<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tg/ebm/ff/ff002930" xml:lang="en">
   <Header>
      <Title>Function: Document management</Title>
      <Keyword type="header" order="d1e2269168">
         <Level1>Document management</Level1>
      </Keyword>
   </Header>
   <GeneralSection>
      <Paragraph>The objective of this function is to deliver a powerful
		cataloging system that simplifies document retrieval and controls authorized
		file access. Document information can be stored in physical files or as
		physical hard copies. Access to this information is always through a document,
		which acts as the cover page for the files and hard copies. Document lifecycle
		and document revision management ensures that the most recent, correct version
		is always available. To easily view, redline, or edit the associated files, you
		can apply a variety of third-party applications, such as Microsoft Office, CAD,
		or any viewing application. To store the contents of a document, you can use
		paper or some other medium and you can register the contents in Document
		Management as hard copies . The definition of a hard copy includes
		specification of the storage medium and the location. You can attach h ard
		copies, which are revision controlled, to document revisions.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Process: Manage documents (code: MOD02a)</SectionTitle>
      <Paragraph>The objective of this process is to manage the general document
		management in ERP Enterprise system. This process ensures the efficient use of secure,
		consistent , and reliable document information, which is accomplished by a
		number of features:</Paragraph>
      <List>
         <ListItem>Revision-controlled documents</ListItem>
         <ListItem>Controlled access to the documents.</ListItem>
         <ListItem>Secure storage of the document contents in the Vault
		  Area.</ListItem>
         <ListItem>Document life-cycle support and approval mechanism by reviewers
		  and chairperson of document management committee for a document revision that
		  has a file.</ListItem>
         <ListItem>Management of the relationships between documents and other
		  objects in the ERP Enterprise database.</ListItem>
         <ListItem>Execution of various file operations of a file linked to
		  document revision based on authorizations.</ListItem>
         <ListItem>Multiple users can make changes on the same document based on
		  authorizations.</ListItem>
         <ListItem>Maintain templates for single document type.</ListItem>
         <ListItem>Assign various file types based on document type.</ListItem>
      </List>
      <List>
         <ListIntro>
            <GUIRef href="" role="manual">Assumptions:</GUIRef>
         </ListIntro>
         <ListItem>Document Management serves as the supporting functionality to
		  all the packages of ERP Enterprise. The paper clip (if enabled) on every session of ERP Enterprise enables you
		  to link document revisions to various ERP entities.</ListItem>
      </List>
      <List>
         <ListIntro>
            <GUIRef href="" role="manual">IT support:</GUIRef>
         </ListIntro>
         <ListItem>ERP Enterprise Object Data Management, Document Management,
		  Documents</ListItem>
      </List>
   </GeneralSection>
</ManualTopic>