<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tg/ebm/ff/ff001820" xml:lang="en">
   <Header>
      <Title>Function: Invoice processing</Title>
      <Keyword type="header" order="d1e2266214">
         <Level1>Invoice processing</Level1>
      </Keyword>
   </Header>
   <GeneralSection>
      <Paragraph>In this function, all activities from the moment the invoice
		arrives, until the moment the invoice is ready for payment, are carried
		out.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Process: Process invoice (code: MAP01a)</SectionTitle>
      <Paragraph>In this process, incoming invoices and other documents that
		result in payments can be processed. Processing involves the preregistration,
		registration, matching, and approval of invoices.</Paragraph>
      <List>
         <ListIntro>Operations included in this variant are:</ListIntro>
         <ListItem>Preregister invoices</ListItem>
         <ListItem>Register order related invoices; matching with goods receipts
		  and orders, approving price differences and additional costs</ListItem>
         <ListItem>Register cost invoices</ListItem>
         <ListItem>Approving invoices for payment</ListItem>
         <ListItem>Creating prepayments</ListItem>
         <ListItem>Process expense notes</ListItem>
      </List>
      <List>
         <ListIntro>
            <GUIRef href="" role="manual">Assumptions:</GUIRef>
         </ListIntro>
         <ListItem>To match the expense notes, you can use the match ledger
		  accounts manually functionality. Every time you enter an expense note, you
		  immediately match the note, rather than match the note batch-wise, in which
		  case you would use the automatic matching functionality.</ListItem>
      </List>
      <List>
         <ListIntro>
            <GUIRef href="" role="manual">IT support:</GUIRef>
         </ListIntro>
         <ListItem>ERP Enterprise Financials, Accounts Payable</ListItem>
         <ListItem>ERP Enterprise Financials, Cash Management</ListItem>
      </List>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Variant process: Process invoice, self-billing
		(code: MAP01b)</SectionTitle>
      <Paragraph>In this process, you create self-billed invoices and send the
		invoices to the supplier. You have the option to create the invoice after
		receipt or after approval of the receipt.</Paragraph>
      <List>
         <ListIntro>Operations included in this variant are the
		  following:</ListIntro>
         <ListItem>Generation of open entries based on goods receipt</ListItem>
         <ListItem>Generation of debit memos, for example, in case of rejected
		  goods</ListItem>
      </List>
      <List>
         <ListIntro>
            <GUIRef href="" role="manual">Assumptions:</GUIRef>
         </ListIntro>
         <ListItem>Open entry is created based on the receipt of goods and not on
		  the approval of the goods. Therefore, you do not have to wait for quantity
		  approvals, which usually take a very long time to complete.</ListItem>
         <ListItem>Self-billing is typically used if you have a contract with the
		  supplier for the price of the goods you are buying and an agreement with the
		  supplier that you will pay for the goods without receiving an invoice for the
		  goods.</ListItem>
         <ListItem>The supplier does not need to send an invoice. Instead, you use
		  the self-billing procedure to automatically generate invoices for these
		  goods.</ListItem>
         <ListItem>After the invoice is created, you send the invoice to your
		  supplier by EDI.</ListItem>
      </List>
      <List>
         <ListIntro>
            <GUIRef href="" role="manual">IT support:</GUIRef>
         </ListIntro>
         <ListItem>ERP Enterprise Financials, Accounts Payable</ListItem>
         <ListItem>ERP Enterprise Financials, Cash Management</ListItem>
      </List>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Variant process: Process invoice, EDI (code:
		MAP01c)</SectionTitle>
      <Paragraph>In this process, invoices that come in through EDI are
		processed. Processing involves processing EDI messages, approving the invoices,
		and finalizing the transactions.</Paragraph>
      <List>
         <ListIntro>Operations included in this variant are the
		  following:</ListIntro>
         <ListItem>Process incoming EDI message: reading the EDI message, checking
		  the EDI invoice message.</ListItem>
         <ListItem>Approve purchase invoice.</ListItem>
         <ListItem>Approve price difference.</ListItem>
         <ListItem>Finalize transactions.</ListItem>
         <ListItem>Generation of debit memos, for example, in case of rejected
		  goods.</ListItem>
      </List>
      <List>
         <ListIntro>
            <GUIRef href="" role="manual">Assumptions:</GUIRef>
         </ListIntro>
         <ListItem>You approve the invoices by range. You do not approve the
		  invoice the moment you receive the invoices by EDI, but you match a batch of
		  invoices received by EDI, for example, once a day.</ListItem>
      </List>
      <List>
         <ListIntro>
            <GUIRef href="" role="manual">IT support:</GUIRef>
         </ListIntro>
         <ListItem>ERP Enterprise Financials, Accounts Payable</ListItem>
         <ListItem>ERP Enterprise Financials, Cash Management</ListItem>
      </List>
   </GeneralSection>
</ManualTopic>