<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/tp/ptc/tpptc5500m000" xml:lang="en">
   <Header>
      <Title>Top Down Budget Version (tpptc5500m000)</Title>
   </Header>
   <HelpTopic>
      <AimSection>
         <Paragraph>Use this session to list the current top
		  down budget versions for the selected project, and display a summary of their
		  details.</Paragraph>
      </AimSection>
      <GeneralSection>
         <Paragraph>The associated maintenance session is the <GUIRef href="/baanerp/tp/ptc/tpptc5100s000" role="session">Budget Version (tpptc5100s000)</GUIRef> session. You can delete a version using the <GUIRef href="/baanerp/tp/ptc/tpptc5201m000" role="session">Delete Budget Version Data (tpptc5201m000)</GUIRef> session.</Paragraph>
         <Paragraph>To support changes in a project you can create multiple
		  versions. To avoid the duplication of data, you can use a derived-from version
		  structure. A <Link href="/baanerp/tp/glossary/glossary#000358" role="glossary">top down budget version</Link> has
		  a status to ensure that ERP Enterprise can find the currently used version. The version status can be
		  used when generating a top down budget.</Paragraph>
      </GeneralSection>
      <RelatedTopics>
         <SectionTitle>Related topics</SectionTitle>
         <RelTopic>
            <Link href="/baanerp/tp/onlinemanual/000320" role="manual">To use a top-down budget</Link>
         </RelTopic>
         <RelTopic>
            <Link href="/baanerp/tp/onlinemanual/000062" role="manual">To use budgets in a project</Link>
         </RelTopic>
      </RelatedTopics>
   </HelpTopic>
   <Fields>
      <FieldHelp ID="tpptc500.cprj" OtherIDs="tcmcs052.dsca">
         <Header>
            <Title>Project</Title>
         </Header>
         <FuncDesc>The code that uniquely identifies the <Link href="/baanerp/tp/glossary/glossary#000063" role="glossary">project</Link>.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="tppdm600.psts">
         <Header>
            <Title>Project Status</Title>
         </Header>
         <FuncDesc>
            <Link href="/baanerp/tp/domains/pdm.psts" role="domain">Project Status</Link>
         </FuncDesc>
         <SimpleSection>
            <Paragraph>If the project status is <GUIRef href="/baanerp/tp/domains/pdm.psts#construction" role="option">Active</GUIRef>, a new version cannot be added and an existing
			 version cannot be copied.</Paragraph>
         </SimpleSection>
      </FieldHelp>
      <FieldHelp ID="tpptc500.vers">
         <Header>
            <Title>Version</Title>
         </Header>
         <FuncDesc>The code that identifies the <Link href="/baanerp/tp/glossary/glossary#000358" role="glossary">top down budget version</Link>.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="tpptc500.stat">
         <Header>
            <Title>Version Status</Title>
         </Header>
         <FuncDesc>The status of the <Link href="/baanerp/tp/glossary/glossary#000358" role="glossary">top down budget version</Link>.</FuncDesc>
         <SimpleSection>
            <List>
               <ListIntro>You can only change the status from <GUIRef href="/baanerp/tp/domains/ptc.stat#free" role="option">Free</GUIRef> to <GUIRef href="/baanerp/tp/domains/ptc.stat#actual" role="option">Actual</GUIRef>:</ListIntro>
               <ListItem>If there is no other version with the <GUIRef href="/baanerp/tp/domains/ptc.stat#actual" role="option">Actual</GUIRef> status.</ListItem>
               <ListItem>If there is no earlier version with the <GUIRef href="/baanerp/tp/domains/ptc.stat#free" role="option">Free</GUIRef> status.</ListItem>
            </List>
         </SimpleSection>
         <SimpleSection>
            <Paragraph>If you want to change the version status from <GUIRef href="/baanerp/tp/domains/ptc.stat#actual" role="option">Actual</GUIRef> to <GUIRef href="/baanerp/tp/domains/ptc.stat#definite" role="option">Final</GUIRef>, no earlier version
			 (in the same project) can exist with the status <GUIRef href="/baanerp/tp/domains/ptc.stat#free" role="option">Free</GUIRef> or <GUIRef href="/baanerp/tp/domains/ptc.stat#actual" role="option">Actual</GUIRef>.</Paragraph>
            <Paragraph>If you change the version status from <GUIRef href="/baanerp/tp/domains/ptc.stat#actual" role="option">Actual</GUIRef> to <GUIRef href="/baanerp/tp/domains/ptc.stat#free" role="option">Free</GUIRef>,
			 you must clear the <GUIRef href="/baanerp/tp/ptc/tpptc5500m000#tpptc500.stdt" role="manual">Start Time</GUIRef> field.</Paragraph>
            <Paragraph>Changing the version status from <GUIRef href="/baanerp/tp/domains/ptc.stat#free" role="option">Free</GUIRef> to <GUIRef href="/baanerp/tp/domains/ptc.stat#actual" role="option">Actual</GUIRef>,
			 the <GUIRef href="/baanerp/tp/ptc/tpptc5500m000#tpptc500.stdt" role="manual">Start Time</GUIRef> field must be filled.</Paragraph>
            <Paragraph>If you change the version status from <GUIRef href="/baanerp/tp/domains/ptc.stat#actual" role="option">Actual</GUIRef> to <GUIRef href="/baanerp/tp/domains/ptc.stat#definite" role="option">Final</GUIRef>, for each activity
			 stored in this version, the <GUIRef href="/baanerp/tp/ptc/tpptc5110s000#tpptc510.stat" role="manual">Budget Status</GUIRef> field in the <GUIRef href="/baanerp/tp/ptc/tpptc5110s000" role="session">Top Down Budget Data (tpptc5110s000)</GUIRef> session is set to <GUIRef href="/baanerp/tp/domains/ptc.stch#definite" role="option">Final</GUIRef>.</Paragraph>
         </SimpleSection>
      </FieldHelp>
      <FieldHelp ID="tpb.gen">
         <Header>
            <Title>TPB Generated</Title>
         </Header>
         <FuncDesc>If this check box is selected, a time-phased budget has
		  been generated for this top-down version.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="tpptc500.crdt">
         <Header>
            <Title>Creation Time</Title>
         </Header>
         <FuncDesc>The date on which the top down budget version was created.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="tpptc500.stdt">
         <Header>
            <Title>Start Time</Title>
         </Header>
         <FuncDesc>The date and time on which the version status updates from <GUIRef href="/baanerp/tp/domains/ptc.stat#free" role="option">Free</GUIRef> to <GUIRef href="/baanerp/tp/domains/ptc.stat#actual" role="option">Actual</GUIRef>.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="tpptc500.ccur">
         <Header>
            <Title>Currency</Title>
         </Header>
         <FuncDesc>If the project is performed in another country, the project
		currency is useful for monitoring. This currency can be an external currency
		that is not specified as one of the home currencies.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="tpptc500.tcam">
         <Header>
            <Title>Contract Amount</Title>
         </Header>
         <FuncDesc>The <Link href="/baanerp/tp/glossary/glossary#000030" role="glossary">contract amount</Link> of the project contract. For a time phased budget version, the
		  contract amount is expressed as:</FuncDesc>
         <SimpleSection>
            <Formula space-and-orientation="indented-estimated">
               <Paragraph>Contract amount = profit fee + management reserve  + distributed budget + undistr. budget.
</Paragraph>
            </Formula>
         </SimpleSection>
      </FieldHelp>
      <FieldHelp ID="tpptc500.pfee">
         <Header>
            <Title>Profit Fee</Title>
         </Header>
         <FuncDesc>In a time-phased budget version, the profit retained by the
		  company that performs the project. The <Link href="/baanerp/tp/glossary/glossary#000115" role="glossary">profit fee</Link> is expressed as:</FuncDesc>
         <SimpleSection>
            <Formula space-and-orientation="indented-estimated">
               <Paragraph>Profit fee = contract amount - (management reserve  + distributed budget + undistr. budget) or 
Profit fee = contract amount - management reserve - distributed budget  - undistr. budget.
</Paragraph>
            </Formula>
         </SimpleSection>
      </FieldHelp>
      <FieldHelp ID="tpptc500.mare">
         <Header>
            <Title>Management Reserve</Title>
         </Header>
         <FuncDesc>A contingency fund for unanticipated occurrences, which reduces
		  the risk of scope changes. In a time-phased budget version, this is the amount
		  that is withheld for control purposes rather than distributed to the activity
		  structure or retained for profit. <Link href="/baanerp/tp/glossary/glossary#000116" role="glossary">Management reserve</Link> is expressed as:</FuncDesc>
         <SimpleSection>
            <Formula space-and-orientation="indented-estimated">
               <Paragraph>Management reserve = contract amount - (profit fee + distributed budget + undistr. budget) 
or 
Management reserve = contract amount - profit fee - distributed budget - undistr. budget
</Paragraph>
            </Formula>
         </SimpleSection>
      </FieldHelp>
      <FieldHelp ID="tpptc500.dibu">
         <Header>
            <Title>Distributed Budget</Title>
         </Header>
         <FuncDesc>The top-down budget part that is distributed across the
		activities.</FuncDesc>
         <SimpleSection>
            <List>
               <ListIntro>You can look at a distributed budget on various levels:</ListIntro>
               <ListItem>For activities: the distributed budget equals the budget
			 that is already distributed to the lower level activities.</ListItem>
               <ListItem>For the version: the distributed budget equals the budget
			 assigned to the top activity of the activity structure. This can at most be
			 equal to the sum of the contract amount minus profit fee minus management
			 reserve</ListItem>
            </List>
         </SimpleSection>
      </FieldHelp>
   </Fields>
</Session>