| Process Intrastat Transactions (tccom7271m000) |  |
| Use this session to create an export file of the Intrastat declaration data. You can further process the export file with an external Intrastat application. You can generate the following types of files: A sequential Import/Export IRIS file. A sequential Import IDEP file. A sequential Export IDEP file. An XML file that you can directly transfer to the Intrastat collection center. To regenerate the previous export file, you can select the Including Processed Lines check box. In this case you must enter the same selection ranges and dates that you entered previously. When you export the data, ERP LN recalculates the goods amounts in the local currency using the sales exchange-rate or the internal exchange-rate calculations as applicable. If you wish to first validate the output file, you can select the Simulate check box. Click the Continue button to generate the export file. If the Simulate check box is cleared, ERP LN marks the records as Processed. ERP LN generates the file in the $BSE/tmp directory on the ERP LN server. The generated filename starts with 'tmp'. If you use an Intrastat declaration application which runs on your PC (the client), in addition the Save As dialog is displayed which you can use to store the export file locally on your PC. As a result, the export file is stored both on the server and on your PC. Related topics To export the Intrastat data The Intrastat data To use From and To fields
Fields | Description
Selection
Pathname | The path and name of the export file on the ERP LN server.
Declaration | If you select the range of offices for the export file, this field displays the financial company, the country, and the VAT number for which the export file is generated.
Company | Indicate whether you want to process Intrastat transactions for a single company or for multiple companies.
Company | The financial company if One Company was selected.
Company | The financial company set if Multiple Companies was selected.
Flow | Select the goods flows (import or export) for which you export the data. Note Separate Intrastat declarations are required for the import flow and the export flow. For the import flow, select (+) Receipt and for the export flow, select (-) Issue.
Enterprise Unit | The From and To fields define the range of enterprise units for which you export the data.
Entity Type | The From and To fields define the range of entity types for which you export the data.
Office | The From and To fields define the range of sales departments or purchase departments for which you export the data. Select a purchase office or a sales office or a range of offices that all belong to the financial company for which you want to create the Intrastat declaration. If the offices are linked to multiple financial companies, ERP LN displays an error message.
Order Origin | The From and To fields define the range of order origins for which you export the data. To export the data for the full range of order origins, keep the default field values (from Sales Order to Purchase Schedule ).
Order | The From and To fields define the range of orders for which you export the data.
Position | The From and To fields define the range of line positions in the selected range of orders for which you export the data.
Sequence No. | The From and To fields define the range of line sequence numbers in the selected range of orders for which you export the data.
Transaction Date | The From and To fields define the period for which you export the data. The records that you exported for the previous declaration now have the Processed status. To export the data collected during the period since the previous declaration, you can enter the following data: Leave the Transaction Date From field empty. Clear the Including Processed Lines check box. In the Transaction Date To field, enter the end date of the period for which you want to create the Intrastat declaration.
Processing
Including Processed Lines | If this check box is selected, transactions that were already processed earlier are included in the export file. For example, you can select this check box to regenerate the previous export file if necessary. You must enter the same selection ranges and dates that you entered previously.
Simulate | If this check box is selected, ERP LN generates the export file in the regular way but does not set the Intrastat transaction lines to Processed. You can use this feature to generate a trial export file before you generate the final export file.
Recalculate Amounts with Declarant Exchange Rates | If this check box is selected, ERP LN recalculates the amounts with the exchange rate type that you select in the Declarant Exchange Rate Type field.
Declarant Exchange Rate Type | If you select the Recalculate Amounts with Declarant Exchange Rates check box, ERP LN recalculates the amounts with the selected exchange rate type.
Allow exporting in Transaction Currencies | If this check box is selected, and if conversion to the local currency is not possible, for example, because no currency rate is available, ERP LN enters the amounts on the report in the transaction currency. If the authorities permit you to transfer the Intrastat declaration amounts in the transaction currencies, you can select this check box. Usually, you can still convert the amounts in the IDEP application.
Ignore zero quantities | If this check box is selected, ERP LN ignores zero quantities.
Reference Period | You can use this field to indicate the period in which you made the declaration. For example, you can enter 2015-3 to indicate March 2015 or 2015 Q1 to indicate the first quarter of 2015.
File Data Format
File Data Format | The type of file you want to generate. To generate an XML file that you can directly transfer to the Intrastat collection center, select XML. To generate a sequential IDEP file select CSV. To generate a sequential IRIS file, select CSV and clear the Header and the Squeeze Field check boxes.
CSV output
Header | If this check box is selected, the generated export file contains a header with the column names. A comma separated (CSV) file can have a header containing the field names. If you generate a sequential IDEP file, you can select this check box. To create a fixed length export file, for example, to process with IRIS, you must clear this check box.
Squeeze Field | If this check box is selected, leading spaces and leading zeroes are suppressed in the export file. To create a fixed length (positional) export file, for example, to process with IRIS, you must clear this check box. If you select this check box, ERP LN stores the quantity and the inventory unit of the item in the Intrastat declaration file.
Separator | The character that separates the columns of the CSV file. It is recommended that you use a semicolon (;) as the delimiter, because the comma (,) can also be part of the data.
XML output
Envelope ID | An identification of the document If the File Data Format is XML, you must supply the data as prescribed by the local tax authorities.
Declaration ID | A kind of sequence number of the declaration. If the File Data Format is XML, you must supply the data as prescribed by the local tax authorities.
Previous Declaration ID | The declaration ID of the previous declaration. If the File Data Format is XML, you must supply the data as prescribed by the local tax authorities.
Declaration Type Code | The code for the type of declaration prescribed by the authorities. For example, the declaration type can be Detailed Return, or Simplified Return. Note You cannot use the Intrastat data logged in ERP LN to submit a Fiscal Return declaration because in ERP LN the sales listing is used for VAT returns. If the File Data Format is XML, you must supply the data as prescribed by the local authorities.
Function Code | The function code of the declaration prescribed by the authorities. For example, the function code can be Original, or Nil Return if no intracommunity trade took place during the declaration period. Note You cannot use the Intrastat data logged in ERP LN to submit a Correction declaration. If the File Data Format is XML, you must supply the data as prescribed by the local tax authorities.