| ACP Parameters (tfacp0100s000) |  |
| Use this session to define the parameters that control data in the Accounts Payable module. If the Order Amount default as Invoice Amount check box is selected, the order amount is used as the default invoice amount in the Purchase Invoices (tfacp1110s000) session. The condition applies if the Invoice Type field in the Purchase Invoices (tfacp1110s000) session is not Cost Invoice. On the External Invoices tab, you can enter the details required for the automatic creation of purchase invoices based on the information in external messages from an integrated application, for example, E-Procurement. You can enter the default transaction type and series for external purchase invoices and credit notes, and the default batch reference. Related topics To process purchase invoices Multicompany purchase invoice matching Currency differences Purchase invoice authorization
Fields | Description
General
Effective Date | The date on which you define new parameter settings. The date and the previous settings are posted to history enabling the user to view previous settings.
Hold Reason for Registered Invoices | To automatically block received invoices, you can select a hold reason. By default, ERP LN links the hold reason to the purchase invoices that you enter in the Received Purchase Invoices (tfacp1500m000) session. If this field is empty, received purchase invoices will not be blocked automatically. Related topics Authorization of registered invoices
Default Aging Analysis | Link the aging analysis code you created in the Aging Analysis Data (tfacp0540m000) session. The analysis code is used as a default value for the following: When you print the aging analysis in the Print Invoice-from Business Partner Aging Analysis (tfacp2420m000) session. In the Invoice-from Business Partner Aging Summary (tfacp3525m000) session. Related topics To process purchase invoices
Last Used Temporary Invoice Number | The last invoice document number assigned to an invoice. ERP LN uses this value to determine a new invoice number in the Received Purchase Invoices (tfacp1500m000) session, in which the invoices received are given a temporary number. When the invoices are processed in the Purchase Invoices (tfacp1110s000) session, the invoices receive a final number. If a new invoice is entered in the Received Purchase Invoices (tfacp1500m000) session, ERP LN gives the default value which is the existing document number plus one. When this document number is recorded, the value in this field is incremented automatically. Related topics To process purchase invoices
Availability Type | The availability type for your company calendar. You can use the availability type to indicate bank holidays and other periods on which your company is not available for making payments. Related topics Due date calculation
Settings
Order Amount default as Invoice Amount | If this check box is selected, the order amount is used as the default invoice amount in the Purchase Invoices (tfacp1110s000) session. The condition applies if the Invoice Type field in the Purchase Invoices (tfacp1110s000) session is not Cost Invoice.
Subcontracting | If this check box is selected, subcontracting is enabled in the Accounts Payable module.
Business Partner Relation Mandatory | If this check box is selected, invoices cannot be matched to purchase orders if both buy-from and invoice-from business partners do not share the same parent business partner. If this check box is cleared, and users match purchase orders to invoices from business partners that do not share the same parent business partner, ERP LN displays a warning.
Business Partner Invoice Number
Duplicate Invoice Number Allowed | If this check box is selected, ERP LN allows duplicate invoice numbers per business partners. If the generated invoice number already exists for the business partner and duplicate invoice numbers are allowed, ERP LN displays a warning. If this check box is cleared, duplicate invoice numbers for a business partner are not allowed.
Invoice Number Mandatory | If this check box is selected, you must always enter an invoice number. Blank invoice numbers are not allowed.
Check Invoice Number across Companies | If this check box is selected, ERP LN performs the check on duplicate invoice numbers in all the financial companies of the current financial group. If this check box is cleared, ERP LN performs the check on duplicate invoice numbers only in the current financial company. Note If the financial group contains many financial companies, checking for duplicate invoice numbers in all the companies can take some time.
Transactions
Write Off Currency Differences
Currency Profits | If this check box is selected, ERP LN writes off currency profits, that arise in the Write Off Currency Differences (tfacp2240m000) session. Related topics Currency differences
Currency Difference Anticipated Payments | If this check box is selected, currency differences of invoices linked to anticipated payments are processed. For Anticipated Payments, currency difference is calculated over the original invoice amount minus actual payments. Usually, currency differences are processed for the total open invoice amount. Example Invoice amount USD 800.00 Partial payment USD 100.00 Anticipated payment USD 200.00 The currency difference is calculated on USD 700.00. If this check box is cleared, currency differences are not processed for invoices with anticipated payments. Related topics Currency differences
Transaction Type for Curr. Diff. | The transaction type used to post the currency differences caused by a fluctuation in the exchange rate. Allowed values Select a transaction type with the transaction category Purchase Corrections. Related topics Unrealized currency differences
Write Off Payment Differences
Transaction Type for Payment Differences | The transaction type used to post payment differences. Allowed values Select a transaction type with the transaction category Purchase Corrections. Related topics To use transaction types Currency differences
EDI Parameters for Purchase Invoice
Transaction Type | The transaction type assigned to the purchase invoices of the Electronic Data Interchange module. Related topics To use transaction types Electronic Data Interchange
Batch Reference | The reference of the batches that is to be linked to the purchase invoice batch of the Electronic Data Interchange module. Related topics To process purchase invoices Electronic Data Interchange
Commissions
Document Type for Dimension Accounting | The integration document type that you can use to map commission transactions to the correct dimensions for dimension accounting in the integration mapping scheme. If this field is empty, on the appropriate menu click Initialize Document Types to generate the integration document type. Related topics To set up an integration mapping scheme
Transaction Type | The transaction type for commissions. ERP LN uses this transaction type to generate document numbers for the commission transactions by means of self billing.
Series | The series for commissions. ERP LN uses this series to generate document numbers for the commission invoices. The commission invoices are generated in the Production Order Costing module of Order Management.
Batch Reference | The batch reference for commission transactions.
Batch | The generated batch number of the most recent batch for commissions.
Batch | The date when the most recent batch for commissions was generated.
Payment Approval
Approve Cost Invoice for Payment | If this check box is selected, payment approval is required for cost invoices and invoices generated for procurement card statements. Related topics Purchase invoice authorization
Approve Order Related Invoice for Payment | If this check box is selected, payment approval is required for order related purchase invoices. If after registration, matching, and approval of the invoices, you do not want to perform an extra activity to approve the payment of the invoices, you can clear this check box. Related topics Purchase invoice authorization
Approve Self-Billed Invoice for Payment | If this check box is selected, payment approval is required for self-billed purchase invoices. Related topics Purchase invoice authorization
Approve Internal Invoice for Payment | If this check box is selected, payment approval is required for internal purchase invoices. Related topics Purchase invoice authorization
Default Approval Period (Days) | By default, the invoice must be approved within this number of days after the invoice date.
Matching
Purchase Invoice Matching
Purchase Invoice Matching | Select a Multi Company Matching type. Related topics Multicompany purchase invoice matching
Automatic Matching
Automatic Matching | If this check box is selected, ERP LN automatically matches purchase invoices entered in the Purchase Invoices (tfacp1110s000) session with the receipts from Warehousing or with the purchase orders from Order Management. If this check box is cleared, you must manually match the invoices. Related topics To match purchase invoices automatically
Automatic Matching Method | The matching method used during automatic matching.
Invoice amount lower than matched amount
Percentage | The default percentage by which the invoice amount is allowed to be lower than the matched amount of the purchase order or receipt. During automatic matching of invoices, the difference between the invoice amount and matched amount is compared to the tolerated differences you define here. You can define the tolerated differences globally in this session (the ACP Parameters (tfacp0100s000) session), or by business partner in the Automatic Matching Tolerances by Invoice-from BP (tfacp0107m000) session. A price difference between an invoice amount/percentage and a matched amount/percentage is tolerated if the difference falls within the defined tolerances. If the difference falls within these tolerances, ERP LN regards the difference as a price difference, and matches the invoice. If the difference falls outside one or more of the defined tolerances, matching does not take place. Related topics Authorization of price differences and additional costs To process purchase invoices
Amount | The default amount by which the invoice amount is allowed to be lower than the matched amount of the purchase order or receipt. During automatic matching of invoices, the difference between the invoice amount and matched amount is compared to the tolerated differences you define here. You can define the tolerated differences globally in this session (the ACP Parameters (tfacp0100s000) session), or by business partner in the Automatic Matching Tolerances by Invoice-from BP (tfacp0107m000) session. A price difference between an invoice amount and a matched amount is tolerated if it falls within the defined tolerances. If the difference falls within this tolerances, ERP LN regards it as a price difference, and matches the invoice. If the difference falls outside one or more of the defined tolerances, matching does not take place. Related topics Authorization of price differences and additional costs To process purchase invoices
Invoice amount higher than matched amount
Percentage | The default percentage by which the invoice percentage can be greater than the matched amount of the purchase order or receipt. During automatic matching of invoices, the difference between the invoice amount and matched amount is compared to the tolerated differences you define here. You can define the tolerated differences globally in this session (the ACP Parameters (tfacp0100s000) session), or by business partner in the Automatic Matching Tolerances by Invoice-from BP (tfacp0107m000) session. A price difference between an invoice amount/percentage and a matched amount/percentage is tolerated if the difference falls within the defined tolerances. If the difference falls within these tolerances, ERP LN regards the difference as a price difference, and matches the invoice. If the difference falls outside one or more of the defined tolerances, matching does not take place. Related topics Authorization of price differences and additional costs To process purchase invoices
Amount | The default percentage by which the invoice amount can be greater than the matched amount of the purchase order or receipt. During automatic matching of invoices, the difference between the invoice amount and matched amount is compared to the tolerated differences you define here. You can define the tolerated differences globally in this session (the ACP Parameters (tfacp0100s000) session), or by business partner in the Automatic Matching Tolerances by Invoice-from BP (tfacp0107m000) session. A price difference between an invoice amount and a matched amount is tolerated if the amount falls within all the defined tolerances, both the percentages and the amounts. If the difference falls within these tolerances, ERP LN regards the difference as a price difference, and matches the invoice. If the difference falls outside one or more of the defined tolerances, matching does not take place. Related topics Authorization of price differences and additional costs To process purchase invoices
Approval I
Approval batch access mode
Approval batch access mode | The way in which ERP LN creates batches for invoice approvals. You can select: One approval batch for each user per day: If possible, ERP LN creates one approval batch for each user per day. If a user finalizes a batch before the end of the day, ERP LN creates a new approval batch for any subsequent approvals by that user. The approval batch has the Individual Users access mode, regardless of the default batch access mode selected in the Company Parameters (tfgld0503m000) session. One approval batch for all users per day: If possible, ERP LN creates one approval batch per day to be used by all the users. If the batch is finalized before the end of the day, ERP LN creates a new approval batch for any subsequent approvals. The approval batch has the All Users access mode, regardless of the default batch access mode selected in the Company Parameters (tfgld0503m000) session. The approval batch access mode is used for the following approval processes: Manual approval in the Match/Approve Purchase Invoices (tfacp2107s000) session. Self billing and generation of internal invoices in the Generate Self-Billing Purchase Invoices (tfacp2290m000) session. Generation of internal freight invoices in the Generate Internal Freight Invoices (tfacp2246m000) session.
Approval of Purchase Invoices
Transaction Type | The transaction type to approve the open entries that concern purchase invoices not approved during the registration. Allowed values Select a transaction type with the transaction category Purchase Corrections. Related topics To use transaction types To match and approve purchase invoices
Series | The series for purchase invoices. ERP LN uses this series to generate document numbers for the purchase invoices.
Batch Reference | Enter a reference for the invoice approval batch. If you approve invoices in the Match/Approve Purchase Invoices (tfacp2107s000) session, ERP LN creates a batch using: The transaction type you selected in the Transaction Type field The batch reference you enter in this field.
Post Costs in Approval Period | If this check box is selected, costs will be posted in the same period as the period of the approval document. If this check box is cleared, ERP LN displays a warning if a user tries to approve an invoice for which a cost line exists in a previous open period. Related topics To process purchase invoices
Self Billing Invoices
Integration Document Type for Dimension Accounting | The integration document type that you use to define the mapping of self-billed invoices and external invoices to the control accounts and dimensions. When you define the financial integration mapping scheme, you must also map the document type for self-billed invoices to ledger accounts and dimensions. Before you can define the mapping, on the appropriate menu you must click Initialize Document Types. ERP LN searches for the dimensions to which the self-billed invoices and external invoices are posted in the following order: If dimensions are linked to the control account, and if all the integration elements are the same for all the order lines, ERP LN determines the dimensions from the mapping of the Self Billing document type in the integration mapping scheme. If not all the integration elements are the same, ERP LN uses the dimensions specified for the invoice-from business partner in the Invoice-from Business Partner (tccom4122s000) session. If no dimensions are specified for the invoice-from business partner, ERP LN uses the dimensions specified for the business partner's financial supplier group in the Ledger Accounts by Business Partner Group (tfacp0111m000) session. Related topics To set up an integration mapping scheme
Transaction Type | The transaction type used for the self billing procedure. Allowed values Select a transaction type: With the transaction category Purchase Invoices With the Documents in Fixed Sequence check box selected in the Transaction Types (tfgld0511m000) session. Related topics Self billing Unrealized currency differences
Series for self-billed invoices | The series for self-billed invoices. ERP LN uses this series to generate document numbers for the self-billed invoices.
Transaction Types for VAT Book | The transaction type for these transactions if you use the VAT book. Related topics To set up the VAT book VAT book transaction types
Batch Reference | Enter reference for the self billing batch. Related topics Self billing
Approval II
Debit Memo
Transaction Type | The transaction type for debit memos.
Series | The series for debit memos. ERP LN uses this series to generate document numbers for debit memos.
Batch Reference | Enter a batch reference for debit memos.
Internal Freight Invoices
Integration Document Type for Dimension Accounting | The integration document type that you can use to map freight invoices to the correct dimensions for dimension accounting in the integration mapping scheme. If this field is empty, on the appropriate menu click Initialize Document Types to generate the integration document type. Related topics To set up an integration mapping scheme
Transaction Type | The transaction type used for internal freight invoices.
Series | The series for freight invoices. ERP LN uses this series to generate document numbers for the freight invoices.
Batch Reference | The batch reference for internal freight invoices.
Procurement Card
Document Types
Document Type Procurement Card - Receipt | The integration document type that you can use to map procurement card purchases to the correct ledger accounts and dimensions in the integration mapping scheme. If this field is empty, on the appropriate menu click Initialize Document Types to generate the integration document type. Related topics To set up an integration mapping scheme
Document Type Procurement Card - Price Variance | The integration document type that you can use to map procurement card purchase price variances to the correct ledger accounts and dimensions in the integration mapping scheme. If this field is empty, on the appropriate menu click Initialize Document Types to generate the integration document type. Related topics To set up an integration mapping scheme
Purchase Invoices
Transaction Type | The procurement card invoice transaction type. The transaction type must be of the Purchase Invoices category.
Series | The series that ERP LN uses to generate document numbers for the purchase documents.
Adjustments
Transaction Type | The transaction type used to post Past Adjustments. This type is used to close the previously invoiced procurement card statement. The transaction type must be of the Cash category cash.
Series | The series that ERP LN uses to generate document numbers for Past Adjustments transactions.
Purchase Requisition
Number Group | The number group for purchase requisitions.
Series | The series that ERP LN uses to generate document numbers for the purchase requisitions.
Tax Code | The default tax code used in purchase requisitions and statement lines
Statement Line Type | The line type code. It is defaulted when procurement card statement lines are entered.
Modify External Requisitions | If this check box is selected, imported requisitions that are not matched can be modified.
Tax details
General
Level of Tax Calculation | The tax amount to be paid over an invoice can be calculated on two levels. The value entered here is the default value for the tax calculation over all invoices registered in the Purchase Invoices (tfacp1110s000) session. Related topics Tax calculation
North American Purchase Expensed Tax
North American Purchase Expensed Tax | If this check box is selected, expensed purchase tax is handled according to the rules for North America. Purchase invoices with a tax code for which you selected the Expensed Purchase Tax check box in the Tax Codes by Country (tcmcs0136s000) session are handled as follows: During approval of the purchase invoice, the tax amount of the invoice is reversed and posted in the approval document. Next, the tax of each matched order line is handled and posted in the approval document. Finally, any difference between the total tax amount on the invoice, which was reversed, and the sum of the tax amounts on the matched order lines is posted to the selected Tax Variance Account and dimensions. Related topics Expensed purchase tax
Tax Variance Account | If you select the North American Purchase Expensed Tax check box, this is he ledger account to which differences between indebted tax amounts and paid tax amounts on purchase invoices are posted. The indebted tax amount is the sum of the tax amounts on the matched purchase order lines. The tax amount paid is the invoice tax amount. If you approve invoices that have a single tax code of the Expensed Purchase Tax type, the tax differences are posted to the tax variance account. Related topics Expensed purchase tax
Dimension | The dimensions to which the tax differences must be posted.
External Invoices
General
Document Type for Dimension Accounting | The integration document type ERP LN uses to map external invoices to dimensions.
Financial User | The logon code of the user who creates the batch. If the external message does not include a financial user for external invoices, ERP LN creates the batch for this financial user.
Purchase Invoices
Transaction Type | The default transaction type for external invoices. If the external message does not include a transaction type for external invoices, ERP LN uses this transaction type. The transaction type category must be Purchase Invoices and the Documents in Fixed Sequence check box must be selected.
Series | The default series for external invoices. If the external message does not include a series for external invoices, ERP LN uses this series.
Credit Notes
Transaction Type | The default transaction type for external credit notes. If the external message does not include a transaction type for external credit notes, ERP LN uses this transaction type. The transaction type category must be Purchase Credit Notes or Purchase Invoices for which negative amounts are allowed If the transaction type for external invoices allows negative amounts, ERP LN displays the default transaction type for external invoices.
Series | The default series for external credit notes. If the external message does not include a series for external credit notes, ERP LN uses this series. If the transaction type for external invoices allows negative amounts, ERP LN displays the default series for external invoices.
Invoice Batch Information
Batch Reference | The default batch reference for external invoices. If the external message does not include a batch reference, ERP LN uses this batch reference. If possible, ERP LN creates a single batch per user per calendar day. The access mode of the batch is Individual Users, independent of the default value selected in the Company Parameters (tfgld0503m000) session.
Batch | The year in which the most recent batch was created by the current financial user.
Batch | The batch number of the most recent batch created by the current financial user. If possible, ERP LN creates a single batch per user per calendar day. The access mode of the batch is Individual Users, independent of the default value selected in the Company Parameters (tfgld0503m000) session.
Batch Date | The creation date of the most recent batch created by the current financial user.
Commands | Description
Initialize Document Types | Generates the integration document types that you can use to map specific types of accounts receivable transactions to ledger account and/or dimensions. ERP LN generates the following integration document types: For the mapping of procurement card purchases to control accounts and dimensions. For the mapping of self-billed invoices and debit memos to dimensions. For the mapping of internal freight orders to dimensions. For the mapping of commissions to dimensions.
Purchase Offices | Starts the Purchase Offices by Matching Company (tfacp0101m000) You can use this session to display: The purchase offices linked to a financial company The financial companies linked to a purchase office