| # Archive / Delete Fully Paid Sales Invoices (tfacr2260m000) Use this session to remove fully paid invoices from the open item file. LN deletes the invoices that have a zero balance, including all corresponding documents, such as payments, corrections, and so on. Address data of one-time customers and receipt schedules are also deleted. A high number of invoice data in the open items file can slow down LN's performance. Therefore, you must regularly delete redundant data, for example, the fully paid invoices. Before deleting the paid invoices, you must copy the data to an archive company defined in the Company Parameters (tfgld0503m000) session. If you remove the fully paid invoices, the factored invoices are also removed from the Factored Invoices (tfacr210) table. If you record shipment information in Financials to assign advance receipts to invoices based on the shipment details, the shipment information is also removed. Note An invoice can only be deleted if: The statistics are updated in the Update Pay-by Business Partner Statistics (tfcmg3200m000) session. The invoice, corrections, and credit notes are finalized. If invoices are included in a monthly billing invoice, you can only remove the invoices if the monthly billing invoice has the Printed status. Related topics Archiving finalized transactions Selection Range Invoice-to Business Partner Select the business partner. Transaction Type Select the Transaction Type. Document Select the document number, part of the invoice identification. Invoice Period The financial period to which the invoices are linked. The separator between the year and the period. Payment in Period The financial period to which the payments are linked. Archive General Data If this check box is selected, LN also archives the master data from Common. Related topics Archiving the master data Financials If this check box is selected, LN also archives the master data from Financials. Related topics Archiving the master data Type of Process Select Delete Only, Archive Only or Archive and Delete, as required. Print Removed Invoices If this check box is selected, the removed invoice data is printed in a report. Home Currency The home currency that is used for the report. Click Rotate Currency to display other home currencies. Archive Company The archive company in which the history data is stored. This company is defined in the Company Parameters (tfgld0503m000) session. |