<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/basictasks/000045" xml:lang="en">
   <Header>
      <Title>To use authorizations for texts</Title>
   </Header>
   <GeneralSection>
      <ProcedureList>
         <ListIntro>Before you can work with texts, the system manager must use
		  the <GUIRef href="" role="manual">Text Management</GUIRef> sessions in <GUIRef href="/baanerp/tt" role="package">Enterprise Server</GUIRef> to do the following:</ListIntro>
         <ListItem>Define the required text groups.</ListItem>
         <ListItem>Assign text groups to the different record types.</ListItem>
         <ListItem>Authorize the ERP Enterprise users to use the text groups.</ListItem>
      </ProcedureList>
      <GeneralSection>
         <SectionTitle>Text group</SectionTitle>
         <List>
            <ListIntro>The text group defines, among other things:</ListIntro>
            <ListItem>The maximum length of the text lines.</ListItem>
            <ListItem>The maximum number of lines.</ListItem>
            <ListItem>The text editor to be used. Several types of text editors are
			 available.</ListItem>
         </List>
         <Paragraph>For example, different documents can have different maximum
		  line lengths, depending on the layout of the printed report. In addition,
		  different maximum numbers of text lines can be defined for item texts,
		  order-line texts, and business-partner texts.</Paragraph>
      </GeneralSection>
      <GeneralSection>
         <SectionTitle>Text authorizations</SectionTitle>
         <List>
            <ListIntro>Depending on your authorization, you can:</ListIntro>
            <ListItem>Create text</ListItem>
            <ListItem>Edit text and change the text keywords</ListItem>
            <ListItem>Display the text</ListItem>
            <ListItem>Select the text and link it to a record</ListItem>
         </List>
         <Paragraph>You can be authorized to access one or more text groups. For
		  example, you can be authorized to access the texts attached to sales orders but
		  not have access to text attached to business partners.</Paragraph>
         <Paragraph/>
         <List>
            <ListIntro>You can have the following authorizations:</ListIntro>
            <ListItemHead>Read authorization</ListItemHead>
            <ListItem>You can display the text.</ListItem>
            <ListItemHead>Use authorization</ListItemHead>
            <ListItem> 
               <List>
                  <ListIntro>You can:</ListIntro>
                  <ListItem>Display the text .</ListItem>
                  <ListItem>Select the text to link it to a record</ListItem>
               </List>
            </ListItem>
            <ListItemHead>Update authorization</ListItemHead>
            <ListItem> 
               <List>
                  <ListIntro>You can:</ListIntro>
                  <ListItem>Create text</ListItem>
                  <ListItem>Edit text and change the text keywords</ListItem>
                  <ListItem>Display the text</ListItem>
                  <ListItem>Select the text to link it to a record</ListItem>
               </List>
            </ListItem>
         </List>
      </GeneralSection>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/basictasks/000007" role="manual">To use texts</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/basictasks/000043" role="manual">To work with text</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/basictasks/000044" role="manual">To print text</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/basictasks/000046" role="manual">To define text keywords</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>