| Budget Transactions (tfbgc4500m000) |  |
| Use this session to view the transactions displayed after the budget check process. The transactions can be viewed for a budget or budget year and budget account. You can either view all the transactions or the open transactions.
Fields | Description
Budget Year | The year for which the budget is valid. The year corresponds to the fiscal year defined in the General Ledger module.
Budget | The budget code.
Budget Level | The budget level. For a budget structure, you can define up to nine summary levels. Level 1 of a roll up structure always determines how the accounts on your ledger chart of accounts (ledger detail accounts) roll up to the first summary level of budget accounts. Levels 2 through 9 always determine additional summary levels within your budgetary roll up structure. Allotment, commitment, encumbrance, expense, payment, and available balances on levels 2 through 9 are always the sum of the balances of the level immediately below them ( Example, the balance at Level 2 always equals the sum of the balances of the budget accounts at Level 1).
Account | The budget account code.
Dimension 1 | Analysis account for ledger accounts to get a vertical view on ledger accounts. Dimensions are used to specify ledger account information.
Description 1 | The description of the budget account.
Description 2 | The second description of the budget account.
Distribution Sequence | The sequence number of the distribution.
Transaction
Transaction Date | The transaction date of the budget transaction.
Transaction Type | The transaction type of the budget transaction. Example Adjustment, Commitment, Encumbrance, Expense and so on.
Amount | The amount incurred on the transaction.
Currency | The currency in which the transaction amount is expressed.
Reason Code | The reason code specified for the budget adjustment. This is a user defined reason code.
Description | The description or name of the code.
Transaction Status | The status of the transaction. This field can have the following values New: transaction is created but not processed. An exception occurred on another transaction for the same document line Exception: an exception occurred during the budget check transaction and an exception record is present in the Budget Exceptions. Overridden: The exception is overridden by the budget manager. When the document line is checked again it may be processed even if insufficient budget is available. Processed: the transaction is processed and the balances are updated. Rejected: the exception is rejected by the budget manager. When the document line is checked again it may not be processed. Superseded: a new transaction is created for the same document line, this transaction is no longer relevant for budget checking. Not Applicable No Check
Exception | If this check box is selected, the transaction is blocked by an exception.
Transaction Sequence | The number that identifies a data record or a step in a sequence of activities. Sequence numbers are used in many contexts. Usually ERP LN generates the sequence number for the next item or step. Depending on the context, you can overwrite this number. You can sometimes influence the numbering by setting the corresponding parameters.
Original Document
Company | The company code of the original document.
Company's name | The company name of the original document.
Document Type | The origin of the document. Example, Purchase Order, Journal Voucher or Budget Adjustment.
Document | The document number of the document.
Document Line | The document line number.
Document Reference | The document reference, if any.
Document Sub Type | The sub type of the original document. This field can have the following values Additional Cost Correction Cost Order Line Receipt Line Not Applicable
Document Changes | The reason for the document change. Example Budget Account, Buyer, Currency, Unit Price and so on.
Related Document
Company | The company code of the related document.
Company name | The name of the company.
Document Type | The origin of the related document. Example, Purchase Order, Journal Voucher or Budget Adjustment.
Document | The document number of the related document.
Document Line | The document line number.
Document Reference | The document reference, if any.
Related Document Sub Type | The sub type of the related document. This field can have the following values Additional Cost Correction Cost Order Line Receipt Line Not Applicable
Document Information
Buyer | The buyer ID of the user with whom the transaction is made.
Entity Type | The Entity type of transaction's origin.
Entity | The code of the entity.
Business Partner | business partner with whom the transaction is made.
Item | The item code.
User | The code of the user who created the document.
Amount
Document Line Amount in Budget Currency | The transaction line amount.
Debit/Credit | The indicator whether the amount is a debit amount or the credit amount.
Amount in Budget Currency | The transaction amount expressed in the budget currency.
Currency | The currency in which the amount is expressed.
Remaining Amount in Budget Currency | The remaining amount of the transaction expressed in the budget currency. Example remaining amount not received on the documents such as purchase order.
Tax and Rates
Total Tax Amount | The total tax amount levied on the transaction.
Non-Reclaimable Tax Amount | The tax amount which cannot be claimed or reimbursed.
Rate Type | The exchange-rate type used to translate the transaction currency into the budget currency.
Rate Date | The date used to select the currency rate.
Rate | The currency rate used for the conversion from transaction currency to budget currency
Quantities
Quantity | The quantity of the items expressed in the inventory unit.
Line Quantity in Inventory Unit | The quantity of the items expressed in the inventory unit.
Remaining Quantity | The quantity remaining from the previous transaction of the document line. The remaining quantity of the items expressed in the inventory unit. Example a purchase order line is created for 10 ea and a partial receipt is done for 6 ea. The remaining quantity for the document line is 4 ea.
Unit Price | The unit price for the item expressed in inventory unit.
Budget
Effective Date | The date when the budget must be checked or the date the budget must be amended or transferred.
Balance Type | The type budget adjustment made on the budget balance. This field can have the following values Allotment Budget Commitment Encumbrance Expense Not Applicable Receipt Expense
Balance Amount before Transaction | The balance amount of the budget before the transaction. The balance for each balance type is recorded before and after each transaction.
Balance Amount after Transaction | The balance amount of the budget after the transaction. The balance for each balance type is recorded before and after each transaction.
Budget Period | The applicable budget period of the transaction.
Budget Account Distribution
Distribution Account | The distribution account code. The budget account distribution used for the transaction.
Distribution Dimension 1 | The dimensions of distribution accounts.