<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/dm/admin/ad000535" xml:lang="en">
   <Header>
      <Title>User Work Areas</Title>
      <Keyword type="header" order="d1e274403">
         <Level1>Work areas</Level1>
      </Keyword>
   </Header>
   <GeneralSection>
      <Paragraph>Users can edit files located in areas that are assigned to them
		as work areas. One or more work areas can be assigned to the same user and more
		than one user can be assigned to the same work area. The ODM administrator can
		assign work areas for all users. Individual users can also define their own
		work areas.</Paragraph>
      <Paragraph>Each user who works with files must be assigned a default work
		area. If a user checks files out of the vault, the files are copied to the
		user’ s default work area. If a user requests to attach a file to a document
		revision from the <GUIRef href="/baanerp/dm/doc/dmdoc4540m000" role="session">Attached Files (dmdoc4540m000)</GUIRef> session, ODM searches
		for an existing file in the user’ s default work area. The user can also create
		a new file in default work area from the attached files session.</Paragraph>
      <Paragraph>The ODM administrator can assign default work areas for all
		users. Individual users can assign their own default work area. Each user can
		only be assigned one default work area.</Paragraph>
      <Paragraph>If no work area is defined for a user, the ODM creates a work
		area automatically for the user and assigns the work area as the user’ s
		default work area.</Paragraph>
      <Paragraph>Work areas are assigned to users in the <GUIRef href="/baanerp/dm/doc/dmdoc5130m000" role="session">Work Area Assignments (dmdoc5130m000)</GUIRef> session.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>To open Work Area Assignments</SectionTitle>
      <Keyword type="section" order="d1e274426">
         <Level1>Work area assignments</Level1>
      </Keyword>
      <Paragraph>To open the <GUIRef href="/baanerp/dm/doc/dmdoc5130m000" role="session">Work Area Assignments (dmdoc5130m000)</GUIRef> session, on the <GUIRef href="" role="manual">Object Data Management</GUIRef> menu, double-click <GUIRef>
            <GUIRef href="" role="manual">Document Management</GUIRef> &gt;   &gt; <GUIRef href="" role="manual">System Administration for Areas</GUIRef> &gt;   &gt; <GUIRef href="" role="manual">Work Area Assignments</GUIRef>
         </GUIRef>.</Paragraph>
      <Figure space-and-orientation="indented-estimated">
         <FigIntro>The <GUIRef href="/baanerp/dm/doc/dmdoc5130m000" role="session">Work Area Assignments (dmdoc5130m000)</GUIRef> session starts,
		  which provide a list of all users that, have work areas assigned to them, and
		  the work areas that are assigned to the users:</FigIntro>
         <HTML:IMG xmlns:HTML="http://www.w3.org/TR/REC-html40" height="261" width="540"
                   SRC="images/tr_screen_ad000535_1.png"
                   alt="[...]"/>
      </Figure>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>To assign a work area to a user</SectionTitle>
      <Keyword type="section" order="d1e274457">
         <Level1>Work areas</Level1>
         <Level2>assign to user</Level2>
      </Keyword>
      <ProcedureList>
         <ListIntro>To assign a work area to a user, take the following
		  steps:</ListIntro>
         <ListItem>In the <GUIRef href="/baanerp/dm/doc/dmdoc5130m000" role="session">Work Area Assignments (dmdoc5130m000)</GUIRef> session, on the <GUIRef href="" role="manual">File</GUIRef> menu, click <GUIRef href="" role="manual">New</GUIRef>. A new record appears, with the current user’
		  s ID filled in.</ListItem>
         <ListItem>
            <List>
               <ListIntro>Enter the ID of the area you want to assign to the
				user.</ListIntro>
               <ListItem>If the area is already registered in ODM, you can either
				enter the area ID directly, or click the browse arrow to select the area from
				the <GUIRef href="/baanerp/dm/doc/dmdoc5120m000" role="session">Areas (dmdoc5120m000)</GUIRef> session.</ListItem>
               <ListItem>If the area is not yet registered in ODM, click the browse
				arrow to select and access the <GUIRef href="/baanerp/dm/doc/dmdoc5120m000" role="session">Areas (dmdoc5120m000)</GUIRef> session, and register the area. The system fills in
				the host automatically.</ListItem>
            </List>
         </ListItem>
      </ProcedureList>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>To assign a default work area to a user</SectionTitle>
      <Keyword type="section" order="d1e274493">
         <Level1>Work areas</Level1>
         <Level2>assign default</Level2>
      </Keyword>
      <ProcedureList>
         <ListIntro>To assign a default work area to a user, take the following
		  steps:</ListIntro>
         <ListItem>Select the check box in the record that contains the work area
		  you want to assign as the default work area for the user.</ListItem>
      </ProcedureList>
      <Note>
         <SectionTitle> Note</SectionTitle>
         <Paragraph>You can only assign one work area as the default work area for
		  a user. Therefore, if a default work area is already assigned to the user, you
		  must clear the check box for this work area before you can assign a new work
		  area.</Paragraph>
      </Note>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>To set up user access to work areas</SectionTitle>
      <Keyword type="section" order="d1e274511">
         <Level1>Work areas</Level1>
         <Level2>set up user access</Level2>
      </Keyword>
      <Paragraph>Users must have read‑write access to their own work areas and
		read-only access to any other work areas to which they must access. Multiple
		users can share work areas. In this case, each user must have read‑write access
		to the area. The network system administrator is responsible for setting up
		read‑write and read-only access to work areas. In addition, the ODM
		administrator must set up user permissions with the standard Object Data
		Management authorization mechanism.</Paragraph>
      <List>
         <ListIntro>After you set up the required file access and other
		  permissions, user access to work areas is provided as follows:</ListIntro>
         <ListItem>If the work area is located on the user's own computer, the
		  user can access the work area directly.</ListItem>
         <ListItem>To provide access to a work area that is located on a computer
		  in the same LAN as the user's computer, the work area must be mounted on the
		  user's computer or, the work area must be located on a computer on which a
		  vault server is installed.</ListItem>
      </List>
   </GeneralSection>
</ManualTopic>