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<ManualTopic ID="/baanerp/tp/onlinemanual/000355" xml:lang="en">
   <Header>
      <Title>Contract data set-up</Title>
      <Keyword type="header" order="d1e2601218">
         <Level1>contract data set-up</Level1>
      </Keyword>
   </Header>
   <AimSection>
      <Paragraph>To set up a contract in ERP Enterprise define the following
		data in the <GUIRef href="/baanerp/tp/ctm/tpctm1600m000" role="session">Contract (tpctm1600m000)</GUIRef> session:</Paragraph>
   </AimSection>
   <GeneralSection>
      <List>
         <ListTitle>
            <GUIRef href="/baanerp/tp/ctm/tpctm1600m000#gen.agreement" role="groupbox">Agreement</GUIRef> tab</ListTitle>
         <ListItem>Create a contract ID.</ListItem>
         <ListItem>Select or define your Sold-to Business Partner using the <GUIRef href="/baanerp/tc/com/tccom4510m000" role="session">Sold-to Business Partners (tccom4510m000)</GUIRef> session.</ListItem>
         <ListItem>Select or define the Address of the sold-to business partner
		  using the <GUIRef href="/baanerp/tc/com/tccom4130s000" role="session">Addresses (tccom4130s000)</GUIRef> session.</ListItem>
         <ListItem>Select or define the contact data using the <GUIRef href="/baanerp/tc/com/tccom4545m000" role="session">Contacts by Business Partner Role (tccom4545m000)</GUIRef> session.</ListItem>
         <ListItem>Select or define the program using the <GUIRef href="/baanerp/tp/ctm/tpctm0110m000" role="session">Programs (tpctm0110m000)</GUIRef> session. A program is a group of related projects
		  managed in a coordinated way to obtain more benefits and control.</ListItem>
         <ListItem>Select or define the program manager using the <GUIRef href="/baanerp/tc/com/tccom0101m000" role="session">Employees - General (tccom0101m000)</GUIRef>) session.</ListItem>
         <ListItem>Select the <Link href="/baanerp/td/glossary/glossary#SalesOffice_td" role="glossary">sales office</Link> using the <GUIRef href="/baanerp/tc/mcs/tcmcs0565m000" role="session">Departments (tcmcs0565m000)</GUIRef> session or define the sales office using the <GUIRef href="/baanerp/tc/emm/tcemm0130m000" role="session">Enterprise Units (tcemm0130m000)</GUIRef> session.</ListItem>
         <ListItem>Select or define the contract manager using the <GUIRef href="/baanerp/tc/com/tccom0101m000" role="session">Employees - General (tccom0101m000)</GUIRef> session.</ListItem>
         <ListItem>Select or define the project for the contract using the <GUIRef href="/baanerp/tp/pdm/tppdm6100m000" role="session">Projects (tppdm6100m000)</GUIRef> session. Multiple projects can be linked to a contract
		  or contract line. Note:
		  Defining or linking a project is not mandatory during the initial phase of the
		  contract. You can create a contract with a blank project.</ListItem>
         <ListItem>Set the status of the contract using the Status option from the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu.</ListItem>
         <ListItem>Set the phase of the contract to indicate the phase at which
		  the contract is, such as bidding, sent to customer and so on.</ListItem>
         <ListItem>Select the contract type. This field can have the following
		  values: <List>
               <ListItem>Fixed Price - invoicing is Installment or delivery
				based.</ListItem>
               <ListItem>Cost Reimbursement – only for Cost-Plus
				invoicing.</ListItem>
               <ListItem>Time and Materials – Unit Rate and Cost-Plus
				invoicing.</ListItem>
            </List>
         </ListItem>
         <ListItem>Enter the date on which the contract is awarded.</ListItem>
         <ListItem>Enter the effective date and expiry date for the
		  contract.</ListItem>
      </List>
      <List>
         <ListTitle>
            <GUIRef href="/baanerp/tp/ctm/tpctm1600m000#gen.selling" role="groupbox">Selling</GUIRef> tab</ListTitle>
         <ListItem>ERP Enterprise defaults the business partner related data from the Agreement tab. However, you
		  can modify the data.</ListItem>
         <ListItem>
            <GUIRef href="/baanerp/tp/ctm/tpctm1600m000#tppss2100sDF3" role="groupbox">Tracking</GUIRef> displays the creation date of the contract
		  and name of the person who creates the contract.</ListItem>
      </List>
      <List>
         <ListTitle>
            <GUIRef href="/baanerp/tp/ctm/tpctm1600m000#gen.references" role="groupbox">References</GUIRef> tab</ListTitle>
         <ListItem>Use the References tab to enter reference text to be printed on
		  the invoices. For example, the name of the contact person or the customer
		  reference number.</ListItem>
      </List>
      <List>
         <ListTitle>
            <GUIRef href="/baanerp/tp/ctm/tpctm1600m000#gen.invoicing" role="groupbox">Invoicing</GUIRef> tab</ListTitle>
         <ListItem>Select the invoice type.</ListItem>
         <ListItem>Select or define the invoicing method using the <GUIRef href="/baanerp/tc/mcs/tcmcs0555m000" role="session">Invoicing Methods (tcmcs0555m000)</GUIRef> session.</ListItem>
         <ListItem>Create or define the billing cycles for the contract using the <GUIRef href="/baanerp/tp/ctm/tpctm0130m000" role="session">Billing Cycles (tpctm0130m000)</GUIRef> session.</ListItem>
         <ListItem>Create or set the billing cycle using the <GUIRef href="/baanerp/tc/ccp/tcccp0143s000" role="session">Recurrence Details (tcccp0143s000)</GUIRef>.</ListItem>
         <ListItem>Select the method to determine the <Link href="/baanerp/tc/glossary/glossary#ExchanRate_tc" role="glossary">exchange rate</Link>. Note: Based on the setting of the <GUIRef href="/baanerp/tc/mcs/tcmcs0108m000#tcmcs008.excb" role="manual">Express in Base Currency</GUIRef> field in the <GUIRef href="/baanerp/tc/mcs/tcmcs0108m000" role="session">Currency Rates (tcmcs0108m000)</GUIRef> session, ERP Enterprise divides or multiplies the amount by the rate factor before the
		  currency exchange-rate is applied.</ListItem>
         <ListItem>Specify if Advance Payment Requests are applicable for the
		  contract. Advanced Payment Requests can be linked to a contract or a contract
		  line.</ListItem>
         <ListItem>Enter the liquidation percentage for Advances Note: You can define the
		  liquidation percentage only for contracts of the type Fixed Price.</ListItem>
         <ListItem>Select the installment type (this field is enabled only for
		  invoicing methods of the type Installments and Progress Invoices).</ListItem>
         <ListItem>Create or define the installment schedule using the <GUIRef href="/baanerp/tc/mcs/tcmcs2140m000" role="session">Installment Schedules (tcmcs2140m000)</GUIRef> session. You can define the schedule only if
		  the <GUIRef href="/baanerp/tp/ctm/tpctm1600m000#tpctm100.tins" role="manual">Installment Type</GUIRef> field is set to
		  Percentage.</ListItem>
         <ListItem>Enter the number of points to be distributed to the
		  installments for the contract. You can define the points only if the <GUIRef href="/baanerp/tp/ctm/tpctm1600m000#tpctm100.tins" role="manual">Installment Type</GUIRef> field is set to Points.</ListItem>
         <ListItem>Enter the liquidation percentage for installments. Note: You can define the
		  percentage only for contracts of the type Fixed Price.</ListItem>
         <ListItem>Specify how the holdback is applied for the contract .
		  Following are the possible values: <List>
               <ListItem>All Invoices</ListItem>
               <ListItem>Based on Progress</ListItem>
               <ListItem>No Holdback</ListItem>
            </List>
         </ListItem>
         <ListItem>Enter the holdback percentage.</ListItem>
         <ListItem>ERP Enterprise defaults the business partner related data from the <GUIRef href="/baanerp/tp/ctm/tpctm1600m000#gen.agreement" role="groupbox">Agreement</GUIRef> tab: <List>
               <ListItem>Invoice to business partner.</ListItem>
               <ListItem>Address</ListItem>
               <ListItem>Contract currency</ListItem>
               <ListItem>Exchange rate type</ListItem>
            </List>
         </ListItem>
      </List>
      <List>
         <ListTitle>
            <GUIRef href="/baanerp/tp/ctm/tpctm1600m000#gen.paying" role="groupbox">Paying</GUIRef> tab</ListTitle>
         <ListItem>Select or define the payment terms using the <GUIRef href="/baanerp/tc/mcs/tcmcs0513m000" role="session">Payment Terms (tcmcs0513m000)</GUIRef> session.</ListItem>
         <ListItem>Select or define the payment method using the <GUIRef href="/baanerp/tf/cmg/tfcmg0540m000" role="session">Payment/Receipt Methods (tfcmg0540m000)</GUIRef> session.</ListItem>
         <ListItem>Select or define the bank account code using the <GUIRef href="/baanerp/tc/com/tccom4515m000" role="session">Bank Accounts by Pay-by Business Partner (tccom4515m000)</GUIRef> session. The account linked to
		  the bank account code is displayed in the <GUIRef href="/baanerp/tp/ctm/tpctm1600m000#bank.account.nr" role="manual">Bank Account</GUIRef> field.</ListItem>
         <ListItem>ERP Enterprise defaults the pay-by business partner, address and contact data based on the
		  business partner related data from the <GUIRef href="/baanerp/tp/ctm/tpctm1600m000#gen.agreement" role="groupbox">Agreement</GUIRef> tab.</ListItem>
      </List>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/tp/onlinemanual/000354" role="manual">To define a contract</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tp/onlinemanual/000356" role="manual">Contract lines set-up data</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tp/onlinemanual/000357" role="manual">Contract deliverables data set-up</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tp/onlinemanual/000358" role="manual">Contract types</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>