<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/tf/acr/tfacr2260m000" xml:lang="en">
   <Header>
      <Title>Archive / Delete Fully Paid Sales Invoices (tfacr2260m000)</Title>
   </Header>
   <HelpTopic>
      <AimSection>
         <Paragraph>Use this session to remove fully paid
		  invoices from the open item file.</Paragraph>
      </AimSection>
      <GeneralSection>
         <Paragraph>ERP Enterprise deletes the invoices that have a zero balance, including all corresponding
		  documents, such as payments, corrections, and so on. Address data of one-time
		  customers and receipt schedules are also deleted.</Paragraph>
         <Paragraph>A high number of invoice data in the open items file can slow
		  down ERP Enterprise's performance.
		  Therefore, you must regularly delete redundant data, for example, the fully
		  paid invoices.</Paragraph>
         <Paragraph>Before deleting the paid invoices, you must copy the data to
		  an archive company defined in the <GUIRef href="/baanerp/tf/gld/tfgld0103s000" role="session">Company Parameters (tfgld0103s000)</GUIRef> session.</Paragraph>
         <Paragraph>If you remove the fully paid invoices, the <Link href="/baanerp/tf/glossary/glossary#000428" role="glossary">factored</Link> invoices are also
		  removed from the Factored Invoices (tfacr210) table.</Paragraph>
         <Paragraph>If you record shipment information in <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef> to assign
		  advance receipts to invoices based on the shipment details, the shipment
		  information is also removed.</Paragraph>
         <Note>
            <SectionTitle>Note</SectionTitle>
            <List>
               <ListIntro>An invoice can only be deleted if:</ListIntro>
               <ListItem>The statistics are updated in the <Link href="/baanerp/tf/cmg/tfcmg3200m000" role="session">Update Pay-by Business Partner Statistics (tfcmg3200m000)</Link> session.</ListItem>
               <ListItem>The invoice, corrections, and credit notes are finalized.</ListItem>
               <ListItem>If invoices are included in a <Link href="/baanerp/tf/glossary/glossary#000473" role="glossary">monthly billing invoice</Link>, you can only remove the invoices
				if the monthly billing invoice has the <GUIRef href="/baanerp/tf/domains/acr.msta#print" role="option">Printed</GUIRef> status.</ListItem>
            </List>
         </Note>
      </GeneralSection>
      <RelatedTopics>
         <SectionTitle>Related topics</SectionTitle>
         <RelTopic>
            <Link href="/baanerp/tf/onlinemanual/000436" role="manual">Archiving finalized transactions</Link>
         </RelTopic>
      </RelatedTopics>
   </HelpTopic>
   <Fields>
      <FieldGroup>
         <Title>Selection Range</Title>
         <FieldHelp ID="bpid.f" OtherIDs="bpid.t">
            <Header>
               <Title>Invoice-to Business Partner</Title>
            </Header>
            <FuncDesc>Select the business partner.</FuncDesc>
            <RelatedTopics>
               <SectionTitle>Related topics</SectionTitle>
               <RelTopic>
                  <Link href="/baanerp/basictasks/000006" role="manual">To use From and To fields</Link>
               </RelTopic>
            </RelatedTopics>
         </FieldHelp>
         <FieldHelp ID="ttyp.f" OtherIDs="ttyp.t">
            <Header>
               <Title>Transaction Type</Title>
            </Header>
            <FuncDesc>Select the <Link href="/baanerp/tf/glossary/glossary#TransaType_tf" role="glossary">Transaction Type</Link>.</FuncDesc>
            <RelatedTopics>
               <SectionTitle>Related topics</SectionTitle>
               <RelTopic>
                  <Link href="/baanerp/basictasks/000006" role="manual">To use From and To fields</Link>
               </RelTopic>
            </RelatedTopics>
         </FieldHelp>
         <FieldHelp ID="ninv.f" OtherIDs="ninv.t">
            <Header>
               <Title>Document</Title>
            </Header>
            <FuncDesc>Select the <Link href="/baanerp/tf/glossary/glossary#Document_tf" role="glossary">document</Link> number, part
			 of the invoice identification.</FuncDesc>
            <RelatedTopics>
               <SectionTitle>Related topics</SectionTitle>
               <RelTopic>
                  <Link href="/baanerp/basictasks/000006" role="manual">To use From and To fields</Link>
               </RelTopic>
            </RelatedTopics>
         </FieldHelp>
         <FieldHelp ID="iyer.f" OtherIDs="iyer.t iprd.f iprd.t">
            <Header>
               <Title>Invoice Period</Title>
            </Header>
            <FuncDesc>The <Link href="/baanerp/tf/glossary/glossary#000053" role="glossary">financial period</Link> to which the invoices are linked.</FuncDesc>
            <RelatedTopics>
               <SectionTitle>Related topics</SectionTitle>
               <RelTopic>
                  <Link href="/baanerp/basictasks/000006" role="manual">To use From and To fields</Link>
               </RelTopic>
            </RelatedTopics>
         </FieldHelp>
         <FieldHelp ID="tfgld003.psep">
            <Header>
               <Title/>
            </Header>
            <FuncDesc>The separator between the year and the period.</FuncDesc>
         </FieldHelp>
         <FieldHelp ID="pyer.f" OtherIDs="pyer.t pprd.f pprd.t">
            <Header>
               <Title>Payment in Period</Title>
            </Header>
            <FuncDesc>The <Link href="/baanerp/tf/glossary/glossary#000053" role="glossary">financial period</Link> to which the payments are linked.</FuncDesc>
            <RelatedTopics>
               <SectionTitle>Related topics</SectionTitle>
               <RelTopic>
                  <Link href="/baanerp/basictasks/000006" role="manual">To use From and To fields</Link>
               </RelTopic>
            </RelatedTopics>
         </FieldHelp>
      </FieldGroup>
      <FieldGroup>
         <Title>Settings</Title>
         <FieldHelp ID="arch.gen">
            <Header>
               <Title>Archive General Data</Title>
            </Header>
            <FuncDesc> If this check box is selected, ERP Enterprise also archives the master data from <GUIRef href="/baanerp/tc" role="package">Common</GUIRef>.</FuncDesc>
         </FieldHelp>
         <FieldHelp ID="arch.fin">
            <Header>
               <Title>Financials</Title>
            </Header>
            <FuncDesc> If this check box is selected, ERP Enterprise also archives the master data from <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>.</FuncDesc>
         </FieldHelp>
         <FieldHelp ID="type.of.run">
            <Header>
               <Title>Type of Process</Title>
            </Header>
            <FuncDesc>Select <GUIRef href="/baanerp/tc/domains/fin.tprn#delete" role="option">Delete Only</GUIRef>, <GUIRef href="/baanerp/tc/domains/fin.tprn#archive" role="option">Archive Only</GUIRef> or <GUIRef href="/baanerp/tc/domains/fin.tprn#archivedelete" role="option">Archive and Delete</GUIRef>, as required.</FuncDesc>
         </FieldHelp>
         <FieldHelp ID="print.yn">
            <Header>
               <Title>Print Removed Invoices</Title>
            </Header>
            <FuncDesc>If this check box is selected, the removed invoice data
			 is printed in a report.</FuncDesc>
         </FieldHelp>
         <FieldHelp ID="user.ccur">
            <Header>
               <Title>Home Currency</Title>
            </Header>
            <FuncDesc>The home currency that is used for the report. Click <GUIRef href="" role="manual">Rotate Currency</GUIRef> to display other home currencies.</FuncDesc>
         </FieldHelp>
         <FieldHelp ID="hist.comp" OtherIDs="archcomp.name">
            <Header>
               <Title>Archive Company</Title>
            </Header>
            <FuncDesc>The <Link href="/baanerp/tc/glossary/glossary#000022" role="glossary">archive company</Link> in which the history data is stored.</FuncDesc>
            <SimpleSection>
               <Paragraph>This company is defined in the <GUIRef href="/baanerp/tf/gld/tfgld0103s000" role="session">Company Parameters (tfgld0103s000)</GUIRef> session.</Paragraph>
            </SimpleSection>
         </FieldHelp>
      </FieldGroup>
   </Fields>
</Session>