<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tf/onlinemanual/000491" xml:lang="en">
   <Header>
      <Title>The payment process</Title>
      <Keyword type="header" order="d1e1963330">
         <Level1>Payment process</Level1>
      </Keyword>
   </Header>
   <GeneralSection>
      <Paragraph>Depending on the parameter settings in the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000" role="session">CMG Parameters (tfcmg0100s000)</GUIRef> session, only authorized users can select invoices for
		payment and process a payment batch in <GUIRef href="/baanerp/tf/cmg" role="module">Cash Management</GUIRef>.</Paragraph>
      <Paragraph>For details, refer to <Link href="/baanerp/tf/onlinemanual/000501" role="manual">Payment authorization in <GUIRef href="/baanerp/tf/cmg" role="module">Cash Management</GUIRef> – setup</Link>.</Paragraph>
      <Paragraph>In the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000" role="session">CMG Parameters (tfcmg0100s000)</GUIRef> session, you can indicate whether authorized users
		must approve a payment batch for processing. If you select the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000#tfcmg000.apbt" role="manual">Payment Batch Approval</GUIRef> and the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000#tfcmg000.addb" role="manual">Direct Debit Batch Approval</GUIRef> check boxes, only
		authorized users can process a payment batch. In the <GUIRef href="/baanerp/tf/cmg/tfcmg1100m000" role="session">Payment Authorizations (tfcmg1100m000)</GUIRef> session, you can define authorized
		users.</Paragraph>
      <List>
         <ListIntro>You can use the following automatic payment processes:</ListIntro>
         <ListItemHead>The automatic payment procedure</ListItemHead>
         <ListItem>After selection of the invoices, you can verify the results and
		  make adjustments. For example, you can review and change the selected invoices,
		  and you can assign advance payments, unallocated payments, or credit notes to
		  the open entries before you make the payments.</ListItem>
         <ListItemHead>The uninterrupted payment process</ListItemHead>
         <ListItem>After selection of the invoices, ERP Enterprise carries out the
		  payment process as an uninterrupted payment run. This enables you to run the
		  payment process as a batch job at night. This process does not search for
		  advance and unallocated payments, or credit notes. For details, refer to <Link href="/baanerp/tf/onlinemanual/000434" role="manual">Automatic or uninterrupted payment process</Link>.</ListItem>
      </List>
      <GeneralSection ID="search.credit.note">
         <SectionTitle>Search for advance and unallocated payments and credit
		  notes</SectionTitle>
         <Paragraph>If you select open entries for payment, ERP Enterprise searches for advance
		  and unallocated payments or credit notes, that you can apply to the open entry. ERP Enterprise displays a warning
		  or generates a report of the business partners for which such documents exist.
		  You can display the available advance payments, unallocated payments, or credit
		  notes for the business partner and assign them to the open entries.</Paragraph>
      </GeneralSection>
      <GeneralSection ID="search.credit.note">
         <SectionTitle>Multi financial company payment</SectionTitle>
         <Paragraph>In a multi financial company structure, ERP Enterprise searches all the
		  financial companies of the group company.</Paragraph>
         <List>
            <ListIntro>In the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000" role="session">CMG Parameters (tfcmg0100s000)</GUIRef> session, you must set the following
			 parameters:</ListIntro>
            <ListItemHead>
               <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000#tfcmg000.pall" role="manual">Payments by Company Group</GUIRef>
            </ListItemHead>
            <ListItem>If this check box is selected, the group company will make all the payments
			 on behalf of the individual company. <List>
                  <ListIntro>Example</ListIntro>
                  <ListItem>Company A, B, and C belong to a group company
				  D.</ListItem>
                  <ListItem> If this check box is cleared, payments can be created, either
				  separately for company A, B, and C, or for company D.</ListItem>
                  <ListItem> If this check box is selected, payments can be made only by the group
				  company D on behalf of company A, B, and C.</ListItem>
                  <ListItem>Group companies are defined in the <GUIRef href="/baanerp/tf/gld/tfgld0503m000" role="session">Company Parameters (tfgld0503m000)</GUIRef> session.</ListItem>
               </List>
            </ListItem>
            <ListItemHead>
               <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000#tfcmg000.psio" role="manual">Multi-Company Selection of Invoices for Payment</GUIRef>
            </ListItemHead>
            <ListItem> 
               <List>
                  <ListIntro>If this parameter is set to <GUIRef href="/baanerp/tf/domains/cmg.sioc#select.invoices" role="option">Select Invoices</GUIRef> or <GUIRef href="/baanerp/tf/domains/cmg.sioc#both" role="option">Both</GUIRef>,
				  you can select invoices from other companies for payment, provided for the
				  other company the following parameters are set as below:</ListIntro>
                  <ListItem>The <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000#tfcmg000.pall" role="manual">Payments by Company Group</GUIRef> check box is
				  cleared.</ListItem>
                  <ListItem>The <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000#tfcmg000.psio" role="manual">Multi-Company Selection of Invoices for Payment</GUIRef> parameter is set set to <GUIRef href="/baanerp/tf/domains/cmg.sioc#own.inv.select" role="option">Own Invoices Selectable</GUIRef> or <GUIRef href="/baanerp/tf/domains/cmg.sioc#both" role="option">Both</GUIRef>.</ListItem>
               </List>
            </ListItem>
         </List>
      </GeneralSection>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>The automatic payment procedure</SectionTitle>
      <List>
         <ListIntro>To run the automatic payment procedure, use the following
		  sequence of sessions:</ListIntro>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1510m000" role="session">Standing Orders (tfcmg1510m000)</GUIRef>
         </ListItemHead>
         <ListItem>For payments for which no purchase invoice is available, you
		  can create <Link href="/baanerp/tf/glossary/glossary#000021" role="glossary">standing orders</Link>. For details, refer to <Link href="/baanerp/tf/onlinemanual/000492" role="manual">Standing orders</Link>
         </ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1220m000" role="session">Select Invoices for Payment (tfcmg1220m000)</GUIRef>
         </ListItemHead>
         <ListItem>
            <Paragraph>Use this session to select the invoices
			 which are due for payment in the open entries of the <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef> module,
			 as well as standing orders</Paragraph>
            <List>
               <ListIntro>ERP Enterprise selects the purchase invoices and cost invoices for which the following
				conditions are fulfilled:</ListIntro>
               <ListItem>The invoice is approved.</ListItem>
               <ListItem>The <GUIRef href="/baanerp/tf/acp/tfacp1142m000#tfacp102.afpy" role="manual">Approved for Payment</GUIRef> status is <GUIRef href="/baanerp/tc/domains/ynna#yes" role="option">Yes</GUIRef> or <GUIRef href="/baanerp/tc/domains/ynna#not.app" role="option">Not Applicable</GUIRef>.</ListItem>
               <ListItem>No <Link href="/baanerp/tf/glossary/glossary#BlockiCode_tf" role="glossary">hold reason</Link> is linked to the invoice.</ListItem>
            </List>
            <Paragraph>If you select the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000#tfcmg000.napr" role="manual">Select Non Approved Invoices for Payment</GUIRef> check box in
			 the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000" role="session">CMG Parameters (tfcmg0100s000)</GUIRef> session, unapproved invoices can also be selected.
			 Other parameters selected in the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000" role="session">CMG Parameters (tfcmg0100s000)</GUIRef> can also have an effect on the invoice selection.</Paragraph>
            <Paragraph>ERP Enterprise searches for unassigned advance and unallocated payments and credit notes for
			 the business partners, and automatically generates a report of the business
			 partners for which such documents exist. Before you continue the payment
			 process, you can assing the payments and credit notes to the open entries.</Paragraph>
            <Paragraph>Based on several
			 selection criteria, a pro-forma payment batch is created which is processed for
			 payment. You can settle sales invoices and credit notes with purchase invoices.</Paragraph>
         </ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1501m000" role="session">Payment Advice (tfcmg1501m000)</GUIRef>
         </ListItemHead>
         <ListItem>
            <Paragraph>Review the selection of purchase invoices and standing
			 orders, and make the necessary adjustments.</Paragraph>
            <List>
               <ListIntro>For example, you can make the following
				changes:</ListIntro>
               <ListItem>Change the bank details, or the payment method.</ListItem>
               <ListItem>Add a payment to the batch.</ListItem>
               <ListItem>Delete individual payments.</ListItem>
               <ListItem>Delete the complete payment batch.</ListItem>
            </List>
            <Paragraph>If unassigned advance and unallocated payments or credit
			 notes exist for the business partner of the invoice, ERP Enterprise displays a warning.
			 On the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu,
			 you can click <GUIRef href="/baanerp/tf/cmg/tfcmg1120s000#exec.user.2" role="command">BP Open Entries</GUIRef> to display the available documents.</Paragraph>
         </ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1230m000" role="session">Apply Payment Agreement (tfcmg1230m000)</GUIRef>
         </ListItemHead>
         <ListItem>
            <Paragraph>If you use <Link href="/baanerp/tf/glossary/glossary#000475" role="glossary">payment agreements</Link>, you must apply the payment agreements
			 before you can process the payment batch. For details, refer to <Link href="/baanerp/tf/onlinemanual/000458" role="manual">To use payment agreements</Link>.</Paragraph>
         </ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1240m000" role="session">Process Payments (tfcmg1240m000)</GUIRef>
         </ListItemHead>
         <ListItem>
            <Paragraph>Use this session to combine payments into a <Link href="/baanerp/tf/glossary/glossary#Batch_tf" role="glossary">batch</Link> according to the
			 values set up in the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000" role="session">CMG Parameters (tfcmg0100s000)</GUIRef> session. ERP Enterprise searches for a bank relation for each transaction as described in <Link href="/baanerp/tf/onlinemanual/000111" role="manual">Assigning bank relations</Link>.</Paragraph>
         </ListItem>
      </List>
      <List>
         <ListTitle>Related sessions</ListTitle>
         <ListIntro>Depending on the values of the relevant parameters in the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000" role="session">CMG Parameters (tfcmg0100s000)</GUIRef> session, after you click <GUIRef href="/baanerp/tf/cmg/tfcmg1240m000#exec.cont.process" role="command">Compose</GUIRef> in the <GUIRef href="/baanerp/tf/cmg/tfcmg1240m000" role="session">Process Payments (tfcmg1240m000)</GUIRef> session, ERP Enterprise can start the following sessions:</ListIntro>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1521m000" role="session">Batch Numbers for Payment Procedure (tfcmg1521m000)</GUIRef> &gt; <GUIRef href="/baanerp/tf/cmg/tfcmg1251m000" role="session">Assign Banks to Payments (Manually) (tfcmg1251m000)</GUIRef>
         </ListItemHead>
         <ListItem>If ERP Enterprise cannot automatically assign bank relations to the transactions, the <GUIRef href="/baanerp/tf/cmg/tfcmg1251m000" role="session">Assign Banks to Payments (Manually) (tfcmg1251m000)</GUIRef> or the <GUIRef href="/baanerp/tf/cmg/tfcmg4251s000" role="session">Assign Banks to Direct Debits Manually (tfcmg4251s000)</GUIRef> session starts automatically,
		  and you must select a bank relation for the transaction.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1255m000" role="session">Audit Payments (tfcmg1255m000)</GUIRef>
         </ListItemHead>
         <ListItem>
            <List>
               <ListIntro>This session validates the payment batch. ERP Enterprise checks and
				validates the following data:</ListIntro>
               <ListItem>Whether the payable amount exceeds the maximum amounts per
				pay-to business partner and for free payments for which you are authorized in
				the <GUIRef href="/baanerp/tf/cmg/tfcmg1100m000" role="session">Payment Authorizations (tfcmg1100m000)</GUIRef> session.</ListItem>
               <ListItem>Whether all invoices have a valid payment method
				assigned</ListItem>
               <ListItem>Whether invoices from subcontractor business partners are
				paid from a blocked account</ListItem>
               <ListItem>The business partners bank account and address
				details</ListItem>
               <ListItem>The financial business partner groups</ListItem>
               <ListItem>The posting data of the intermediate steps defined for the
				payment methods</ListItem>
               <ListItem>The posting data for stand-alone, and cost standing orders
				payments</ListItem>
               <ListItem>The bank relation details</ListItem>
            </List>
            <Paragraph>ERP Enterprise prints a report of the detected errors. After you solve the problems, run the <GUIRef href="/baanerp/tf/cmg/tfcmg1240m000" role="session">Process Payments (tfcmg1240m000)</GUIRef> session.</Paragraph>
            <Paragraph>If the payable amount exceeds the maximum amounts for which
			 you are authorized, you can make adjustments in the <GUIRef href="/baanerp/tf/cmg/tfcmg1501m000" role="session">Payment Advice (tfcmg1501m000)</GUIRef> session.</Paragraph>
         </ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1270m000" role="session">Print Remittance Letters (tfcmg1270m000)</GUIRef>
         </ListItemHead>
         <ListItem>If remittance letters are required for the payment method, the <GUIRef href="/baanerp/tf/cmg/tfcmg1270m000" role="session">Print Remittance Letters (tfcmg1270m000)</GUIRef> session starts automatically. The remittance
		  letter contains details about the invoices and the individual
		  payments.</ListItem>
      </List>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000111" role="manual">Assigning bank relations</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000434" role="manual">Automatic or uninterrupted payment process</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000104" role="manual">Processing purchase invoices</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>