<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tf/onlinemanual/000017" xml:lang="en">
   <Header>
      <Title>Purchase invoice authorization</Title>
      <Keyword type="header" order="d1e1942276">
         <Level1>Purchase invoice</Level1>
         <Level2>authorization</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1942281">
         <Level1>Authorization</Level1>
         <Level2>purchase invoice</Level2>
      </Keyword>
   </Header>
   <GeneralSection>
      <List>
         <ListIntro>In <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef>, to release the purchase invoice for further processing, you
		  can use these types of invoice authorization:</ListIntro>
         <ListItemHead>
            <Link href="/baanerp/tf/onlinemanual/000494" role="manual">Confirmation of received purchase invoices</Link>
         </ListItemHead>
         <ListItem>
            <Paragraph>If you record the receipt in the <GUIRef href="/baanerp/tf/acp/tfacp1500m000" role="session">Received Purchase Invoices (tfacp1500m000)</GUIRef> session, you can link <Link href="/baanerp/tf/glossary/glossary#000009" role="glossary">assigned approvers</Link> to the
			 invoice. The assigned approver can verify the invoice, and then register the
			 invoice.</Paragraph>
         </ListItem>
         <ListItemHead>
            <Link href="/baanerp/tf/onlinemanual/000101" role="manual">Authorization of registered invoices</Link>
         </ListItemHead>
         <ListItem>
            <Paragraph>To exclude invoices from the automatic payment procedure, if
			 you register an invoice in the <GUIRef href="/baanerp/tf/acp/tfacp2600m000" role="session">Purchase Invoice Entry (tfacp2600m000)</GUIRef> session, you can link a <Link href="/baanerp/tf/glossary/glossary#BlockiCode_tf" role="glossary">hold reason</Link> to the invoice.
			 For example, reasons for blocking an invoice can be incorrect quantities,
			 incorrect prices, or defects found in the received goods. To release the
			 invoice for further processing, an <Link href="/baanerp/tf/glossary/glossary#000009" role="glossary">assigned approver</Link> must
			 remove the hold reason.</Paragraph>
         </ListItem>
         <ListItemHead>
            <Link href="/baanerp/tf/onlinemanual/000011" role="manual">Authorization of price differences and additional costs</Link>
         </ListItemHead>
         <ListItem>
            <Paragraph>If the invoice amount differs from the order amount and the
			 difference exceeds the matching tolerances, an authorized user must approve the
			 price difference and the additional cost.</Paragraph>
         </ListItem>
         <ListItemHead>
            <Link href="/baanerp/tf/onlinemanual/000495" role="manual" Update="No">Payment authorization</Link>
         </ListItemHead>
         <ListItem>
            <Paragraph>For the types of invoices for which payment authorization is
			 required, an authorized user must approve the invoices for payment.</Paragraph>
         </ListItem>
      </List>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <Paragraph>In <GUIRef href="/baanerp/tf/cmg" role="module">Cash Management</GUIRef>, you can authorize users to process the payments and
		  approve the payment batch. For details, refer to <Link href="/baanerp/tf/onlinemanual/000501" role="manual">Payment authorization in <GUIRef href="/baanerp/tf/cmg" role="module">Cash Management</GUIRef> – setup</Link>
         </Paragraph>
      </Note>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Print a report</SectionTitle>
      <Paragraph>You can use the <GUIRef href="/baanerp/tf/acp/tfacp1402m000" role="session">Print Not Fully Approved Invoices (tfacp1402m000)</GUIRef> session to print a report of the
		invoices that require an action by the assigned approver or authorized user
		before they can be processed further.</Paragraph>
      <List>
         <ListIntro>The report shows the invoices that require one or several of
		  these actions:</ListIntro>
         <ListItem>Removal of the hold reason</ListItem>
         <ListItem>Approval of the price difference and additional
		  costs</ListItem>
         <ListItem>Approval for payment.</ListItem>
      </List>
   </GeneralSection>
   <GeneralSection ID="history">
      <SectionTitle>Purchase invoice authorization history</SectionTitle>
      <List>
         <ListIntro>For the approval history of a purchase invoice, ERP Enterprise registers the
		  history of these invoice details:</ListIntro>
         <ListItem>Approval of the price difference and additional
		  costs</ListItem>
         <ListItem>Approval for payment</ListItem>
         <ListItem>The hold reason</ListItem>
         <ListItem>The assigned approver</ListItem>
         <ListItem>The date before which the invoice must be approved</ListItem>
      </List>
      <Paragraph>In the <GUIRef href="/baanerp/tf/acp/tfacp2510m000" role="session">Invoice Authorization History (tfacp2510m000)</GUIRef> session, ERP Enterprise displays the
		current value, the previous value, the user and assigned approver who made the
		change, and the modification date.</Paragraph>
      <Paragraph>If you archive and delete fully paid purchase invoices, ERP Enterprise also archives and
		deletes the approval history.</Paragraph>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000494" role="manual">Confirmation of received purchase invoices</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000101" role="manual">Authorization of registered invoices</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000011" role="manual">Authorization of price differences and additional costs</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000495" role="manual">Payment authorization in <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef>
         </Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000501" role="manual">Payment authorization in <GUIRef href="/baanerp/tf/cmg" role="module">Cash Management</GUIRef> – setup</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000104" role="manual">Processing purchase invoices</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>