<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/dm/fmg/dmfmg0522m000" xml:lang="en">
   <Header>
      <Title>Folders (dmfmg0522m000)</Title>
   </Header>
   <HelpTopic>
      <AimSection>
         <Paragraph>Use this session to list and maintain the
		  folders in <GUIRef href="" role="manual">Data Management</GUIRef>.</Paragraph>
      </AimSection>
      <GeneralSection>
         <Paragraph>You can also use this
		  session to copy an existing folder to a new folder. If you create a folder, the
		  status of the folder is <GUIRef href="" role="manual">Design/Created</GUIRef>. You can modify a
		  folder and link objects to the folders if the folder status is <GUIRef href="" role="manual">Design/Created</GUIRef>.</Paragraph>
         <Paragraph>A folder can be a
		  shared folder or a personal folder. Select the <GUIRef href="" role="manual">Personal</GUIRef> check
		  box to indicate that the folder is a personal folder. For the folders for which
		  the <GUIRef href="" role="manual">Personal</GUIRef> check box is selected, only the creator or owner
		  of the folder can modify or link objects to the folder.</Paragraph>
         <Paragraph>To maintain folders,
		  you must use the commands on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu. You can perform the following operations
		  on folders:</Paragraph>
         <List>
            <ListItem>Send the contents of
			 the folder by e-mail</ListItem>
            <ListItem>Query Filter</ListItem>
            <ListItem>Undo Query Filter</ListItem>
            <ListItem>Approve Folder</ListItem>
            <ListItem>Revise Folder (Creates new version of the folder)</ListItem>
            <ListItem>Manage Folder Contents</ListItem>
            <ListItem>Lock a folder</ListItem>
            <ListItem>Unlock a folder</ListItem>
            <ListItem>Browse the folder
			 contents</ListItem>
            <ListItem>View history</ListItem>
            <ListItem>Launch
			 file(s)</ListItem>
            <ListItem>Select Secondary
			 Status</ListItem>
         </List>
         <Paragraph>The <GUIRef href="" role="manual">Lock Folder</GUIRef> command enables you to lock a folder to ensure that the folder
		  is not changed. If a folder is locked, the folder's properties and contents
		  cannot be modified.</Paragraph>
         <Paragraph>You can change the
		  properties of a folder with status Design/Created and if the folder is not set
		  as a personal folder by some other user.</Paragraph>
         <Paragraph> Note</Paragraph>
         <List>
            <ListIntro>To view folder information, you must select the following
			 commands on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu:</ListIntro>
            <ListItem>
               <GUIRef href="" role="manual">View History</GUIRef>: To view details of the folder's history in the <Link href="/baanerp/dm/com/dmcom1500m000" role="session">Object History (dmcom1500m000)</Link> session, such as when the folder was locked.</ListItem>
            <ListItem>
               <GUIRef href="" role="manual">Browse</GUIRef>: To open an object explorer session
			 for the folder. This session displays the folder properties, and provides
			 access to details of the folder contents.</ListItem>
         </List>
      </GeneralSection>
      <RelatedTopics>
         <SectionTitle>Related topics</SectionTitle>
         <RelTopic>
            <Link href="/baanerp/dm/com/dmcomobjbrows" role="session">Object Browsing (dmcomobjbrows)</Link>
         </RelTopic>
         <RelTopic>
            <Link href="/baanerp/dm/onlinemanual/dmfmg" role="manual">Folder Management (FMG)</Link>
         </RelTopic>
      </RelatedTopics>
   </HelpTopic>
   <Fields>
      <FieldHelp ID="dmfmg022.flid">
         <Header>
            <Title>Folder</Title>
         </Header>
         <FuncDesc>The folder ID, which acts as an identifier. The identifier is
		  generated based on masks. If masks are not defined, you can enter the folder
		  identifier manually.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="dmfmg022.fvrs">
         <Header>
            <Title>Version</Title>
         </Header>
         <FuncDesc>The version of the folder.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="dmfmg022.flds">
         <Header>
            <Title>Description</Title>
         </Header>
         <FuncDesc>The description of the folder, as part of the folder details.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="dmfmg022.flst">
         <Header>
            <Title>Status</Title>
         </Header>
         <FuncDesc>The status of the <Link href="/baanerp/dm/glossary/glossary#000013" role="glossary">folder</Link>. The folder can have the following status:</FuncDesc>
         <SimpleSection>
            <List>
               <ListItem>
                  <GUIRef href="" role="manual">Design/Created</GUIRef>: Folder is created, revised
				or unlocked.</ListItem>
               <ListItem>
                  <GUIRef href="" role="manual">Locked</GUIRef>: Folder is locked.</ListItem>
               <ListItem>
                  <GUIRef href="" role="manual">Approved</GUIRef>: Folder is approved.</ListItem>
            </List>
         </SimpleSection>
      </FieldHelp>
      <FieldHelp ID="dmsys020.dsca">
         <Header>
            <Title>Secondary Status</Title>
         </Header>
         <FuncDesc>The user-defined status of the folder. Secondary status is a
		  customized status, based on the requirements of an individual
		  company.</FuncDesc>
      </FieldHelp>
      <FieldHelp>
         <Header>
            <Title>E-mail</Title>
         </Header>
         <FuncDesc>Sends an e-mail message with an attachment of folder
		  contents.</FuncDesc>
      </FieldHelp>
   </Fields>
   <FormCommands>
      <CommandHelp>
         <Header>
            <Title>Filter</Title>
         </Header>
         <FuncDesc>This command provides the following two filter
		  options:</FuncDesc>
         <SimpleSection>
            <List>
               <ListItem>Query Filter</ListItem>
               <ListItem>Undo Query Filter</ListItem>
            </List>
         </SimpleSection>
      </CommandHelp>
      <CommandHelp ID="query.filter.fldr">
         <Header>
            <Title>Query Filter</Title>
         </Header>
         <FuncDesc>Starts the <Link href="/baanerp/dm/qry/dmqry0501m000" role="session">Query (dmqry0501m000)</Link> session and selects a query to view filtered
		  data.</FuncDesc>
      </CommandHelp>
      <CommandHelp>
         <Header>
            <Title>Undo Query Filter</Title>
         </Header>
         <FuncDesc>Displays the entire folder list.</FuncDesc>
      </CommandHelp>
      <CommandHelp>
         <Header>
            <Title>Revise Folder</Title>
         </Header>
         <FuncDesc>Creates a new version for the folder.</FuncDesc>
      </CommandHelp>
      <CommandHelp ID="browse.fldr">
         <Header>
            <Title>Browse</Title>
         </Header>
         <FuncDesc>Starts a browser window to view the properties of the
		  folder.</FuncDesc>
      </CommandHelp>
      <CommandHelp ID="launch.doc">
         <Header>
            <Title>Launch File/Files</Title>
         </Header>
         <FuncDesc>Launches a file or a number of files. The files are derived
		  from the document revision linked to the current folder as part of folder
		  content.</FuncDesc>
      </CommandHelp>
      <CommandHelp ID="update.secondary.status">
         <Header>
            <Title>Secondary Status</Title>
         </Header>
         <FuncDesc>Selects user-defined status of the folder. The secondary status
		  is customized status, based on the needs of an individual company.</FuncDesc>
      </CommandHelp>
      <CommandHelp ID="dmfmg0422m000">
         <Header>
            <Title>Print Folders</Title>
         </Header>
         <FuncDesc>Starts the <Link href="/baanerp/dm/fmg/dmfmg0422m000" role="session">Print Folders (dmfmg0422m000)</Link> sessions to print information about
		  folders.</FuncDesc>
      </CommandHelp>
   </FormCommands>
</Session>