| # Write Off Payment Differences (tfacp2230m000) Use this session to write off payment differences. If an invoice or payment schedule line is not fully paid, and the difference between the invoice amount and the paid amount is so small that you do not want to maintain an open balance, you can write off the payment difference in this session. Write-off takes place for amounts equal to or smaller than the values displayed in the Maximum Amount to be Written Off and Maximum Percentage to be Written Off fields. These user-specific values are defined in the User Tolerances for Writing Off Payment/Currency Differences (tfacp0118m000) session. To write off the payment differences, click Write Off. Example If the invoice amount is 1000.- and this data applies: Maximum amount to be written off: 10.00 Maximum percentage to be written off: 5% The open balance of the invoice is 20.00. Because this amount does not exceed the maximum percentage, but is larger than the maximum amount, LN will not write off this amount as payment difference. If a payment difference meets both conditions, this entry will be made:
Accounts Payable
To Payment Differences
Performance aspects The settings in this session could affect system performance and database growth. For more information, refer to Write off payment differences. Related topics Processing purchase invoices Purchase invoice authorization Post Payment Differences If this check box is selected, the payment differences are posted to the General Ledger. Select Specific Invoices To select individual documents, select this check box and then click Specific Invoices. If you want to write off payment differences for a number of documents that are not in sequence, you can click Specific Invoices to start the Write off Payment/Currency Differences for Specific Invoices (tfacp2520m001) session. Selection Range Transaction Type A user-defined three-position code used to identify documents. The series linked to the transaction type give documents the sequence number. Document Select the document number. A combination of transaction type and document number is used to identify invoices. Tolerance Limits User The logon code and name of the user as defined in the User Data (ttaad2500m000) session. User The name of the user who enters transactions. Max. Amount to be written off The maximum amount for each invoice to be written off as payment difference. If the open amount on an invoice is greater than this amount, no write-off takes place. The open invoice balance must also be less than the percentage displayed in the Max. Percent to be Written off field. Max. Amount to be written off The currency of the country in which the company is located. Otherwise, the currency in which you report to the local tax authorities. In a multicurrency situation, you can use three home currencies. The three home currencies that you can define for a company are: The company's local currency Reporting Currency 1 Reporting Currency 2 Max. Percent to be Written off The maximum percentage over the total invoice amount which may not be exceeded by the open balance to be written off as payment difference. To write off a payment difference for an invoice, the open invoice balance must also be less than the amount displayed in the Max. Amount to be written off field. Options Document Date The date on which the payment difference transactions are written off. Allowed values This date must be in the fiscal period you define. Fiscal Period Enter the fiscal year in which the payment difference transactions must be included. Fiscal Period Enter the fiscal period in which the payment difference transactions must be included. Allowed values The period must have status Open for the Accounts Payable module. Reporting Period Enter the year of the reporting period for the payment difference transactions. You can access this field if the Reporting Periods check box in the Group Company Parameters (tfgld0101s000) session is selected. Reporting Period Enter the reporting period for the payment difference transactions. Allowed values This period must have status Open for the Accounts Payable module. You can only access this field if the Reporting Periods check box in the Group Company Parameters (tfgld0101s000) session is selected. Tax Period Enter the year of the tax period for the payment difference transactions. Tax Period Enter the tax period for the payment difference transactions. Allowed values This period must have the status Open for the Accounts Payable module. Document The transaction type used to post the payment difference transactions that must be written off. This transaction type has been defined in the Transaction Type for Payment Differences field of the ACP Parameters (tfacp0100m000) session. Related topics Unrealized currency differences Document Enter a series number that is defined for the transaction type for payment differences in the Last-Used Document Numbers by Transaction Type Series (tfgld0114m000) session. Allowed values Enter a series number that is defined for the transaction type for payment differences in the Last-Used Document Numbers by Transaction Type Series (tfgld0114m000) session. LN uses the first free number to create a document number. All payment difference transactions created in one run are posted under this document number. Batch A batch consists of a group of transactions which fall within one period. Print Details If this check box is selected, a detailed report is printed regarding the write off of the payment differences. Print Unselected Invoices If this check box is selected, LN prints a report that shows the reason why an invoice was not selected. Specific Invoices Starts the Write off Payment/Currency Differences for Specific Invoices (tfacp2520m001) session. which you can use to select individual documents that are not in sequence. |