<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/dm/onlinemanual/000022" xml:lang="en">
   <Header>
      <Title>Files</Title>
   </Header>
   <GeneralSection>
      <Paragraph>You can save the contents
		of a document in one or more electronic files. To register any type of
		electronic file, you can link the electronic file to a document revision with
		the status <GUIRef href="" role="manual">In Design</GUIRef>. The document type of the document
		revision determines whether the files are assigned with revisions, if any. The
		files must reside in directories that are registered in ERP Enterprise by the <GUIRef href="" role="manual">ERP Enterprise administrator</GUIRef>. These types of directories are referred
		to as areas. The file types are defined for all the files registered in <GUIRef href="/baanerp/dm/short" role="package">ODM</GUIRef> and are
		assigned a document type.</Paragraph>
      <Paragraph>The files maintain
		document information and must be linked to the relevant document revisions. A
		file cannot be linked to the revisions of more than one document.</Paragraph>
      <Paragraph>The file operations that
		a user can perform, such as Edit, View, Print, Redline, Email, Move, Copy,
		Archive, Check Out, and Undo Check Out, depend on the authorizations and the
		status of the document revision to which the file is linked. When you revise a
		released document revision, all the files and hard copies linked to the
		released document revision are linked to the new revision when you select <GUIRef href="" role="manual">Copy Document Revision Content</GUIRef> option from the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu. Click <GUIRef href="" role="manual">Yes</GUIRef> in the <GUIRef href="" role="manual">Copy Document Revision Links to New Revision</GUIRef> window to enable the copy process.</Paragraph>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <Paragraph>Making a backup of
		  files is the responsibility of the network system administrator and is not
		  handled by the ERP Enterprise ODM <GUIRef href="/baanerp/dm/doc" role="module">Document Management</GUIRef> module.</Paragraph>
      </Note>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/dm/onlinemanual/000021" role="manual">Document Revisions</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/dm/onlinemanual/000024" role="manual">Document Life Cycle</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>