| To update the administrative warehouse |  |
| In various VMI scenarios, the party who manages the VMI warehouse or consignment warehouse defines the warehouse as a regular warehouse in his system. The other party, who owns the inventory in the warehouse or is responsible for supply planning, does not require registering every single activity involved in warehouse handling. For supply planning or invoicing purposes, this party is satisfied with a mere overview of the inventory levels and therefore defines the warehouse as an administrative warehouse in his ERP system. If the customer manages the warehouse, the warehouse is defined as an administrative warehouse in the supplier's ERP system. If the supplier manages the warehouse, the warehouse is defined as an administrative warehouse in the customer's ERP system. The administrative warehouse must be updated with the inventory levels of the "real" warehouse on a regular basis. The frequency and the required accuracy level of these updates depends on the applicable VMI scenario. For more information, refer to Overview of VMI business scenarios. In the supplier's administrative warehouse, receipts are usually registered by means of transfer orders or receipt delivery messages after the receipts in the real warehouse are performed. Consumptions are registered through consumption records triggered by consumption messages from the customer. When you process the consumption records, ERP LN initiates invoicing, if applicable, and reduces the inventory of the administrative warehouse. To register the inventory reduction, ERP LN creates a sales order of type Sales (Manual) and a shipment, which you can view in the Item - Warehouse - Inventory Transactions (whinr1510m000) and the Inventory Consumptions (whina1514m000) session. For more information, refer to Inventory consumption - process overview. The customer's administrative warehouse is updated by automatic receipts triggered by receipt delivery messages after the receipts in the real warehouse are performed. Consumptions are registered through issues for outbound order lines based on the customer's originating production order or sales order. For more information, refer to Method of Inventory Update and Consumption records. Method of Inventory Update In the Method of Inventory Update field of the Logistics Terms and Conditions (tctrm1140m000) session, the following methods to update the VMI warehouse are available: Receipts and Consumptions Inventory Balance Receipts, Consumptions and Inv. Balance Inventory Balance as Consumption Receipts and Consumptions Selecting this option enables the following fields, which control how receipts and consumptions in the VMI warehouse update the inventory levels of the administrative warehouse: Receiving Process Inventory Consumption Message Interval Inventory Consumption Aggregation Level Also, in the supplier's ERP system, a consumption record is created when the VMI warehouse is replenished. For more information, refer to Inventory consumption - process overview. Receiving Process The options of the Receiving Process field determine how receipts in the VMI warehouse are updated in the administrative warehouse: Communication The inventory of the customer's or supplier's administrative warehouse is updated after incoming messages, for example, the ReceiveDelivery message or the InventoryConsumption message. These are OAGIS based XML messages. Receiving these messages in ERP LN can trigger the creation of a receipt, or an issue, respectively, in the administrative warehouse. For more information, refer to Receipt delivery messages InventoryConsumption message Overview of VMI business scenarios . Automatic (Delivery Moments) ERP LN creates and automatically confirms receipts into the customer's administrative warehouse. For more information, refer to Automatic receipts and Setting up automatic receipts. Automatic (Received is Shipped) The supplier's administrative warehouse is updated by means of transfer orders. For more information, refer to Automatic receipts Inventory Balance Not used in the current version. Receipts, Consumptions and Inv. Balance Inventory levels are updated based on the completed receipts and consumptions and on an inventory report. The latter is mainly used for reconciliation purposes. Note that the inventory balance message is not used in the current version. Also, in the supplier's ERP system, a consumption record is created when the VMI warehouse is replenished. For more information, refer to Inventory consumption - process overview. Inventory Balance as Consumption Not used in the current version. Related topics Inventory ownership in Warehouse Management |