<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/dm/admin/ad000620" xml:lang="en">
   <Header>
      <Title>Change Classifications</Title>
      <Keyword type="header" order="d1e275933">
         <Level1>Change classifications</Level1>
      </Keyword>
   </Header>
   <GeneralSection>
      <Paragraph>If users create change, the user can enter the classification.
		You must select the classification from a list of valid change classifications,
		which the ODM administrator specifies in the <GUIRef href="/baanerp/dm/chm/dmchm0105m000" role="session">Change Classification (dmchm0105m000)</GUIRef> session.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>To maintain the list of change classifications</SectionTitle>
      <Keyword type="section" order="d1e275945">
         <Level1>Change classifications</Level1>
         <Level2>maintain list</Level2>
      </Keyword>
      <Paragraph>To maintain the list of change classifications, on the <GUIRef href="" role="manual">Object Data Management</GUIRef> menu, double-click <GUIRef>
            <GUIRef href="" role="manual">Change Management</GUIRef> &gt;   &gt; <GUIRef href="" role="manual">Master Data</GUIRef> &gt;   &gt; <GUIRef href="" role="manual">Change Classification.</GUIRef>
         </GUIRef>.</Paragraph>
      <Figure space-and-orientation="indented-estimated">
         <FigIntro>The <GUIRef href="/baanerp/dm/chm/dmchm0105m000" role="session">Change Classification (dmchm0105m000)</GUIRef> session starts,
		  which provides a list of all change classifications already defined:</FigIntro>
         <HTML:IMG xmlns:HTML="http://www.w3.org/TR/REC-html40" height="166" width="460"
                   SRC="images/tr_screen_ad000620_1.png"
                   alt="[...]"/>
      </Figure>
      <ProcedureList>
         <ListIntro>To add an additional change classification, take the following
		  steps:</ListIntro>
         <ListItem>Click <GUIRef href="" role="manual">New</GUIRef> on the <GUIRef href="" role="manual">File</GUIRef> menu. A
		  new record appears.</ListItem>
         <ListItem>Enter a name for the change classification and, optionally, a
		  description.</ListItem>
      </ProcedureList>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Change Committee</SectionTitle>
      <Keyword type="section" order="d1e275988">
         <Level1>Change committee</Level1>
      </Keyword>
      <Paragraph>The user who is authorized can create a change committee and
		then go on to define reviewers by change committee. The authorized user is
		always the chairperson. The reviewers can be for Change Management or Document
		Management or both. After the chairperson defines the change committee and
		reviewers by change committee, the user can make use of these change committees
		in their respective life cycles.</Paragraph>
      <Figure space-and-orientation="indented-estimated">
         <FigIntro>The following figure shows the <GUIRef href="/baanerp/dm/com/dmcom0127m000" role="session">Change Committee (dmcom0127m000)</GUIRef> session, which you can use to create a change
		  committee:</FigIntro>
         <HTML:IMG xmlns:HTML="http://www.w3.org/TR/REC-html40" height="142" width="686"
                   SRC="images/tr_screen_ad000620_2.png"
                   alt="[...]"/>
      </Figure>
      <Figure space-and-orientation="indented-estimated">
         <FigIntro>The following figure shows the <GUIRef href="/baanerp/dm/com/dmcom0126m000" role="session">Reviewers by Change Committee (dmcom0126m000)</GUIRef> session, which you can use to define
		  reviewers by change committee:</FigIntro>
         <HTML:IMG xmlns:HTML="http://www.w3.org/TR/REC-html40" height="260" width="541"
                   SRC="images/tr_screen_ad000620_3.png"
                   alt="[...]"/>
      </Figure>
      <Paragraph>If a committee is in use in the Change Management module or
		Document Management module or both, the <GUIRef href="/baanerp/dm/com/dmcom0126m000#changes" role="manual">Changes...</GUIRef> sub-options <GUIRef href="/baanerp/dm/com/dmcom0126m000#changes.per.reviewer" role="manual">By Reviewer</GUIRef>, <GUIRef href="/baanerp/dm/com/dmcom0126m000#changes.per.chairperson" role="manual">By Chairperson</GUIRef>, and <GUIRef href="/baanerp/dm/com/dmcom0126m000#changeheader" role="manual">By Committee</GUIRef> options will be enabled.</Paragraph>
      <ProcedureList>
         <ListIntro>The steps to be taken in the <GUIRef href="/baanerp/dm/com/dmcom0126m000" role="session">Reviewers by Change Committee (dmcom0126m000)</GUIRef> session are as follows:</ListIntro>
         <ListItem>The session enables the authorized person, namely the
		  chairperson, to enter the choice of reviewers.</ListItem>
         <ListItem>In this session, when the user defines a reviewer, the system
		  checks for the availability of e-mail.</ListItem>
         <ListItem>
            <List>
               <ListIntro>If e-mail is not available, the system asks whether the
				user wants to specify the e-mail address for the reviewer.</ListIntro>
               <ListItem>If the user clicks <GUIRef href="" role="manual">Yes</GUIRef>, the user can
				define an e-mail address in the respective session and then go back to the <GUIRef href="/baanerp/dm/com/dmcom0126m000" role="session">Reviewers by Change Committee (dmcom0126m000)</GUIRef> session.</ListItem>
               <ListItem>If the user chooses <GUIRef href="" role="manual">No</GUIRef>, the reviewer can
				still be included for the committee.</ListItem>
            </List>
         </ListItem>
         <ListItem>In some situations, a fixed group of reviewers will be present,
		  in which the reviewers can adopt a fixed reviewer mechanism or a normal
		  reviewer mechanism.</ListItem>
         <ListItem>In case of a fixed reviewer mechanism, each member of the group
		  provides their decision in a decided fixed sequence.</ListItem>
         <ListItem>Each member cannot offer their recommendation until the prior
		  member in the reviewer sequence first offers their recommendation.</ListItem>
         <ListItem>A member can approve or reject the change proposal with some
		  conditions. This member is known as a conditional reviewer.</ListItem>
         <ListItem>
            <Paragraph>Based on the recommendations submitted by the members of the
			 reviewer group, the chairperson of the group can make a final decision on
			 whether to approve or reject the change proposal.</Paragraph>
            <Paragraph>The decision of the chairperson to approve or reject the
			 proposal is final, irrespective of the recommendations offered by the
			 members.</Paragraph>
         </ListItem>
         <ListItem>In the fixed reviewer procedure, reviewers are entitled to give
		  their recommendations, mandatorily and sequentially.</ListItem>
         <ListItem>In the list of reviewers, the first reviewer must provide their
		  recommendation and, only after this operation, the second reviewer can exercise
		  their recommendation.</ListItem>
         <ListItem>The chairperson of the committee sets the time frame and the
		  reviewer must provide the recommendations within the time frame.</ListItem>
         <ListItem>
            <Paragraph>The system sends a reminder if the end of the allotted
			 timeframe approaches and the reviewer still has not submitted a
			 recommendation.</Paragraph>
            <Paragraph>In this way, all the reviewers must submit their
			 recommendations successively, one after the other.</Paragraph>
            <Paragraph>The final authority lies with the chairperson of the change
			 committee board, who are free to exercise their decision without depending on
			 the reviewers’ recommendations.</Paragraph>
            <Paragraph>Reviewers can play an indirect role in approving or
			 rejecting any change.</Paragraph>
         </ListItem>
         <ListItem>Whenever the reviewer offers a recommendation, all the
		  reviewers and the chairperson who participate in the change receive an e-mail
		  notification.</ListItem>
         <ListItem>While the suggestions are being mailed, the user can also
		  include comments in the e-mail message.</ListItem>
      </ProcedureList>
   </GeneralSection>
</ManualTopic>