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<ManualTopic ID="/baanerp/td/onlinemanual/000067" xml:lang="en">
   <Header>
      <Title>Purchase contracts</Title>
      <Keyword type="header" order="d1e1602335">
         <Level1>purchase contract</Level1>
      </Keyword>
   </Header>
   <AimSection ID="aim_procurement_contracts">
      <Paragraph>Purchase contracts are used to register specific agreements with
		a buy-from business partner that concern the delivery of specific goods.</Paragraph>
      <List>
         <ListIntro>These agreements can be registered at the following
		  levels:</ListIntro>
         <ListItemHead>Purchase contract lines</ListItemHead>
         <ListItem>In contract lines the agreements with a business partner about
		  the delivery of a particular item or group of items for a specified period of
		  time, are registered . These agreements are focused on total quantities,
		  prices, and discounts. Apart from specifying an <Link href="/baanerp/td/glossary/glossary#EffectPeriod_td" role="glossary">effective period</Link>, you can
		  also indicate whether the minimum quantity to be purchased is
		  binding.</ListItem>
         <ListItemHead>Terms and conditions agreements</ListItemHead>
         <ListItem>In terms and conditions agreements, detailed terms and
		  conditions regarding orders, planning, logistics, invoicing, allocation and
		  hard pegging regarding the sale, purchase, or transfer of goods, are
		  registered. A purchase terms and conditions agreement must be linked to a
		  purchase contract before you can use it.</ListItem>
      </List>
      <List>
         <ListTitle>Contract types</ListTitle>
         <ListIntro>You can create the following contract types:</ListIntro>
         <ListItem>
            <Link href="/baanerp/td/glossary/glossary#NormalContra_td" role="glossary"
                  Update="No">Normal contracts</Link>
         </ListItem>
         <ListItem>
            <Link href="/baanerp/td/glossary/glossary#SpeciaContra_td" role="glossary">Special contracts</Link>
         </ListItem>
      </List>
      <Paragraph>For each purchase business partner, you can close multiple
		special contracts in one period. In a specific period you cannot specify more
		than one normal contract per item or price group for a buy-from business
		partner.</Paragraph>
      <Paragraph>Purchase contracts are used as the basis of purchase orders or
		purchase schedules. The data specified in the purchase contract serves as a
		parent of the data that you specify in the linked purchase order or purchase
		schedule. If you use <Link href="/baanerp/td/glossary/glossary#000000000000011" role="glossary">purchase schedules</Link>, you can
		also use purchase contracts to retrieve approved purchase business partners.
		Purchase schedules and terms and conditions agreements can only be linked to
		normal contracts and not to special contracts.</Paragraph>
   </AimSection>
   <GeneralSection>
      <List>
         <ListTitle>Central contracts</ListTitle>
         <ListIntro>In a multicompany structure, you can define a <Link href="/baanerp/td/glossary/glossary#000390" role="glossary">central contract</Link> that can be used by various purchase offices from different
		  logistic companies. The following are applicable to these
		  contracts:</ListIntro>
         <ListItem>The central purchase office maintains the purchase contract
		  and purchase pricing.</ListItem>
         <ListItem>Each separate logistic company (site) purchases goods directly
		  from suppliers, handles receipts, and pays invoices.</ListItem>
         <ListItem>The local purchase orders are based on the conditions, prices,
		  and discounts laid down in the central contract.</ListItem>
         <ListItem>The local companies' purchased quantities are aggregated to the
		  central contract.</ListItem>
         <ListItem>In the company that maintains the central contract you cannot
		  use delivery schedules to update planned inventory transactions, because the
		  inventory is present in other companies. You can only use the delivery
		  schedules to display information.</ListItem>
         <ListItem>ERP Enterprise records the supplier performance information in the local companies that issue
		  the purchase orders.</ListItem>
      </List>
      <Paragraph>Before you can use central contracts, the <Link href="/baanerp/tc/glossary/glossary#Company_tc" role="glossary">companies</Link> must share the contract tables by means of
		logical table linking or by replication.</Paragraph>
      <List>
         <ListIntro>For more information, refer to:</ListIntro>
         <ListItem>
            <DocRef Update="No">User's Guide for Multicompany Structures
		  (U9504 US)</DocRef>
         </ListItem>
         <ListItem>
            <DocRef Update="No">User's Guide for Multicompany Table Sharing
		  (U9505 US)</DocRef>
         </ListItem>
      </List>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Specifying purchase contracts</SectionTitle>
      <Keyword type="section" order="d1e1602411">
         <Level1>Purchase contracts</Level1>
         <Level2>specifying</Level2>
      </Keyword>
      <Paragraph>For more information, refer to <Link href="/baanerp/td/onlinemanual/000075" role="manual">Specifying purchase contracts</Link>.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Retrieving purchase contracts</SectionTitle>
      <Keyword type="section" order="d1e1602424">
         <Level1>Purchase contracts</Level1>
         <Level2>retrieving</Level2>
      </Keyword>
      <Paragraph>For more information, refer to <Link href="/baanerp/td/onlinemanual/000076" role="manual">Retrieving purchase contracts</Link>.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Additional processes</SectionTitle>
      <Keyword type="section" order="d1e1602437">
         <Level1>Purchase contracts</Level1>
         <Level2>additional processes</Level2>
      </Keyword>
      <Paragraph>A number of processes do not always occur in the purchase
		contract procedure, but can be applicable in specific situations.</Paragraph>
      <List>
         <ListIntro>For example, you can do the following:</ListIntro>
         <ListItem>Activate or deactivate a range of purchase contracts in the <Link href="/baanerp/td/pur/tdpur3205m000" role="session">Activate/Deactivate Contracts (tdpur3205m000)</Link> session.</ListItem>
         <ListItem>Print contract acknowledgements to send to the buy-from
		  business partner in the <Link href="/baanerp/td/pur/tdpur3405m000" role="session">Print Purchase Contract Acknowledgments (tdpur3405m000)</Link> session.</ListItem>
         <ListItem>Copy one purchase contract to another in the <Link href="/baanerp/td/pur/tdpur3801m000" role="session">Copy Purchase Contracts (tdpur3801m000)</Link> session.</ListItem>
         <ListItem>Copy quotations to a purchase contract in the <Link href="/baanerp/td/pur/tdpur1202m000" role="session">Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000)</Link> session.</ListItem>
         <ListItem>Create <Link href="/baanerp/td/glossary/glossary#RequesForQuo_td" role="glossary"
                  Update="No">requests for quotations</Link> based on purchase contracts in the <Link href="/baanerp/td/pur/tdpur3201m000" role="session">Duplicate Contract Lines to RFQs (tdpur3201m000)</Link> session.</ListItem>
         <ListItem>Check whether the agreed quantities are met at the end of a
		  contract's effective period in the <Link href="/baanerp/td/pur/tdpur3420m000" role="session">Evaluate Purchase Contracts (tdpur3420m000)</Link> session. You
		  can also monitor, by extrapolating, the contract's progress during the
		  effective period. A report is printed that contains the deviations. An
		  evaluation for the complete contract can be executed by not printing the
		  separate contract lines. Small deviations are tolerated and are not printed.</ListItem>
         <ListItem>Send a letter to inform the purchase business partner about the
		  closure/expiration of the contract in the <Link href="/baanerp/td/pur/tdpur3406m000" role="session">Print Purchase Contract Termination Letters (tdpur3406m000)</Link> session.</ListItem>
         <ListItem>Terminate or delete purchase contracts that are no longer
		  valid, or that have ended early in the <Link href="/baanerp/td/pur/tdpur3203m000" role="session">Delete/Terminate Purchase Contracts (tdpur3203m000)</Link> session.</ListItem>
      </List>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <DocRef Update="No">User's Guide for Multicompany Structures
		(U9504 US)</DocRef>
      </RelTopic>
      <RelTopic>
         <DocRef Update="No">User's Guide for Multicompany Table Sharing
		(U9505 US)</DocRef>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tc/onlinemanual/000500" role="manual">Overview of terms and conditions</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/td/onlinemanual/000075" role="manual">Specifying purchase contracts</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/td/onlinemanual/000076" role="manual">Retrieving purchase contracts</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/td/onlinemanual/000068" role="manual">To copy purchase contracts</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/td/onlinemanual/000010" role="manual">Overview of purchase schedule handling</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>