<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tg/onlinemanual/em000610" xml:lang="en">
   <Header>
      <Title>Roles</Title>
      <Keyword type="header" order="d1e2280475">
         <Level1>Roles</Level1>
      </Keyword>
   </Header>
   <GeneralSection>
      <Paragraph>The role procedure defines authorizations for the employees for
		the business processes and activities they carry out.</Paragraph>
      <Paragraph>The link between an employee and a business process, or
		activity, is effected indirectly by a role. A role is a collection of specific
		qualifications or skills an employee or a logical group of employees have to
		meet, to be authorized to carry out a business process or an
		activity.</Paragraph>
      <Paragraph>Figure 8-6 shows which sessions you have to use to create roles,
		and how to link them to employees, business processes, and
		activities.</Paragraph>
      <Figure space-and-orientation="indented-estimated">
         <HTML:IMG xmlns:HTML="http://www.w3.org/TR/REC-html40" width="298" height="718"
                   SRC="../images/tr_graph_dem_role_p.png"
                   alt="[...]"/>
         <FigCaption>The role procedure</FigCaption>
      </Figure>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Roles (tgbrg8110m000)</SectionTitle>
      <Paragraph>To define all roles you want to use to authorize employees for
		business processes, use the <GUIRef href="/baanerp/tg/brg/tgbrg8110m000" role="session">Roles (tgbrg8110m000)</GUIRef> session. The link between a role and an employee is
		version dependent. Therefore, an employee can have different roles in different
		versions.</Paragraph>
      <List>
         <ListIntro>To select roles in one of the following sessions, you must
		  define roles in this session:</ListIntro>
         <ListItem>The <GUIRef href="/baanerp/tg/brg/tgbrg3150s000" role="session">Role by Business Process Activity Properties (tgbrg3150s000)</GUIRef> session</ListItem>
         <ListItem>The <GUIRef href="/baanerp/tg/brg/tgbrg5106m000" role="session">Roles by Business Process (tgbrg5106m000)</GUIRef> session</ListItem>
         <ListItem>The <GUIRef href="/baanerp/tg/brg/tgbrg8115m000" role="session">Subroles by Role (tgbrg8115m000)</GUIRef> session</ListItem>
         <ListItem>The <GUIRef href="/baanerp/tg/brg/tgbrg8122m000" role="session">Roles by Employee (tgbrg8122m000)</GUIRef> session</ListItem>
      </List>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Subroles by Role (tgbrg8115m000)</SectionTitle>
      <Paragraph>To create or maintain subroles of a role, use the <GUIRef href="/baanerp/tg/brg/tgbrg8115m000" role="session">Subroles by Role (tgbrg8115m000)</GUIRef> session. A subrole is a regular role linked to another
		role on a level below the latter. Subroles simplify the linking of roles to
		business processes and activities.</Paragraph>
      <Paragraph>A role can execute an activity without being linked to it if
		one of the role’s subroles is linked to that activity.</Paragraph>
      <Paragraph>The role you select in the <GUIRef href="/baanerp/tg/brg/tgbrg8115m000#tgbrg815.srol" role="manual">Subrole</GUIRef> field can only be a role you have previously
		defined in the <GUIRef href="/baanerp/tg/brg/tgbrg8110m000" role="session">Roles (tgbrg8110m000)</GUIRef> session.</Paragraph>
      <ExampleSection>
         <SectionTitle>Example</SectionTitle>
         <List>
            <ListIntro>Business Process BP01:</ListIntro>
            <ListItem>Activity A: role Secretary</ListItem>
            <ListItem>Activity B: role Accountant</ListItem>
            <ListItem>Activity C: role Sales Consultant</ListItem>
         </List>
         <Paragraph>If the above three roles linked to the activities are defined
		  as subroles of the role Manager, an employee with the role Manager can carry
		  out all activities, although the role Manager is not linked to any of the
		  activities.</Paragraph>
      </ExampleSection>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Roles by Employee (tgbrg8122m000)</SectionTitle>
      <Paragraph>To link one or more roles to an employee, use the <GUIRef href="/baanerp/tg/brg/tgbrg8122m000" role="session">Roles by Employee (tgbrg8122m000)</GUIRef> session.</Paragraph>
      <Paragraph>Because you can link roles to business processes and activities,
		an employee is indirectly linked to a business process or activity by the
		role.</Paragraph>
      <Paragraph>The combination of this data is used to create a personal menu
		in the form of the <GUIRef href="/baanerp/tg/brg/tgbrg8240m000#worktop.pb" role="manual">Process Browser</GUIRef>.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Employees by Role (tgbrg8120m000)</SectionTitle>
      <Paragraph>To link an employee to one or more roles, use the <GUIRef href="/baanerp/tg/brg/tgbrg8120m000" role="session">Employees by Role (tgbrg8120m000)</GUIRef> session.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Roles by Business Process (tgbrg5106m000)</SectionTitle>
      <Paragraph>Use the <GUIRef href="/baanerp/tg/brg/tgbrg5106m000" role="session">Roles by Business Process (tgbrg5106m000)</GUIRef> session to link one or more roles to a
		business process and its underlying structure of activities and
		subprocesses.</Paragraph>
      <Paragraph>You can define up to six responsibility codes for each
		role.</Paragraph>
      <Paragraph>If more than half of the activities in a business process must
		be linked to the same role, you are recommended to use the <GUIRef href="/baanerp/tg/brg/tgbrg3140s000" role="session">Roles by Business Process by Business Model (tgbrg3140s000)</GUIRef> session.</Paragraph>
      <Paragraph>If a role is linked to a business process with one or more
		subprocesses, those subprocesses will inherit that role.</Paragraph>
      <List>
         <ListIntro>To link a role to a business process, complete the following
		  steps:</ListIntro>
         <ListItem>In the <GUIRef href="/baanerp/tg/brg/tgbrg5106m000#tgbrg506.role" role="manual">Role</GUIRef> field, select the role you want to link to the
		  business process.</ListItem>
         <ListItem>In the <GUIRef href="/baanerp/tg/brg/tgbrg5106m000#tgbrg506.auth" role="manual">Maximum Authorization</GUIRef> 
            <GUIRef href="/baanerp/tg/brg/tgbrg5106m000#act.auth.yn" role="manual">Use Activity Authorizations</GUIRef> field, select the authorization the role has for this
		  business process. If you use the checkbox, the authorization will be used as a
		  modeled on activity level in the process. You can only specify authorization in
		  this field if the <GUIRef href="/baanerp/tg/brg/tgbrg5106m000#act.auth.yn" role="manual">Use Activity Authorizations</GUIRef> check box is cleared.</ListItem>
         <ListItem>Click <GUIRef href="/baanerp/tg/brg/tgbrg1110s000#exec.user.0" role="manual">Save</GUIRef>
         </ListItem>
      </List>
      <List>
         <ListIntro>To see the business processes to which a role is
		  linked:</ListIntro>
         <ListItem>On the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu, click the <GUIRef href="/baanerp/tg/brg/tgbrg5106m000#role.browser" role="manual">Role Browser</GUIRef>.</ListItem>
      </List>
      <TABLE width="100%" border="1" borderstyle="default"
             space-and-orientation="indented-estimated">
         <THEAD noTR="1">
            <TR no="1" isLast="true">
               <TD colspan="2" width="663" rowspan="1">Key fields for the <GUIRef href="/baanerp/tg/brg/tgbrg5106m000" role="session">Roles by Business Process (tgbrg5106m000)</GUIRef> session</TD>
            </TR>
         </THEAD>
         <TBODY noTR="2">
            <TR no="1" isLast="false">
               <TH width="65" rowspan="1" colspan="1">Field</TH>
               <TH width="594" rowspan="1" colspan="1">Description</TH>
            </TR>
            <TR no="2" isLast="true">
               <TD width="65" rowspan="1" colspan="1">
                  <GUIRef href="/baanerp/tg/brg/tgbrg5106m000#tgbrg506.excl" role="manual">Excluded</GUIRef>
               </TD>
               <TD width="594" rowspan="1" colspan="1">If this check box is selected,, the role is excluded
				from the business process. This is useful if a certain role must be excluded
				from one business process within a structure that must include that role.</TD>
            </TR>
         </TBODY>
      </TABLE>
   </GeneralSection>
</ManualTopic>