| # Change Classifications If users create change, the user can enter the classification. You must select the classification from a list of valid change classifications, which the ODM administrator specifies in the Change Classification (dmchm0105m000) session. To maintain the list of change classifications To maintain the list of change classifications, on the Object Data Management menu, double-click Change Management > Master Data > Change Classification.. The Change Classification (dmchm0105m000) session starts, which provides a list of all change classifications already defined: To add an additional change classification, take the following steps: Click New on the File menu. A new record appears. Enter a name for the change classification and, optionally, a description. Change Committee The user who is authorized can create a change committee and then go on to define reviewers by change committee. The authorized user is always the chairperson. The reviewers can be for Change Management or Document Management or both. After the chairperson defines the change committee and reviewers by change committee, the user can make use of these change committees in their respective life cycles. The following figure shows the Change Committee (dmcom0127m000) session, which you can use to create a change committee: The following figure shows the Reviewers by Change Committee (dmcom0126m000) session, which you can use to define reviewers by change committee: If a committee is in use in the Change Management module or Document Management module or both, the Changes... sub-options By Reviewer, By Chairperson, and By Committee options will be enabled. The steps to be taken in the Reviewers by Change Committee (dmcom0126m000) session are as follows: The session enables the authorized person, namely the chairperson, to enter the choice of reviewers. In this session, when the user defines a reviewer, the system checks for the availability of e-mail. If e-mail is not available, the system asks whether the user wants to specify the e-mail address for the reviewer. If the user clicks Yes, the user can define an e-mail address in the respective session and then go back to the Reviewers by Change Committee (dmcom0126m000) session. If the user chooses No, the reviewer can still be included for the committee. In some situations, a fixed group of reviewers will be present, in which the reviewers can adopt a fixed reviewer mechanism or a normal reviewer mechanism. In case of a fixed reviewer mechanism, each member of the group provides their decision in a decided fixed sequence. Each member cannot offer their recommendation until the prior member in the reviewer sequence first offers their recommendation. A member can approve or reject the change proposal with some conditions. This member is known as a conditional reviewer. Based on the recommendations submitted by the members of the reviewer group, the chairperson of the group can make a final decision on whether to approve or reject the change proposal. The decision of the chairperson to approve or reject the proposal is final, irrespective of the recommendations offered by the members. In the fixed reviewer procedure, reviewers are entitled to give their recommendations, mandatorily and sequentially. In the list of reviewers, the first reviewer must provide their recommendation and, only after this operation, the second reviewer can exercise their recommendation. The chairperson of the committee sets the time frame and the reviewer must provide the recommendations within the time frame. The system sends a reminder if the end of the allotted timeframe approaches and the reviewer still has not submitted a recommendation. In this way, all the reviewers must submit their recommendations successively, one after the other. The final authority lies with the chairperson of the change committee board, who are free to exercise their decision without depending on the reviewers’ recommendations. Reviewers can play an indirect role in approving or rejecting any change. Whenever the reviewer offers a recommendation, all the reviewers and the chairperson who participate in the change receive an e-mail notification. While the suggestions are being mailed, the user can also include comments in the e-mail message. |