<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/dm/onlinemanual/000020" xml:lang="en">
   <Header>
      <Title>Documents</Title>
      <Keyword type="header" order="d1e293277">
         <Level1>Documents</Level1>
      </Keyword>
   </Header>
   <GeneralSection>
      <Paragraph>Documents contain
		physical files or hard copies. Hard copies can be attached to a document
		revision. A document is a logical entity if no hard copies are attached to the
		document and is used to group other documents.</Paragraph>
      <Paragraph>You can use the library
		to classify the documents. Documents are identified by a document ID and a
		document type. Two documents with different document types can have the same
		document ID. Based on the system configuration, the document ID is generated
		automatically by the mask or is specified by the user. The user privilege as
		defined in system configuration determine the actions various types of users
		can perform on documents and on revision system . The system to control
		revisions makes use of document type and document ID combination .</Paragraph>
      <Paragraph>When you create a new
		document , the first document revision is automatically created. The document
		revision enables the user to process a document throughout the doucment's
		lifecycle. After a document completes the document lifecycle, the document is
		stored in a vault system and is approved by the relevant authority.</Paragraph>
      <Paragraph>The document life cycle
		is of the following two types:</Paragraph>
      <List>
         <ListItem>
            <GUIRef href="" role="manual">Standard Life Cycle</GUIRef>: Documents are submitted
		  and approved before they can be released. The standard procedure is frequently
		  used in case of engineering documents. Document management committee consists
		  of reviewers, is used to review and approve the documents in a systematic
		  manner.</ListItem>
         <ListItem>
            <GUIRef href="" role="manual">Quick Release Life Cycle</GUIRef>: The light documents
		  undergo Quick Release Life Cycle. These documents are line of business (LOB)
		  and other non-engineering documents .</ListItem>
      </List>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/dm/onlinemanual/000021" role="manual">Document Revisions</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/dm/onlinemanual/000022" role="manual">Files</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/dm/onlinemanual/000023" role="manual">Hard copies</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/dm/onlinemanual/000024" role="manual">Document Life Cycle</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/dm/onlinemanual/000025" role="manual">Links between Document Revisions</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/dm/onlinemanual/000026" role="manual">Linking Objects to Documents and Document Revisions</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>