<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tf/onlinemanual/000582" xml:lang="en">
   <Header>
      <Title>Budget Control Overview</Title>
      <Keyword type="header" order="d1e1965859">
         <Level1>budget</Level1>
         <Level2>Budget control</Level2>
      </Keyword>
   </Header>
   <GeneralSection>
      <Paragraph>
         <GUIRef href="/baanerp/tf/bgc" role="module">Budget Control</GUIRef> is an integrated process that is used to track and control the
		budget-related business transactions. Budget control is also known as
		Encumbrance Accounting or Commitment Accounting. The process enables financial
		managers to precisely define how and when budgets are controlled. The
		functionality facilitates real-time budget checking and thereby, prevents
		unauthorized deficits. Supported Business Processes are procurement flows,
		Journal Vouchers, Purchase Invoices and so on.</Paragraph>
      <Paragraph>The <GUIRef href="/baanerp/tf/bgc" role="module">Budget Control</GUIRef> module in the <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef> package is designed to integrate accounting
		and budgeting functions into the underlying business processes. Accounting
		distributions are retrieved from the appropriate policy levels, such as
		requisition entities, vendors, or purchased commodities.</Paragraph>
      <Paragraph>The <GUIRef href="/baanerp/tf/bgc" role="module">Budget Control</GUIRef> defines the relationship between accounting and budgeted funds
		through the roll up structures.</Paragraph>
      <List>
         <ListIntro>The <GUIRef href="/baanerp/tf/bgc" role="module">Budget Control</GUIRef> supports among other the following budgeting
		  activities:</ListIntro>
         <ListItemHead>Budget policy management</ListItemHead>
         <ListItem>Budget managers can set up company-wide finance policy to
		  control budget. The settings in the <GUIRef href="/baanerp/tf/bgc/tfbgc0110m000" role="session">Budget Control Policy (tfbgc0110m000)</GUIRef> session determine how budgets are controlled
		  for the various document types.</ListItem>
         <ListItemHead>Budget structure</ListItemHead>
         <ListItem>
            <GUIRef href="/baanerp/tf/bgc" role="module">Budget Control</GUIRef> enables budget managers to transform the existing budget
		  structures into a new budget structure while retaining existing budget accounts
		  and <GUIRef href="/baanerp/tf/gld" role="module">General Ledger</GUIRef> account mapping. You can define the budget roll-up structures and budgetary
		  levels.</ListItem>
         <ListItemHead>Budget authorizations</ListItemHead>
         <ListItem>Authorizations can be defined for users or roles and budget
		  accounts.</ListItem>
         <ListItemHead>Budget transfers/ amendments</ListItemHead>
         <ListItem>Budget managers can make budgetary transfers/ amendments during
		  the budget year.</ListItem>
         <ListItemHead>Exception handling</ListItemHead>
         <ListItem>
            <GUIRef href="/baanerp/tf/bgc" role="module">Budget Control</GUIRef> functionality allows you to analyze and resolvie the
		  exceptions.</ListItem>
         <ListItemHead>Budget balances</ListItemHead>
         <ListItem>The budget balances functionality determines how budget amounts
		  can be entered and how the budget balances are displayed. Example: <GUIRef href="/baanerp/tf/domains/bgc.mtbb#annually" role="option">Annually</GUIRef> or <GUIRef href="/baanerp/tf/domains/bgc.mtbb#periodically" role="option">Periodically</GUIRef>.</ListItem>
         <ListItemHead>Budget adjustments</ListItemHead>
         <ListItem>Budget managers can make direct adjustments to the budget
		  control balances. Budget adjustments can be specified to correct a budget
		  balance if required. Managers can also reserve the budgets in anticipation of a
		  future transaction.</ListItem>
         <ListItemHead>User Profiles</ListItemHead>
         <ListItem>For a user profile, the budget manager can define the
		  notification levels and text templates to notify other users.</ListItem>
      </List>
   </GeneralSection>
</ManualTopic>