| # Projects 360 (tppdm6500m100) Use this session to perform project related tasks and to retrieve project-related data. You can view and maintain project information such as the contract type, the invoice type, the contract amount and the budgeting method information. How to use the Projects 360 Degree View (tppdm6500m100) session Select a project from the Project list. The project details such as the project cost, revenue, budget, estimate and so on are displayed in the boxes at the top of the session. To view the project details, double-click the project line in the list. The check marks under Project Contacts indicate which data is available for the selected project. If you click a link, a session starts which you can use to view, maintain, or create the project data. You can click the following links, or click the corresponding commands in the appropriate menu: Contract Starts the Contract Lines (tpctm1110m000) session. Use this session to create and maintain contract line data for the project linked to a contract. Extensions Starts the Project Extensions (tpptc0510m000) session. Use this session to list the selected project's extensions, which you can define and modify in the Extension (tpptc0110s000) details session. Structures You can define an element structure or an activity structure for the project depending on the settings in the user profiles. For this session, however, the structures you can maintain depend on the Budget by field. If the field is set to Element, the Elements (tpptc1500m000) session opens. If the field is set to Activity, the Activities (tppss2100m000) session opens. Milestones Starts the Milestones (tppss2101m000) session. Use this session to maintain the activity milestones for the project. Costing Breaks Starts the Costing Breaks (tppdm3600m000) session. Use this session to create costing breaks for the project. Contract Link to Structure Starts the Contract Link to Project Structure (tpctm0160m000) session. Use this session to link contract lines (CLINs) to the project structure (element/activity). You can link multiple contract lines to a project. However, you can link a specific project peg (element/activity) to only one contract line. This session also indicates if costs are incurred and revenues booked on the project peg. Estimate Starts the Estimate Lines (tpest2100m000) session. Use this session to maintain and display the estimate lines. The columns that are maintained in this session are available based on the settings in the User Profiles (tppdm0101s000) session. The estimate lines which are displayed depend on the estimate version selected. Following is the order of priority in which the estimate version is selected: Check for a bid that has the status Accepted, and show the estimate lines for that corresponding version. Check if an estimate version has some or all lines launched to budget and display that estimate. Select the latest estimate version based on the version Creation Date. Budget Cost Analysis Starts the Budget Cost Analysis Versions by Project (tpptc3500m000) session. Use this session to list details of the budget-cost analysis for the selected project. Top Down Budget Starts the Top Down Budget Version (tpptc5500m000) session. Use this session to list the current top down budget versions for the selected project, and display a summary of the details. Bottom Up Budget Starts the Activity Budget session for cost objects. Use this session to list budget lines with a cost-type for the selected plan, activity, and project in an activity budget. Time Phased Budget Starts the Time Phased Budget (Planned Value by Period) (tpptc5521m000) session. Use this session to display the generated planned value of an activity by period for a selected project and analysis code. The session also displays the project budget version and baseline for which the planned value is generated. Purchase and Warehouse Orders Starts the Order Line Balance (Material) (tppss6500m000) session. Use this session to see the ordering flow from budget to final delivery. All the orders for the selected project including the purchase order advice / order, warehouse orders, request for quotations for purchase for Material, Equipment, and Subcontracting, which are open and yet to be received are displayed. Note: Peg distribution lines specified in Order Management and Warehousing are not displayed in this session. Service Orders Starts the Service Order Links by Project (tppss6520m000) session. Use this session to list and display the service orders linked to the project. Progress The progress for the project is registered either on elements or activities and depends on the field Control By. If this field is set to Element, the Element Physical Progress (tpppc1550m000) session opens. If the field is set to Activity, the Activity Physical Progress (tpppc1560m000) opens. Cost Transactions Starts the Cost Transactions (tpppc2100m000) session. Use this session to view and maintain the cost transactions of all cost types for projects. Only those transactions that add costs to the project are displayed. Cost Control Starts the relevant session, based on the settings specified in the Map/Session Options by User (tppdm0102m000) session, to monitor the projects that are executed. The actual cost control is aggregated at the project level. This is one in a range of sessions that are available in the Monitoring module for projects. Each of the sessions provides a different level of detail. Costs and Commitments Starts the relevant Commitment session, based on the settings specified in the Map/Session Options by User (tppdm0102m000) session , to record the commitments for a project. Financial Analysis Graph Starts the Display Financial Analysis (Graph) (tppss0701m000) session. Use this session to create a graph of the progression of costs and revenues during the project execution time. Performance Measurement Starts the Performance Measurement Activity (tpppc5540m000) session. Use this session to display performance measurement amounts of the project. Four levels of measurement are available, namely, activity, activity/cost type, project OBS and OBS/cost type. Performance measurement can also be generated against the old baseline and old version. Revenue Transactions Starts the Revenue Transactions (tpppc3505m000) session. Use this session to to list a history of revenues. This includes invoice data and posting data. Production Orders Starts the Project Peg - Production Orders (tisfc0105m300) session, if project pegging is implemented. Use this session to view the production order distribution lines by project. Borrow/Loan Starts the Borrow/Loan Workbench (whinh1146m100) session. Use this session to view the borrow/ loan records created for the specific cost peg transfer order line. Note The amounts shown in the Revenues and Costs sections are net amounts, that is, amounts without tax. Contract Estimate/Budget Estimate The estimate for the project. Budget The budgeted amount for the project. Budget Number of Hours The number of labor hours budgeted for the project. Progress Performed Displays the costs/quantities that are so far allowed (Earned Value). The performed are calculated as follows:
    performed = actual progress * budget
Note For exceptions on this calculation see: How LN calculates the performed. Progress The progress percentage of the top activity for the project. The value in this field is based on the project activity with the least progress percentage for the project. Revenues Revenues The revenues of the project that are posted to the history for all periods up to the current one. Forecast Extra Revenues The additional revenue that is forecast for the end of the project and is anticipated at the end of the current period. Received from Cust. The amount received from the customer against sales invoices. This is the amount displayed in the Business Partner - Open Entries (tfacr2510m000) session in Financials. Note The Supplier payment is a settlement against this open entry and not against a specific invoice line. An open entry comprises many invoice lines which may or may not be linked to the same project. Hence, the amount overdue on a project cannot be determined correctly until the received amount information against the specific invoice line is stored in LN Financials. Cust. Overdue The amount due to the customer to be paid against the sales invoices. This is the amount displayed in the Business Partner - Open Entries (tfacr2510m000) session in LN Financials. Note The Supplier payment is a settlement against this open entry and not against a specific invoice line. An open entry comprises many invoice lines which may or may not be linked to the same project. Hence, the amount overdue on a project cannot be determined correctly until the received amount information against the specific invoice line is stored in Financials. Total Revenues The total revenue registered for the project. Costs Commitments The commitments booked for the project. Costs The costs incurred for the project. Cost Forecast The additional cost forecast for the end of the project that is anticipated at the end of the current period. Total Costs The total costs incurred for the project. Cost Variance The cost variance for the project. The cost variance is calculated as follows:
    variance = performed - actuals
Cost Var at Completion The additional cost for the end of the project that is anticipated. Overdue to Supplier The amount due to the supplier to be paid against the purchase invoices. This is the amount displayed in the Business Partner - Open Entries (tfacp2522m000) session in LN Financials. Note The Supplier payment is a settlement against this open entry and not against a specific invoice line. An open entry comprises many invoice lines which may or may not be linked to the same project. Hence, the amount overdue on a project cannot be determined correctly until the received amount information against the specific invoice line is stored in Financials. Paid to Supp. The amount paid to the supplier against purchase invoices. This is the amount displayed in the Business Partner - Open Entries (tfacp2522m000) session in LN Financials. Note The Supplier payment is a settlement against this open entry and not against a specific invoice line. An open entry comprises many invoice lines which may or may not be linked to the same project. Hence, the amount overdue on a project cannot be determined correctly until the received amount information against the specific invoice line is stored in Financials. Actual Number of Hours The number of labor hours spent on the project. Contract Contract If this check box is selected, the contract line data is available for the project. Extensions If this check box is selected, extensions exist for the selected project. To view and maintain the extensions, click Extensions. Scope Structures If this check box is selected, structures exist for the specified project. To view and maintain the activity or element structures for the project, click Structures. Milestones If this check box is selected, milestones exist for the selected project. To view and maintain the milestones, click Milestones. Progress Progress If this check box is selected, progress for the project is registered. The progress is registered either on elements or activities. Revenues If this check box is selected, revenue has been registered for the selected project. To view the project revenue details, click Revenues. Estimate Estimate If this check box is selected, estimate lines exist for the selected project. To view and maintain the estimate lines, click Estimate. Budget Top Down Budget If this check box is selected, top-down budgets exist for the selected project. To view the current top down budget versions for the project, click Top Down Budget. Budget Cost Analysis If this check box is selected, budget cost analysis is defined for the selected project. To view the financial details of the project, click Budget Cost Analysis. Bottom Up Budget If this check box is selected, bottom-up budgets exist for the selected project. To view budget lines with a material cost type for the project, click Bottom Up Budget. Time Phased Budget If this check box is selected, the budgeted cost of work scheduled of an activity is generated for the specific project. To view the generated planned value for the project, click Time Phased Budget. Requirements Purchase and Warehouse Orders If this check box is selected, purchase and warehouse orders exist for the selected project. To view the transactions and the ordering flow from budget to final delivery, click Purchase and Warehouse Orders. Service Orders If this check box is selected, service orders exist for the selected project. To view the service orders, click Service Orders. Control Cost Control If this check box is selected, the actual cost control is aggregated at the project level. To monitor the project, click Cost Control. Financial Analysis Graph If this check box is selected, graph data exist for the selected project. To create a graph of the progression of costs and revenues during the project execution time, click Financial Analysis Graph. Cost and Commitments If this check box is selected, commitments exist for the selected project. To view or maintain the material commitments for a project, click Costs and Commitments. Performance Measurement If this check box is selected, performance measurement run has been conducted for the specific project. To view the performance measurement data, click Performance Measurement. Project The code that uniquely identifies the project. Status The project status. The project status is important for following the right course throughout the project life cycle. Contract Amount The contract amount of the project. Related Start Date The start date of the project. Based on this date, LN considers the (budget) surcharges valid for the budget cost analysis. If the date is not specified, LN considers all the surcharges. Finish Date The finish date of a project. The date is used for information purposes. General Currency The project currency. Budget by The project budget type determines the way you look at your budget. You can budget the project by: Element Activity Control By The project can be controlled by: Element Activity Note The project budget uses project control to: Monitor the project outcome, the revenues, the costs. Make a plan, if the Project control type is Activity Budget. Program The code that identifies the program linked to the project. Description The description or name of the code. Budgeting Method The budgeting method of the project. Budget Date The budget date that is used as the reference for currency transactions. By default, the budget date as specified for the project is added to the new budget lines. OBS The organization breakdown structure defined for the project. Holdback The holdback amount for the project. Template If this check box is selected, the project is of the type template and cannot be used for actual projects. The project can be used only for copying projects. Extension Amount The sum of contract amount defined in the Project Extensions (tpptc0510m000) session Contract Extensions Starts the Project Extensions (tpptc0510m000) session. Use this session to list the selected project's extensions, which you can define and modify in the Extension (tpptc0110s000) details session. Structures Starts the Elements (tpptc1500m000) session if the field Budget by is set to Element. Starts the Activities (tppss2100m000) session if this field is set to Activity. Milestones Starts the Milestones (tppss2101m000) session for the project. Use this session to maintain the activity milestones for the project. Estimate Starts the Estimate Lines (tpest2100m000) session. Use this session to maintain and display the estimate lines. The estimate lines which are displayed depend on the estimate version selected. Top Down Budget Starts the Top Down Budget Version (tpptc5500m000) session. Use this session to list the current top-down budget versions for the selected project, and display a summary of the details. Bottom Up Budget Starts the Activity Budget session for cost objects. Use this session to list budget lines with a cost-type for the selected plan, activity, and project in an activity budget. Budget Cost Analysis Starts the Budget Cost Analysis Versions by Project (tpptc3500m000) session. Use this session to list details of the budget-cost analysis for the selected project. Time Phased Budget Starts the Budget Costs of Work Scheduled by Period (tpptc5521m000) session. Use this session to display the generated planned value of an activity by period for a selected project and analysis code. The session also displays the project budget version and baseline for which the planned value is generated. Purchase and Warehouse Orders Starts the Order Line Balance (Material) (tppss6500m000) session. Use this session to see the ordering flow from budget to final delivery. All the orders for the selected project including the purchase order advice / order, warehouse orders, request for quotations for purchase of material, equipment and subcontracting, which are open and yet to be received are displayed. Note: Peg distribution lines specified in Order Management and Warehousing are not displayed in this session. Service Orders Starts the Service Order Links by Project (tppss6520m000) session. Use this session to list and display the service orders linked to the project. Progress Starts the Element Physical Progress (tpppc1550m000) session if the field Control By is set to Element. Starts the Activity Physical Progress (tpppc1560m000) session if this field is set to Activity. Cost Control Starts the Control by Project (tpppc4510m000) session. Use this session to monitor the projects that are executed. Costs and Commitments Starts the Commitments session for cost objects. Use this session to record commitments for a project. Financial Analysis Graph Starts the Display Financial Analysis (Graph) (tppss0701m000) session. Use this session to to create a graph of the progression of costs and revenues during the project execution time. Performance Measurement Starts the Performance Measurement Activity (tpppc5540m000) session. Use this session to display performance measurement amounts of the project. Revenues Starts the Revenues (tpppc3501m000) session. Use this session to list revenue details. If the project revenues are processed and transferred to History, the Revenue Transactions (tpppc3505m000) session opens. Print General Project Data Starts the Print General Project Data (tppdm6403m000) session. Print Projects Starts the Print Projects (tppdm6400m000) session. Show Active Projects Displays all projects that have the Active status. Show All Displays all projects. |