<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/dm/onlinemanual/000035" xml:lang="en">
   <Header>
      <Title>Defining and assigning areas</Title>
      <Keyword type="header" order="d1e294052">
         <Level1>areas</Level1>
      </Keyword>
      <Keyword type="header" order="d1e294055">
         <Level1>area types</Level1>
      </Keyword>
      <Keyword type="header" order="d1e294058">
         <Level1>ODM configuration</Level1>
      </Keyword>
   </Header>
   <GeneralSection>
      <Paragraph>All directories accessed
		from document management must be registered as areas. The directories include
		the directories in which users edit files, as well as the directories that
		document management uses to store protected files.</Paragraph>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <Paragraph>Files are protected when they are moved to a vault area during
		  the approval process of a document revision.</Paragraph>
      </Note>
      <Paragraph>The <GUIRef href="" role="manual">ERP administrator</GUIRef> can use the <Link href="/baanerp/dm/doc/dmdoc5120m000" role="session">Areas (dmdoc5120m000)</Link> session to register areas .</Paragraph>
      <GeneralSection>
         <SectionTitle>Types of area</SectionTitle>
         <Paragraph>When an area is
		  registered, the area is assigned an area type, which identifies the purpose for
		  which the area is used. The following area types are used in document
		  management:</Paragraph>
         <List>
            <ListItem> 
               <GUIRef href="/baanerp/dm/domains/doc.areatype#work" role="option">Work</GUIRef>:
			 Files undergoing edit are stored here.</ListItem>
            <ListItem> 
               <GUIRef href="/baanerp/dm/domains/doc.areatype#release" role="option">Vault</GUIRef>: Files are
			 stored here after being submitted for review and released.</ListItem>
         </List>
         <Important>
            <SectionTitle>Important!</SectionTitle>
            <Paragraph>Dynamic Host functionality is useful for users who work on a
			 computer that does not have a fixed IP address or host name. The Dynamic Host
			 must be defined for only Work area and is applicable only for the local work
			 area. The concept does not involve remote work area concept.</Paragraph>
         </Important>
      </GeneralSection>
      <GeneralSection>
         <SectionTitle>Assigning different types of areas</SectionTitle>
         <Paragraph>The <GUIRef href="" role="manual">ERP administrator</GUIRef> assigns at least one work area to each user who works
		  with the files. You can assign multiple work areas to the same user, and
		  multiple users can be assigned to the same work area. To assign work areas, you
		  can use the <Link href="/baanerp/dm/doc/dmdoc5130m000" role="session">Work Area Assignments (dmdoc5130m000)</Link> session.</Paragraph>
      </GeneralSection>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <Paragraph>You must make backups
		  for files in the work and vault areas. This task is the responsibility of the
		  network system administrator and is not handled by the Document Management
		  module.</Paragraph>
      </Note>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/dm/onlinemanual/000037" role="manual">The Vault Server</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/dm/onlinemanual/000038" role="manual">Mounting Areas and Assigning User Access</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>