| # Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) Use this session to copy request-for-quotation (RFQ) lines to purchase orders, purchase contracts, or a supplier price book. You must select the RFQ lines that you want to copy to a purchase contract, a purchase order or a supplier price book either in: The Quotation - Bidder Ranking Based on Total Amount (tdpur1805m000) session. You can only copy quotations if the Copy RFQ Line field is set to Convert to Contract, Convert to Order or Copy to Price Book. The Quotation - Bidder Ranking Based on Criteria Set (tdpur1806m000) session. You can only copy quotations if the Copy RFQ Line field is set to Convert to Contract, Convert to Order or Copy to Price Book. If you start the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session from the Quotation - Bidder Ranking Based on Total Amount (tdpur1805m000) session or the Quotation - Bidder Ranking Based on Criteria Set (tdpur1806m000) session, you can only modify the Copy Line Text field and the Copy Header Text field. Only the RFQs that are selected in the Quotation - Bidder Ranking Based on Total Amount (tdpur1805m000) session or the Quotation - Bidder Ranking Based on Criteria Set (tdpur1806m000) session can be copied. Note You can select a range of RFQ lines or select specific RFQ lines to be copied to a purchase order, a purchase contract, or a supplier price book. To copy specific RFQ lines, click the Specific RFQs button. The Enter Specific RFQ Numbers (tdpur1820s000) session is then started and you can select up to 10 RFQ lines to be copied. If you want to copy another selection of RFQ lines, click the Reset Selection button. The selection you made in the Enter Specific RFQ Numbers (tdpur1820s000) session will then be removed. To make a new selection again, click the Specific RFQs button. You can select a range of business partners or select specific business partners to copy the RFQ lines to. To copy RFQ lines to specific business partners, click the Specific Business Partners button. The Enter Specific Business Partners (tdpur1821s000) session is started and you can select up to 10 business partners to copy the RFQ lines to. If you want to copy RFQ lines to another selection of business partners, click the Reset Specific Business Partners button. As a result the selection you made in the Enter Specific Business Partners (tdpur1821s000) session will be removed. To make a new selection, click the Specific Business Partners button. Related topics Request for quotation procedure Calculating total scoring values per criterion Ranking quotations Sourcing To use priorities To use sourcing percentages Purchase contracts To set up a supplier price book Quantities Printed In Select the unit in which you want to copy/print the quantities. Allowed values You can print the quantities in: The purchase unit. The inventory unit. Copy Header Text If this check box is selected, the RFQ header texts are copied to the purchase contract, purchase order, or supplier price book. Copy Line Text If this check box is selected, the RFQ line texts are copied to the purchase contract, purchase order, or supplier price book. Copy to Order If this check box is selected, the request-for-quotation (RFQ) lines are copied to purchase orders. Purchase Order Series In this field you can define to which purchase order series the RFQ lines are copied. Note You can only define this field if the Copy to Order check box is selected. Split Quantity Among Buy-from BPs If this check box is selected, the quantity is divided among the selected buy-from business partners. The division is in accordance with the priorities and the sourcing percentages that are defined for the buy-from business partner/item combination. Related topics Sourcing To use priorities To use sourcing percentages Copy to Contract If this check box is selected, the request-for-quotation (RFQ) lines are copied to purchase contracts. Contract Series In this field, you can define to which purchase contract series the RFQ lines must be copied. Note You can only define this field if the Copy to Contract check box is selected. Contract Type In this field you can select the type of the contract to which you want to copy the RFQ lines. Effective Date The first day on which a record or a setting is valid. The effective date often includes the effective time. Template for Terms and Conditions In this field, you can select a terms and conditions template. If you select a template, a new terms and conditions agreement is generated from the template based on the Terms and Conditions Series, which is linked to the contract. Terms and Conditions Series The series for the terms and conditions agreement that is generated from the terms and conditions template in the Template for Terms and Conditions field. Terms and Conditions ID In this field, you can select a terms and conditions agreement. If you select a terms and conditions agreement, the agreement is linked directly to the contract. Convert Pricebook to Price Revisions This check box defines how price books that do not contain quantity breaks, which means that only one record is available in the price book for the same item and currency, are converted. If this check box is selected, ERP Enterprise creates multiple records in the Purchase Contract Price Revisions (tdpur3103m000) session with a different Effective Date and creates no entries in the Price Book Lines (tdpcg0131m000) session. If this check box is cleared, ERP Enterprise: Enters one record in the Purchase Contract Price Revisions (tdpur3103m000) session and one record in the Price Book Lines (tdpcg0131m000) session. Clears the Used for RFQ's check box and selects the Used for Contracts check box for the price book. Important! If multiple quantity breaks are defined in a price book, which means that multiple lines are available in the same price book for the same item and currency, selecting or clearing the Convert Pricebook to Price Revisions check box gives the same results. ERP Enterprise: Enters one record in the Purchase Contract Price Revisions (tdpur3103m000) session and multiple records in the Price Book Lines (tdpcg0131m000) session. Clears the Used for RFQ's check box and selects the Used for Contracts check box for the price book. Note You can only select this check box if: The Copy to Contract check box is selected in this session. The Purchase Schedule in Use check box is cleared for the RFQ item in the Item - General (tcibd0101s000) session. Related topics To set up purchase contract price revisions Copy to Price Book If this check box is selected, the request-for-quotation (RFQ) lines are copied to the supplier price book. Related topics To set up a supplier price book Price Book The supplier price book code, which is retrieved from the Supplier Price Book field of the Pricing Parameters (tdpcg0100m000) session. Note This field is only filled if the Copy to Price Book check box is selected. Price Book Break Type The break type for the price book entry in the Price Book Lines (tdpcg0131m000) session. Allowed values Break Type Discount Schedule The discount schedule code, which is linked directly to the supplier price book entry. Discount Schedule Break Type The break type for the discount schedule entry in the Discount Schedules (tdpcg0121m000) session. Allowed values Break Type Effective Date The first day on which a record or a setting is valid. The effective date often includes the effective time. Assign High Priority to Price Book If this check box is selected, the supplier price book entry has priority over the prices stored under the regular matrix sequence structure. Note By selecting this check box, you can avoid the concept of setting up matrix definitions, linking them to price books, giving them a search priority and so on. This check box enables you to quickly retrieve and maintain prices for a buy-from business partner/ship-from business partner/item combination. Related topics To set up a supplier price book An outline of the pricing information retrieval processes Delete Quotations marked as 'Delete' If this check box is selected, quotations that are set to Delete in the Quotation - Bidder Ranking Based on Total Amount (tdpur1805m000) session or the Quotation - Bidder Ranking Based on Criteria Set (tdpur1806m000) session, are deleted after the quotation data is (optionally) transferred to history. In addition, if planned inventory transactions exist for an RFQ line for which the quotation is deleted, these transactions are deleted too, provided no quotations exist for the same RFQ line that are set to Convert to Order or Convert to Contract. If quotations exist for the same RFQ line that are set to Convert to Order or Convert to Contract, the planned inventory transactions are removed when the RFQ (line) is copied to a purchase order, or a purchase contract. |