| # Generate Internal Purchase Invoices (tfacp2295m000) Use this session to generate invoices for the selected range of purchase invoices. You can generate internal purchase invoices for a specific order type. In this way, you can separate the actual purchase invoices from the internal invoices. You can compress internal purchase invoices by order number and by packing slip. In this way, you can generate internal purchase invoices per order and per packing slip. In Procurement, you can specify the of payment terms and the late payment surcharge for every purchase order. If the payment and the late payment surcharge are the same on all the order lines for which an internal purchase invoice is created, the payment terms and the late payment surcharge are printed on the internal purchase invoice. If the payment terms and the late payment surcharge are not the same for all orders, by default LN uses the payment terms and the late payment surcharge specified for the invoice-from business partner in the Invoice-from Business Partners (tccom4122s000) session. If the order number and the packing slip are the same for all the order lines, the order number and the packing slip number are also printed on the invoice. Payment agreements If you use payment agreements, these rules apply: If all the selected lines have the same payment agreement, LN uses the payment agreement for the invoice. If the selected lines have various payment agreements, LN uses the payment agreement you defined for the business partner in the Invoice-from Business Partners (tccom4122s000) session. Payment schedules If a payment schedule is linked to the payment terms of the business partner, LN generates payment schedules for the recurring invoices. The due dates for the payment schedule lines are based on the new document date of the recurring invoice. For more information, refer to Payment schedules – overview Purchase invoice authorization If payment approval is required for internal purchase invoices and if you defined default hold reasons and assigned approvers for purchase invoices, LN enters the default hold reason and an assigned approver in the Hold Reason and Assigned Approver fields. You can change the hold reason and the assigned approver. To process the invoice, an assigned approver must remove the hold reason. Related topics Payment schedules – overview Selection Range Packing Slip The From and To fields define the range of packing slips that will be compressed on one invoice. To generate an invoice for one packing slip, enter the same packing slip code in both fields. Order Type The From and To fields define the range of order types for which invoices are generated. The order type indicates the originating process for which the debit memo is generated. You can use this field to separate the external purchase orders from the internal transactions. Order The From and To fields define the range of orders for which invoices are generated. Order Position If you entered the same order number in the Order From and the Order To fields, the From and To fields define the range of order lines for which invoices are generated. Order Sequence If you entered the same order number in the Order Position From and the Order Position To fields, the From and To fields define the range of order line sequence numbers for which invoices are generated. Logistic Company The From and To fields define the range of originating logistic companies of the purchase orders for which invoices are generated. Business Partner The From and To fields define the range of invoice-from business partners for which invoices are generated. Receipt Cut off Date The cut-off date and time for the generation of internal purchase invoices. Only receipts with a receipt date on or before the cut-off date are taken into account in the process. The cut-off date is important in connection with the compression criteria in combination with the invoice/document date. Settings Invoice Date Generate Invoices with manually entered Invoice Date If this check box is selected, you can enter the invoice date as well as the transaction entry date and the financial periods for the batch. The invoice date must be the same or later than the cut-off date. Invoice Date If you select the Generate Invoices with manually entered Invoice Date check box, you can enter the invoice date. The invoice date must be the same or later than the cut-off date. Generate Invoices Using the Date of the Sales Invoice If this check box is selected, LN uses the date that the sales invoice was printed. Print Invoices Print Invoices If this check box is selected, LN prints a list of invoices. Draft Print If this check box is selected, LN prints draft invoices that you can check. Print errors during printing If this check box is selected, LN also prints any errors that occurred when printing the invoices. Print Receipt Lines If this check box is selected, LN prints receipt lines also. Options Process Report To generate a report of the processed transactions, select this check box. Invoice Layout Select the level of detail. Allowed values Detailed Aggregated Print Error Report If this check box is selected, LN prints an error report. Print Unselected Receipts If this check box is selected, you can either choose a report sorted on internal sales invoices or a report sorted on receipts. Note A receipt might remain unselected for one of these reasons: The internal sales invoice was not yet generated in Invoicing. Therefore, the invoice cannot be created in Accounts Payable. For a purchase order line or sequence, not all receipts have occurred. In this case, the invoice cannot be created in Accounts Payable because it requires the same quantities as the Accounts Receivable invoice. If a specific receipt can be processed, and another receipt that must be part of the same invoice falls outside the selection range specified on the first tab, the receipt within the selection range cannot be processed either. In this case, the Accounts Payable invoice would not fully match the Accounts Receivable invoice. Period Period Trans. Entry Date The transaction date LN uses for posting the invoices to the general ledger. The transaction date must be the same or later than the Cut off Date. Fiscal Period The fiscal year to which the generated invoices are posted. Fiscal Period The fiscal period to which the generated invoices are posted. Reporting Period The reporting year to which the generated invoices are posted. Reporting Period The reporting period to which the generated invoices are posted. Tax Period The tax year to which the generated invoices are posted. Tax Period The tax period to which the generated invoices are posted. Batch Information Batch Number The batch number that LN generates for processing the generated internal purchase invoices. |