<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tf/onlinemanual/000103" xml:lang="en">
   <Header>
      <Title>Payment and receipt methods</Title>
      <Keyword type="header" order="d1e1943841">
         <Level1>Payment methods</Level1>
      </Keyword>
      <Keyword type="header" order="d1e1943844">
         <Level1>Receipt methods</Level1>
      </Keyword>
   </Header>
   <AimSection ID="aim_payment_methods">
      <Paragraph>Several methods are
		available to pay open purchase invoices and to collect the payments on open
		sales invoices. For example, you can use checks, trade notes, bank orders,
		payment slips, and automatic payments/direct debits.</Paragraph>
   </AimSection>
   <GeneralSection>
      <Paragraph>Each method requires specific details which you can define in
		the <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000" role="session">Payment/Receipt Method (tfcmg0140s000)</GUIRef> session.</Paragraph>
      <List>
         <ListIntro>For each payment method or receipt method, the details
		  include:</ListIntro>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000#tfcmg003.repa" role="manual">Receipt/Payment</GUIRef>
         </ListItemHead>
         <ListItem>Whether the
		  payment/receipt method is used for payments to suppliers or for receipts from
		  customers. A payment to a customer is viewed as a negative receipt and a
		  receipt from a supplier is viewed as a negative payment.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000#tfcmg003.auto" role="manual">Kind of Payment/Receipt</GUIRef>
         </ListItemHead>
         <ListItem>Whether the
		  payment/receipt method is used in an automatic payment or direct debit
		  procedure, for trade notes or for manually entered payments or receipts.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000#tfcmg003.sess" role="manual" Update="No">Session to Create Payments/Receipts</GUIRef>
         </ListItemHead>
         <ListItem>The session in which ERP Enterprise must generate the
		  payment document or the receipt document during the automatic payment/direct
		  debit procedure. Different sessions and payment reports can be required for
		  each payment document. <List>
               <ListIntro>The various sessions used to create documents and
				sequential files for receipts and payments are as following:</ListIntro>
               <ListItem>For supplier payments, use the <GUIRef href="/baanerp/tf/cmg/tfcmg1260m000" role="session">Transfer Payments (tfcmg1260m000)</GUIRef> session.</ListItem>
               <ListItem>For direct debits, use the <GUIRef href="/baanerp/tf/cmg/tfcmg4260s000" role="session">Transfer Direct Debits (tfcmg4260s000)</GUIRef> session.</ListItem>
               <ListItem>For direct debits in Germany, use the <GUIRef href="/baanerp/tf/cmg/tfcmg4261s000" role="session">Create German Bank Order (Debit) for Diskette (tfcmg4261s000)</GUIRef> session.</ListItem>
               <ListItem>For payments use the <GUIRef href="/baanerp/tf/cmg/tfcmg1261m000" role="session">Create German Bankorder for diskette (tfcmg1261m000)</GUIRef> session.</ListItem>
            </List>
         </ListItem>
         <ListItemHead>XML File</ListItemHead>
         <ListItem>Define the XML file path for the payment/receipt method in the <GUIRef href="/baanerp/tf/cmg/tfcmg0145s000" role="session">Data by Bank/Payment Method (tfcmg0145s000)</GUIRef> session. The XML file layouts must
		  be defined in the <GUIRef href="/baanerp/tf/cmg/tfcmg0524m000" role="session">XML Payment/Receipt Layouts (tfcmg0524m000)</GUIRef> session.</ListItem>
         <ListItemHead>Payment Report</ListItemHead>
         <ListItem>The type of additional reports or ASCII files you must generate
		  while processing payments and direct debits. The bank files are generated when
		  you process the payment batch in the <GUIRef href="/baanerp/tf/cmg/tfcmg1260m000" role="session">Transfer Payments (tfcmg1260m000)</GUIRef> session.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000#tfcmg003.rgr2" role="manual">Additional Report</GUIRef>
         </ListItemHead>
         <ListItem>The type of additional
		  reports or ASCII files ERP Enterprise must generate for diskette payments or electronic payments. See: <Link href="/baanerp/tf/onlinemanual/000321" role="manual">Report groups</Link>.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000#tfcmg003.typp" role="manual">Output Type</GUIRef> and <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000#tfcmg003.dev1" role="manual">Device for Payments/Receipts</GUIRef>
         </ListItemHead>
         <ListItem>The way in which you transfer the payment file to the
		  bank.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000#tfcmg.trd.steps" role="groupbox">Steps</GUIRef>
         </ListItemHead>
         <ListItem>The steps that ERP Enterprise must perform for the
		  payment document or the receipt document. For each step, ERP Enterprise updates the document
		  status and if applicable, creates financial postings in the general ledger.
		  Some steps are mandatory, other steps are optional. You can select the optional
		  steps. See: <Link href="/baanerp/tf/onlinemanual/000103#A" role="manual">Intermediate steps</Link>.</ListItem>
         <ListItemHead>
            <GUIRef href="" role="manual">Check master</GUIRef>
         </ListItemHead>
         <ListItem>If you use pre-numbered payment documents, including trade
		  notes, the payments can be are made through checks. For each bank/payment
		  method, the available checks and used checks are registered in the <Link href="/baanerp/tf/glossary/glossary#CheckMaster_tf" role="glossary">check master</Link> which you can
		  define in the <GUIRef href="/baanerp/tf/cmg/tfcmg2115s000" role="session">Check Master (tfcmg2115s000)</GUIRef> session.</ListItem>
         <ListItemHead>Compose Documents</ListItemHead>
         <ListItem>Documents can be generated for individual invoices or for
		  several invoices. See: <Link href="/baanerp/tf/onlinemanual/000029" role="manual">Document composing for cash transactions</Link>.</ListItem>
      </List>
   </GeneralSection>
   <GeneralSection ID="A">
      <SectionTitle>Intermediate steps</SectionTitle>
      <Paragraph>A payment can go through several stages before the total
		procedure is completed.</Paragraph>
      <List>
         <ListTitle>Payment steps</ListTitle>
         <ListItem> 
            <List>
               <ListIntro>For payments, these steps are available:</ListIntro>
               <ListItem>
                  <GUIRef href="/baanerp/tf/domains/cmg.step#doc.received" role="option">Document Received</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/tf/domains/cmg.step#doc.acc.sent" role="option">Document Accepted/Sent</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/tf/domains/cmg.step#doc.paid" role="option">Document Paid</GUIRef>
               </ListItem>
            </List>
         </ListItem>
      </List>
      <Paragraph>The <GUIRef href="/baanerp/tf/domains/cmg.step#doc.paid" role="option">Document Paid</GUIRef> step is mandatory and is always carried out.</Paragraph>
      <Paragraph>Only if a payment must
		get the <GUIRef href="/baanerp/tf/domains/cmg.chst#anticipated" role="option">Anticipated</GUIRef> status,
		one or both of these actions are taken. In practice, the <GUIRef href="/baanerp/tf/domains/cmg.step#doc.received" role="option">Document Received</GUIRef> step is only used for posting trade notes and similar
		documents. The <GUIRef href="/baanerp/tf/domains/cmg.step#doc.acc.sent" role="option">Document Accepted/Sent</GUIRef> step is used for most of the other ways of payment, such
		as checks, bank orders, and so on.</Paragraph>
      <List>
         <ListTitle>Receipt steps</ListTitle>
         <ListIntro>For receipts, these steps are available:</ListIntro>
         <ListItem>
            <GUIRef href="/baanerp/tf/domains/cmg.step#doc.acc.by.cust" role="option" Update="No">Document Accepted by Business Partner</GUIRef>
         </ListItem>
         <ListItem>
            <GUIRef href="/baanerp/tf/domains/cmg.step#doc.to.bank" role="option">Document Sent to Bank</GUIRef>
         </ListItem>
         <ListItem>
            <GUIRef href="/baanerp/tf/domains/cmg.step#doc.paid" role="option">Document Paid</GUIRef>
         </ListItem>
      </List>
      <Paragraph>The <GUIRef href="/baanerp/tf/domains/cmg.step#doc.paid" role="option">Document Paid</GUIRef> step is mandatory and is always carried out.</Paragraph>
      <List>
         <ListTitle>Trade notes steps</ListTitle>
         <ListIntro>For trade notes, many intermediate steps are available.
		  Select the steps for the trade note statuses that you want to control. For
		  example, in addition to the steps for payments and receipts, you can
		  select:</ListIntro>
         <ListItem>
            <GUIRef href="/baanerp/tf/domains/cmg.step#doc.collateral" role="option">Document Collateral</GUIRef>
         </ListItem>
         <ListItem>
            <GUIRef href="/baanerp/tf/domains/cmg.step#doc.endorsed" role="option">Document Endorsed</GUIRef>
         </ListItem>
         <ListItem>
            <GUIRef href="/baanerp/tf/domains/cmg.step#doc.discounted" role="option">Document Discounted</GUIRef>
         </ListItem>
         <ListItem>
            <GUIRef href="/baanerp/tf/domains/cmg.step#doc.matured" role="option">Document Matured</GUIRef>
         </ListItem>
         <ListItem>
            <GUIRef href="/baanerp/tf/domains/cmg.step#doc.void" role="option">Document Void</GUIRef>
         </ListItem>
         <ListItem>
            <GUIRef href="/baanerp/tf/domains/cmg.step#doc.settled" role="option">Document Settled</GUIRef>
         </ListItem>
      </List>
   </GeneralSection>
   <GeneralSection ID="A">
      <List>
         <ListIntro>If you select intermediate steps, ERP Enterprise generates
		  anticipated payments or an anticipated receipts or you can create these
		  manually. For some intermediate steps, you must change the status manually by
		  using these sessions:</ListIntro>
         <ListItem> 
            <GUIRef href="/baanerp/tf/cmg/tfcmg2512m000" role="session">Anticipated Payment Status (tfcmg2512m000)</GUIRef>
         </ListItem>
         <ListItem> 
            <GUIRef href="/baanerp/tf/cmg/tfcmg2116s000" role="session">Anticipated Payments (Details) (tfcmg2116s000)</GUIRef>
         </ListItem>
         <ListItem> 
            <GUIRef href="/baanerp/tf/cmg/tfcmg2513m000" role="session">Anticipated Receipt Status (tfcmg2513m000)</GUIRef>
         </ListItem>
         <ListItem> 
            <GUIRef href="/baanerp/tf/cmg/tfcmg2117s000" role="session">Anticipated Receipts (Details) (tfcmg2117s000)</GUIRef>
         </ListItem>
         <ListItem> 
            <GUIRef href="/baanerp/tf/cmg/tfcmg2111s000" role="session">Anticipated Receipts (tfcmg2111s000)</GUIRef>
         </ListItem>
         <ListItem> 
            <GUIRef href="/baanerp/tf/cmg/tfcmg2110s000" role="session">Anticipated Payments (tfcmg2110s000)</GUIRef>
         </ListItem>
      </List>
      <Paragraph>If you do not select intermediate steps, ERP Enterprise immediately posts
		the payment amount or the receipt amount to the control accounts in <GUIRef href="/baanerp/tf/acr" role="module">Accounts Receivable</GUIRef> or <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef>. You do
		not need to carry out a reconciliation for these payments.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <List>
         <ListTitle>Prerequisites for financial postings</ListTitle>
         <ListIntro>For every step that requires financial postings, ERP Enterprise posts the amounts to
		  these ledger accounts and dimensions:</ListIntro>
         <ListItem>The control accounts you defined for the business-partner
		  groups in <GUIRef href="/baanerp/tf/acr" role="module">Accounts Receivable</GUIRef> or <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef>
         </ListItem>
         <ListItem> 
            <List>
               <ListIntro>The ledger accounts and dimensions that you select for the
				payment method in one of these sessions:</ListIntro>
               <ListItem>
                  <GUIRef href="/baanerp/tf/cmg/tfcmg0145s000" role="session">Data by Bank/Payment Method (tfcmg0145s000)</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/tf/cmg/tfcmg0146s000" role="session">Posting Data by Bank/Payment Method (tfcmg0146s000)</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/tf/cmg/tfcmg0514m000" role="session">Trade Note Posting Data by Payment/Receipt Method (tfcmg0514m000)</GUIRef>
               </ListItem>
            </List>
         </ListItem>
      </List>
      <List>
         <ListIntro>ERP Enterprise creates financial postings for these transactions:</ListIntro>
         <ListItem>Payments through bank
		  orders and checks.</ListItem>
         <ListItem>Receipts through direct
		  debits and checks.</ListItem>
         <ListItem>
            <Link href="/baanerp/tf/glossary/glossary#000437" role="glossary">Trade notes payable</Link>
         </ListItem>
         <ListItem>
            <Link href="/baanerp/tf/glossary/glossary#000442" role="glossary">Trade notes receivable</Link>
         </ListItem>
      </List>
      <List>
         <ListIntro>For more information, refer to</ListIntro>
         <ListItem>
            <Link href="/baanerp/tf/onlinemanual/000410" role="manual">Prerequisites for trade notes financial postings</Link>
         </ListItem>
      </List>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000109" role="manual">Credit notes</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000406" role="manual">To set up and process trade notes payable</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000410" role="manual">Prerequisites for trade notes financial postings</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000026" role="manual">Example of posting automatic bank transactions</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000332" role="manual">Financial postings for payments</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000333" role="manual">Financial postings for receipts</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000410" role="manual">Prerequisites for trade notes financial postings</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>