<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tf/onlinemanual/000584" xml:lang="en">
   <Header>
      <Title>To set up budget policy data</Title>
      <Keyword type="header" order="d1e1966186">
         <Level1>budget</Level1>
         <Level2>budget control</Level2>
      </Keyword>
   </Header>
   <GeneralSection>
      <Paragraph>In the <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000" role="session">Budget Control Policy (tfbgc0110m000)</GUIRef> session, you can define the budget policy that
		controls the processing of the active budgets.</Paragraph>
      <Paragraph>The policy specifies how the budgets are controlled for the
		different document types. The budget control policy settings determine how and
		when the available budget check is performed.</Paragraph>
      <List>
         <ListIntro>As part of the data setup, you must define data in the
		  following tabs in the <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000" role="session">Budget Control Policy (tfbgc0110m000)</GUIRef> session.</ListIntro>
         <ListItemHead>General</ListItemHead>
         <ListItem> 
            <List>
               <ListIntro>In the <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#tcgen.general" role="groupbox">General</GUIRef> tab, perform the following
				actions:</ListIntro>
               <ListItem>Select <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#tfbgc010.bgca" role="manual">Budget Control Active</GUIRef> check box, to activate the
				budget policy for the budget year.</ListItem>
               <ListItem>Select either <GUIRef href="/baanerp/tf/domains/bgc.chka#annual.budget" role="option">Annual Budget</GUIRef> or <GUIRef href="/baanerp/tf/domains/bgc.chka#year.to.date" role="option">Year-to-Date Budget</GUIRef> option to define the method of
				checking available budget.</ListItem>
               <ListItem>Select either <GUIRef href="/baanerp/tf/domains/bgc.exbg#block" role="option">Block</GUIRef>, <GUIRef href="/baanerp/tf/domains/bgc.exbg#warn" role="option">Warn</GUIRef>,
				or <GUIRef href="/baanerp/tf/domains/bgc.exbg#continue" role="option">Continue</GUIRef> to set the action to be performed when the
				budget check fails.</ListItem>
               <ListItem>Specify the tolerance amount and the percentage in <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#tfbgc010.tamt" role="manual">Amount</GUIRef> and <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#tfbgc010.tprc" role="manual">Percentage</GUIRef> fields, for which the budget is not
				blocked.</ListItem>
               <ListItem>To block the finalization process when the budget exceeds
				the limit, select the <GUIRef href="/baanerp/tf/domains/bgc.finalize#block" role="option">Block Budget Exceptions</GUIRef> option or to allow the finalization process, you
				must select the <GUIRef href="/baanerp/tf/domains/bgc.finalize#allow" role="option">Allow Budget Exceptions</GUIRef> option.</ListItem>
            </List>
         </ListItem>
         <ListItemHead>Dimensions</ListItemHead>
         <ListItem>In the <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#tfacp.dimx" role="groupbox">Dimensions</GUIRef> tab, select the dimension types used in the
		  budget accounts.</ListItem>
         <ListItemHead>Number Groups</ListItemHead>
         <ListItem>Define the number groups and series for the budget control
		  transactions such as <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#tfbgc200.bgtf" role="groupbox">Budget Transfer</GUIRef>, <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#bgc.amendment" role="groupbox">Budget Amendment</GUIRef> and <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#bgc.adjustment" role="groupbox">Budget Control Adjustment</GUIRef>.</ListItem>
         <ListItemHead>Purchase Requisitions</ListItemHead>
         <ListItem>When the <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#tfbgc010.prca" role="manual">Check Available Budget</GUIRef> check box is selected, the
		  budget check process for the purchase requistions is performed. The budget is
		  checked at the document entry level when you select the <GUIRef href="/baanerp/tf/domains/bgc.chko#doc.entry" role="option">Document Entry</GUIRef> option or when you submit the document when you select <GUIRef href="/baanerp/tf/domains/bgc.chko#doc.submit" role="option">Document Submittal</GUIRef> option or at document approval process when you select <GUIRef href="/baanerp/tf/domains/bgc.chko#doc.approval" role="option">Document Approval</GUIRef> option. The budget check date can be either requisition date
		  or requested date.</ListItem>
         <ListItemHead>Purchase Orders</ListItemHead>
         <ListItem>When the <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#tfbgc010.poca" role="manual">Check Available Budget</GUIRef> check box is selected, the
		  budget check process for the purchase orders is performed. The budget is
		  checked either at the document entry level when you select the <GUIRef href="/baanerp/tf/domains/bgc.chko#doc.entry" role="option">Document Entry</GUIRef> option or at document approval process when you select the <GUIRef href="/baanerp/tf/domains/bgc.chko#doc.approval" role="option">Document Approval</GUIRef> option. The budget check date can be either <GUIRef href="/baanerp/tf/domains/bgc.pocd#order.date" role="option">Order Date</GUIRef> or <GUIRef href="/baanerp/tf/domains/bgc.pocd#plan.receipt" role="option">Planned Receipt Date</GUIRef>.</ListItem>
         <ListItemHead>Receipts</ListItemHead>
         <ListItem>When the <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#tfbgc010.rcca" role="manual">Check Available Budget</GUIRef> check box is selected, the
		  budget check process for the warehouse receipts is performed. The budget check
		  date can be either <GUIRef href="/baanerp/tf/domains/bgc.rccd#actual.receipt" role="option">Actual Receipt Date</GUIRef> or <GUIRef href="/baanerp/tf/domains/bgc.rccd#plan.receipt" role="option">Planned Receipt Date</GUIRef>.</ListItem>
         <ListItemHead>Purchase Invoices</ListItemHead>
         <ListItem>To check the available budget for the following transactions,
		  select the required check box: <List>
               <ListItem>
                  <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#tfbgc010.pica" role="manual">Invoices</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#tfbgc010.pnca" role="manual">Corrections</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#tfbgc010.pcca" role="manual">Credit Notes</GUIRef>
               </ListItem>
            </List> For invoices and credit notes, the budget is checked either at the
		  document entry level when you select <GUIRef href="/baanerp/tf/domains/bgc.chko#doc.entry" role="option">Document Entry</GUIRef> option or at document approval process when you select <GUIRef href="/baanerp/tf/domains/bgc.chko#doc.approval" role="option">Document Approval</GUIRef> option.</ListItem>
         <ListItemHead>Issues</ListItemHead>
         <ListItem>When the <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#tfbgc010.wica" role="manual">Check Available Budget</GUIRef> check box is selected, the
		  budget check process is performed. The budget is checked either at the document
		  entry level when you select the <GUIRef href="/baanerp/tf/domains/bgc.chko#doc.entry" role="option">Document Entry</GUIRef> option or at the document approval process when you select <GUIRef href="/baanerp/tf/domains/bgc.chko#doc.approval" role="option">Document Approval</GUIRef> option. The budget check date for orders can be either <GUIRef href="/baanerp/tf/domains/bgc.wocd#order.date" role="option">Order Date</GUIRef> or <GUIRef href="/baanerp/tf/domains/bgc.wocd#plan.delivery" role="option">Planned Delivery date</GUIRef>. The budget check date for shipments can be either <GUIRef href="/baanerp/tf/domains/bgc.wscd#actual.delivery" role="option">Actual Delivery Date</GUIRef> or <GUIRef href="/baanerp/tf/domains/bgc.wscd#plan.delivery" role="option">Planned Delivery Date</GUIRef>.</ListItem>
         <ListItemHead>Journal Vouchers</ListItemHead>
         <ListItem>To check the available budget for the following transactions,
		  select the required check box: <List>
               <ListItem>
                  <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#tfbgc010.jvca" role="manual">Journal Vouchers</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#tfbgc010.bjca" role="manual">Bank Journals</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000#tfbgc010.stca" role="manual">Standing Orders</GUIRef>
               </ListItem>
            </List>
         </ListItem>
         <ListItemHead>History</ListItemHead>
         <ListItem>Review the details of the user who modified the budget policy
		  and the date of modification. You can also include a note, if
		  necessary.</ListItem>
      </List>
   </GeneralSection>
</ManualTopic>