| # Payment Procedure For SEPA credit transfers, the normal anticipated payment procedure can be followed, assuming that the correct bank and payment method are used. The payment process
| # The payment process Depending on the parameter settings in the CMG Parameters (tfcmg0100s000) session, only authorized users can select invoices for payment and process a payment batch in Cash Management. For details, refer to Payment authorization in Cash Management – setup. In the CMG Parameters (tfcmg0100s000) session, you can indicate whether authorized users must approve a payment batch for processing. If you select the Payment Batch Approval and the Direct Debit Batch Approval check boxes, only authorized users can process a payment batch. In the Payment Authorizations (tfcmg1100m000) session, you can define authorized users. You can use the following automatic payment processes: The automatic payment procedure After selection of the invoices, you can verify the results and make adjustments. For example, you can review and change the selected invoices, and you can assign advance payments, unallocated payments, or credit notes to the open entries before you make the payments. The uninterrupted payment process After selection of the invoices, ERP Enterprise carries out the payment process as an uninterrupted payment run. This enables you to run the payment process as a batch job at night. This process does not search for advance and unallocated payments, or credit notes. For details, refer to Automatic or uninterrupted payment process. Search for advance and unallocated payments and credit notes If you select open entries for payment, ERP Enterprise searches for advance and unallocated payments or credit notes, that you can apply to the open entry. ERP Enterprise displays a warning or generates a report of the business partners for which such documents exist. You can display the available advance payments, unallocated payments, or credit notes for the business partner and assign them to the open entries. Multi financial company payment In a multi financial company structure, ERP Enterprise searches all the financial companies of the group company. In the CMG Parameters (tfcmg0100s000) session, you must set the following parameters: Payments by Company Group If this check box is selected, the group company will make all the payments on behalf of the individual company. Example Company A, B, and C belong to a group company D. If this check box is cleared, payments can be created, either separately for company A, B, and C, or for company D. If this check box is selected, payments can be made only by the group company D on behalf of company A, B, and C. Group companies are defined in the Company Parameters (tfgld0503m000) session. Multi-Company Selection of Invoices for Payment If this parameter is set to Select Invoices or Both, you can select invoices from other companies for payment, provided for the other company the following parameters are set as below: The Payments by Company Group check box is cleared. The Multi-Company Selection of Invoices for Payment parameter is set set to Own Invoices Selectable or Both. The automatic payment procedure To run the automatic payment procedure, use the following sequence of sessions: Standing Orders (tfcmg1510m000) For payments for which no purchase invoice is available, you can create standing orders. For details, refer to Standing orders Select Invoices for Payment (tfcmg1220m000) Use this session to select the invoices which are due for payment in the open entries of the Accounts Payable module, as well as standing orders ERP Enterprise selects the purchase invoices and cost invoices for which the following conditions are fulfilled: The invoice is approved. The Approved for Payment status is Yes or Not Applicable. No hold reason is linked to the invoice. If you select the Select Non Approved Invoices for Payment check box in the CMG Parameters (tfcmg0100s000) session, unapproved invoices can also be selected. Other parameters selected in the CMG Parameters (tfcmg0100s000) can also have an effect on the invoice selection. ERP Enterprise searches for unassigned advance and unallocated payments and credit notes for the business partners, and automatically generates a report of the business partners for which such documents exist. Before you continue the payment process, you can assing the payments and credit notes to the open entries. Based on several selection criteria, a pro-forma payment batch is created which is processed for payment. You can settle sales invoices and credit notes with purchase invoices. Payment Advice (tfcmg1501m000) Review the selection of purchase invoices and standing orders, and make the necessary adjustments. For example, you can make the following changes: Change the bank details, or the payment method. Add a payment to the batch. Delete individual payments. Delete the complete payment batch. If unassigned advance and unallocated payments or credit notes exist for the business partner of the invoice, ERP Enterprise displays a warning. On the appropriate menu, you can click BP Open Entries to display the available documents. Apply Payment Agreement (tfcmg1230m000) If you use payment agreements, you must apply the payment agreements before you can process the payment batch. For details, refer to To use payment agreements. Process Payments (tfcmg1240m000) Use this session to combine payments into a batch according to the values set up in the CMG Parameters (tfcmg0100s000) session. ERP Enterprise searches for a bank relation for each transaction as described in Assigning bank relations. Related sessions Depending on the values of the relevant parameters in the CMG Parameters (tfcmg0100s000) session, after you click Compose in the Process Payments (tfcmg1240m000) session, ERP Enterprise can start the following sessions: Batch Numbers for Payment Procedure (tfcmg1521m000) > Assign Banks to Payments (Manually) (tfcmg1251m000) If ERP Enterprise cannot automatically assign bank relations to the transactions, the Assign Banks to Payments (Manually) (tfcmg1251m000) or the Assign Banks to Direct Debits Manually (tfcmg4251s000) session starts automatically, and you must select a bank relation for the transaction. Audit Payments (tfcmg1255m000) This session validates the payment batch. ERP Enterprise checks and validates the following data: Whether the payable amount exceeds the maximum amounts per pay-to business partner and for free payments for which you are authorized in the Payment Authorizations (tfcmg1100m000) session. Whether all invoices have a valid payment method assigned Whether invoices from subcontractor business partners are paid from a blocked account The business partners bank account and address details The financial business partner groups The posting data of the intermediate steps defined for the payment methods The posting data for stand-alone, and cost standing orders payments The bank relation details ERP Enterprise prints a report of the detected errors. After you solve the problems, run the Process Payments (tfcmg1240m000) session. If the payable amount exceeds the maximum amounts for which you are authorized, you can make adjustments in the Payment Advice (tfcmg1501m000) session. Print Remittance Letters (tfcmg1270m000) If remittance letters are required for the payment method, the Print Remittance Letters (tfcmg1270m000) session starts automatically. The remittance letter contains details about the invoices and the individual payments. Related topics Assigning bank relations Automatic or uninterrupted payment process Processing purchase invoices |
Use this session to combine payments into a batch. If the Payment Batch Approval check box is selected in the CMG Parameters (tfcmg0100s000) session, you can only compose a batch after an authorized user approves the batch. Payments to a business partner can be added to a batch if the payments have the same: Currency Pay-to business partner Bank relation Payment method Payment date Reason for payment The number of payments to be combined depends on: The composing option The composing limit If you use payment agreements, you must apply the payment agreements before you can process the payment batch. Related topics The payment process Payment authorization in Cash Management – setup Credit notes Document composing for cash transactions To use payment agreements Automatic or uninterrupted payment process When the transfer payment process is complete, a file is created in the location that is specified in the Data by Data by Bank/Payment Method (tfcmg0145s000) session. From there the file can be sent to the bank. Use this session to maintain bank data that is linked to a selected payment method. The data includes the transactions of receipts and payments with the bank relation. Related topics Assigning bank relations Payment and receipt methods Payment slips - overview Example of posting automatic bank transactions Example The generated XML file can look like this:
    <?xml version="1.0" encoding="UTF-8" ?>
    <Document
    	xmlns="urn:iso:std:iso:20022:tech:xsd:pain.001.001.02"
    	xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">
    	<pain.001.001.02>
    		<GrpHdr>
    			<MsgId>2990/ELM/SCT</MsgId>
    			<CreDtTm>2011-08-10T14:06:37</CreDtTm>
    			<BtchBookg>false</BtchBookg>
    			<NbOfTxs>1</NbOfTxs>
    			<Grpg>MIXD</Grpg>
    			<InitgPty>
    				<Nm>Standard.COM295 - NEW Infor</Nm>
    				<Id>
    					<OrgId>
    						<TaxIdNb>NL006116668B01 - TAX NUMBER</TaxIdNb>
    					</OrgId>
    				</Id>
    			</InitgPty>
    		</GrpHdr>
    		<PmtInf>
    			<PmtInfId>295/ANP/780</PmtInfId>
    			<PmtMtd>TRF</PmtMtd>
    			<PmtTpInf>
    				<InstrPrty>NORM</InstrPrty>
    				<SvcLvl>
    					<Cd>SEPA</Cd>
    				</SvcLvl>
    			</PmtTpInf>
    			<ReqdExctnDt>2009-02-04</ReqdExctnDt>
    			<Dbtr>
    				<Nm>Standard.COM295 - NEW Infor</Nm>
    				<PstlAdr>
    					<AdrLine>Baron van Nagellstraat</AdrLine>
    					<AdrLine> </AdrLine>
    					<Ctry>NL</Ctry>
    				</PstlAdr>
    				<Id>
    					<OrgId>
    						<TaxIdNb>NL006116668B01 - TAX NUMBER</TaxIdNb>
    					</OrgId>
    				</Id>
    			</Dbtr>
    			<DbtrAcct>
    				<Id>
    					<IBAN>NL91ABNA0417164300</IBAN>
    				</Id>
    				<Ccy>EUR</Ccy>
    			</DbtrAcct>
    			<DbtrAgt>
    				<FinInstnId>
    					<BIC>123456</BIC>
    				</FinInstnId>
    			</DbtrAgt>
    			<CdtTrfTxInf>
    				<PmtId>
    					<InstrId>295/ANP/780</InstrId>
    					<EndToEndId>ACP 20053589/ACP 20053589</EndToEndId>
    				</PmtId>
    				<Amt>
    					<InstdAmt
    						Ccy="EUR">198.00</InstdAmt>
    				</Amt>
    				<ChrgBr>SLEV</ChrgBr>
    				<CdtrAgt>
    					<FinInstnId>
    						<BIC>INGBNL2A</BIC>
    					</FinInstnId>
    				</CdtrAgt>
    				<Cdtr>
    					<Nm>ELMO BV</Nm>
    					<PstlAdr>
    						<AdrLine>Mainstreet</AdrLine>
    						<AdrLine> </AdrLine>
    						<Ctry>NL</Ctry>
    					</PstlAdr>
    					<Id>
    						<OrgId>
    							<TaxIdNb> </TaxIdNb>
    						</OrgId>
    					</Id>
    				</Cdtr>
    				<CdtrAcct>
    					<Id>
    						<IBAN> </IBAN>
    					</Id>
    				</CdtrAcct>
    				<RmtInf>
    					<Ustrd>ACP 20053589/ACP 20053589</Ustrd>
    				</RmtInf>
    			</CdtTrfTxInf>
    		</PmtInf>
    	</pain.001.001.02>
    </Document>