| # Year-end Process (tfbgc3170m000) Use this session to transfer the budget amounts, balance types and the respective transactions to a new budget in the budget year. Related topics Year end process Budget Year The budget year. Budget Year The budget year corresponds to the year defined in the General ledger module. Budget The budget code. Description The description or name of the code. Sequence The sequence number. Description The description or name of the code. Close Year Select an option to close the previous budget year This field can have the following values: No: The budget for the year remains active. Close - Provisional: Closes the budget provisionally and does not allow any user other than the budget controller, to use the budget data. Close - Final: Closes the budget finally, so that no one can use the budget in that year. Processed on The date and time when the year-end process is executed. Status The status of the year-end process. This field can have the following values: Open processed Canceled Text If this check box is selected, a text is present. Carry Forward Available Budget Amounts Select an option to specify the budget amounts to carry forward to the new budget. This field can have the following values: None: To carry forward none of the budget amounts All: To carry forward all the budget amounts. Only Positive Amounts: To carry forward only the available positive amounts. Only Negative Amounts: To carry forward only the negative amounts. Budget Amounts Direct Release If this check box is selected, the positive budget amounts are directly released to the budget account. Budget Amounts Clear Budgets If this check box is selected, the budget balance amount for a specific period is cleared with the carried forward amount when the amount is positive. Commitments - Carry Forward Transactions If this check box is selected, all the outstanding commitments are transferred to the next year. Commitments - Carry Forward Budgets If this check box is selected, the budget amounts associated with the commitment balance are transferred to the next year. Commitments - Clear Balances If this check box is selected, the commitment balances for the current year are cleared. Commitments - Clear Budgets If this check box is selected, the budget amount associated with the commitment balance in the current year is cleared. Encumbrances - Carry Forward Transactions If this check box is selected, all the outstanding encumbrances are transferred to the next year. Encumbrances - Carry Forward Budgets If this check box is selected, the budget amounts associated with the encumbrance balance are transferred to the next year. Encumbrances - Clear Balances If this check box is selected, the encumbrance balances for the current year are cleared. Encumbrances - Clear Budgets If this check box is selected, the budget amount associated with the encumbrance balance in the current year is cleared. Receipt Expenses - Carry Forward Transactions If this check box is selected, all the outstanding receipt expenses are transferred to the next year. Receipt Expenses - Carry Forward Budgets If this check box is selected, the budget amounts associated with the receipt expense are transferred to the next year. Receipt Expenses - Clear Balances If this check box is selected, the receipt expense balances for the current year are cleared. Receipt Expenses - Clear Budgets If this check box is selected, the budget amount associated with the receipt expense balance in the current year is cleared. Update Mode Select an option to run the year-end process either in simulate or update mode. This field can have the following values: Simulate: Runs the year-end process in simulate mode. This only prints the new budget result and carried forward transactions. Update: Runs the year-end process in update mode. This updates the budget with the new budget and the carried forward transactions. Processed by The user who processes the year-end process. Created by The user who creates the year-end process. Created on The date and time on which the year-process is performed. Text If this check box is selected, a text is present. |