| # To process retro-billed purchase orders This functionality is specific for India. Complete the following steps to process a retro billed purchase order: Create the order In the Purchase Order - Lines (tdpur4100m900) session, specify the Buy-from Business Partner, Order, Order Type, Purchase Office, Planned Receipt Date to create the normal purchase order. LN generates the order number. Enter the Terms of Delivery and the Currency. Click Save. Create the order lines Enter the Project code (if applicable), Item description, Quantity, Planned Receipt Date, Tax Country, Tax Code, BP Tax Country, Registration Number Sequence (BP and Own). For details, refer to the online Help of Registration Numbers by Business Partner (tctax4100m000), Registration Numbers By Financial Company (tctax9140m00l) LN defaults the Excise Control Code (ECC) for the warehouse and the HSN code for the item. Select the order line. On the Lines menu, click Open Order Line, the Purchase Order Lines (tdpur4101m000) session opens. On the Tax tab, select the Cenvatable checkbox; if applicable. Save and close the session. Approve the order In the Purchase Order - Lines (tdpur4100m900) session, on the specific menu, click Approve to approve the order . Print/Release the order In the Purchase Order - Lines (tdpur4100m900) session, select the order line. On the Specific menu, click Status, the Purchase Order Line Status (tdpur4534m000) session opens. LN executes the activities set to Automatic. Execute the activities that are not processed by LN. In the Purchase Order Line Status (tdpur4534m000) session, click Execute to execute the activities defined for the order in the Purchase Order Type - Activities (tdpur0694m000) session. Click Execute to release the purchase order to warehousing. Click Execute to process the receipts, the Inbound Line Status Overview (whinh2119m000) session opens. On the Specific menu, click Receive, the Warehouse Receipts (whinh3512m000) opens. Process the receipt In the Warehouse Receipt (whinh3512m000) session, select the receipt line. The landed costs are generated automatically for the receipt. You can add the landed costs as per the requirement in the Landed Cost Lines (tclct2100m000) session. From the specific menu, go to Capture Goods Passout Document --> Capture/View GPD. The Capture Goods Pass Out Document (whinh9540s10l) session opens. On the Specific menu, click Goods Passout Document, the Goods Pass Out Document Lines (whinh9136m00l) session opens. In the Capture Goods Pass Out Document (whinh9540s10l) session, specify the excise invoice number and the excise invoice date. On the Specific menu, click Approve. Save and close the session. In the Warehouse Receipt (whinh3512m000) session, from the specific menu, go to Confirm --> Receipt. Create purchase invoice In the Transactions (tfgld1101m000) session, specify the purchase order number and the transaction type. Select the transaction line. On the Specific menu, click Transaction Entry, the Purchase Invoice Entry (tfacp2600m000) session opens. Set the Invoice Type field to Invoice Related to Purchase Orders. Enter the purchase order number and press Tab. LN populates the order related data in the other fields. Match/Approve the invoice In the Purchase Invoice Entry (tfacp2600m000) session, from the Specific menu, go to Match with --> Order. The Match Purchase Order Lines (tfacp2541m000) session opens. On the Specific menu, click Match All. In the Purchase Invoice Entry (tfacp2600m000) session, on the specific menu, click Approve. Retro Billing In the Generate Retro-billed Price Change Advice (tdpur9243m00l) session. Enter the number series code in the Update Number field. Set the date in the Reference Date field. Enter the order number and press Tab. Specify the other required details and the criteria to update the price change. Set the Update Type field to either Value or Percentage as per the requirement. Enter the Currency and the amount that must be updated. On the Specific menu, click Generate. The Retrobilled invoice is generated. Approve the invoice. Finalize the transaction In the Transactions (tfgld1101m000) session, on the specific menu go to Batch --> Finalize. Save and close the session. Process the Delivered Purchase Orders/Schedules In the Purchase Order Line Status (tdpur4534m000) session, click Execute to process the delivered purchase orders. The Process Delivered Purchase Orders (tdpur4223m000) session opens. Click Process to process the order. |