<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/wh/onlinemanual/000443" xml:lang="en">
   <Header>
      <Title>Receipt and inspection procedures - in detail</Title>
      <Keyword type="header" order="d1e3003453">
         <Level1>Receipt</Level1>
      </Keyword>
      <Keyword type="header" order="d1e3003456">
         <Level1>Inspection</Level1>
      </Keyword>
      <Keyword type="header" order="d1e3003459">
         <Level1>Warehousing</Level1>
         <Level2>procedures</Level2>
      </Keyword>
      <Keyword type="header" order="d1e3003464">
         <Level1>Procedure</Level1>
         <Level2>warehouse</Level2>
      </Keyword>
   </Header>
   <AimSection>
      <Paragraph>The receipt and inspection procedures comprise the activities
		that you must perform in ERP Enterprise to receive and, if required, inspect goods that you want to store
		in the warehouse. This topic describes all steps, also called <Link href="/baanerp/wh/glossary/glossary#000008" role="glossary">activities</Link>, of the inbound
		and inspection procedures and shows how you can perform these steps.</Paragraph>
      <Paragraph>Some of the activities are mandatory, and some only apply to
		location-controlled warehouses. You are not required to include non-mandatory
		activities in your warehousing procedures. In addition, you can specify whether
		an activity must be performed manually or automatically. For information on how
		to define warehousing procedures, see <Link href="/baanerp/wh/onlinemanual/000006" role="manual">To define warehousing procedures</Link> and <Link href="/baanerp/wh/onlinemanual/000006#000006_automatic_or_manual_activities"
               role="manual">Automatic or manual execution of activities</Link>.</Paragraph>
   </AimSection>
   <GeneralSection>
      <List>
         <ListIntro>The receipt and inspection procedures include the following
		  mandatory activities:</ListIntro>
         <ListItem>
            <GUIRef href="/baanerp/wh/inh/whinh3512m000" role="session">Warehouse Receipt (whinh3512m000)</GUIRef>
         </ListItem>
         <ListItem>
            <GUIRef href="/baanerp/wh/inh/whinh3201m000" role="session">Generate Inbound Advice (whinh3201m000)</GUIRef>
         </ListItem>
         <ListItem>
            <GUIRef href="/baanerp/wh/inh/whinh3203m000" role="session">Put Away Inbound Advice (whinh3203m000)</GUIRef>
         </ListItem>
      </List>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <Paragraph>Note that of the mandatory activities, <GUIRef href="/baanerp/wh/inh/whinh3201m000" role="session">Generate Inbound Advice (whinh3201m000)</GUIRef> and <GUIRef href="/baanerp/wh/inh/whinh3203m000" role="session">Put Away Inbound Advice (whinh3203m000)</GUIRef> are only available for location-controlled
		  warehouses. This also applies to the optional activities <GUIRef href="/baanerp/wh/inh/whinh3415m000" role="session">Generate Storage List (whinh3415m000)</GUIRef> and <GUIRef href="/baanerp/wh/inh/whinh3525m100" role="session">Storage List (whinh3525m100)</GUIRef>.</Paragraph>
         <Paragraph>If the warehouse is not location-controlled, ERP Enterprise skips these
		  activities and automatically stores the goods in the warehouse after the
		  receipt is confirmed. The status of the inbound order line then changes from <GUIRef href="/baanerp/wh/domains/inh.lsta#receipt.open" role="option">Receipt Open</GUIRef> to <GUIRef href="/baanerp/wh/domains/inh.lsta#put.away" role="option">Put Away</GUIRef>. For further details, see steps <Link href="/baanerp/wh/onlinemanual/000443#2_Receive" role="manual" Update="No">2</Link> and <Link href="/baanerp/wh/onlinemanual/000443#6_PutAway" role="manual" Update="No">7</Link>. If an inspection procedure is included in the warehousing
		  procedure, the status of the inbound order line changes from <GUIRef href="/baanerp/wh/domains/inh.lsta#receipt.open" role="option">Receipt Open</GUIRef> to <GUIRef href="/baanerp/wh/domains/inh.lsta#to.be.inspected" role="option">To be Inspected</GUIRef>, which is described in step <Link href="/baanerp/wh/onlinemanual/000443#7_Inspect_Inbound" role="manual"
                  Update="No">7</Link>.</Paragraph>
      </Note>
   </GeneralSection>
   <ProcedureSection>
      <Steps>
         <StepsIntro>The receipt and inspection procedures include the following
		  steps:</StepsIntro>
         <Step ID="1_Goods_received">
            <StepTitle>Print goods received note</StepTitle>
            <Paragraph>The first step of the receipt procedure is to print a <Link href="/baanerp/wh/glossary/glossary#000439" role="glossary">goods received note</Link> for the inbound order lines that you
			 want to receive. The initial status of an inbound order line is either <GUIRef href="/baanerp/wh/domains/inh.lsta#planned" role="option">Planned</GUIRef> or <GUIRef href="/baanerp/wh/domains/inh.lsta#open" role="option">Open</GUIRef>. For more information, refer to <Link href="/baanerp/wh/inh/whinh3412m100" role="session">Print Goods Received Note (whinh3412m100)</Link> and <Link href="/baanerp/wh/onlinemanual/000442" role="manual">Planned status for Warehousing order lines</Link>.</Paragraph>
         </Step>
         <Step ID="2_Receive">
            <StepTitle>Receive goods</StepTitle>
            <Paragraph>The <GUIRef href="/baanerp/wh/inh/whinh2113m000#whinh213.rcln" role="manual">Receipt</GUIRef> activity is a mandatory step of the inbound
			 procedure.</Paragraph>
            <Paragraph>When inbound goods arrive at the warehouse, the goods are
			 counted and the receipt of the goods is confirmed. Many warehouses use scanning
			 devices to receive goods, in which case they scan the serial numbers or the
			 labels of the handling units of the goods.</Paragraph>
            <Paragraph>To receive goods in ERP Enterprise, you must create
			 a receipt record and link the <Link href="/baanerp/wh/glossary/glossary#000396" role="glossary">inbound-order lines</Link>, <Link href="/baanerp/wh/glossary/glossary#000308" role="glossary">advance shipment notices</Link>, or <Link href="/baanerp/wh/glossary/glossary#000432" role="glossary">handling units</Link>, which list the goods, to the receipt
			 record. As a result, ERP Enterprise creates receipt lines for the linked inbound order lines, handling
			 units, or ASN lines. For more information, refer to <Link href="/baanerp/wh/onlinemanual/000011" role="manual">How to receive goods</Link>.</Paragraph>
            <Paragraph>If the ownership for the received goods is other than <Link href="/baanerp/wh/glossary/glossary#000468" role="glossary">company owned</Link>, ERP Enterprise generates ownership records when a receipt is
			 linked to an inbound order line. If the ownership is <Link href="/baanerp/wh/glossary/glossary#000466" role="glossary">consigned</Link>, ERP Enterprise creates a consumption record in the <GUIRef href="/baanerp/wh/wmd/whwmd2550m000" role="session">Consigned Receipts (whwmd2550m000)</GUIRef> session. If the ownership is <Link href="/baanerp/wh/glossary/glossary#000465" role="glossary">customer owned</Link>, ERP Enterprise creates a consumption record in the <GUIRef href="/baanerp/wh/wmd/whwmd2550m100" role="session">Customer Owned Receipts (whwmd2550m100)</GUIRef> session. For more information, refer to <Link href="/baanerp/wh/onlinemanual/000461" role="manual">Inventory ownership in Warehouse Management</Link>.</Paragraph>
            <Paragraph>You can create receipt records in the <GUIRef href="/baanerp/wh/inh/whinh3512m000" role="session">Warehouse Receipt (whinh3512m000)</GUIRef> session.</Paragraph>
            <ProcedureList>
               <ListIntro>Alternatively, you can create a receipt for inbound order
				lines as follows:</ListIntro>
               <ListItem>In the <GUIRef href="/baanerp/wh/inh/whinh2110m000" role="session">Inbound Order Lines (whinh2110m000)</GUIRef> session or the <GUIRef href="/baanerp/wh/inh/whinh2119m000" role="session">Inbound Line Status Overview (whinh2119m000)</GUIRef> session, select the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu.</ListItem>
               <ListItem>On the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu, click <GUIRef href="/baanerp/wh/inh/whinh2110m000#receive.order.lines" role="command">Receive</GUIRef>.</ListItem>
            </ProcedureList>
            <Paragraph>After you create a receipt record for an inbound order line,
			 the status of the inbound order line changes to <GUIRef href="/baanerp/wh/domains/inh.lsta#receipt.open" role="option">Receipt Open</GUIRef>.</Paragraph>
            <Paragraph>After you create a receipt and link order lines, handling
			 units, or ASNs, you must confirm the receipt. After the receipt is confirmed,
			 the status of the inbound order line changes to <GUIRef href="/baanerp/wh/domains/inh.lsta#received" role="option">Received</GUIRef> and ERP Enterprise creates an inventory record for the received items.</Paragraph>
            <Paragraph>Note that for non-location controlled warehouses, when you
			 confirm the receipt for an inbound order line, the status changes from <GUIRef href="/baanerp/wh/domains/inh.lsta#receipt.open" role="option">Receipt Open</GUIRef> to <GUIRef href="/baanerp/wh/domains/inh.lsta#put.away" role="option">Put Away</GUIRef>. The reason is that for non location controlled warehouses, the
			 inbound advise and put away activities are not available. After confirming the
			 receipt, the goods are automatically put away. If an inspection procedure is
			 included in the warehousing procedure, the status of the inbound order line
			 changes from <GUIRef href="/baanerp/wh/domains/inh.lsta#receipt.open" role="option">Receipt Open</GUIRef> to <GUIRef href="/baanerp/wh/domains/inh.lsta#to.be.inspected" role="option">To be Inspected</GUIRef>, which is described in step <Link href="/baanerp/wh/onlinemanual/000443#7_Inspect_Inbound" role="manual"
                     Update="No">7</Link>.</Paragraph>
            <Paragraph>To confirm a receipt, on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu of the <GUIRef href="/baanerp/wh/inh/whinh3512m000" role="session">Warehouse Receipt (whinh3512m000)</GUIRef> session, click <GUIRef href="" role="manual">Confirm</GUIRef>. For more information, refer to <Link href="/baanerp/wh/onlinemanual/000011" role="manual">How to receive goods</Link>.</Paragraph>
            <Paragraph>If this activity is performed automatically, ERP Enterprise both creates and
			 confirms the receipt record.</Paragraph>
         </Step>
         <Step ID="3_Advise">
            <StepTitle>Advise goods</StepTitle>
            <Paragraph>Inbound advice comprise instructions to move received and/or
			 inspected goods to particular locations in a warehouse.</Paragraph>
            <Paragraph>After a receipt is confirmed, you can generate inbound
			 advice that show the pick or bulk locations to which the goods must be moved.</Paragraph>
            <Paragraph>If the warehouse procedure defined for the inbound order
			 line includes an inspection procedure, the inbound advice shows the inspection
			 location to which the goods must be moved. For more information, refer to the description of the <GUIRef href="" role="manual">Inspect goods</GUIRef> step in this topic.</Paragraph>
            <Paragraph>To generate inbound advice, in the <GUIRef href="/baanerp/wh/inh/whinh3201m000" role="session">Generate Inbound Advice (whinh3201m000)</GUIRef> session, select the inbound order lines that
			 list the goods that you want to advise and click <GUIRef href="/baanerp/wh/inh/whinh3201m000#option.generate.inbound" role="command">Advise</GUIRef>. You can maintain inbound advice data in the <GUIRef href="/baanerp/wh/inh/whinh3525m000" role="session">Inbound Advice (whinh3525m000)</GUIRef> session. Alternatively, you can generate inbound
			 advice for individual order lines in the <GUIRef href="/baanerp/wh/inh/whinh2119m000" role="session">Inbound Line Status Overview (whinh2119m000)</GUIRef> session. For more information, refer to <Link href="/baanerp/wh/onlinemanual/000012" role="manual">To generate and put away inbound advice</Link>.</Paragraph>
            <Paragraph>After the inbound advice is generated, the status of the
			 inbound order lines that list the goods selected in the outbound advice changes
			 to <GUIRef href="/baanerp/wh/domains/inh.lsta#adviced" role="option">Advised</GUIRef>.</Paragraph>
         </Step>
         <Step ID="4_Generate_Storage_List">
            <StepTitle>Generate storage list</StepTitle>
            <Paragraph>A storage list is a document that shows the locations where
			 received or inspected goods must be stored. It provides more detailed
			 instructions than the inbound advice. You can generate storage lists after the
			 inbound advice is generated. The storage list activity is only available for
			 location-controlled warehouses. After you generate a storage list for an
			 inbound order line, the status of the order line remains <GUIRef href="/baanerp/wh/domains/inh.lsta#adviced" role="option">Advised</GUIRef>.</Paragraph>
            <Paragraph>You can generate storage lists in the <Link href="/baanerp/wh/inh/whinh3415m000" role="session">Generate Storage List (whinh3415m000)</Link> session.</Paragraph>
            <Paragraph>Alternatively, you can generate storage lists for individual
			 inbound order lines in the <GUIRef href="/baanerp/wh/inh/whinh2119m000" role="session">Inbound Line Status Overview (whinh2119m000)</GUIRef> session.</Paragraph>
         </Step>
         <Step ID="5_Storage_List">
            <StepTitle>Storage list</StepTitle>
            <Paragraph>In the <Link href="/baanerp/wh/inh/whinh3525m100" role="session">Storage List (whinh3525m100)</Link> session, you can maintain storage list data and put away
			 the goods listed on the storage list. If you put away the goods in the <Link href="/baanerp/wh/inh/whinh3525m100" role="session">Storage List (whinh3525m100)</Link> session, you do not have to use the <GUIRef href="/baanerp/wh/inh/whinh3203m000" role="session">Put Away Inbound Advice (whinh3203m000)</GUIRef> session. After you put away the goods listed on
			 a storage list, the status of the related order lines changes from <GUIRef href="/baanerp/wh/domains/inh.lsta#adviced" role="option">Advised</GUIRef> to <GUIRef href="/baanerp/wh/domains/inh.lsta#put.away" role="option">Put Away</GUIRef>.</Paragraph>
            <Paragraph>If the warehouse procedure defined for the inbound order
			 line includes an inspection procedure, ERP Enterprise creates an
			 inspection record after the inbound advice is put away, and the inbound order
			 line obtains the <GUIRef href="/baanerp/wh/domains/inh.lsta#to.be.inspected" role="option">To be Inspected</GUIRef> status.</Paragraph>
         </Step>
         <Step ID="6_PutAway">
            <StepTitle>Put away goods</StepTitle>
            <Paragraph>After the receipt is confirmed and the inbound advice is
			 generated for the inbound order line or the handling unit, you can store the
			 goods in the warehouse.</Paragraph>
            <List>
               <ListIntro>You can put away goods using the following
				sessions:</ListIntro>
               <ListItem>
                  <GUIRef href="/baanerp/wh/inh/whinh3203m000" role="session">Put Away Inbound Advice (whinh3203m000)</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/wh/inh/whinh3525m000" role="session">Inbound Advice (whinh3525m000)</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/wh/inh/whinh2119m000" role="session">Inbound Line Status Overview (whinh2119m000)</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/wh/inh/whinh3525m100" role="session">Storage List (whinh3525m100)</GUIRef>
               </ListItem>
            </List>
            <Paragraph>After the inbound order line is put away, the order line
			 obtains the <GUIRef href="/baanerp/wh/domains/inh.lsta#put.away" role="option">Put Away</GUIRef> status. For more information, refer to <Link href="/baanerp/wh/onlinemanual/000012" role="manual">To generate and put away inbound advice</Link>.</Paragraph>
            <Paragraph>If the warehouse procedure defined for the inbound order
			 line includes an inspection procedure, ERP Enterprise creates an
			 inspection record after the inbound advice is put away, and the inbound order
			 line obtains the <GUIRef href="/baanerp/wh/domains/inh.lsta#to.be.inspected" role="option">To be Inspected</GUIRef> status.</Paragraph>
         </Step>
         <Step ID="7_Inspect_Inbound">
            <StepTitle>Inspect inbound goods</StepTitle>
            <Paragraph>The inbound inspection procedure is one of the main
			 warehousing procedures in ERP Enterprise. The inspection procedure is optional, because not every
			 warehouse, supplier, and item requires inspection.</Paragraph>
            <Paragraph>You can also perform inspections for outbound goods. For
			 further information on outbound inspections, see <Link href="/baanerp/wh/onlinemanual/000384" role="manual">The outbound procedure</Link>.</Paragraph>
            <Paragraph>You can move inbound goods to an inspection location after
			 their receipt is confirmed and the inbound advice is put away as described in
			 the previous steps. Inbound order lines that are put away to the inspection
			 location obtain the <GUIRef href="/baanerp/wh/domains/inh.lsta#to.be.inspected" role="option">To be Inspected</GUIRef> status. At the inspection location, you can approve, reject,
			 or destroy goods. You can maintain inspection data in the <Link href="/baanerp/wh/inh/whinh3122m000" role="session">Warehouse Inspections (whinh3122m000)</Link> session. For non location-controlled warehouses, the
			 status of an inbound order line changes to <GUIRef href="/baanerp/wh/domains/inh.lsta#to.be.inspected" role="option">To be Inspected</GUIRef> after the receipt is confirmed.</Paragraph>
            <Paragraph>To enhance efficiency, you can consider setting the inbound
			 advice to the inspection location to automatic.</Paragraph>
            <Paragraph>For the approved quantity of an inspected order line, you
			 must generate inbound advice and put away the inspected goods if the warehouse
			 is location-controlled. To generate and put away inbound advice for inspected
			 goods, proceed in the same way as described in the previous steps. The status
			 for inbound order lines for which inbound advice is generated after inspection
			 is <GUIRef href="/baanerp/wh/domains/inh.lsta#adviced" role="option">Advised</GUIRef>. The status for inbound order lines that are put
			 away after inspection is <GUIRef href="/baanerp/wh/domains/inh.lsta#put.away" role="option">Put Away</GUIRef>. For more information, refer to <Link href="/baanerp/wh/onlinemanual/000016" role="manual">Approvals and inspections</Link>.</Paragraph>
            <Paragraph>For non-location controlled warehouses, the status of an
			 inbound order line changes to <GUIRef href="/baanerp/wh/domains/inh.lsta#put.away" role="option">Put Away</GUIRef> after the inspection is completed. The reason is, because, the <GUIRef href="/baanerp/wh/inh/whinh3201m000" role="session">Generate Inbound Advice (whinh3201m000)</GUIRef>, <GUIRef href="/baanerp/wh/inh/whinh3415m000" role="session">Generate Storage List (whinh3415m000)</GUIRef>, <GUIRef href="/baanerp/wh/inh/whinh3525m100" role="session">Storage List (whinh3525m100)</GUIRef>, and the <GUIRef href="/baanerp/wh/inh/whinh3203m000" role="session">Put Away Inbound Advice (whinh3203m000)</GUIRef> activities are unavailable for warehouses
			 without locations.</Paragraph>
         </Step>
      </Steps>
   </ProcedureSection>
</ManualTopic>