| # RFQ - Quotations (tdpur1506m000) Use this session to: View quotation data by buy-from business partner and RFQ, which is defaulted when a record is inserted in the RFQ - Bidders (tdpur1505m000) session. You cannot change the data for records with the Created status. View, enter, and maintain the quotation data that is returned in response to the RFQ. After an RFQ is printed for a buy-from business partner, and as a result, its status is set to Printed, you can enter returned quotation data in this session. As a result, the Status is set to Returned. You can link a price book and/or a discount schedule to a quotation. When you copy a quotation with linked price book and/or discount schedule to a contract, you must copy the price book and discount schedule to a new price book and discount schedule for purchase contracts. You can assign RFQ criterions to a returned quotation in the Quotation - Subjective Criterion Scores (tdpur1195m000) session. These criteria are used when you compare quotations in the Quotation - Bidder Ranking Based on Criteria Set (tdpur1806m000) session. Important! If a buy-from business partner's prices and discounts are already present in your data, you do not need to send the RFQ to that buy-from business partner. You can, however, compare the existing prices and discounts with the submitted quotation. To compare existing prices with the prices your buy-from business partner returned to you, answer the question Retrieve default prices and discounts? with Yes. For the existing price and discount origins, refer to: Price Origin Discount Origin After comparing, you can still overwrite the default prices with the returned prices from the buy-from business partner. Related topics Request for quotation procedure Buy-from Business Partner The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, delivery terms, and the related ship-from and invoice-from business partner. Status The request for quotation (RFQ) status indicates the steps of the RFQ procedure that are finished. Note The RFQ status is assigned by ERP Enterprise. Allowed values See Quotation Status Request for Quotation The number of the request for quotation (RFQ) on which quotation data is/must be returned by the buy-from business partner. Position / Alt The number of the request for quotation (RFQ) line on which quotation data is/must be returned by the buy-from business partner. Alt. The request for quotation (RFQ) line's sequence number, which you must define manually in the Request for Quotation Lines (tdpur1502m000) session. If an RFQ line contains an item that can be an alternative for the preferred item and for which you send a request for quotation (RFQ) at the same time, the sequence number has a number greater than zero. Example The sequence numbers defined in the current field, represent the RFQ lines in the most suitable alternative sequence. So, sequence number one represents the first preferable item that can be an alternative for the originally preferred item, sequence number two represents the second item that can be an alternative, and so on. Item Code System The item code system's code. The item code system is used to search for an item in an alternative way, for instance by the buy-from business partner's item code. Item In ERP Enterprise, the raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, sold, and so on. An item can also represent a set of items handled as one kit, or exist in multiple product variants. You can also define nonphysical items, which are not held in inventory but can be used to post costs or to invoice services to customers. The following are examples of nonphysical items: Cost items (for example, electricity) Service items Subcontracting services List items (menus/options) Note If the warehouse is WMS controlled: And the Inbound BOM/List Items check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a list item of the type kit in this field. And the Serials in Inventory check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a serialized item for which the Serials in Inventory check box is selected in the Item - Warehousing (whwmd4100s000) session. And the Serials Not in Inventory check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a serialized item for which the Serials in Inventory check box is cleared in the Item - Warehousing (whwmd4100s000) session. And the Lots Not in Inventory check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a lot controlled item for which the Lots in Inventory check box is cleared in the Item - Warehousing (whwmd4100s000) session. Related topics WMS Integration parameters Serialized items in Warehousing Lot control Standard Description If this check box is selected, ERP Enterprise prints both the standard item description and the specific request for quotation (RFQ) line text. If this check box is cleared, ERP Enterprise prints only the specific request for quotation (RFQ) line text. Preferred MPN The preferred manufacturer part number (MPN) for the item and business partner. Default value This field is defaulted from Preferred Manufacturer Part Number field of the Request for Quotation Lines (tdpur1502m000) session. However, if the preferred MPN from the RFQ line is not allowed for a business partner, ERP Enterprise retrieves the preferred MPN for the business partner from the MPNs by Item - Business Partner (tdipu0148m000) session. Related topics Setting up and using MPN items Manufacturer The manufacturer that is linked to the manufacturer part number (MPN). Related topics Setting up and using MPN items Effectivity Unit A reference number, for example a sales order line or a project deliverable line, that is used to model deviations for a unit effective item. Note If the warehouse is WMS controlled, and the Effectivity Units check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter an effectivity unit in this field. Related topics Overview of unit effectivity WMS Integration parameters Supply Quantity The quantity that must be delivered according to the terms on the order line. The quantity is expressed in the purchase unit or the sales unit of the item. Unit The unit in which the item's quantity is expressed. Default value The default value is the purchase price unit recorded in the Items - Purchase (tdipu0101m000) session. You can purchase items in a different unit than the one in which their inventory is registered. Goods can, for example, be stored in grams and purchased in kilograms. Note You must first define all units in the Units (tcmcs0101m000) session. In this session, you can define the conversion factor for conversion of the unit to the basic unit. If you want to use a purchase unit that is not the same as the basic unit, you must first define this unit in the Conversion Factors (tcibd0103m000) session. In the Conversion Factors (tcibd0103m000) session, the conversion factor from the alternative unit to the inventory unit is also recorded. You cannot use this method for cost items or service items. For such items, all units can be used, as they are not kept in stock. Purchase Price The price per item unit that is offered by the buy-from business partner. The price is expressed in the buy-from business partner's currency. Price change The price is updated automatically when the Item field and the Supply Quantity field are changed. If the status of the quotation is Returned, you can change the price after you have selected the Restore Original Quotation Status command. Currency The currency unit in which the item's price is expressed. Default value The default value is the purchase price unit recorded in the Items - Purchase (tdipu0101m000) session. You can purchase items in a unit other than the one in which their inventory is registered. Therefore, the price can be stated in different units. Goods can, for example, be stored in grams and purchased in kilograms, but priced in boxes. Note You must first define the currency units in the Units (tcmcs0101m000) session. In this session, you can define the conversion factor for conversion of the unit to the basic unit. If you want to use a purchase price unit that is not the same as the basic unit, this unit must first be defined in the Conversion Factors (tcibd0103m000) session. In the Conversion Factors (tcibd0103m000) session, the conversion factor from the alternative (purchase price) unit to the inventory unit is also recorded. You cannot use this method for cost items or service items. For such items, all units can be used, as they are not kept in stock. Purchase Price Unit The item unit in which an item's purchase price is expressed. This unit can differ from the item's inventory unit. Total Amount The net order line amount for the request for quotation line, expressed in the purchase currency. ERP Enterprise calculates this amount as follows:
    (Quantity * Price) - (Quantity * Price * (Discount/100))
Picture The item's picture, which is defaulted from the Picture field in the Item - General (tcibd0101s000) session. Copy RFQ Line This field indicates whether the line must be copied to a purchase contract, a purchase order, or a price book, or whether it must be deleted. Note You can indicate whether you want to copy request for quotation lines to a purchase contract, a purchase order or a price book in the Quotation - Bidder Ranking Based on Total Amount (tdpur1805m000) session and the Quotation - Bidder Ranking Based on Criteria Set (tdpur1806m000) session. You can copy the quotation in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session. Export License Required If this check box is selected, an export license is required for the item. Note This check box is only visible if the Export Licenses check box is selected in the Project Pegging Parameters (tcpeg0100m000) session. Related topics Project pegging overview Send RFQ If this check box is selected, the request for quotation (RFQ) line must be sent to the buy-from business partner. Default value This field is defaulted from the Send RFQ check box in the RFQ - Bidders (tdpur1505m000) session. The Send RFQ check box is cleared by default, if: An active contract exists for the item/buy-from business partner combination. The item/buy-from business partner combination is not defined in the Items - Purchase Business Partner (tdipu0110m000) session and the Send RFQ to Not approved Buy-from BP check box in the Request for Quotation Parameters (tdpur0100m100) session is cleared. Note If this check box is cleared, you cannot print the RFQ in the Print Request for Quotations (tdpur1401m000) session. Peg Distribution If this check box is selected, a peg distribution is linked to this RFQ Quotation. Related topics Project pegging in Sales and Procurement RFQ Line Text If this check box is selected, a text is linked to the RFQ-line. Rank ERP Enterprise ranks the quotations according to the value of the Total Scoring Value field in the Quotation - Bidder Ranking Based on Criteria Set (tdpur1806m000) session. The buy-from business partner/quotation combination with the highest scoring value is the first in the list. Related topics Calculating total scoring values per criterion Quotation Line Text If this check box is selected, a text is linked to the quotation line. Expiry Date The quotation's expiry date. Price Book An entity in which you can store price information that is valid for a given period of time. A price book includes the following elements: A price book header, which contains the code, type, and use of the price book. One or more price book lines, which contain the items. A quantity or value break discount schedule can be linked to a price book. Price Origin The origin of the price. Allowed values Price Origin Price Matrix Definition Defines the group of elements (matrix attributes) that a Pricing matrix uses to determine a price, discount, promotion, or freight rate. Imagine you are a furniture vendor and you decide to maintain your sales prices based on two elements: The specific item you sell. The way to handle payments. In this case, the matrix type is Sales Price, the matrix definition is Furni (this name is user-definable), and the matrix attributes are Item and Payment Method. Note This field can only be filled if you answered the Retrieve default prices and discounts? question with Yes and ERP Enterprise found an existing price for the buy-from business partner in the price matrix that is displayed in this field. After retrieving existing prices, you can still overwrite the default prices with the returned prices from the buy-from business partner. Related topics To set up a price matrix Multi Level Discount If this check box is selected, a multi level discount is applied to the line. Related topics Multiple discount levels Discount % The percentage that you can subtract from the gross sales price or purchase price. You can link a maximum of five discount percentages that are offered by the buy-from business partner to this line. You can manually enter the first discount percentage. To enter subsequent discount percentages, you must zoom to the Line Discounts (tdpcg0200m200) session. Note If a discount list is linked to the quotation, the Discount % field is disabled. When you enter a value in the Item field or the Expiry Date field, ERP Enterprise automatically enters a percentage discount in the current field. Discount Amount The discount given to a business partner, calculated by unit and expressed as a value. For instance, 3 euro. Note You can only enter a dicount amount in this field if you have not previously entered a discount percentage in the Discount % field. Discount Schedule The discount schedule that is linked to the quotation line. Note If you enter a discount schedule in this field, you cannot enter a discount amount in the Discount Amount field. Discount Origin The origin of the discount. Allowed values Discount Origin Discount Code A way to indicate why a discount was granted. For example, you can grant a discount because the customer orders large quantities. If you grant a discount or if you add a surcharge to a sales invoice, you can enter a discount code to indicate the reason. Surcharges and discounts can be the result of the following: Standard discounts Surcharges Payable commissions Payable rebates Discount Matrix Definition The matrix definition of the discount matrix, if the Discount Origin is set to Discount Structure. Related topics Setting up a discount matrix Total Discount % The total discount amount expressed as a percentage of the (gross) quotation amount. This percentage is calculated as follows:
                      Total Discount Amount / (supply quantity * price) * 100%
Total Discount Amount The discount amount resulting from the order line discount. This amount is calculated as follows:
    Order Line Discount Amount = Quantity * Price * Order Line Discount/100
The calculation result is rounded. The order line discount amount is always expressed in the order/quotation currency. Note The line discount used in this formula, is the total of the level of discounts entered in the Line Discounts (tdpcg0200m200) session. Determining If this check box is selected, the quotation line is taken into account when the total quotation value is calculated to apply total quotation discounts to quotations. Related topics Determining/eligible Eligible If this check box is selected, ERP Enterprise applies the calculated discount percentage to the quotation line. Related topics Determining/eligible Ship-from BP The ship-from business partner who must deliver the items. Default value ERP Enterprise retrieves the default ship-from business partner from the Buy-from Business Partner (tccom4120s000) session. The default ship-from business partner is the ship-from business partner that is linked to the buy-from business partner in the Buy-from Business Partner field. The ship-from business partner that you enter in this field must be related to the buy-from business partner in the Buy-from Business Partner field. Note Dependent on the ship-from business partner that is entered in this field, the following fields in the current session are filled by default: Ship-from Address Ship-from Contact Ship-from Address The address of the ship-from business partner. Default value ERP Enterprise retrieves the default ship-from address from the Ship-from Business Partner (tccom4121s000) session. Note You can only enter a ship-from address if a ship-from business partner is entered in the Ship-from BP field. Ship-from Contact The ship-from contact. Default value ERP Enterprise retrieves the default ship-from contact from the Ship-from Business Partner (tccom4121s000) session. Full Name The contact's full name. Delivery Terms The agreements with the business partner, concerning the way the goods are delivered. Relevant information is printed on various order documents. Related topics Delivery terms Point of Title Passage The point at which the legal ownership changes. At this point, the risk passes from the seller to the buyer. Related topics Delivery terms Generate Freight Orders from Purchase If this check box is selected, freight orders can be generated from a purchase order line. Note You cannot directly generate freight orders from quotations. As a result, in the RFQ - Quotations (tdpur1506m000) session, you define all freight related data to provide the necessary information when the quotation is converted to a purchase order in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session. Related topics Integration Freight Order Control and Procurement Integration Procurement and Freight Carrier/LSP The company responsible for the transportation of goods to the ship-to business partner. Carrier Binding An option in Freight that prevents the load building engine from overwriting the carrier selected by the user for a given freight order line. Note Select this check box to ensure that the same carrier is used in the freight order as in the purchase order. Freight Service Level An entity that expresses the duration of transportation, such as: delivery within twelve hours. A freight service level (optional) is used as follows: As a factor that determines the transportation costs of a load. As a factor that determines the freight rate of a freight order. Note Enter a service level to ensure that the same service level is used in the freight order as in the purchase order. Warehouse The warehouse where the items must be delivered. Default value ERP Enterprise retrieves the default warehouse from: The Requests for Quotation (tdpur1501m000) session. If no delivery warehouse (address) is defined in the Requests for Quotation (tdpur1501m000) session, ERP Enterprise retrieves the delivery address from the Purchase User Profiles (tdpur0143m000) session. If no delivery warehouse (address) is defined in the Purchase User Profiles (tdpur0143m000) session, ERP Enterprise retrieves the delivery address from the Items - Purchase (tdipu0101m000) session. If no delivery warehouse (address) is defined in the Items - Purchase (tdipu0101m000) session, ERP Enterprise retrieves the delivery address from the Item - General (tcibd0101s000) session. Receipt Address The address where the goods are received. Note If the warehouse has dock (receipt) locations, which you can define in the Warehouse - Dock Locations (whwmd2120m000) session, ERP Enterprise checks whether an address is defined for the relevant receipt location. If yes, this receipt address is displayed by default. Otherwise, the warehouse address is displayed. Planned Receipt Date The date on which the items, for which you sent the request for quotation, are scheduled to be delivered. The items are scheduled to be delivered when the buy-from business partner submits a quotation that is accepted by your company. Note The delivery date is copied to the purchase order, purchase contract, or price book when you copy the RFQ in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session. The delivery date can be copied after you have accepted the buy-from business partner's quotation. The delivery date cannot be before the request for quotation date. Receipt Period The start date of the period that the items for which you sent the request for quotation, are scheduled to be delivered. The items are scheduled to be delivered when the buy-from business partner submits a quotation that is accepted by your company. Default value ERP Enterprise retrieves the default start date from the Requests for Quotation (tdpur1501m000) session. Note The start date is copied to the purchase order, purchase contract, or price book when you copy the RFQ line in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session. The start date can be copied after you have accepted the buy-from business partner's quotation. You cannot define a receipt period if a receipt date is defined. Delivery Period The end date of the period that the items for which you sent the request for quotation, are scheduled to be delivered. The items are scheduled to be delivered when the buy-from business partner submits a quotation that is accepted by your company. Default value ERP Enterprise retrieves the default end date from the Requests for Quotation (tdpur1501m000) session. Note The end date is copied to the purchase order, purchase contract, or price book when you copy the RFQ line in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session. This end date can be copied after you have accepted the quotation of the buy-from business partner. You cannot define a receipt period if a receipt date is defined. Lead Time If the request for quotation (RFQ) is entered manually, you can define a lead time that is used on the purchase order to determine the delivery date.
    Delivery date = order date + lead time.
Lead Time The unit in which the lead time is expressed. Tax Tax Classification An attribute of order headers and order lines that you can use to define tax exceptions for the transaction. ERP Enterprise retrieves the default tax classification from the invoice-from and invoice-to business partners. For example, you can use the tax classification to indicate: That payments to an invoice-from business partner are subject to withholding tax and social contributions To group business partners that have the same tax aspects for your company, for example, subcontractors, or agents That the tax must be paid in a country other than the sales office or service office's home country Related topics To model tax exceptions Exempt If this check box is selected, tax exemption applies. Note If the Tax Exempt Level parameter in the Tax Parameters (tctax0100m000) session is set to: Limited and you select this check box manually, the Tax Code is defaulted from the Exempt Purchase field of the Tax Handling (tctax0138m000) session. If you clear this check box manually, the tax code is not changed. Extended and you select this check box manually, the Tax Code is not changed. If you clear this check box manually, the Exempt Reason and Exempt Certificate fields are cleared and disabled. Related topics To set up tax exemptions Tax Country The country used for tax purposes. Related topics To set up tax codes by country Own Tax Number A number used to identify legal persons or businesses. The tax authorities assign the tax numbers to the registered businesses. Your business partners must provide you with their tax number. Business partners without a tax number are considered to be private persons. Related topics Overview of tax handling Tax Code The tax code that applies to the items on the quotation line. Note You can use a group tax code for cost en service items. The group tax code must meet the conditions of the business partner tax classification. In addition, the withholding functionality must be applicable for the financial company of the purchase order's purchase office. Related topics To set up tax codes by country To set up business partners for withholding tax and social contributions BP Tax Country The country in which the business partner has the tax ID. Related topics Setting up tax registration BP Tax Number The business partner's tax ID. Note The business partner's tax ID is date effective. To determine and display the correct tax ID for the business partner, ERP Enterprise first uses the planned receipt date, next the end of the delivery period, and then the current date. Related topics Setting up tax registration Exempt Certificate Your own exemption certificate. Note ERP Enterprise prints the exempt reasons on the invoices. This field only applies if the Tax Exempt Level parameter is set to Extended in the Tax Parameters (tctax0100m000) session. This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session. Related topics To set up tax exemptions Exempt Reason The reason why your own company is exempt from sales tax. Note This field only applies if the Tax Exempt Level parameter is set to Extended in the Tax Parameters (tctax0100m000) session. This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session. The reason code must be of the Tax Exemption type and must be date effective, as valuated by the Response Date. Related topics To set up tax exemptions Price Inquiry Starts the Price Inquiry (tdpcg0250m000) session. Peg Distribution Starts the Purchase Peg Distribution (tdpur5100m000) session in which you can view, enter, and maintain the peg distribution details. Project Contract Information If the project has a linked contract, use this command to view the contract information in the Contract (tpctm1600m000) session. Recalculate Price/Discounts RFQ Line Starts the start the Price and Discount Recalculation Parameters (tdpcg0240s000) session. Recalculate Price/Discounts Entire RFQ Starts the Price and Discount Recalculation Parameters (tdpcg0240s000) session. Restore Original Quotation Status Restores the original quotation status, as a result of which you can modify returned quotations. You can only correct a number of fields You can only use this command for modifying Returned quotations. Open Subjective Criterions Starts the Quotation - Subjective Criterion Scores (tdpur1195m000) session in which you can specify certain gradings for the quotation that are taken into account when you compare quotations in the Quotation - Bidder Ranking Based on Criteria Set (tdpur1806m000) session. Order Pegging Starts the Browse Order Pegging (cprrp0740m000) session. Manufacturer Part Numbers Starts the Manufacturer Part Numbers (tdipu0145m000) session. |