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<ManualTopic ID="/baanerp/tc/onlinemanual/000010" xml:lang="en">
   <Header>
      <Title>To define employees</Title>
      <Keyword type="header" order="d1e1458063">
         <Level1>Employees</Level1>
         <Level2>defining</Level2>
      </Keyword>
   </Header>
   <GeneralSection>
      <List>
         <ListIntro>You do not have to register all your employees in ERP Enterprise.
		  However, you must define the following types of employees:</ListIntro>
         <ListItem> 
            <List>
               <ListIntro>The employees whose hours must be accounted for in:</ListIntro>
               <ListItem>The <GUIRef href="" role="manual">Hours and Expenses</GUIRef> module of <GUIRef href="/baanerp/bp" role="package">People</GUIRef>.</ListItem>
               <ListItem>The <GUIRef href="/baanerp/tf/cat" role="module">Cost Accounting</GUIRef> module of <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>.</ListItem>
            </List>
         </ListItem>
         <ListItem> 
            <List>
               <ListIntro>The employees that you must assign to the business
				partners. For example, you must assign:</ListIntro>
               <ListItem>A credit analysts to
				invoice-to business partners.</ListItem>
               <ListItem>A purchase contact
				to buy-from business partners.</ListItem>
               <ListItem>A contact to sold-to
				business partners.</ListItem>
            </List>
         </ListItem>
      </List>
      <List>
         <ListItem> 
            <List>
               <ListIntro>Employees with a specific function, for example,</ListIntro>
               <ListItem>Planner.</ListItem>
               <ListItem>Buyer.</ListItem>
               <ListItem>Sales
				representative.</ListItem>
            </List>
         </ListItem>
      </List>
      <Paragraph>Special functions occur
		in all the ERP Enterprise packages.</Paragraph>
      <Paragraph>You define the employees in the <GUIRef href="/baanerp/tc/com/tccom0101m000" role="session">Employees - General (tccom0101m000)</GUIRef> session. On the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu, you can start various
		sessions to define the employee's skills, role, and so on.</Paragraph>
      <Paragraph>After you have defined an employee, you can also use the <Link href="/baanerp/bp/mdm/bpmdm0101m100" role="session">Employee 360 (bpmdm0101m100)</Link> session to
		define and view the employee's further details.</Paragraph>
      <GeneralSection>
         <SectionTitle>Departments</SectionTitle>
         <Paragraph>You must assign the
		  employees to departments such as service centers and work centers. ERP Enterprise uses
		  this information for production planning and capacity calculation.</Paragraph>
      </GeneralSection>
      <GeneralSection>
         <SectionTitle>Skills</SectionTitle>
         <List>
            <ListIntro>ERP Enterprise uses the employees'<Link href="/baanerp/ts/glossary/glossary#Skills_ts" role="glossary">skills</Link> information for
			 resource planning in <GUIRef href="/baanerp/qm" role="package">Quality</GUIRef> and in <GUIRef href="/baanerp/ts" role="package">Service</GUIRef>. You can use the following
			 sessions to define skills and link them to the employees:</ListIntro>
            <ListItem> 
               <GUIRef href="/baanerp/tc/ppl/tcppl0110m000" role="session">Skills (tcppl0110m000)</GUIRef>.</ListItem>
            <ListItem> 
               <GUIRef href="/baanerp/tc/ppl/tcppl0120m000" role="session">Skills by Employee (tcppl0120m000)</GUIRef>.</ListItem>
         </List>
      </GeneralSection>
      <GeneralSection>
         <SectionTitle>Roles</SectionTitle>
         <Paragraph>You can use roles to
		  specify the employees' position and their authorizations to perform specific
		  tasks and processes, or to access specific data. You can assign the roles to
		  groups of users or to individual users.</Paragraph>
         <List>
            <ListIntro>To define roles and assign the roles to the users, use the
			 following sessions:</ListIntro>
            <ListItem> 
               <GUIRef href="/baanerp/tc/ppl/tcppl0160m000" role="session">Roles (tcppl0160m000)</GUIRef>.</ListItem>
            <ListItem> 
               <GUIRef href="/baanerp/tc/ppl/tcppl0170m000" role="session">Roles by Employee (tcppl0170m000)</GUIRef>.</ListItem>
         </List>
      </GeneralSection>
      <GeneralSection>
         <SectionTitle>Groups</SectionTitle>
         <Paragraph>You can define groups
		  of employees in order to assign the roles to multiple employees at once.</Paragraph>
         <Paragraph>To define groups of
		  employees and assign roles to the groups, use the following sessions:</Paragraph>
         <List>
            <ListItem> 
               <GUIRef href="/baanerp/tc/ppl/tcppl0160m000" role="session">Roles (tcppl0160m000)</GUIRef>.</ListItem>
            <ListItem> 
               <GUIRef href="/baanerp/tc/ppl/tcppl0140m000" role="session">Teams (tcppl0140m000)</GUIRef>.</ListItem>
            <ListItem> 
               <GUIRef href="/baanerp/tc/ppl/tcppl0150m000" role="session">Employees by Team (tcppl0150m000)</GUIRef>.</ListItem>
            <ListItem> 
               <GUIRef href="/baanerp/tc/ppl/tcppl0180m000" role="session">Roles by Team (tcppl0180m000)</GUIRef>.</ListItem>
         </List>
      </GeneralSection>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <List>
            <ListIntro>You can assign roles to employees in two places:</ListIntro>
            <ListItem>In the <GUIRef href="/baanerp/tc/ppl/tcppl0160m000" role="session">Roles (tcppl0160m000)</GUIRef> session in <GUIRef href="/baanerp/tc/com" role="module">Common</GUIRef> module. These
			 roles are used in <GUIRef href="/baanerp/dm" role="package">Data Management</GUIRef>.</ListItem>
            <ListItem>In the Authorization
			 Management System module. These roles are used in the <GUIRef href="/baanerp/ts/cfg" role="module">Configuration Control</GUIRef> module.</ListItem>
         </List>
      </Note>
      <GeneralSection>
         <SectionTitle>Examples of employees with specific
		  functions</SectionTitle>
         <List>
            <ListItem>Planner, in the <GUIRef href="/baanerp/tc/ibd" role="module">Item Base Data</GUIRef> module and
			 in the <GUIRef href="/baanerp/wh/ina" role="module">Inventory Analysis</GUIRef> module</ListItem>
            <ListItem>Shop floor planner, in
			 the <GUIRef href="/baanerp/tc/ibd" role="module">Item Base Data</GUIRef> module
			 and in the <GUIRef href="/baanerp/wh/ina" role="module">Inventory Analysis</GUIRef> module</ListItem>
            <ListItem>Buyer, in the item
			 ordering data in the <GUIRef href="/baanerp/tc/ibd" role="module">Item Base Data</GUIRef> module</ListItem>
            <ListItem>Buyer, in the <GUIRef href="/baanerp/td/pur" role="module">Purchase Control</GUIRef> module</ListItem>
            <ListItem>Sales representative,
			 in the <GUIRef href="/baanerp/td/sls" role="module">Sales Control</GUIRef> module</ListItem>
            <ListItem>The employees in the <GUIRef href="/baanerp/td/smi" role="module">Relations Management</GUIRef> module</ListItem>
            <ListItem>The credit analysts
			 that you link to the invoice-to business partners</ListItem>
            <ListItem>The purchase contacts
			 that you link to the buy-from business partners</ListItem>
            <ListItem>The project employees
			 that are part of the project's resources and that contribute to the project
			 labor costs.</ListItem>
            <ListItem>The maintenance
			 employees and support engineers in <GUIRef href="/baanerp/ts" role="package">Service</GUIRef>.</ListItem>
            <ListItem>The sales
			 representatives that are responsible for service order quotations in <GUIRef href="/baanerp/ts" role="package">Service</GUIRef>.</ListItem>
         </List>
      </GeneralSection>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/tc/onlinemanual/000009" role="manual">To define departments</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/bp/onlinemanual/000302" role="manual">
            <GUIRef href="/baanerp/bp" role="package">People</GUIRef> – overview</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>