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<ManualTopic ID="/baanerp/basictasks/000043" xml:lang="en">
   <Header>
      <Title>To work with text</Title>
   </Header>
   <GeneralSection>
      <Paragraph>You can only carry out the actions for which you are authorized.
		For details, refer to <Link href="/baanerp/basictasks/000045" role="manual">To use authorizations for texts</Link>.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>To read a text:</SectionTitle>
      <ProcedureList>
         <ListItem>Select the record. If the <GUIRef href="" role="manual">Text</GUIRef> check box is
		  selected, a text is attached to the record.</ListItem>
         <ListItem>On the <GUIRef href="" role="menu">Edit</GUIRef> menu, click <GUIRef href="" role="manual">Texts</GUIRef>, or click the <GUIRef href="" role="manual">Text</GUIRef> toolbar button. The text editor starts and displays the
		  text.</ListItem>
         <ListItem>After reading the text, quit the text editor.</ListItem>
      </ProcedureList>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>To edit a text:</SectionTitle>
      <ProcedureList>
         <ListItem>Select the record. If the <GUIRef href="" role="manual">Texts</GUIRef> check box is
		  selected, a text is attached to the record.</ListItem>
         <ListItem>On the <GUIRef href="" role="menu">Edit</GUIRef> menu, click <GUIRef href="" role="manual">Text</GUIRef>, or click the
		  Text button on the toolbar. The text editor starts and you can edit the text.
		  Consult the text editor Help for information about the text editor functions.</ListItem>
         <ListItem>Save the text and quit the text editor.</ListItem>
      </ProcedureList>
   </GeneralSection>
   <GeneralSection ID="43A">
      <SectionTitle>To create a text:</SectionTitle>
      <ProcedureList>
         <ListItem>Select the record.</ListItem>
         <ListItem>On the <GUIRef href="" role="menu">Edit</GUIRef> menu, click <GUIRef href="" role="manual">Texts</GUIRef>, or click the <GUIRef href="" role="manual">Text</GUIRef> toolbar button.</ListItem>
      </ProcedureList>
      <Paragraph>If the record already has a text, the text editor starts and you
		can edit the text as described earlier.</Paragraph>
      <List>
         <ListIntro>If there is no text, ERP Enterprise asks whether you want
		  to:</ListIntro>
         <ListItem> 
            <ProcedureList>
               <ListTitle>Create a text</ListTitle>
               <ListItem>Type the text.</ListItem>
               <ListItem>Save the text.</ListItem>
               <ListItem>On the <GUIRef href="" role="manual">File</GUIRef> menu, click <GUIRef href="" role="manual">Change Keywords</GUIRef>.</ListItem>
               <ListItem>Enter one or more keywords as described in <Link href="/baanerp/basictasks/000046" role="manual">To define text keywords</Link>.</ListItem>
               <ListItem>Quit the text editor.</ListItem>
            </ProcedureList>
         </ListItem>
         <ListItem> 
            <ProcedureList>
               <ListTitle>Duplicate a text</ListTitle>
               <ListIntro>If you duplicate a text, you create a new text based on an
				existing text. The <GUIRef href="" role="manual">Change Index</GUIRef> box appears. This lists
				different ways to sort the available texts.</ListIntro>
               <ListItem>Select how you want to sort the texts and click <GUIRef href="" role="manual">OK</GUIRef>. The <GUIRef href="/baanerp/tt/txt/tttxt1500s000" role="session">Texts Overview (tttxt1500s000)</GUIRef> session starts. All the texts that are present in the
				system are listed.</ListItem>
               <ListItem>Select the text that you want to copy and click <GUIRef href="" role="manual">OK</GUIRef>.</ListItem>
               <ListItem>The text editor starts with a copy of the text.</ListItem>
               <ListItem>Edit the text and save the changes.</ListItem>
               <ListItem>On the <GUIRef href="" role="manual">File</GUIRef> menu, click <GUIRef href="" role="manual">Change Keywords</GUIRef>. Enter or change the keywords as
				described in <Link href="/baanerp/basictasks/000046" role="manual">To define text keywords</Link>.</ListItem>
               <ListItem>Quit the text editor. The text is linked to the record.</ListItem>
            </ProcedureList>
         </ListItem>
         <ListItem> 
            <ProcedureList>
               <ListTitle>Select a text</ListTitle>
               <ListItem>Select how you want to sort the texts and click <GUIRef href="" role="manual">OK</GUIRef>. The <GUIRef href="/baanerp/tt/txt/tttxt1500s000" role="session">Texts Overview (tttxt1500s000)</GUIRef> session starts. All the texts that are present in ERP Enterprise are listed.</ListItem>
               <ListItem>Select the text that you want to use and click <GUIRef href="" role="manual">OK</GUIRef>.</ListItem>
               <ListItem>The text editor starts. If you have <GUIRef href="" role="manual">Use</GUIRef> authorization, you can read the text. If you have <GUIRef href="" role="manual">Update</GUIRef> authorization you can edit the text. For details, refer to <Link href="/baanerp/basictasks/000045" role="manual">To use authorizations for texts</Link>.</ListItem>
               <ListItem>If you edit the text, save the changes.</ListItem>
               <ListItem>Quit the text editor. The text is linked to the record.</ListItem>
            </ProcedureList> If you select a text, you link an existing text to the
		  record. If you edit the text, the updated text is used for all the records to
		  which the text is linked.</ListItem>
      </List>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Note</SectionTitle>
      <Paragraph>You can only create a text for records that have a text group
		attached to them.</Paragraph>
      <List>
         <ListIntro>If you create or duplicate a text, ERP Enterprise stores the text and
		  generates the following text data:</ListIntro>
         <ListItem>Text number. The new text number is the highest used text
		  number plus one.</ListItem>
         <ListItem>At least one keyword. If you have not entered a keyword, ERP Enterprise adds the item code or the session code as a default keyword.</ListItem>
      </List>
      <Paragraph>If you define meaningful keywords for a text, it is easier to
		find the text later on in the <GUIRef href="/baanerp/tt/txt/tttxt1500s000" role="session">Texts Overview (tttxt1500s000)</GUIRef> session. For details, refer to <Link href="/baanerp/basictasks/000046" role="manual">To define text keywords</Link>.</Paragraph>
      <Paragraph>If you select a text, you link an existing text to the record.
		If you edit the text, the updated text is used for all the records to which the
		text is linked.</Paragraph>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/basictasks/000007" role="manual">To use texts</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/basictasks/000044" role="manual">To print text</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/basictasks/000045" role="manual">To use authorizations for texts</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/basictasks/000046" role="manual">To define text keywords</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>