| Transaction Types (tfgld0511m000) |  |
| Use this session to maintain transaction types. Related topics To use transaction types To determine document numbers by transaction type
Fields | Description
General
Transaction Type | Transaction types are used to identify the documents. For example, sales invoices, cash transactions, journal vouchers, or credit notes. The series linked to the transaction type give documents the sequence number. Related topics To use transaction types
Definition
Transaction Category | The transaction category is a group of transaction types. The category defines the processing of a transaction linked to the selected transaction type.
History Update Mode | The updating method defines how the generated transactions covered by the selected transaction type are updated in the history of the ledger account and the dimensions. Note This field is only available if a transaction type is defined or when a transaction type is not yet used to enter transactions. Update Method
Document Handling
Block Backdating | If this check box is selected, the transaction date of new documents with this transaction type must be equal to or later than the last used batch date. If you select this check box, ERP LN automatically selects the Documents in Fixed Sequence check box. Related topics Block backdating of transactions
Documents in Fixed Sequence | If this check box is selected, the document numbers within the transaction type are consecutive. When you enter a transaction, enter the series number and ERP LN automatically adds the first free number. If this check box is cleared, you can enter the series number and a random, but unique, number for the transaction. Related topics To determine document numbers by transaction type
Number of Digits for Series | The positions in the total document number that must be reserved for the series number. Related topics To determine document numbers by transaction type
Default Series | The default series number defines which series is shown as default when a specified transaction type is entered. Related topics To determine document numbers by transaction type
Journal Book
Journal Book Section | The journal book section for transactions of the transaction type. If you use the journal book, you must select a journal book section. For transactions that must not be included in the journal book, you can select a dummy section. Related topics Journal book - overview To set up the journal book
VAT Book
VAT Book | The VAT book to which the transaction type is linked. You can only select a VAT book if inclusion in the VAT book is permitted for the transaction type. If you enter a VAT book in this field, ERP LN selects the Block Backdating and the Documents in Fixed Sequence check boxes. Related topics To set up the VAT book
Transactions
Transaction Import
Date Format | The date format of all the imported date fields.
Decimal character for amount ( Trans. Import ) | The separator character for decimal numbers in amounts. For example, the period in USD 3.99 or the comma in EUR 3,99.
Decimal character for quantity ( Trans. import) | The separator character for decimal numbers in quantities. For example, the period in 4.10 m2 or the comma in 4,10 m2.
Sessions
Main Session | The first session activated from the Transactions (tfgld1101m000) session for a particular transaction type. Related topics To use transaction types
Next Session | The session that will be started after the selected main session when a transaction type is selected in the Transactions (tfgld1101m000) session. Related topics To use transaction types
Options
Options
Currency | The currency code used on the order to enter transactions of this transaction type. If you want to enter a transaction of this transaction type in multiple currencies, skip this field.
Negative Amounts Allowed | If this check box is selected, negative amounts can be entered for the transaction type. Note When ledger transactions and payments are entered, this parameter applies to all transaction lines. When purchase or sales invoices are entered, the parameter applies only to the invoice heading and not to the separate transaction lines.
Negative Amount for Credit Notes | If this check box is selected, you can record a credit note with a reverse debit/credit code, or as a negative credit amount. This field applies to the following transaction types: Sales Credit Notes Purchase Credit Notes Related topics Credit notes
Match Purchase Invoices | The method by which purchase invoices and purchase credit notes are processed. This value is the default value when you record purchase invoices and purchase credit notes in the Purchase Invoices (tfacp1110s000) session. However, this value can be overwritten on each invoice. This field can only be changed if one of the following values is selected in the Transaction Category field: Purchase Invoices Purchase Credit Notes
Protocol Code | The protocol code by which the protocol number of documents can be (re)numbered in reports. The usual document code is renumbered with the protocol code plus the sequence number according to the document date. You can renumber only after the period is finally closed. Related topics Example protocol codes
Checksums Required | If this check box is selected, transactions are checked by means of a check sum. When transactions are checked before finalization, all the transactions that are entered for this transaction type are totalled and checked against the check sum. If the amounts do not tally on comparison, the transactions cannot be finalized until the errors which cause the anomaly have been rectified. You can enter the check sum in the Control Amount field in the Transactions (tfgld1101m000) session.
Cash Account and Dimensions
Cash Account | The fixed contra account for Cash transaction types. Allowed values Select a ledger account that: Has sublevel zero (0) Is not used in any integration Is not blocked
Dimension | One of up to twelve available analysis account bases for ledger accounts. Related topics To use dimensions