<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/archiving/bp/Abptmm3230m000" xml:lang="en">
   <Header>
      <Title>Archive/Delete Overall Budget (bptmm3230m000)</Title>
   </Header>
   <AimSection>
      <Paragraph>
         <GUIRef href="" role="manual">Path:// People / Budgets</GUIRef>
      </Paragraph>
   </AimSection>
   <GeneralSection>
      <SectionTitle>Session objective</SectionTitle>
      <Paragraph>To archive and optionally delete budget data as available in the
		People module, use this session.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>How to use this session</SectionTitle>
      <Paragraph>If you use budgets, such as to compare your company’s actual
		hours, you can use this session to archive budgets.</Paragraph>
      <Paragraph>Budgets should only be archived for the previous years/periods.
		In the budget, periods are used. Before archiving budgets, the Periods table
		(tcccp070) must be filled in the archive company. For this reason, these will
		be archived even if the <GUIRef href="/baanerp/bp/tmm/bptmm3230m000#arch.general" role="manual">Archive General Data</GUIRef> and <GUIRef href="/baanerp/bp/tmm/bptmm3230m000#arch.master" role="manual">Archive Master Data</GUIRef> check boxes are
		cleared.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Prerequisites</SectionTitle>
      <Paragraph>In the <GUIRef href="/baanerp/bp/tmm/bptmm3100m000" role="session">Budget by Employee (bptmm3100m000)</GUIRef> session, the actual hours are stored; therefore, you
		must make sure that for the periods to be archived and deleted no more actual
		hours are to be expected. It is advised to synchronize the archiving of budget
		data with the archiving of hours history using the same period
		selection.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Invoked tables</SectionTitle>
      <TABLE border="1" borderstyle="default" space-and-orientation="indented-estimated">
         <TBODY noTR="10">
            <TR no="1" isLast="false">
               <TD width="184" rowspan="1" colspan="1">People Parameters</TD>
               <TD width="103" rowspan="1" colspan="1">bpmdm000</TD>
               <TD width="146" rowspan="1" colspan="1">Archived *</TD>
            </TR>
            <TR no="2" isLast="false">
               <TD width="184" rowspan="1" colspan="1">Employees</TD>
               <TD width="103" rowspan="1" colspan="1">bpmdm001</TD>
               <TD width="146" rowspan="1" colspan="1">Archived
				*</TD>
            </TR>
            <TR no="3" isLast="false">
               <TD width="184" rowspan="1" colspan="1">Assignments</TD>
               <TD width="103" rowspan="1" colspan="1">bpmdm030</TD>
               <TD width="146" rowspan="1" colspan="1">Archived *</TD>
            </TR>
            <TR no="4" isLast="false">
               <TD width="184" rowspan="1" colspan="1">General Tasks</TD>
               <TD width="103" rowspan="1" colspan="1">bpmdm050</TD>
               <TD width="146" rowspan="1" colspan="1">Archived *</TD>
            </TR>
            <TR no="5" isLast="false">
               <TD width="184" rowspan="1" colspan="1">General Expense
				Codes</TD>
               <TD width="103" rowspan="1" colspan="1">bpmdm055</TD>
               <TD width="146" rowspan="1" colspan="1">Archived
				*</TD>
            </TR>
            <TR no="6" isLast="false">
               <TD width="184" rowspan="1" colspan="1">Period Tables</TD>
               <TD width="103" rowspan="1" colspan="1">tcccp060</TD>
               <TD width="146" rowspan="1" colspan="1">Archived</TD>
            </TR>
            <TR no="7" isLast="false">
               <TD width="184" rowspan="1" colspan="1">Periods</TD>
               <TD width="103" rowspan="1" colspan="1">tcccp060</TD>
               <TD width="146" rowspan="1" colspan="1">Archived</TD>
            </TR>
            <TR no="8" isLast="false">
               <TD width="184" rowspan="1" colspan="1">Budget by Employee</TD>
               <TD width="103" rowspan="1" colspan="1">bptmm300</TD>
               <TD width="146" rowspan="1" colspan="1">Archived / Deleted</TD>
            </TR>
            <TR no="9" isLast="false">
               <TD width="184" rowspan="1" colspan="1">Budget by Department</TD>
               <TD width="103" rowspan="1" colspan="1">bptmm310</TD>
               <TD width="146" rowspan="1" colspan="1">Archived / Deleted</TD>
            </TR>
            <TR no="10" isLast="true">
               <TD width="184" rowspan="1" colspan="1">Budget by
				Team</TD>
               <TD width="103" rowspan="1" colspan="1">bptmm320</TD>
               <TD width="146" rowspan="1" colspan="1">Archived /
				Deleted</TD>
            </TR>
         </TBODY>
      </TABLE>
      <Paragraph>* These lines will only be archived if the <GUIRef href="/baanerp/bp/tmm/bptmm3230m000#arch.general" role="manual">Archive General Data</GUIRef> and <GUIRef href="/baanerp/bp/tmm/bptmm3230m000#arch.master" role="manual">Archive Master Data</GUIRef> check boxes are selected. For
		more details on the General tables that will be archived if these check boxes
		are selected, see <Link href="/baanerp/archiving/Copyparametersandmasterdata" role="manual">Copy parameters and master data</Link>.</Paragraph>
   </GeneralSection>
</ManualTopic>