<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tf/onlinemanual/000451" xml:lang="en">
   <Header>
      <Title>To set up recurring journals</Title>
      <Keyword type="header" order="d1e1950300">
         <Level1>Recurring journals</Level1>
         <Level2>setup</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1950305">
         <Level1>Setup</Level1>
         <Level2>recurring journals</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1950310">
         <Level1>Periodic reversal</Level1>
         <Level2>setup</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1950315">
         <Level1>Setup</Level1>
         <Level2>periodic reversal</Level2>
      </Keyword>
   </Header>
   <ProcedureSection>
      <Steps>
         <StepsIntro>To set up recurring journals, use this sequence of
		  sessions:</StepsIntro>
         <Step>
            <StepTitle> 
               <GUIRef href="/baanerp/tf/gld/tfgld0140m000" role="session">Recurring Journals (tfgld0140m000)</GUIRef>
            </StepTitle>
            <List>
               <ListItem>
                  <List>
                     <ListIntro>To create a new definition, you can:</ListIntro>
                     <ListItem>Click <GUIRef href="" role="manual">New</GUIRef>.</ListItem>
                     <ListItem>Select a recurring journal definition and click <GUIRef href="" role="manual">Copy</GUIRef>. You can copy the journal definition including or
					 excluding the individual transactions and instructions.</ListItem>
                  </List>
                  <Paragraph>The <GUIRef href="/baanerp/tf/gld/tfgld0140m100" role="session">Recurring Journal (tfgld0140m100)</GUIRef> session starts.</Paragraph>
               </ListItem>
            </List>
         </Step>
         <Step>
            <StepTitle> 
               <GUIRef href="/baanerp/tf/gld/tfgld0140m100" role="session">Recurring Journal (tfgld0140m100)</GUIRef>
            </StepTitle>
            <ProcedureList>
               <ListItem>
                  <Paragraph>Enter or change the header data such as the transaction
				  type, the currency, the <Link href="/baanerp/tf/domains/gld.dcls" role="domain" Update="No">recurring journal type</Link> of the
				  transactions, the <Link href="/baanerp/ci/glossary/glossary#000007" role="glossary">rate determiner</Link>, and the effective period during which
				  the recurring journal vouchers can be generated.</Paragraph>
                  <Paragraph>If the recurring journal type is <GUIRef href="/baanerp/tf/domains/gld.dcls#journal.voucher" role="option">Journal Voucher</GUIRef>, the rate determiner must be <GUIRef href="/baanerp/tc/domains/fcrt#manual" role="option">Manually Entered</GUIRef>. If the recurring journal type is <GUIRef href="/baanerp/tf/domains/gld.dcls#purchase.inv" role="option">Purchase Invoice</GUIRef> or <GUIRef href="/baanerp/tf/domains/gld.dcls#sales.inv" role="option">Sales Invoice</GUIRef>, you can select a rate determiner.</Paragraph>
                  <Paragraph>If you use a dependent multicurrency system and the <GUIRef href="/baanerp/tf/gld/tfgld0140m100#tfgld040.rade" role="manual">Rate Determiner</GUIRef> is <GUIRef href="/baanerp/tc/domains/fcrt#manual" role="option">Manually Entered</GUIRef>, you can change the rate between the transaction currency and
				  the reference currency, and you can enter a rate date.</Paragraph>
               </ListItem>
            </ProcedureList>
         </Step>
         <Step>
            <StepTitle> 
               <GUIRef href="/baanerp/tf/gld/tfgld0141s000" role="session">Transactions (tfgld0141s000)</GUIRef>
            </StepTitle>
            <List>
               <ListItem>Enter the transaction details such as the transaction
				amount, the ledger account and dimensions, and the tax details. You can enter
				multiple transaction lines.</ListItem>
               <ListItem>
                  <Paragraph>From the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu, select <GUIRef href="/baanerp/tf/gld/tfgld0141s000#create.details.from.doc" role="manual">Create Transactions from Document</GUIRef> to generate
				  transaction lines that are based on an existing invoice. You can select the
				  transaction type and document number of the document you want to use. The <GUIRef href="/baanerp/tf/gld/tfgld0141s000" role="session">Transactions (tfgld0141s000)</GUIRef> session starts.</Paragraph>
                  <List>
                     <ListIntro>These rules apply:</ListIntro>
                     <ListItem>If the recurring journal type is <GUIRef href="/baanerp/tf/domains/gld.dcls#journal.voucher" role="option">Journal Voucher</GUIRef>, you must enter at least two lines and
					 the total amount must be zero.</ListItem>
                     <ListItem>If the recurring journal type is <GUIRef href="/baanerp/tf/domains/gld.dcls#purchase.inv" role="option">Purchase Invoice</GUIRef> or <GUIRef href="/baanerp/tf/domains/gld.dcls#sales.inv" role="option">Sales Invoice</GUIRef>, you must enter at least one line. For purchases, the total
					 amount must be negative (debit) and for sales, positive (credit).</ListItem>
                  </List>
               </ListItem>
            </List>
         </Step>
         <Step>
            <StepTitle> 
               <GUIRef href="/baanerp/tf/gld/tfgld0143s000" role="session">Schedule (tfgld0143s000)</GUIRef>
            </StepTitle>
            <ProcedureList>
               <ListItem>View the lines and the resulting total amounts and tax
				amounts.</ListItem>
               <ListItem>
                  <Paragraph>On the <GUIRef href="" role="manual">Schedule</GUIRef> tab, click <GUIRef href="" role="manual">New</GUIRef>.</Paragraph>
                  <Paragraph>You can only create schedules if the transaction lines
				  fulfill the conditions listed in Step 3.</Paragraph>
               </ListItem>
               <ListItem>
                  <Paragraph>For transactions that must be periodically reversed,
				  select <GUIRef href="/baanerp/tf/domains/gld.rvsl#incl.per.rev" role="option">Included for Periodic Reversal</GUIRef> in the <GUIRef href="/baanerp/tf/gld/tfgld0143s000#tfgld043.rvsl" role="manual">Reversal Type</GUIRef> field.</Paragraph>
               </ListItem>
               <ListItem>
                  <Paragraph>In the <GUIRef href="/baanerp/tf/gld/tfgld0143s000#tfgld043.rvdt" role="manual">Reversal Date</GUIRef> field, enter the date on which the
				  transactions must be reversed.</Paragraph>
               </ListItem>
               <ListItem>
                  <Paragraph>For the same recurring journal definition, create a
				  schedule with the reversal type <GUIRef href="/baanerp/tf/domains/gld.rvsl#periodic.rev" role="option">Periodic Reversal</GUIRef> and in the <GUIRef href="/baanerp/tf/gld/tfgld0143s000#tfgld043.gedt" role="manual">Generation Date</GUIRef> field, enter the reversal date of the
				  transactions that must be reversed. The schedule reverses all the transactions
				  of which the reversal date matches the generation date. If the reversal dates
				  of the journal transactions are different, you must create a <GUIRef href="/baanerp/tf/domains/gld.rvsl#periodic.rev" role="option">Periodic Reversal</GUIRef> transaction for each reversal date.</Paragraph>
               </ListItem>
            </ProcedureList>
         </Step>
         <Step>
            <StepTitle> 
               <GUIRef href="/baanerp/tf/gld/tfgld0140m100" role="session">Recurring Journal (tfgld0140m100)</GUIRef>
            </StepTitle>
            <List>
               <ListItem>
                  <Paragraph>In the header, set the <Link href="/baanerp/tf/domains/gld.rjst" role="domain">Recurring Journal Status</Link> to <GUIRef href="/baanerp/tf/domains/gld.rjst#approved" role="option">Released</GUIRef>. ERP Enterprise validates the journal details and the instructions.</Paragraph>
                  <Paragraph>A message is displayed to explain any errors. The
				  status remains <GUIRef href="/baanerp/tf/domains/gld.rjst#registered" role="option">Registered</GUIRef>. Correct the error, and then set the status to <GUIRef href="/baanerp/tf/domains/gld.rjst#approved" role="option">Released</GUIRef>.</Paragraph>
               </ListItem>
            </List>
         </Step>
         <Step ID="reversal">
            <StepTitle> 
               <GUIRef href="/baanerp/tf/gld/tfgld0143s000" role="session">Schedule (tfgld0143s000)</GUIRef>
            </StepTitle>
            <List>
               <ListItem>
                  <List>
                     <ListIntro>The transactions will be generated when you run either
					 of these sessions:</ListIntro>
                     <ListItem>
                        <GUIRef href="/baanerp/tf/gld/tfgld0240m000" role="session">Generate Recurring Journal Transactions (tfgld0240m000)</GUIRef>
                     </ListItem>
                     <ListItem>
                        <GUIRef href="/baanerp/tf/gld/tfgld0240m100" role="session">Automatically Generate Recurring Journal (tfgld0240m100)</GUIRef>
                     </ListItem>
                  </List>
                  <Paragraph>A document and its reversal document are generated for a
				  schedule line if the line's generation date falls within the specified period
				  range.</Paragraph>
                  <Paragraph>Note: The document date will be the generation
				  date that you enter in the schedule. As a result, you must create a schedule
				  for each time that you want the journal transactions to be generated. For
				  example, if you want to generate the journal transactions monthly during one
				  year, you must create twelve schedule lines with generation dates in the
				  successive months.</Paragraph>
               </ListItem>
            </List>
            <Paragraph>If you select the <GUIRef href="/baanerp/tf/gld/tfgld0240m000#use.current.rate" role="manual">Use Latest Currency Rates</GUIRef> check box, ERP Enterprise uses the currency rates
			 that are valid on the day when the transactions are generated. Otherwise, ERP Enterprise uses the currency rates
			 you specified on the journal header.</Paragraph>
         </Step>
         <Step>
            <StepTitle> 
               <GUIRef href="/baanerp/tf/gld/tfgld0443m000" role="session">Print Recurring Journal Proof List (tfgld0443m000)</GUIRef>
            </StepTitle>
            <Paragraph>You can optionally use this session to simulate the
			 recurring journal transactions and print a report. Before you generate the
			 recurring journal transactions, you can print this report to check whether the
			 journal transactions will be correctly generated.</Paragraph>
         </Step>
      </Steps>
   </ProcedureSection>
   <RelatedTopics>
      <SectionTitle> Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000450" role="manual">Recurring journals</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000452" role="manual">To generate recurring journal transactions</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>