| # Authorization of purchase invoices Infor LN FP2 In Infor LN FP2, if you approve purchase invoices for processing, you check that the invoice amount equals the order amount plus the additional costs that the business partner charges, such as freight costs and insurance costs. If the purchase invoice amount differs from the purchase order amount and the difference exceeds the tolerance, an employee who is authorized to approve the greater difference must approve the purchase invoice. However, you can create additional costs or booking variance transactions to cover any difference between the order amount and the invoice amount. No maximum amount is defined and no approval is required for booking variance transactions. Once you approve the invoice, LN can automatically process and pay the invoice in the Управление денежными средствами module. Infor LN FP3 In Infor LN FP3, authorization is enforced by the system by consistently checking the user’s authorizations. Users can no longer bypass the authorization by not linking the required authorization steps to the invoice or by removing already linked authorization steps. New functionality To support the extended invoice authorization, the following changes were made: Authorization for additional costs Authorization for additional costs was added to the authorization for price variances. Users can no longer conceal great price variances by posting the price variances as additional costs. Price differences, and additional costs must be approved by authorized users, which you can define in the Утверждения счетов-фактур закупок (tfacp0150m000) session. You can give users full authorization or you can define maximum amounts. Payment approval In addition, you can optionally define that invoices must be approved for payment, and you can authorize users to approve invoices for payment. In the Параметры ACP (tfacp0100s000) session, you can select the types of invoices for which payment approval is required. If payment approval is required, an authorized user must approve the purchase invoice in the Авторизация счетов-фактур закупок (tfacp1142m000) session. Only invoices that are approved for payment can be selected in Выбор счетов-фактур для платежей (tfcmg1220m000) session of the Управление денежными средствами module. Additional costs must be approved in the same way as the purchase invoice. To approve a purchase invoice for processing, you must be authorized to approve both the price difference and the additional costs. If you are authorized to approve both the invoice and the payment, if you approve the price difference and the additional cost, LN automatically sets the invoice to Approved for Payment. Changed terminology The following terminology changes were made: Blocking codes are called hold reasons. Blocking references are called assigned approvers. The Blocking Date is called the Approve Before date. You can define hold reasons in the Причины корректировки (tfacp0120m000) session and assigned approvers in the Ответственные за утверждение (tfacp0130m000) session. Assigned approvers can confirm received invoices and remove hold reasons from invoices. Changed and new sessions To support the purchase invoice approval enhancements, the following changes were made to the sessions of the Счета кредиторов module: Причины корректировки (tfacp0120m000) The previous session title was Подтверждение полученных СФ закупок (tfacp1104m000). The Blocked for Manual Payment and the Remove at Automatic Approval check boxes were removed. Ответственные за утверждение (tfacp0130m000) The previous session title was Ответственные за утверждение (tfacp0130m000). Параметры ACP (tfacp0100s000) In the Параметры ACP (tfacp0100s000) session, the following fields and check boxes were added: Approve Cost Invoice for Payment Если этот флаг установлен, payment approval is required for cost invoices and invoices generated for procurement card statements. Approve Order Related Invoice for Payment Если этот флаг установлен, payment approval is required for order related purchase invoices. Approve Internal Invoice for Payment Если этот флаг установлен, payment approval is required for internal purchase invoices. Approve Self-Billed Invoice for Payment Если этот флаг установлен, payment approval is required for self-billed purchase invoices. Default Approval Period (Days) By default, the invoice must be approved within this number of days after the invoice date. For invoices for which payment approval is required, in Управление денежными средствами, LN checks whether the invoice was approved for payment. If an invoice is not approved for payment, the invoice cannot be selected in the Выбор счетов-фактур для платежей (tfcmg1220m000) session. Авторизация оплаты счетов-фактур закупок (tfacp0114m000) Use this new session to authorize users to approve purchase invoices for payment. For each user, you can specify the maximum invoice amount for which they are authorized, or you can select the Полная авторизацияутверждения оплаты check box. Утверждения счетов-фактур закупок (tfacp0150m000) The previous session title was Утверждения счетов-фактур закупок (tfacp0150m000). The session was extended with fields for the authorization of additional costs. Confirm Received Purchase Invoices (tfacp1104m000) The previous session title was Подтверждение полученных СФ закупок (tfacp1104m000). Assigned approvers can use the session to approve invoices for registration. Авторизация счетов-фактур закупок (tfacp1142m000) The previous session title was Approve Price Differences (tfacp1142m000). The session was extended with fields for the hold reason, approval for payment, additional costs, and the type of invoice. СФ закупок (tfacp1110s000) The Approved for Payment field was added. This field indicates whether the invoice was approved for payment. If approval for payment is not required for the type of invoice, LN sets the field to Не используется. Ретроспектива утверждения счета-фактуры (tfacp2510m000) In this new session, you can view the approval history of a purchase invoice. Of details such as the approval status and the hold reason, LN displays the current value, the previous value, the modification date, and the user who made the change. Связанные темы Авторизация счетов-фактур закупок |