| # Project (tppdm6600m400) Use this session to maintain master project data for each project. The project data defines all aspects of the project. Many fields depend on the parameter sessions for defaults or input. So, if a field has incorrect data, check the related field in the parameter sessions. Note Use the Maps section to view the location of the Address Code Project and the Ship-from Address. You must select only one record at a time. Use the Rotate Currency button to see amounts in the different home currencies. The revenue recognition method and the cost of goods sold method is defined at the project, extension. RR and COGS can also be determined at the element and activity level depending on the method of RR and COGS selected. The usage of element and activity depends on whether the project is controlled by element or controlled by activity. On the project level and extension level, you can set a lower and upper limit on the revenue to be recognized. You can access the following sessions using the tabs in this session: Element (tpptc1100s000) Activities (tppss2100m000) Milestones (tppss2101m000) Contract Link to Project Structure (tpctm0160m000) Responsibility by Employees (tppdm6149m000) Related topics Using project data management Creating a project To use a search path To use currencies in Project To use home currencies in Project To use the rate determiner Revenue Recognition (RR) and Cost of Goods Sold (COGS) To use project procedures General Project Project Enter a new project code. You can choose to create a project from: An existing not-used general project. A new number attached to the project series. A new number attached to the estimate series. The estimate series is different from the project series. If you create an estimating project, the numbering helps you recognize that the project started as an estimate. A first free number. Description The description or name of the code. Project Status The status of the project. The project status is important for following the right course throughout the project life cycle. Note For projects of type Template, the project status does not hold any significance. General Project Manager The employee who is the manager for the project. Description The description or name of the code. Address Code Project The code that identifies the location where the deliverables for the project can be sent. In the US this address code is used for the tax provider. Description The description or name of the code. Ship-from Address The address entered here will be used as the standard ship-from address for the project deliveries and services. Enterprise Unit A financially independent part of your organization that consists of entities such as departments, work centers, warehouses, and projects. The enterprise unit's entities must all belong to the same logistic company, but a logistic company can contain multiple enterprise units. An enterprise unit is linked to a single financial company. When you carry out logistic transactions between enterprise units, these are posted in the financial companies to which each enterprise unit is linked. You can define the relationships between the enterprise units, and thus the goods transfer that can take place between the enterprise units. To use invoicing and pricing between enterprise units, you must link the enterprise units to internal business partners. You can use enterprise units to do separate financial accounting for parts of your business. For example, you can define enterprise units for separate parts of your organization that belong to one logistic company, but that are located in different countries. The accounting of each enterprise unit is performed in each country's national currency, and in the financial company linked to the enterprise unit. Description The description or name of the code. Financial Company The financial company to which the enterprise unit is linked. If the financial company is not the same as the operational company, the currency system of the financial company will be used for Project. Related topics Currency systems Description The description or name of the code. Project Currency If the project is performed in another country, the project currency is useful for monitoring. This currency can be an external currency that is not specified as one of the home currencies. Description The description or name of the code. Project Procedure The project procedure code. A project procedure comprises various steps, also called activities, to update the budget status, update the work authorization status and generate control data. For more details, refer To use project procedures. Description The description or name of the code. Search Key An alternative form of a description used for convenience during searching. Typically, it is an abbreviation, an acronym, or a mnemonic alternative to a full description. Search Key II The second search key for the item. Project Type Internal Project If this check box is selected, the project is an internal project. An internal project has no contractual obligations to a business partner and its costs will be booked to the profit and loss account. Next to the simple internal project there is also a possibility of making a capital project if you check the Internal Project check box and the Capital Project check box. A capital project is an internal project that will be capitalized on the balance sheet as a fixed asset after completion. Capital Project A project used for internal use in which deliverables can be booked as fixed assets but delivery of goods is not possible. In a capital project, you are the business partner. Note The check box cannot be selected if the financial transactions have been processed for the project and the project has already been made Active. Template If this check box is selected, the project is of the type template and cannot be used for actual projects. This project can be used only for copying projects. Note You can select the check box only if the status of the project is Free. Hierarchy Type A project must belong to one of the project types. Main Project The main project to which the subproject belongs. Description The description or name of the code. Program The code that identifies the program linked to the project. Description The description or name of the code. Use Organization Breakdown Structure This field indicates whether an organization breakdown structure (OBS) is used for the project. Organization Breakdown Structure The code of the organization breakdown structure. Description The description or name of the code. Financial Agreement Specification Contract The code of the contract linked to the project. Description The description or name of the code. Sold-to Business Partner Description The description or name of the code. Contract Amount The total amount of the project contract. For a time-phased budget version, the contract amount is expressed as follows:
    contract amount = profit fee + management reserve + distributed budget + undistr. budget
The contract amount is used to determine the invoice limit. In Home Currency Contract Type This field determines how the project contract amount is calculated. This affects the invoicing in Project. Invoice Type The invoice type you choose determines the way invoicing is handled in Invoicing. Payment Terms for Financial Analysis Material The average number of days between order date and payment date. Labor The average number of days between order date and payment date. Equipment The average number of days between order date and payment date. Subcontracting The average number of days between order date and payment date. Sundry Cost The average number of days between order date and payment date. Business Partners The average number of days between order date and payment date. Fixed Assets Asset Number If you select the Capital Project check box and you want to link the project to a fixed asset code, you can enter an asset number and an extension. The fixed asset will be appreciated at the closure of the project's actual costs. Zoom to the Assets (tffam1500m000) session to enter the fixed asset. Description The description or name of the code. Asset Extension The asset extension is a description field. You can enter up to 15 characters. You can use this field to, for example, choose from a range of fixed assets that belong to one asset number in the Assets (tffam1500m000) session. Financial Result Status This field determines the procedure for calculating the financial project result in Financials. Budget Methods Budget by The project budget type determines the way you look at your budget. You can budget the project by: Element Activity Control by The project can be controlled by: Element Activity Note The project budget uses project control to: Monitor the project outcome, the revenues, the costs. Make a plan, if the Project control type is Activity Budget. Budgeting Method The budgeting method for the project. Use Extensions in Budget If this check box is selected, extensions are used in the budget and in cost control. Main Project Budgeting If this check box is selected, the budget cost analysis and the generated control data only include the budgeted costs of the main project itself. The actual costs include both the cost of the main project and the costs of the corresponding subprojects. If this check box is cleared, the budget cost analysis and the generated control data include both the budgeted cost of the main project and the budgeted costs of the corresponding subproject. Actuals Budget Top Element The top element of a project element or activity structure. The project budget is composed of a tree-like structure. The structure has only one top element or activity. Description The description or name of the code. Budget Cost Analysis Based on the project budget, several budget cost analyses can be performed in the Generate Budget Cost Analysis (tpptc3200m000) session. Each budget cost analysis is stored under the combination of project code and budget cost analysis code. For each project it is indicated which budget cost analysis code must be regarded as actual. The actual budget cost analysis is defaulted in, for example, these sessions: Display Financial Analysis (tppss0701m000) Print Budgeted Project Costs (tpptc3440m000) Description The description or name of the code. Time-Phased Budget Analysis Based on the actual budget, several budget cost analyses can be performed in the Generate Budget Cost Analysis (tpptc3200m000) session. Each budget cost analysis is stored with the combination of project code and budget cost analysis code. For each project it is indicated which budget cost analysis code must be regarded as actual. In the case of cost comparisons between the estimate, the actual budget and/or the actual costing, LN always shows the cost data of the actual budget on the basis of the actual budget cost analysis code. Description The description or name of the code. Exchange Rate Type Budget The default exchange-rate type used for budget cost analysis across the package. The user can change the value while generating the budget cost analysis. Description The description or name of the code. Exchange Rate Type Costs The default exchange-rate type used for purchase cost analysis across the package. The user can change the value while generating the budget cost analysis. Exchange Rate Type Revenues The default exchange-rate type used for sales cost analysis across the package. The user can change the value while generating the budget cost analysis. Path for Budget Labor Rate Priority 1 The budget labor-rate search path for the labor cost rate and the sales rate in labor lines in the budget. Defaults Budget Date The budget date that is used as the reference for currency transactions. By default, the budget date as specified for the project is added to the new budget lines. Labor Cost Rate The project-specific labor cost rate is one of the three possible default values for the labor rate if the following is recorded: Labor lines of the actual budget Hours registration The other defaults are: Labor The labor rates defined in either the Project Labor (tppdm6111s000) session or the Standard Labor (tppdm0511m000) session. Trade Group The labor rate codes associated with trade groups as defined in the Trade Group (tppdm0130s000) session. Trade groups are linked to standard labor rates. When a project is started, LN copies all existing standard labor rates to project-specific labor rates. Because of this, the project-specific labor rates are associated with particular trade groups. So, through the trade group, the cost rate of the project labor rate is known as the labor cost object. Labor Cost Transaction Date Whenever the general cost rate is changed in a project, the transaction date of the cost rate is automatically filled with the system date, so that it is always known when the latest cost rate change took place. In Home Currency The cost rate in home currency. Description The description or name of the code. Labor Sales Rate A general sales rate for the labor costs in a project. Labor Sales Transaction Date Whenever the general sales rate is changed in a project, the transaction date of the sales rate is automatically filled with the system date, so that it is always known when the latest sales rate change took place. In Home Currency The cost rate in home currency. Rate Unit For example, the cost rate is 25 EUR and the unit is hours, this means the costs are 25 euros per hour. Description The description or name of the code. Planning Scheduling Active Plan The project plan used in the project. This field must be filled if the costs are controlled by the activity budget type. Description The description or name of the code. Start Date This date is default for plans and of importance while running budget cost analysis and using surcharges. The start date is used to decide what (budget) surcharges are valid for the budget cost analysis. Lack of a start date will result in all surcharges to be used. Note If you use an extension for a fluctuation with invoice calculation method Actual Costs (set in the Extension (tpptc0110s000) session), it is mandatory to enter the project start date. Finish Date The finish date of the project. Substantial Completion Date The agreed date of the first completion of the project. This field only provides information. Project Lead Time Type The way time is viewed at in a plan. Estimated Lead Time This field enables you to record the time which is expected to be needed for the execution of a project. The field only serves to provide information. The required project time can be expressed in workdays or in calendar days, depending on the setting of the Project Lead Time Type field. Final Project Lead Time This field indicates the project lead time according to the specifications. The field is only used to provide information. The required project time can be expressed in workdays or in calendar days, depending on the setting of the Project Lead Time Type field. Phase You can link a phase to a project in every status. A phase can be used to differentiate the project. Example You can link the Phase code 001 with description Delete Data to a range of projects. To delete the right projects, you just select the phase code 001. Description The description or name of the code. Requirements Planning Commit Inventory On Specify the phase when the inventory in the warehouse must be committed to the project, based on the availability. Allowed values: Insert You can reserve the real inventory, that is, commit the inventory in the warehouse when you insert a planned warehouse order in the Requirements Planning module Confirm The inventory is committed when you confirm the planned warehouse order. Not Applicable Note An inventory reservation in Project is an inventory commitment in Warehousing Enterprise Unit The enterprise unit that is responsible for the delivery that is specified on the transaction line. Description The description or name of the code. Priority Supply Warehouse A general warehouse that receives the deliveries for more than one project. The goods are sent from the priority supply warehouse to the project or project warehouse. Related topics Using warehouses Description The description or name of the code. Default Project Warehouse A project warehouse is used to store the delivered goods coming from the priority supply warehouse. Enter a warehouse in this field if you want to use one warehouse for the project. All inventory will be sent to that warehouse. You can also leave this field empty and link the warehouse on a lower level to an element or activity to improve inventory control. Planning Group The code that identifies the planning group, defined in the Planning Groups (tcpeg0101m000) session. Note If the project pegging functionality is implemented, a value must be entered in this field for the projects with the status Active. Description The description or name of the code. Installation Group The default installation group used to generate a physical breakdown in Service or to generate service orders from Project. Shipping Route The route linked to the project. Description The description or name of the code. Carrier/LSP The carrier / LSP for the project. Description The description or name of the code. Control Physical Progress Material Phys. Progress The level at which you can record the progress for this cost type. Labor Phys. Progress The level at which you can record the progress for this cost type. Equipment Phys. Progress The cost price. Subcontracting Phys. Progress The level at which you can record the progress for this cost type. Sundry Cost Phys. Progress The level at which you can record the progress for this cost type. Register Progress The cost price. Logging Control Data Generation Date The last date the Generate Control Data (tpptc1230m000) was run for this project. Control Data Generated By The logon code of the user who last ran the Generate Control Data (tpptc1230m000) session for this project. Description The description or name of the code. Last History Posting Date The latest date on which actual cost transactions were posted to the history. This date is automatically saved by LN during execution of the Post Transactions (tpppc4202m000) session. This field is only used to provide information. Login Last History Posting This field shows the logon code of the user who last posted actual cost transactions for this project to the history. The value of this field is automatically updated during execution of the session. Description The description or name of the code. Last Build Actual Cost Control Date Date of last generated control data. Login Last Control Data Generation The logon code of the user who last ran the Build Actual Cost Control (tpppc4803m000) session for this project. This field is only used to provide information. Description The description or name of the code. Path for Hours Labor Rate Priority 1 The labor rate for hours registration search path for the labor cost rate per hour and the sales rate per hour in the labor lines. Project Creation User The user who creates the project. The default value is the login name of the user. The value can be changed. Description The description or name of the code. Project Creation Date The date the project is created. Project Origin Indicates how the project was created: Copied from Project Copied from Template Copied from Estimate Inserted by external Package Manually entered Source If applicable, the source from which this project was copied. Description The description or name of the code. Estimating Estimating Rejected A project can be rejected after being estimated. This field indicates whether the estimated project can continue with its life cycle of estimating, budgeting and invoicing. Reason Code Use this field, for example, in situations where a particular estimate is either rejected or the project is delayed. The reason code is mandatory if the estimate is rejected. Description The description or name of the code. Resulted in Project This field is filled only if different series are used for projects and estimates. The target project is displayed, after the copy process. Description The description or name of the code. Originated from Estimate This field is filled only if different series are used for projects and estimates. The estimate project used as the source is displayed. Last Launched by The logon code of the person who has launched the estimate to a project. The logon will be registered from the last launch. Description The description or name of the code. Date of Launch The latest date that the launch process is run. Interim Results Revenue Interim Results Revenue Recognition Method Select the method for revenue recognition: Completed Project Method (RR) Percentage of Completion Method (RR) Earned Revenue Factor Method Actual Revenue Method Reimbursement Contract Method Milestone Method (only for projects controlled by Activity) Percentage Completed The percentage of completion of the project. You must multiply this percentage with the contract amount to calculate the revenue to be recognized. Note Calculation Method for Percentage of Completion Earned Revenue Factor Specify the earned revenue factor. You must multiply this factor with the the cost to calculate the revenue to be recognized. Note You can manually enter the earned revenue factor or click Calculate ERF to get the calculated value. LN calculates the factor using the following formula:
    ERF = project contract amount / total budgeted costs
To calculate ERF, the project status must be Active, because the total budgeted cost is known only for active projects. Revenue Recognition Threshold The minimum percentage completion expected before revenue is recognized. Note Only if the percentage completion is greater than or equal to this field, revenue is recognized when interim results are generated using the Generate Financial Interim Results (tpppc2260m000) session. However, if the Profit Percentage is negative, revenue will be recognized irrespective of minimum percentage completion being met or not. Default value 0 Revenue Recognition Limit The limit on the revenue to be recognized. Specify a maximum percentage. Note The value can be changed. The revenue recognition limit is valid for all RR methods except the Completed Project method. The percentage times the contract amount gives the maximum revenue that can be recognized (until the completion of the project). This percentage is ignored when the project is complete and the final revenue (and COGS) is posted. Default value 100 Cost Interim Results Costs of Goods Sold Method Select the method to calculate the cost of goods sold: Completed Project Method (COGS) Profit Percentage method Reimbursement Contract Method Profit Percentage Specify the profit percentage. The COGS is calculated on the basis of this percentage and the revenue recognized. Note You can manually enter the percentage or click Calculate Profit Percentage to get the calculated value. LN calculates the percentage using one of the following formulas:
    profit percentage = budget / contract amount
or
    profit percentage = EAC (Estimate at Completion) / contract amount
When the COGS is determined at project level, LN allows you to select the base to calculate the profit percentage. You can either select Budget or select Estimate at Completion as the base to calculate the profit percentage. Miscellaneous Classification Acquiring Method For statistical reasons you can enter the method you used to acquire this project. Description The description or name of the code. Financing Method The code that identifies the financing method used for this project. Description The description or name of the code. Business Sector The code that identifies a business sector. Description The description or name of the code. Geographical Area The geographical area. Description The description or name of the code. Category A user-definable classification for projects. Description The description or name of the code. Group A user-defined classification of projects. Description The description or name of the code. Picture Picture If required, you can add an image. Text Text Use this field to enter a text related to the project. Miscellaneous Sundry Cost Code for Provisional Amounts Costs relating to an extension of the Provisional Amount type are posted to a sundry cost object. This field identifies the code of the sundry cost object (standard or project-specific) used for this project. This field takes its default value from the Sundry Cost Code for Provisional Amounts field in the Projects (tppdm6100m000) session. Description The description or name of the code. Default Activity for Several Purposes The activity is used as default in processes in which an amount must be posted to an activity and the activity is not specified. This occurs in the following cases: If installments are generated automatically through the Create Progress Invoice Installments (tppin1210m000) session. If provisional amount settlements are generated through the Generate Provisional Amount Transactions (tpppc3210m000) session. If invoices are generated for extensions. If unit rate invoices are generated. Note The activity code is defaulted from the following sessions: Projects (tppdm6100m000) Create Progress Invoice Installments (tppin1210m000) Generate Provisional Amount Transactions (tpppc3210m000) The activity must be of the type Control Account or Work Package. Description The description or name of the code. Use Surcharges The surcharges used to calculate the indirect costs for the project. If surcharges are used, you can select if the surcharges must be applied for the budgeted costs, actual costs, or for both the budgeted and actual costs. Sufferance Tax The code that identifies the sufferance tax that applies to this project. Description The description or name of the code. WIP Sales Value Surcharge The surcharge percentage calculated on the total costs of the project to determine the financial value of the work in process (WIP). This surcharge percentage is used only if the Sales Value Surcharge Costs in WIP check box in the PPC Parameters (tpppc0100s000) session is selected. Activate Activate a project or link a project to a contract link. Calculate Calculates percentage of work completed. Calculate ERF Calculates the earned revenue factor using the following formula:
    ERF = project contract amount / total budgeted costs
To calculate ERF, the project status has to be Active, because the total budgeted cost is known only for active projects. This button is available only if the Revenue Recognition Method field is set to Earned Revenue Factor. Calculate Profit Percentage Calculates the profit percentage using the following formula:
    profit percentage = budget / contract amount
This button is available only if the Costs of Goods Sold Method field is set to Profit Percentage. |