| Generate Internal Purchase Invoices (tfacp2295m000) |  |
| Use this session to generate invoices for the selected range of purchase invoices. You can generate internal purchase invoices for a specific order type. In this way, you can separate the actual purchase invoices from the internal invoices. You can compress internal purchase invoices by order number and by packing slip. In this way, you can generate internal purchase invoices per order and per packing slip. In Order Management, you can specify the of payment terms and the late payment surcharge for every purchase order. If the payment and the late payment surcharge are the same on all the order lines for which an internal purchase invoice is created, the payment terms and the late payment surcharge are printed on the internal purchase invoice. If the payment terms and the late payment surcharge are not the same for all orders, by default ERP LN uses the of payment terms and the late payment surcharge specified for the invoice-from business partner in the Invoice-from Business Partner (tccom4122s000) session. If the order number and the packing slip are the same for all the order lines, the order number and the packing slip number are also printed on the invoice. Payment agreements If you use payment agreements, the following rules apply: If all the selected lines have the same payment agreement, ERP LN uses the payment agreement for the invoice. If the selected lines have various payment agreements, ERP LN uses the payment agreement you defined for the business partner in the Invoice-from Business Partner (tccom4122s000) session. Payment schedules If a payment schedule is linked to the payment terms of the business partner, ERP LN generates payment schedules for the recurring invoices. The due dates for the payment schedule lines are based on the new document date of the recurring invoice. For more information, refer to Payment schedules – overview Purchase invoice authorization If payment approval is required for internal purchase invoices and if you defined default hold reasons and assigned approvers for purchase invoices, ERP LN enters the default hold reason and an assigned approver in the Hold Reason and Assigned Approver fields. You can change the hold reason and the assigned approver. To process the invoice, an assigned approver must remove the hold reason. Related topics Payment schedules – overview
Fields | Description
Selection Range
Packing Slip | The From and To fields define the range of packing slips that will be compressed on one invoice. To generate an invoice for one packing slip, enter the same packing slip code in both fields.
Order Type | The From and To fields define the range of order types for which invoices are generated. The order type indicates the originating process for which the debit memo is generated. You can use this field to separate the external purchase orders from the internal transactions. For details, refer to Order Types.
Order | The From and To fields define the range of orders for which invoices are generated.
Order Position | If you entered the same order number in the Order From and the Order To fields, the From and To fields define the range of order lines for which invoices are generated.
Order Sequence | If you entered the same order number in the Order Position From and the Order Position To fields, the From and To fields define the range of order line sequence numbers for which invoices are generated.
Logistic Company | The From and To fields define the range of originating logistic companies of the purchase orders for which invoices are generated.
Internal Business Partner | The From and To fields define the range of invoice-from business partners for which invoices are generated.
Cut off Date | The cut-off date for the generation of internal purchase invoices. Only receipts with a receipt date on or before the cut-off date are taken into account in the process. The cut-off date is important in connection with the compression criteria in combination with the invoice/document date.
Time | The cut off date and time for the generation of internal purchase invoices.
Settings
Generate Invoices with manually entered Invoice Date | If this check box is selected, you can enter the invoice date as well as the transaction entry date and the financial periods for the batch. The invoice date must be the same or later than the cut-off date.
Invoice Date | If you select the Generate Invoices with manually entered Invoice Date check box, you can enter the invoice date. The invoice date must be the same or later than the Cut off Date.
VAT Book | If you use the VAT book, select the type of VAT book transaction for the invoice. For invoices for purchase orders within the European Union, select Intra-EC VAT Book Related. Related topics VAT book - overview VAT book transactions
Authorization Data
Hold Reason | A code attached to a purchase invoice to block the payment of that invoice. If payment approval is required for internal purchase invoices and if you defined default hold reasons for purchase invoices, ERP LN enters the default hold reason. To process the invoice, an assigned approver must remove the hold reason. Related topics Purchase invoice authorization
Assigned Approver | The person or department that is responsible for removing a hold reason from a registered invoice and release the invoice for further processing. If payment approval is required for internal purchase invoices and if you defined default hold reasons and assigned approvers for purchase invoices, ERP LN enters the default assigned approver. To process the invoice, an assigned approver must remove the hold reason. Related topics Purchase invoice authorization
Approve Before | The invoice must be approved before this date.
Period
Period
Transaction Entry Date | The transaction date ERP LN uses for posting the invoices to the general ledger. The transaction date must be the same or later than the Cut off Date.
Fiscal Period | The fiscal year to which the generated invoices are posted.
Fiscal Period | The fiscal period to which the generated invoices are posted.
Reporting Period | The reporting year to which the generated invoices are posted.
Reporting Period | The reporting period to which the generated invoices are posted.
Tax Period | The tax year to which the generated invoices are posted.
Tax Period | The tax period to which the generated invoices are posted.
Batch Information
Batch | The batch number that ERP LN generates for processing the generated internal purchase invoices.