| # Match Purchase Order Lines (tfacp2541m000) Use this session to manually match purchase order lines with an invoice. Displayed order lines The displayed order lines are always orders for which at least part of the goods are received. If a purchase order is already linked to the purchase invoice, only the order lines with the same order number are displayed. If no purchase order is linked to the invoice, LN shows all order lines that have a buy-from business partner related to the invoice-from business partner on the invoice. The buy-from business partner and the invoice-from business partner must have the same parent business partner. Matching Several commands on the appropriate menu are available for matching order lines with the invoice: Match Selected Order(s) If you have selected one or more order lines, you can use this command to match only those orders with the invoice. Match All LN matches all displayed order lines for the order amounts that are not yet matched with another invoice. No price difference is calculated. Unmatch Selected Order(s)/ Unmatch All You can use one of the unmatch commands to unmatch a selection of order lines or all order lines that are matched with this invoice. Cost Items If the ordered item is a cost item, this command starts the Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) session. In this session you can enter the transactions for the cost item. Match Receipt Line with Modified Data If you selected one order line, this command starts the Match Order Line Partially or with Price Difference (tfacp2150s000) session. In this session you can individually match the purchase invoice with one order line by changing the quantity to be matched or the amount to be matched. Display Matched Invoices per Order If you selected an order line that is already (partly) matched, this command starts the Matched Invoices by Receipt Line (tfacp2551m000) session. Here, you can view the purchase invoice(s) with which the order line is matched. Show Only Matched Order lines You can choose whether only the order lines that are already matched with the current purchase invoice are displayed. LN now enters the quantity for which the order lines are matched with the invoice in the Invoiced Quantity field of the Order-Line Details (tfacp2141s000) session. Hide Completely Matched Order Lines You can choose whether orders that are already completely matched are displayed. An order is completely matched if the order quantity is equal to the invoiced quantity. After you match order lines to an invoice, close this session. The Price Difference field and the Matched Amount field are updated in the Purchase Invoices (tfacp2600m000) or Match/Approve Purchase Invoices (tfacp2107m000) session from which you started this session. Related topics Match and approve purchase invoices Document The transaction type part of the invoice identification. The document number part of the invoice identification. Invoice Status The stage the invoice has reached in the matching/approval process. The invoice status reflects the various stages of the process, and can change as follows: Received--> Registered Registered--> Matched Matched--> Approved Approved--> Matched if you unapprove the invoice Related topics Processing purchase invoices Net Amount The net invoice amount. The net amount is the total invoice amount minus the following: Total tax amount Corrections Credit notes Related topics Tax calculation The invoice currency. Costs to be specified The amount in case the item group has the Costs to be specified check box selected in the Item Groups (tcmcs0123m000) session. Matched Amount The part of the invoice amount that is already matched with order lines. This amount is increased each time new orders are assigned to the invoice. Costs to be specified Transactions The transaction amount in case the item group has the Costs to be specified check box selected in the Item Groups (tcmcs0123m000) session. Matched Landed Costs The landed cost amount that was already matched. Entered Transactions The total amount of the cost item and additional costs transactions entered for this invoice in the Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) session. To enter transactions for an invoice, on the appropriate menu, click Add Costs. Related topics Processing purchase invoices Amount Unassigned The invoice amount that is still unassigned to purchase orders or cost items. If this amount is zero, the invoice is fully matched. Related topics Match and approve purchase invoices Price Difference A difference between the invoice amount and the order amount or the goods received amount which is caused by a difference between the price per unit on the order and the price per unit on the invoice. The price difference is calculated as follows:
    price difference = invoiced quantity * (order price per unit - invoice price per unit)
Related topics Authorization of price differences and additional costs Example of price difference and additional costs Business Partner The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, delivery terms, and the related ship-from and invoice-from business partner. Logistic Company The company in which the purchase order was created. Order The purchase order number can be used to select receipts in the purchase-invoice matching-procedure. If the invoice refers to a single order, you can enter the order number in this field. For automatic matching, you must enter the order number. If you do not enter an order number, you can only match the invoice manually. Related topics Match and approve purchase invoices The number of the purchase order line. The sequence number of the purchase order line. Order Quantity in inventory unit The number of items ordered in the inventory unit. Order Quantity in Purchase Units The number of items ordered in the purchase unit. Order Line Amount The amount to be paid, according to the order line. The order currency. Invoiced Quantity The number of items for which the invoice-from business partner has sent an invoice. Invoiced Quantity in Purchase Units The number of items invoiced in the purchase unit. Invoice Amount The total amount for which the invoice-from business partner has sent an invoice. Item The ordered item. Item Description The description of the ordered item. Item Material The material of which the item is composed. This field is for information purposes only. Item Standard The industrial standard used to produce or purchase the item. For example, NEN3140 or ISO9000. This field is for information purposes only. Item Size The item's size. This field is for information purposes only. Manufacturer Part Number The unique identification of a manufacturer's item code, which is used in the item ordering and identification process. Manufacturer A supplier of finished goods. User-definable item grouping data used for sorting and selecting. Project For a project invoice, this field displays the project to which the invoice is related. |