| # Accounts Payable Management Dashboard (tfacp2560m000) Use this session to perform accounts-payable related tasks and to retrieve accounts payable information. You can view and maintain various types of accounts payable information, such as purchase invoice information, invoice-from and pay-to business partner information, and payment-related information. How to use the Accounts Payable Management Dashboard (tfacp2560m000) session Select an invoice-from business partner in the list. The business partner balances and credit information are displayed in the boxes at the top of the session. To view the business partner details, double-click the invoice-from business partner line in the list. The check marks under Documents and Payments indicate which data is available for the selected invoice-from business partner. If you click a link, a session starts which you can use to view, maintain, or create the corresponding transactions for the selected business partner. You can click the following links, or click the corresponding commands on the appropriate menu: Received Invoices Starts the Received Purchase Invoices (tfacp1500m000) session. LN records invoices in this session as soon as the invoices are received, without creating any transactions. You can copy these invoices to the invoice register to make them available for processing. Authorize Received Invoices Starts the Confirm Received Purchase Invoices (tfacp1104m000) session. The Accounts Payable module can be set up in such a way that after invoices are received, they must be confirmed by specific authorized users or departments before they can be processed further. You can use this session to confirm the invoices. Aging Analysis Starts the Invoice-from Business Partner Aging Summary (tfacp3525m000) session. You can use this session to view or print the invoice-from business partner's aging analysis for the total outstanding balance. Match/Approve Invoices Starts the Match/Approve Purchase Invoices (tfacp2107m000) session. You can use this session to match the invoice lines with purchase orders or purchase receipts and to approve the invoices. Open Entries Starts the Business Partner - Open Entries (tfacp2522m000) session. You can use this session to view a complete list of the open purchase invoices that exist for the selected business partner. Factor Relations Starts the Pay-to Business Partners by Factor (tfacp1106m000) session. If the pay-to business partner factors the invoices and you have not defined a default factor for the pay-to business partner, you can use this session to assign a factor to the pay-to business partner. Authorize Purchase Invoices Starts the Authorize Purchase Invoices (tfacp1142m000) session, which you can use to perform the following actions: Approve price differences that exceed the defined tolerances Create additional costs transactions Approve invoices for payment Business Partner Balances Starts the Business Partner Balances (tfacp2582m000) session. You can use this session to view the various business partner's balances and aging analysis, and the business partner's current credit situation. Procurement Card Statements Starts the Procurement Card Statements (tfacp1520m000) session. If the purchase was paid by using a procurement card, you can use this session to view and maintain the procurement card statement details. Payment Schedules Starts the Payment Schedule (tfacp1103m000) session. If a payment schedule is linked to the invoice, you can view the generated payment schedule lines in the Payment Schedule (tfacp1103m000) session. Invoice Information on Purchase Orders Starts the Invoice Information on Purchase Orders (tfacp2540m000) session, which displays the purchase orders of the selected business partner. Invoice Information on Purchase Order Lines Starts the Invoice Information on Purchase Order Lines (tfacp2540m300) session, which displays the purchase order lines of the selected business partner. Payment-related Documents Starts the Payment-related Documents (tfacp6500m000) session, which displays the payment-related information of the selected business partner. Business Partner Payments - Order Information Starts the Business Partner Payments - Order Information (tfacp6502m000) session, which displays the order information of the selected business partner. Note The Payment-related Documents and Business Partner Payments - Order Information links are only available if Store Business Partner Payment - Order Information is selected in the ACP Parameters (tfacp0100m000) session. Related topics AP and AR dashboard navigation – examples Processing purchase invoices Purchase invoice authorization To use payment schedules Business Partner Balances BP Currency The business partner balance currency defined in the Currency for BP Balances/Credit Limits field of the Business Partners (tccom4100s000) session. Open Entry Balance The selected invoice-from business partner's open entry balance in the current financial company. Order Balance The selected invoice-from business partner's purchase order balance in the current financial company. Total Balance The sum of the Order Balance and the Open Entry Balance for the selected invoice-from business partner. Credit Information Total Balance - All Companies The sum of the Order Balance and the Open Entry Balance of the selected invoice-from business partner in all the financial companies of a multicompany structure. Credit Limit The selected invoice-from business partner's credit limit in the current financial company. Credit Available The credit that you can still use with the selected invoice-from business partner, that is the Credit Limit amount minus the Total Balance amount. Related topics The business partner's credit limit Documents Received Invoices If this check box is selected, received invoices from the selected invoice-from business partner exist. To view the received invoices, click Received Invoices. Authorize Invoices If this check box is selected, invoices from the selected invoice-from business partner exist that must be confirmed by specific authorized users or departments before they can be processed further. To confirm the invoices, click Authorize Invoices. Aging Analysis If this check box is selected, invoices from the selected invoice-from business partner exist for which aging information is available. To view or print the aging analysis summary, click Aging Analysis. Match/Approve Invoices If this check box is selected, invoices from the selected invoice-from business partner exist that can be matched and/or approved. To match and approve the invoices, click Match/Approve Invoices. Open Entries If this check box is selected, open entries exist for the selected invoice-from business partner. To view and maintain the open entries, click Open Entries. Factor Relations If this check box is selected, the selected invoice-from business partner is linked to a factor. To select a different factor for the business partner, click Factor Relations. Authorize Purchase Invoices If this check box is selected, price differences exist for the selected invoice-from business partner that must be approved. To view and approve the price differences, click Authorize Purchase Invoices. Business Partner Balances If this check box is selected, balance information exists for the selected invoice-from business partner. To view the various business partner's balances and aging analysis, and the business partner's current credit situation, click Business Partner Balances. Procurement Card Statements If this check box is selected, invoices from the selected invoice-from business partner were paid by using a procurement card. To view and maintain the procurement card statement details, click Procurement Card Statements. Payment Schedules If this check box is selected, payment schedules exist for the selected invoice-from business partner. To view and maintain the payment schedules, click Payment Schedules. Invoice Information on Purchase Orders If this check box is selected, purchase orders exist for the selected invoice-from business partner. To view the purchase orders, click Invoice Information on Purchase Orders. Invoice Information on Purchase Order Lines If this check box is selected, purchase order lines exist for the selected invoice-from business partner. To view the purchase order lines, click Invoice Information on Purchase Order Lines. Payments Payment-related Documents If this check box is selected, payment-related documents exist for the selected invoice-from business partner. To view the payment-related information, click Payment-related Documents. Note The Payment-related Documents and Business Partner Payments - Order Information links are only available if Store Business Partner Payment - Order Information is selected in the ACP Parameters (tfacp0100m000) session. Business Partner Payments - Order Information If this check box is selected, payment - order information exists for the selected invoice-from business partner. To view the payment - order information, click Business Partner Payments - Order Information. Note The Payment-related Documents and Business Partner Payments - Order Information links are only available if Store Business Partner Payment - Order Information is selected in the ACP Parameters (tfacp0100m000) session. Invoice-from BP Invoice-from Business Partner The business partner that sends invoices to your organization. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, invoicing method and frequency, information about your organization's credit limit, the terms and method of payment, and the related pay-to business partner. Select an invoice-from business partner to display the business partner's balances or double-click an invoice-from business partner to view the business partner details. Department A department that a financial company uses to group financial data on a more detailed level than by enterprise unit. You can typically use accounting offices to group the following types of financial data: Manually entered sales invoices Trade notes Business partner financial data In a financial company you can link an accounting office to the following business partner roles: Invoice-to business partner Pay-by business partner Invoice-from business partner Pay-to business partner Search Key The invoice-from business partner's search key. Contact Your contact at the business partner's firm. Status Indicates the actions that can be carried out for the business partner. The status can be: Active, Inactive, or Potential. For example, you cannot enter a sales order for a business partner with status Potential, or ship goods to a business partner with status Inactive. Telephone The contact's telephone number. Pay-to Business Partner The business partner to which you pay invoices. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, the supplier's bank relation, the number of days within which you must pay the invoices, and if the business partner uses a factoring company. Card Company If this check box is selected, statement lines exist for this BP procurement card in the Procurement Card Statements (tfacp1520m000) session. Currency/Rate The currency of the invoice amount. Address A full set of addressing details, which include the postal address, access numbers for telephone, fax, and telex, e-mail and Internet address, identification for taxation purposes, and routing information. Hold Reason A code attached to a purchase invoice to block the payment of that invoice. Transaction Entry Starts the Transaction Entry (tfgld1140m000) session. Received Invoices Starts the Received Purchase Invoices (tfacp1500m000) session. Authorize Received Invoices Starts the Authorize Purchase Invoices (tfacp1142m000) session. Aging Analysis Starts the Aging Analysis Data (tfacp0540m000) session. Match/Approve Invoices Starts the Match/Approve Purchase Invoices (tfacp2107m000) session. Open Entries Starts the Business Partner - Open Entries (tfacp2522m000) session. Factor Relations Starts the Pay-to Business Partners by Factor (tfacp1106m000) session. Authorize Purchase Invoices Starts the Authorize Purchase Invoices (tfacp1142m000) session. Business Partner Balances Starts the Business Partner Balances (tfacp2582m000) session. Procurement Card Statements Starts the Procurement Card Statements (tfacp1520m000) session. Print Receivable Invoices Specifications Starts the Print Receivable Invoices Specifications (tfacp1432m000) session. Print Invoice-from Business Partner Open Entries Starts the Print Invoice-from Business Partner Open Entries (tfacp2421m000) session. Print Invoice-from Business Partner Transactions Starts the Print Invoice-from Business Partner Transactions (tfacp2416m000) session. Print Statements Starts the Print Statements (tfacp3441m000) session. Received Invoices Starts the Received Purchase Invoices (tfacp1500m000) session. Match/Approve Invoices Starts the Match/Approve Purchase Invoices (tfacp2107m000) session. Aging Analysis Starts the Aging Analysis Data (tfacp0540m000) session. Open Entries Starts the Business Partner - Open Entries (tfacp2522m000) session. Factor Relations Starts the Pay-to Business Partners by Factor (tfacp1106m000) session. Authorize Purchase Invoices Starts the Authorize Purchase Invoices (tfacp1142m000) session. Business Partner Balances Starts the Business Partner Balances (tfacp2582m000) session. Procurement Card Statements Starts the Procurement Card Statements (tfacp1520m000) session. Authorize Received Invoices Starts the Confirm Received Purchase Invoices (tfacp1104m000) session. Invoice Information on Purchase Orders Starts the Invoice Information on Purchase Orders (tfacp2540m000) session. Payment Schedules Starts the Payment Schedule (tfacp1103m000) session. Print Payment Schedules Starts the Print Payment Schedules (tfacp2401m000) session. Filter Blocked Suppliers Displays or hides suppliers who were blocked. Orders by Packing Slip Starts the Orders by Packing Slip (tfacp2543m000) session. Orders by Consumption Starts the Orders by Consumption (tfacp2543m100) session. |