| # Purchase Orders (tdpur4100m000) Use this session to view, enter, and maintain purchase order headers. You can start this session in the details mode by clicking: Details on the appropriate menu of the Purchase Orders (tdpur4100m000) overview session. Purchase Order Details on the File menu of the Purchase Order - Lines (tdpur4100m900) session. When you double-click a record, or click the New button, the Purchase Order - Lines (tdpur4100m900) session is started. Note This session can be displayed in different views. When you change the view, ERP Enterprise changes the session's title bar, column sequence, and the number of view fields. If you click Sort by on the View menu, you can choose to sort the purchase orders by: Purchase Order. Buy-from BP. Buy-from BP Order, Purchase Order. Purchase Office, Purchase Order. Buyer. Related topics Overview of purchase order handling Flexible purchase order processing Landed costs – orders Buy-from Business Partner The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, delivery terms, and the related ship-from and invoice-from business partner. Ship-from Business Partner The business partner that ships the ordered goods to your organization. This usually represents a supplier's distribution center or warehouse. The definition includes the default warehouse at which you want to receive the goods and if you want to inspect the goods, the carrier that takes care of the transport, and the related buy-from business partner. Purchase Office A department in your organization that is responsible for buying the materials and services needed by your organization. You assign number groups to the purchase office. In this way, you can assign serial numbers to: Purchase orders Purchase schedules Requests for quotations Purchase contracts You can also define a default warehouse where goods ordered by the purchase office must be delivered. Related topics Default purchase office Financial Department The department that determines the financial company to which the transaction must be posted and which is responsible for the tax declaration in the tax country of the order. The financial company's home country must be the tax country of the order. The financial department is an accounting office of the financial company. If the financial company of the administrative department has a tax number in the tax country of the order, the financial department is the same department as the administrative department. The financial department enables you to process financial transactions for an order in another financial company than the financial company of the purchase office. Note The financial department must have a tax ID in the tax country. This field is only visible if the Use Tax Numbers of other Financial Companies check box is selected in the Tax Parameters (tctax0100m000) session. Default value This field is defaulted from the Purchase Office field. This field retrieves the default financial data of its financial company for the purchase order. Related topics Tax registration in a foreign country Purchase Order Type The order type determines which sessions are part of the order procedure and how and in which sequence this procedure is executed. Default value The default value is the order type assigned to the supplier in the Buy-from Business Partners (tccom4520m000) session. If no order type is assigned to the supplier, the default is the order type assigned to the logon code in the Purchase User Profiles (tdpur0143m000) session. Note If the purchase order type is a return order, ERP Enterprise cannot create back orders for these orders. If the warehouse is WMS controlled, and the Collect Orders check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a collect order type in this field. Related topics Back orders - automatic confirmation Back orders - manual confirmation WMS Integration parameters Planned Receipt Date The planned date on which the items on the order/schedule line are planned to be received. The planned receipt date cannot occur before the order date/schedule generation date. Purchase Order The number that identifies the purchase order. Purchase Order Origin The origin of the purchase order. Allowed values Origin of Purchase Order Related topics Integration procurement and depot repair Overview of purchase order commingling Confirmed Receipt Date The receipt date for the items, which is confirmed by the buy-from business partner or confirmed to the sold-to business partner. This date is used for several purposes: As one of the bases by which the vendor rating is determined. As the default value for the confirmed receipt date on the order lines. As the reference date for the printing of reminders. Order Date The date on which the order is manually entered into the system or is automatically generated. Note If the purchase order was created manually, this date is the default order date for each order line. For a purchase order originating from Enterprise Planning, the default order date for each order line is the planned delivery date minus the lead time. Status This field shows the status of the purchase order header. Allowed values See Purchase Order Header Status Log Order History If this check box is selected, history must be logged for the purchase order. Note This field cannot be changed during the life cycle of the purchase order. Default value This field is defaulted from the Log Order History parameter in the Purchase Order Parameters (tdpur0100m400) session at the moment the purchase order is created. If the parameter changes after the purchase order creation date, this field is not changed. Start Logging History at The moment the purchase order history is logged. Note This field cannot be changed during the life cycle of the purchase order. Default value This field is defaulted from the Start Logging History at parameter in the Purchase Order Parameters (tdpur0100m400) session at the moment the purchase order is created. If the parameter changes after the purchase order creation date, this field is not changed. Allowed values Start Logging History at EDI Message Generated If this check box is selected, an EDI message is generated for the purchase order. Related topics EDI business document Order Warehouse A place for storing goods. For each warehouse, you can enter address data and data relating to its type. Buyer The employee of your company who is the contact to the concerned buy-from business partner. The buyer is also known as the purchasing agent. Delivery Terms The agreements with the business partner, concerning the way the goods are delivered. Relevant information is printed on various order documents. Related topics Delivery terms Point of Title Passage The point at which the legal ownership changes. At this point, the risk passes from the seller to the buyer. Related topics Delivery terms Buy-from Business Partner Order The number the buy-from business partner assigned to the order. Original Document Type The document type that is linked to the original document if the purchase order type is a return order. Allowed values Original Document Type Related topics Purchase return orders Reference A The first extra reference by which the order or (request-for-) quotation can be identified. This reference is printed on various order documents and lists. Original Document Number The original document number for the return order. Note If the fields in the Returns group box are filled and you click Copy from Original Document on the appropriate menu, dependent on the Original Document Type, a session starts from which you can select the lines of the original document to be copied to the current order. As a result, a link is created between the original order line and the return order line. Related topics Purchase return orders Reference B The second extra reference field that you can fill with extra information. This reference is printed on the order documents and lists. Return Reason The reason why the delivered goods are rejected and sent back to the buy-from business partner. Related topics Purchase return orders Contract A customer-oriented contract, agreed upon by buy-from business partners and sold-to business partners that is used to record specific agreements for specific projects. A special contract can also be a promotional contract. For special contracts, an overlap in effectivity periods is allowed for the same item/business partner combination. After the contract number is entered, the order header data is loaded with the default values in the header of the concerning contract. Specific addresses are also copied. In this way, the contract terms are adopted on the order level, allowing adoption of the contract price and/or contract discount as well. The purpose of this field is to serve as a default for the purchase order line. The actions ERP Enterprise takes to link a contract to the contract line, depends on the value of the Several Special Contracts Allowed by Purchase Order check box in the Purchase Contract Parameters (tdpur0100m300) session. Header Text If this check box is selected, a header text is present. Footer Text If this check box is selected, a footer text is present. For Commingling If this check box is selected, ERP Enterprise generates a purchase order that is waiting for commingling. You must commingle and approve the commingled purchase order. Note This check box is only available if the Commingling for check box is selected for the relevant origin in the Purchase Order Parameters (tdpur0100m400) session. This check box can only be selected if the purchase order has the Created status. Related topics Overview of purchase order commingling Commingling purchase orders Code The code of the contact of the buy-from business partner. Code The buy-from business partner's address code. Full Name The contact's full name. Name The buy-from business partner's name. Phone The contact's telephone number. Address The buy-from business partner's address. City The city in which the buy-from business partner is established. Line of Business The line of business under which the buy from business partner is grouped. Area A region used to group business partners, customers, suppliers and employees on a geographical basis. Default value The default area that is assigned to the buy-from business partner is derived from the Buy-from Business Partners (tccom4520m000) session. Order Discount A discount percentage or amount to be subtracted from the total order amount. Note For cost items and service items, no order header discount is calculated. Default value The default order discount is derived from the Buy-from Business Partners (tccom4520m000) session. Purchase Price List List of default prices and discounts for customers and suppliers. You can link price lists to items and item groups, and to sold-to and buy-from business partners. BP Prices/Discounts A business partner can be selected as 'parent'. This means that the prices and discounts that are specified for this business partner are the input for the relevant order. If a parent business partner is defined on an order, ERP Enterprise first looks for price and discount data as defined for the parent business partner. If price or discount information is not specified for the parent, or if no parent is specified, ERP Enterprise looks for the price and discount data that is specified for the business partner on the order. BP Texts A business partner can be selected as parent. This means that the texts that are specified for this business partner are the input for the concerning order. If a parent business partner is defined on an order, ERP Enterprise first looks for texts as defined for the parent business partner. If texts are not specified for the parent or if no parent is specified, ERP Enterprise looks for the texts that are specified for the business partner on the order. Planner The employee or department responsible for planning the production, purchase and distribution of items. The planner takes into account the inventory levels, availability of materials, and capacities of resources, and reacts on signals such as rescheduling messages that ERP Enterprise generates. Address The address code of the ship-from business partner. Contact The ship-from business partner contact's code. Receipt Address The actual address where goods must be delivered that you recorded for each supplier. In practice, this can be one of your warehouses. Route Line of travel from your warehouses to the ship-to or ship-from business partner's warehouse and vice versa. Use routes to group business partners that are located in the same area or along one convenient route. You can arrange addresses by routes to print picking lists and shipping notes sorted by route. Carrier/LSP An organization that provides transport services. You can link a default carrier to both ship-to and ship-from business partners. In addition, you can print sales and purchase orders on a packing list, sorted by carrier. For ordering and invoicing, you must define a carrier as a business partner. Business Partner The business partner that sends invoices to your organization. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, invoicing method and frequency, information about your organization's credit limit, the terms and method of payment, and the related pay-to business partner. Address The invoice-from business partner's address code. Contact The invoice-from business partner contact's code. Order Amount The total order amount. This is a cumulative value of all the purchase line amounts after discounts are deducted. Currency The monetary unit in which the purchase price is expressed. Default value The default value is the currency that is assigned to the buy-from business partner in the Buy-from Business Partners (tccom4520m000) session. Note You cannot change the currency if order lines are added to the purchase order. Exchange Rate Type A way to group currency exchange rates. You can assign different currency exchange rates to different invoice-to business partners and/or to different types of transactions (purchase, sales, and so on). Rate Determiner The method to decide which date is used to determine the exchange rates. During the composing process, all amounts in foreign currencies are converted to the home currency, based on the determined exchange rate. Note The options you have depend on a company's currency system, which you can define in the Currency System field of the Companies (tcemm1170m000) session. Allowed values Currency Rate Determiner Related topics Rate determiners in Procurement Use Purchase Rates for Receipts If this check box is selected, ERP Enterprise uses purchase rate data for the debit side of the purchase order/receipt transaction. Note The value of this field is retrieved from the corresponding field in the Buy-from Business Partner (tccom4120s000) session. Related topics To match with a matching transaction Purchase Rate The factor by which purchase transaction amounts in a foreign currency are multiplied to produce the amounts in the home currency. Default value The default purchase rate is derived from the Currency Rates (tcmcs0108m000) session. You can adjust the purchase rate with certain restrictions. The purchase rate is assigned to the purchase order at the moment it is created or generated, in order to use the same rate throughout the order procedure. You cannot modify this field in any of the following situations: Order lines have been entered for this order. The order currency is the same as the home currency. The Rate Determiner field has the value Document Date, Receipt Date, or Expected Cash Date. Rate Factor The factor by which the amount in the transaction currency or the invoice currency is divided before ERP Enterprise converts it to a home currency. A rate factor is often used for currencies that have a relatively low price, for example, Korean Won. Default value The default rate factor is the factor that is assigned to the currency. You can adjust the rate factor, depending on a number of conditions (see the Rate/Rate Factor field). Note If a purchase order is created or generated, the rate factor that is assigned to the currency is also assigned to the purchase order. So the same rate factor is effective throughout the procedure. Rate/Rate Factor The conversion between the home currency and the currency that is used on the purchase order. Self-Billing If this check box is selected, self-billing is used for purchase orders that you issue to the buy-from business partner. Default value This field is defaulted from the Self-Billing field in the Buy-from Business Partner (tccom4120s000) session. If this check box is cleared, the purchase invoice is created by the buy-from business partner and received by your company. Related topics Self billing Invoice after You can indicate for a purchase order when a self billed invoice can be generated. Inspection Self bills can be generated after the goods are inspected and approved. Receipt Self bills can be generated after the goods are received or consumed. Default value This field is defaulted from the Invoice After field in the Buy-from Business Partner (tccom4120s000) session. Related topics Self billing Self Billing Method If the Self-Billing check box is selected, use this field to select a self-billing method, which determines how self-billing is carried out. The self-billing method determines, among other things, the criteria for composing the invoice, the invoicing interval, the output medium, and so on. Related topics Self billing Tax Classification An attribute of order headers and order lines that you can use to define tax exceptions for the transaction. ERP Enterprise retrieves the default tax classification from the invoice-from and invoice-to business partners. For example, you can use the tax classification to indicate: That payments to an invoice-from business partner are subject to withholding tax and social contributions To group business partners that have the same tax aspects for your company, for example, subcontractors, or agents That the tax must be paid in a country other than the sales office or service office's home country Default value This field is defaulted from the Business Partner Tax Classification field of the Invoice-from Business Partner (tccom4122s000) session. Related topics To model tax exceptions Landed Costs Classification Attribute that allows users to link a logistic transaction to a specific landed costs set, overruling the landed costs settings of that transaction. If required, users can specify a landed costs classification and use this classification on the transaction. Related topics Landed costs – overview Landed costs – setup Landed costs – orders Invoice External BP If this check box is selected, the external business partner is invoiced for the freight costs you make. Note If this check box is selected, landed cost lines for which the Calculation Method is By Freight Management cannot be linked to the purchase order. The invoice-to business partner is the same as the invoice-from business partner if the invoice-from business partner has the invoice-to role. Otherwise the invoice-to business partner is determined from the parent business partner. This field is defaulted from the Invoice Business Partner for Freight field in the Buy-from Business Partner (tccom4120s000) session. Related topics Integration Freight Invoicing and Purchase Invoicing Integration Procurement and Freight Landed costs – freight orders Invoice Freight Costs Based On A company can invoice freight rates to the external business partner, based on Freight Costs, Client Rates, and Freight Costs (Update Allowed). Note This field is defaulted from the Invoice for Freight Based On field in the Invoice-to Business Partner (tccom4112s000) session. Related topics Integration Freight Invoicing and Purchase Invoicing Business Partner The business partner to which you pay invoices. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, the supplier's bank relation, the number of days within which you must pay the invoices, and if the business partner uses a factoring company. Address The pay-to business partner's address code. Contact The pay-to business partner's contact code. Payment Terms Agreements about the way in which invoices are paid. The payment terms include: The period within which invoices must be paid. The discount granted if an invoice is paid within a given period The payment terms allow you to calculate: The date on which the payment is due The date on which the discount periods expire The discount amount Late Payment Surcharge The percentage that is charged over the goods amount or over rendered services that the recipient of the invoice must pay if the bill is not paid within a specified period. Remittance Agreement A subcontracting document that contains agreements about how the payment for a project will take place. For example, the remittance agreement states that part of the invoice amount must be paid to the subcontractor's industrial assurance board (IAB) and to the tax authorities. Acknowledgment The code of the acknowledgement. Change Order Sequence A number that is used to assign the occurrence of changes to a purchase order or a sales order. Change Reason A means used to identify the reason for a change to a sales or purchase order, for example, a contract limitation, feasibility issue, or transportation limitation. A change reason is identified by a code. Change Type A user-defined code that can be used to identify types of changes made to orders, such as a price change or quantity increase. Supplier Change Order Sequence The latest change order sequence number received from the supplier in the Purchase Order - Supplier Change Order Sequence Numbers (tdpur4522m000) session. Details Starts the current session in the details mode. Order Lines Starts the Purchase Order Lines (tdpur4101m000) session in the overview mode. Purchase Order - Lines to be Released Starts the Purchase Order - Lines to be Released (tdpur4501m140) session. Purchase Receipts Starts the Purchase Receipts (tdpur4106m000) session. Activities Starts the Purchase Order Activities (tdpur4113m000) session. Change Order Sequence Numbers Starts the Purchase Order - Change Order Sequence Numbers (tdpur4114m000) session. Supplier Change Order Sequence Number Starts the Purchase Order - Supplier Change Order Sequence Numbers (tdpur4522m000) session. Landed Cost Lines Starts the Landed Cost Lines (tclct2100m000) session. Subcontracting Sales Order This command is only used in the system of the subcontractor. If the current purchase order is generated for receiving a manufacturer's materials, a subcontractor can click this command to start the subcontracting sales order that is linked to the current purchase order in the Sales Order - Lines (tdsls4100m900) session. Copy from Original Document Creates a link between the return order and the original document. Dependent on the Original Document Type, ERP Enterprise starts a session from which you can select the lines of the original document to be copied to the current order. Order - Lines - Synchronization Starts the Purchase Order - Lines - Synchronization (tdpur0280m000) session. Recalculate Price/Discounts Entire Order Starts the Price and Discount Recalculation Parameters (tdpcg0240s000) session. Recalculate Landed Costs Starts the Recalculate Landed Costs (tclct2800s000) session. Commingle Purchase Orders Starts the Commingle Purchase Orders (tdpur4210m000) session. Approve Approves the particular purchase order. If the For Commingling check box is selected, you must commingle the purchase order before you can approve it. Approve Purchase Orders Starts the Approve Purchase Orders (tdpur4210m100) session. If the For Commingling check box is selected, you must commingle the purchase order before you can approve it. Generate Freight Orders Starts the Generate Freight Orders (tdpur4220m000) session. Release to Warehousing Starts the Release Purchase Orders to Warehousing (tdpur4246m000) session. Cancel Cancels the purchase order header. Update Sales / Service Order with Delivery Information Starts the Update Sales / Service Order with Delivery Information (tdpur4222m000) session. Process Delivered Purchase Orders Starts the Process Delivered Purchase Orders (tdpur4223m000) session. Delete Purchase Orders Starts the Delete Purchase Orders (tdpur4224m000) session. Purchase Order Lines Monitor Starts the Purchase Order Lines Monitor (tdpur4501m500) session. Purchase Orders - Receipt Overview Starts the Purchase Orders - Receipt Overview (tdpur4531m000) session. Group by Manual Activity Starts the Purchase Orders - by Manual Activities (tdpur4501m150) session. Purchase Order History Starts the Purchase Order History (tdpur4550m000) session. Any State Displays all orders. Hide Receipts and Payments Hides all orders with the Warehousing Receipt and Purchase Payment origins. Only Unexpected Receipts Only displays orders with the Warehousing Receipt origin. Only Payment Orders Only displays orders with the Purchase Payment origin. Open Orders Displays all orders for which no receipts are booked yet. Orders for Printing Displays all orders that are waiting to be printed in the Print Purchase Orders (tdpur4401m000) session. Orders for Release to Warehousing Displays all orders that are waiting to be released to Warehousing in the Release Purchase Orders to Warehousing (tdpur4246m000) session. Orders for Manual Activities Displays all orders that are waiting for a manual activity, which you can execute in the Purchase Orders - by Manual Activities (tdpur4501m150) session. Orders for Processing Displays the orders that are waiting to be closed in the Process Delivered Purchase Orders (tdpur4223m000) session. Order Pegging Starts the Browse Order Pegging (cprrp0740m000) session. Tax Numbers by Business Partner Starts the Tax Numbers by Business Partner (tctax4100m000) session. |