| # The outbound procedure The outbound procedure comprises the activities that you must perform in ERP Enterprise to issue goods from the warehouse and prepare these goods for shipment or transfer. This topic describes all steps, also called activities, of the outbound procedure and shows how you can perform these steps. If a step is mandatory, this is indicated in the step description. You are not required to include non-mandatory activities in your warehousing procedures. In addition, you can specify whether an activity must be performed manually or automatically. For information on how to define warehousing procedures, see To define warehousing procedures. The outbound procedure includes the following steps: Step 1. Generate outbound advice The Outbound Advice activity is a mandatory step of the outbound procedure. The first step of the outbound procedure is to generate outbound advice for the goods that you want to issue from the warehouse. You can generate outbound advice as soon as outbound order lines have been created for the goods that you want to issue. If the warehouse has no locations, the outbound advice does not list locations, but only lists the quantities to be issued. To generate outbound advice, in the Generate Outbound Advice (whinh4201m000) session, select the order lines that list the goods that you want to issue and click Advise. Alternatively, you can generate outbound advice for individual outbound order lines in the Outbound Order Lines (whinh2120m000) session or the Outbound Line Status Overview (whinh2129m000) session. The initial status of an outbound order line is either Planned or Open, which is determined by parameter settings. If the initial status is Planned, the order line must be activated to obtain the Open status before you can generate outbound advice. For more information, refer to Planned status for Warehousing order lines. After the outbound advice is generated, the status of the outbound order lines that list the goods selected for the outbound advice changes to Advised. For more information, refer to Outbound advice. Step 2. Release outbound advice The Release Outbound Advice activity is a mandatory step of the outbound procedure. After the outbound advice is generated, you must release the outbound advice for the following reasons: To enable picking lists to be generated, if picking lists are included in the warehousing procedure of the outbound order lines related to the outbound advice. To indicate that the goods are ready for shipment, if the warehousing procedure includes no picking lists. To indicate that the goods are ready for inspection, if the warehousing procedure includes inspections. After the outbound advice is released, the related outbound order lines and handling units obtain the following statuses: Released If picking lists are included in the outbound warehousing procedure of the outbound order lines. For further information on picking lists, see the following step, Generate picking list. Staged If picking lists are not included in the outbound warehousing procedure of the outbound order lines. This status implies that the goods have been moved to the loading area of the warehouse and are about to be shipped. For Staged order lines, ERP Enterprise creates shipment lines. You can perform The shipment procedure for these lines. To be Inspected If outbound inspections are included in the outbound warehousing procedure of the outbound order lines and the items requires outbound inspections. For further information on outbound inspections, see step Inspect outbound goods. To release outbound advice, in the Release Outbound Advice (whinh4202m000) session, select the order lines that list the goods that you want to release and click Release Advice. Alternatively, you can release outbound advice for individual order lines in the Outbound Order Lines (whinh2120m000) session or the Outbound Line Status Overview (whinh2129m000) session. Step 3. Generate picking list A picking list is a document that shows the locations from which you must collect the goods that you want to issue. A picking list shows the preferred order in which to pick the goods from the warehouse. You can generate picking lists after the outbound advice is released. The picking list activity is not mandatory and is only available for location-controlled warehouses. After you generate a picking list for an outbound order line, the status of the order line remains Released. You can generate picking lists in the Generate Picking List (whinh4415m000) session. Step 4. Adjust picking list Optionally, you can change the picking list, if you want to pick other goods than those originally advised, or you can change the locations. Thus you can change lot numbers, serial numbers, item quantities, and/or locations. Step 5. Confirm picking list To confirm that the goods on the picking list are picked, in the Picking List (whinh4525m100) session, select the Pick Run option, the Pick Mission option, or the Pick Advice option from the appropriate menu. The status of the related outbound order lines changes to Staged. This status implies that the goods have been moved to the loading area of the warehouse and are about to be shipped. For Staged order lines, ERP Enterprise creates shipment lines. You can perform The shipment procedure for these lines. If outbound inspections are included in the warehousing procedure, however, the status changes to To be Inspected. Step 6. Inspect outbound goods Unlike inbound inspections, the outbound inspection is not a warehousing procedure in its own right, but an activity that you can add to the outbound procedure. Inspections are optional, because not every warehouse and not every item requires inspections. If the inspection activity is included in the warehousing procedure, ERP Enterprise creates an inspection record in the Warehouse Inspections (whinh3122m000) session after the outbound advice is released or the picking list is confirmed as described in the previous steps, and the status of the related outbound order lines changes to To be Inspected. You can then move the outbound goods to an inspection location where you can approve or reject goods. You can maintain inspection data in the Warehouse Inspections (whinh3122m000) session. Outbound order lines related to approved items obtain the Staged status. This status implies that the goods have been moved to the loading area of the warehouse and are about to be shipped. For Staged order lines, ERP Enterprise creates shipment lines. You can perform The shipment procedure for these lines. |