| # To handle budget exceptions Types on Budget Exceptions Budget exceptions can occur during the budget check process. The transaction is blocked for further processing until the exception is resolved. Budget managers with proper authorizations can analyze and resolve these exceptions. Following are the types of exceptions that can occur during the budget check process. Amount exceptions When the requested budget exceeds the available budget, a budget exception occurs. If the budget available is insufficient, the budget manager can do the following to resolve the exception: Reduce or modify the requested quantities or items to the cost which can fit in the budget. Override the exception, if necessary. Amend the existing budget or transfer amounts from another budget account. Reject the exception and cancel the item. Account exceptions Account exception occurs, when the relation between ledger and budget roll-up accounts cannot be determined. When an account exception occurs, the budget manager can do the following: Verify whether the account requires budget checking. If the budget check is not necessary, the account can be excluded from the future budget check process. If the budget check is necessary, the account must be added to the budget control roll-up structures. Override the account exception. Policy exceptions Policy exceptions cannot be overridden, they must be resolved before to save the transaction successfully. Following are the types of policy exceptions: Budget policy exception: The budget control policy is not defined for the financial company. Structure policy exception: Structures are not assigned for the available budget. Date policy exception: When the effective date of the budget transaction does not fall in the range of dates defined in budget control policy, a date policy exception or an associated document date policy exception occurs. Handling exceptions Following are the various ways in which the budget exception can be resolved or analyzed: Review Review the transactions that are Superseded or Handled. Override Select the exception line and click Override to override the exception and later approve the exception. Reject To reject the exception or undo the rejection or override the exception: Select the exception line and click Reject to reject Click Undo Reject to undo reject process Click Undo Override to undo the override process. Set to Handle Set the closed exceptions or open exceptions to the status Handled. Select the exception line and click Set to Handled. Transfer Transfer the budget amounts. Select the line and click Budget Transfer, the Budget Transfers (tfbgc2500m000) session opens. See: Budget Transfers. Amend or Modify Modify the budget details. Select the exception line and click Budget Amendment, the Budget Amendments (tfbgc2540m000) session opens. See: Budget Amendments. For each of the above actions, the budget manager can notify the user through e-mail. In the Budget Exceptions (tfbgc4550m000) session, select the exception line and click Notify to send notification. The e-mail editor opens, make changes to the content, if required and send the e-mail. |