m000) Budgeted Costs by Sundry Cost Control Code (tpptc3554m000) Use the following sessions to report on budgeted project costs by cost object: Budgeted Material Costs (tpptc3545m000) Budgeted Labor Costs (tpptc3546m000) Budgeted Equipment Costs (tpptc3547m000) Budgeted Subcontracting Costs (tpptc3548m000) Budgeted Sundry Costs (tpptc3549m000) To output budgeted amounts for the project, with a range of sort options, use the Print Budgeted Project Costs (tpptc3440m000) session. Budgeted element amounts Use the following sessions to report on budgeted project costs by element: Budgeted Element Costs (tpptc3505m000) Budgeted Element Costs (incl. Element Quantity) (tpptc3506m000) Budgeted Element Costs by Cost Component (tpptc3508m000) To output budgeted amounts for the elements of the project, with a range of sort options, use the Print Budgeted Element Costs (tpptc3405m000) session. To print the actual budget, sorted by element, use the Print Budget by Element (tpptc3441m000) session. Budgeted activity amounts Use the following sessions to report on budgeted project costs by activity: Budgeted Activity Costs (tpptc3515m000) Budgeted Activity Costs by Cost Component (tpptc3516m000) To output budgeted amounts for the activities of the project, with a range of sort options, use the Print Budgeted Activity Costs (tpptc3415m000) session. To print the actual budget, sorted by activity, use the Print Budget by Activity (tpptc3443m000) session. Budgeted extension amounts Use the following sessions to report on budgeted extension amounts: Budgeted Extension Costs (tpptc3525m000) Budgeted Extension Costs by Cost Component (tpptc3526m000) Use the following sessions to report on extension amounts by control code within cost type: Budgeted Extension Costs by Material Control Code (tpptc3535m000) Budgeted Extension Costs by Labor Control Code (tpptc3536m000) Budgeted Extension Costs by Equipment Control Code (tpptc3537m000) Budgeted Extension Costs by Subcnt. Control Code (tpptc3538m000) Budgeted Extension Costs by Sundry Cost Control Code (tpptc3539m000) Use the following sessions to report on extension amounts by cost object within cost type: Budgeted Extension Costs (Material) (tpptc3530m000) Budgeted Extension Costs (Labor) (tpptc3531m000) Budgeted Extension Costs (Equipment) (tpptc3532m000) Budgeted Extension Costs (Subcontracting) (tpptc3533m000) Budgeted Extension Costs (Sundry Costs) (tpptc3534m000) To output budgeted extension amounts, with a range of sort options, use the Print Budgeted Extension Costs (tpptc3425m000) sessions. To print the actual budget, sorted by extension, use the Print Budget by Extension (tpptc3426m000) session. |