<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tc/onlinemanual/000035" xml:lang="en">
   <Header>
      <Title>To use an archive company</Title>
      <Keyword type="header" order="d1e1439366">
         <Level1>Archiving data</Level1>
      </Keyword>
      <Keyword type="header" order="d1e1439369">
         <Level1>History company</Level1>
      </Keyword>
   </Header>
   <AimSection>
      <Paragraph>Use archiving to remove
		historic data from your database. Archiving data reduces the number of records.
		You can then access and work with the current data faster and easier.</Paragraph>
      <Paragraph>If you archive data, ERP Enterprise moves the data from
		the operational company to an <Link href="/baanerp/tc/glossary/glossary#000022" role="glossary">archive company</Link>. ERP Enterprise deletes archived data
		from the operational company. You must change to the archive company to access
		the archived data.</Paragraph>
   </AimSection>
   <Note>
      <SectionTitle>Note</SectionTitle>
      <Paragraph>Archiving data is also
		called <GUIRef href="" role="manual">Copy to history</GUIRef>.</Paragraph>
   </Note>
   <GeneralSection>
      <SectionTitle>Archiving and retrieving data</SectionTitle>
      <Paragraph>Use the <GUIRef href="" role="manual">Archive</GUIRef> sessions of the ERP Enterprise modules to archive the
		data.</Paragraph>
      <List>
         <ListIntro>In the ERP Enterprise <Link href="/baanerp/tf/glossary/glossary#000451" role="glossary">Operations Management</Link> packages, you can archive such data as:</ListIntro>
         <ListItem>Sales transaction</ListItem>
         <ListItem>Purchase transactions</ListItem>
         <ListItem>Projects</ListItem>
         <ListItem>Production orders</ListItem>
         <ListItem>Inventory transactions</ListItem>
      </List>
      <Paragraph>You can only archive
		transactions that have the required status for archiving. For example, you can
		only archive <GUIRef href="/baanerp/ti/pcs" role="module">Project Control</GUIRef> projects with the <GUIRef href="" role="manual">Closed</GUIRef> status. In <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>, you can only
		archive transactions with the <GUIRef href="/baanerp/tf/domains/gld.bstt#term" role="option">Finalized</GUIRef> status. For details, refer to <Link href="/baanerp/tf/onlinemanual/000436" role="manual">Archiving finalized transactions</Link>.</Paragraph>
      <Paragraph>You can use some of the <GUIRef href="" role="manual">Archive</GUIRef> sessions to retrieve archived data and reintroduce it
		into the operational company. However, in most cases you cannot restore
		archived data to the operational company.</Paragraph>
   </GeneralSection>
   <GeneralSection ID="arch.gen">
      <SectionTitle>Archiving the master data</SectionTitle>
      <Paragraph>The archived transactions often refer to master data in their
		own package and in <GUIRef href="/baanerp/tc" role="package">Common</GUIRef>. To avoid errors in the archive company because this data does
		not exist, the master data must also be archived.</Paragraph>
      <Paragraph>In many <GUIRef href="" role="manual">Archive</GUIRef> sessions, you can select the <GUIRef href="/baanerp/tf/gld/tfgld4283m000#arch.gen" role="manual">Archive General Data</GUIRef> check boxes to archive the master data.</Paragraph>
      <Paragraph>If the master data is not changed, you need to archive it only
		once. If you archive master data that was already archived earlier, ERP Enterprise overwrites the
		earlier data.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Package VRC</SectionTitle>
      <Paragraph>You can only archive and
		retrieve data between an operational company and an archive company of the same
		Package, Version, Release, Customer (VRC) combination.</Paragraph>
      <Paragraph>After archiving data,
		you must use the <GUIRef href="/baanerp/tt/aad/ttaad4225m000" role="session">Reorganize Tables (ttaad4225m000)</GUIRef> session to reorganize the database tables and reduce the database size.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Authorizations</SectionTitle>
      <Paragraph>To read and print
		archived data, you must have read-only access to the data of the archive
		company. The system administrator must set up the required user authorizations
		by using the <GUIRef href="" role="manual">User Management</GUIRef> sessions of Enterprise Server.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Accessing the archived data</SectionTitle>
      <List>
         <ListIntro>To access the archived data, you must change to the archive
		  company and run the appropriate sessions. Depending on the session, you can
		  either see:</ListIntro>
         <ListItem>The same details that
		  you see in the operational company</ListItem>
         <ListItem>Summarized data</ListItem>
      </List>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Creating an archive company</SectionTitle>
      <Paragraph>You can create an
		archive company in the same way you create a regular company. In addition, you
		must copy the operational company's master data to the archive company.</Paragraph>
      <Paragraph>For the requirements of archiving companies in a multifinancial
		company structure, refer to <Link href="/baanerp/tf/onlinemanual/000436" role="manual">Archiving finalized transactions</Link>
      </Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Archive companies in a multicompany environment</SectionTitle>
      <Paragraph>For the requirements of archiving companies in a multifinancial
		company structure, refer to <Link href="/baanerp/tf/onlinemanual/000436" role="manual">Archiving finalized transactions</Link>
      </Paragraph>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000436" role="manual">Archiving finalized transactions</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tc/onlinemanual/000034" role="manual">Companies - overview</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>