| # Write Off Payment Differences (tfacr2240m000) Use this session to write off payment differences. If an invoice is not fully paid, and the remaining amount is too negligible to keep the invoice amount open, you can write off the payment difference in this session. This is performed when the payment difference is less than, or equal to the maximum. The maximum is determined by the values displayed in the Max. Amount to be written off and the Max. Percent to be Written off fields. These user-specific values are defined in the User Tolerances for Writing Off Payment/Currency Differences (tfacr0118m000) session. If a payment difference meets both conditions, this entry is made in the General Ledger:
Payment Differences
To Accounts Receivable
Example The invoice amount is 1000.00. You defined this data: Maximum amount to be written off: 10.00 Maximum percentage to be written off: 5% The payment difference (open invoice) amount is 20.00. This amount is less than the maximum percentage, but not less than the maximum amount. Consequently, LN will not write off the difference. Example The gross invoice amount is 600.00. The tax is 20% of this amount. Only 588.00 of the total invoice amount is paid. The remaining amount is booked as follows:
Payment Differences | 12.00
To Accounts Receivable | 12.00
If the Adjust Tax for Deductions check box in the CMG Parameters (tfcmg0100s000) session is selected, the tax included in the remaining amount is also booked.
Payment Differences | 10.00
Tax | 2.00
To Accounts Receivable | 12.00
Performance aspects The settings in this session could affect system performance and database growth. For more information, refer to Write off payment differences. Related topics Financial business partner group ledger accounts Post Payment Differences If this check box is selected, the payment differences are posted to the General Ledger. Select Specific Invoices To select individual documents, select this check box and then click Specific Invoices. If you want to write off payment differences for a number of documents that are not in sequence, you can click Specific Invoices to start the Write-off Payment /Currency Differences For Specific Invoices (tfacr2520m001) session. Selection Range Invoice-to Business Partner The business partner to which you send invoices. This usually represents a customer's accounts payable department. The definition includes the default currency and exchange rate, invoicing method and frequency, information about the customer's credit limit, the terms and method of payment, and the related pay-by business partner. Transaction Type A user-defined three-position code used to identify documents. The series linked to the transaction type give documents the sequence number. Document The document number, part of the invoice identification. Invoice Period The fiscal year to which the financial transactions are linked. Invoice Period The separator between the year and the period. Invoice Period The fiscal year to which the financial transactions are linked Tolerance Limits User The logon code and name of the user as defined in the User Data (ttaad2500m000) session. User The name of the user who enters transactions. Max. Amount to be written off The maximum amount for each invoice to be written off as payment difference. If the open amount of an invoice is smaller than this amount, LN writes it off as payment difference. Note The open invoice amount must also meet the condition displayed in the Max. Percent to be Written off field. Otherwise, LN will not write off anything. Example The invoice amount is 1000.00. You defined this data: Maximum amount to be written off: 10.00 Maximum percentage to be written off: 5% The payment difference amount is 20.00. This amount is less than the maximum percentage, but not less than the maximum amount. Consequently, LN will not write off the difference. If a payment difference meets both conditions, this entry is made:
Payment Differences
To Accounts Receivable
Max. Percent to be Written off The maximum percentage over the total invoice amount which exceeds the open balance to be written off as payment difference. Note The open invoice amount must also meet the condition displayed in the Max. Percent to be Written off field. Otherwise, LN will not write off the amount as payment difference. Dates and Periods Document Date The date when the transaction which results from writing off payment differences is created. Fiscal Period The year of the financial period in which the payment difference transaction are posted. Fiscal Period The financial period in which the payment difference transactions are posted. Reporting Period The reporting year in which the payment difference transactions must be posted. Reporting Period The reporting period in which the payment difference transactions are posted. Tax Period The year of the tax period in which the payment difference transactions are posted. Tax Period The tax period in which the payment difference transactions are posted. Document LN posts the payment differences selected during this run in the transaction type displayed. This transaction type is defined in the Transaction Type for Pmt Dif. field of the ACR Parameters (tfacr0100s000) session. Document Enter the document number under which the writing off of the payment differences (and possibly the tax amounts over these differences) is registered. The same document number is used for all transactions in the same run. Batch A batch is compiled from a group of transactions, all of which occur in the same period. Print Details If this check box is selected, a report is printed with detailed data of the payment differences that are written off. Print Unselected Invoices If this check box is selected, LN prints a report that shows the reason why an invoice was not selected. Write Off Posts the payment differences for the selected documents. |