| # Budget Exceptions (tfbgc4550m000) Use this session to view the details of the budget transactions with exceptions. The budget manager can perform the following: View the transactions that are Superseded or Handled using the appropriate icon or the sub-session. Override (approve) an exception and send notification to the owner of the document. Example, the purchase order business partner. Reject the exception, or undo the rejection or override. Set the closed exceptions to the status Handled. Budget Year The year for which the budget is valid. The year corresponds to the fiscal year defined in the General Ledger module. Budget The budget code. Budget Level The budget level. For a budget structure, you can define up to nine summary levels. Level 1 of a roll up structure always determines how the accounts on your ledger chart of accounts (ledger detail accounts) roll up to the first summary level of budget accounts. Levels 2 through 9 always determine additional summary levels within your budgetary roll up structure. Allotment, commitment, encumbrance, expense, payment, and available balances on levels 2 through 9 are always the sum of the balances of the level immediately below them ( Example, the balance at Level 2 always equals the sum of the balances of the budget accounts at Level 1). Account The budget account code. Dimension 1 Analysis account for ledger accounts to get a vertical view on ledger accounts. Dimensions are used to specify ledger account information. Distribution Sequence The sequence of the distribution Description 1 The description of the budget account. Description 2 The second description of the budget account. Exception Transaction Date The date you enter when you create the transaction such as a sales order or a warehouse receipt. Usually the transaction date is the current date. Only for backdated and antedated transactions, the transaction date differs from the current date. Internally, the transaction date is registered in UTC time. Transaction Sequence The number that identifies a data record or a step in a sequence of activities. Sequence numbers are used in many contexts. Usually LN generates the sequence number for the next item or step. Depending on the context, you can overwrite this number. You can sometimes influence the numbering by setting the corresponding parameters. Document Type The type of the document related to the budget transaction. For example, Purchase Order or Journal Voucher. Document The code of the document. Budget Amount The planned budget amount for the budget period. The currency in which the budget amounts are expressed. Exceeded Budget Amount The excess budget amount over the available budget amount. Available Budget Amount The current available budget amount for the budget period. Transaction Amount The amount incurred on the transaction expressed in the transaction currency. Balance Type The balance type impacted by budget exception. This field can have the following values Allotment: the total available-to-spend balance for this budget. Allotment = cumulated Releases of budget Budget: the revised budget. Includes the original budget and all the budgetary amendments and transfers. Through reporting, you can see the original budget and all budgetary amendments to the original budget. Commitment: the outstanding commitments balance. The commitment balance is affected via requisitions Encumbrance: the outstanding encumbrances balance. A budget is encumbered when a purchase order is recorded or a cost invoice. The encumbrance balance includes (legal) obligations Expense: When the accrual based accounting is used, the expense of the goods receipt becomes a purchase invoice expense upon approval for payment of the purchase invoice. If cash based accounting is used the encumbrance becomes expense only after goods and services are invoiced. The Purchase invoice expense balance is also increased through journal vouchers in Ledger and stock Issues in Supplies Inventory. Receipt Expense Not Applicable Document Sub Type The sub type of the document. This field can have the following values Additional Cost Correction Cost Order Line Receipt Line Not Applicable Text If this check box is selected, a text is present. Handling Exception The type of the budget exception. This field can have the following values Budget Account Budget Amount Budget Policy Policy Date Exception Type The type of exception. The exception can be either of type Blocking or Warning. Exception Processing Date The date on which the exception is processed. Exception Handled By The user code who handles the exception. Status The status of the exception. This field can have the following values Notified: The exception is sent to the document owner. Open: The exception is ready to be handled. Overridden: The exception is approved by the budget manager. Rejected: The exception is rejected. Superseded: the transaction is overwritten by a subsequent the previous budget exception or budget transaction . Handled: the exception is closed. Text If this check box is selected, a text is present. Original Document Company The company code in which the original document is created. Document Line The document line number. Document Reference The document reference number or code, if any. Entity Entity Type The entity type of the transaction's origin. Allowed values Accounting Office Contract Project Purchase Office Sales Office Service Department Shipping Office Warehouse Work Center Not Applicable Entity The code of the entity. Buyer The buyer ID of the user who created the purchase order line or purchase requisition line. Original Document User The user ID code of the user who cretaed the original document. Budget Effective Date The date from which the budget is effective. Budget Period The current period of the budget year. Current Period Amount The budget amount that is allotted to the current budget period. Current Available Amount The current available budget amount. |