| # Request for Quotation (tdpur1600m000) Use this session to view, enter, maintain, and process a specific request for quotation (RFQ) and linked request for quotation (RFQ) lines. This session supports easy RFQ entry. You can perform all the actions on one screen. This session enables you to quickly enter the most important information for an RFQ and to process the RFQ. You can start this session from the Purchase Requests for Quotation (tdpur1501m000) overview session, by double-clicking a record, or by entering a new RFQ. You can also start this session stand-alone. To view the details of the RFQ header, click RFQ Details on the File menu of the current session. As a result, the Purchase Requests for Quotation (tdpur1501m000) details session starts. RFQ lines The lines on the tabs refer to the following sessions: RFQ Lines The lines on the RFQ Lines tab refer to the Purchase Request for Quotation Lines (tdpur1502m000) session. On this tab, you can enter and view the lines of the RFQ. Double-click the line for more detailed information. Bidders The lines on the Bidders tab refer to the RFQ Bidders (tdpur1505m000) session. On this tab, you can view and link the bidders to whom the RFQ must be sent. Responses The lines on the Responses tab refer to the RFQ Responses (tdpur1506m000) session. On this tab, you can: View RFQ response data by bidder and RFQ line. You cannot change the data for response lines with the Created status in the RFQ Responses (tdpur1506m000) session. View, enter, and maintain the RFQ response data. After an RFQ is printed for a bidder, and as a result, its status is Sent, you can specify response data in the RFQ Responses (tdpur1506m000) session. Note You cannot delete an RFQ line if a bidder is linked to the RFQ or if an alternative RFQ line is present for the current RFQ line. Related topics Request for quotation procedure Calculating total scoring values per criterion Ranking RFQ responses Request for Quotation The number of the request for quotation (RFQ). Reference A The first extra reference by which the order or request for quotation can be identified. This reference is printed on various order documents and lists. Reference B The second extra reference field that you can fill with extra information. This reference is printed on the order documents and lists. Buyer The employee of your company who is the contact to the concerned buy-from business partner. The buyer is also known as the purchasing agent. Default value LN retrieves the default buyer from the User Profiles (tdpur0143m000) session. Status The status of the RFQ. Allowed values RFQ Status RFQ Date The date on which the request for quotation is specified. Default value The default RFQ date is the system date. Note You can define RFQ dates in the past or in the future Response Date The last date on which the bidder can submit an RFQ response on the request for quotation. Default value The default response date is determined by the number of days defined in the Default Term for Returning RFQ's field of the Request for Quotation Parameters (tdpur0100m100) session. The number of days defined in this Default Term for Returning RFQ's field is added to the RFQ date. Example If the RFQ date is 2000-01-01, and the value of the Default Term for Returning RFQ's field is 10 days, LN comes up with the default response date 2000-01-11. Note If the response date has expired, and no RFQ response is submitted on the request for quotation (RFQ), you can remove the RFQ in the Delete Request for Quotations (tdpur1205m000) session. The response date on the RFQ header is used as the default response date for all bidders who are selected for the RFQ. The default response date for the bidders can be overwritten in the Request for Quotation - Buy-from BP (tdpur1505m000) session. The response date cannot be before the RFQ date. Reminder Date The date when a reminder was (last) printed for the RFQ. You can print reminders in the Print RFQ Reminders (tdpur1402m000) session. Receipt Date The date on which the items, for which you send the request for quotation, are planned to be delivered. Note When you accept the RFQ response and you copy the RFQ in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session, the receipt date is copied to the purchase order or purchase contract. The receipt date cannot be before the response date. Start Receipt Period The start date of the period that the items, for which you send the request for quotation, are scheduled to be delivered. Note When you accept the RFQ response and you copy the RFQ in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session, the start date is copied to the purchase order, or the purchase contract. The start date of the receipt period cannot be before the response date. You cannot define a receipt period if a receipt date is defined. End Receipt Period The end date of the period that the items, for which you send the request for quotation, are scheduled to be delivered. Note When you accept the RFQ response and you copy the RFQ in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session, the end date is copied to the purchase order or the purchase contract. The end date of the receipt period cannot be before the start date. You cannot define a receipt period if a receipt date is defined. Purchase Office A department in your organization that is responsible for buying the materials and services needed by your organization. You assign number groups to the purchase office. In this way, you can assign serial numbers to: Purchase orders Purchase schedules Requests for quotations Purchase contracts You can also define a default warehouse where goods ordered by the purchase office must be delivered. Related topics Default purchase office Warehouse The warehouse where the items must be delivered. Note If you specified a warehouse, the Receipt Address field must also be filled. You cannot enter a warehouse of the type Shop Floor. Receipt Address The address of the warehouse or place where the goods must be delivered. Terms of Delivery The agreements with the business partner, concerning the way the goods are delivered. Relevant information is printed on various order documents. Note You can also specify delivery terms per bidder in the Request for Quotation - Buy-from BP's (tdpur1505m000) session. Related topics Delivery terms Point of Title Passage The point at which the legal ownership changes. At this point, the risk passes from the seller to the buyer. Related topics Delivery terms Terms of Payment Agreements about the way in which invoices are paid. The payment terms include: The period within which invoices must be paid. The discount granted if an invoice is paid within a given period The payment terms allow you to calculate: The date on which the payment is due The date on which the discount periods expire The discount amount Note You can also specify payment terms per bidder in the Request for Quotation - Buy-from BP's (tdpur1505m000) session. Generate Request for Quotations Starts the Generate Request for Quotations (tdpur1220m000) session. Convert... Starts the Convert RFQs (tdpur1202m000) session. Process Nonconverted... Starts the Process Non-Converted RFQ Responses (tdpur1223m000) session. Delete Request for Quotations Starts the Delete Requests for Quotation (tdpur1205m000) session. Compare Quotations Starts the Compare RFQ responses (tdpur1110m000) session. Pegging Starts the Browse Order Pegging (cprrp0740m000) session. Link Buy-from BPs to RFQ Starts the Add Bidders to RFQ (tdpur1221m000) session. RFQ - Lines - Synchronization Starts the RFQ - Lines Synchronization (tdpur0280m000) session. Purchase Request for Quotation History Starts the RFQ History (tdpur1550m000) session. |