| # Purchase contracts Purchase contracts are used to register specific agreements with a buy-from business partner that concern the delivery of specific goods. These agreements can be registered at the following levels: Purchase contract lines In contract lines the agreements with a business partner about the delivery of a particular item or group of items for a specified period of time, are registered . These agreements are focused on total quantities, prices, and discounts. Apart from specifying an effective period, you can also indicate whether the minimum quantity to be purchased is binding. Terms and conditions agreements In terms and conditions agreements, detailed terms and conditions regarding orders, planning, logistics, invoicing, allocation and hard pegging regarding the sale, purchase, or transfer of goods, are registered. A purchase terms and conditions agreement must be linked to a purchase contract before you can use it. Contract types You can create the following contract types: Normal contracts Special contracts For each purchase business partner, you can close multiple special contracts in one period. In a specific period you cannot specify more than one normal contract per item or price group for a buy-from business partner. Purchase contracts are used as the basis of purchase orders or purchase schedules. The data specified in the purchase contract serves as a parent of the data that you specify in the linked purchase order or purchase schedule. If you use purchase schedules, you can also use purchase contracts to retrieve approved purchase business partners. Purchase schedules and terms and conditions agreements can only be linked to normal contracts and not to special contracts. Specifying purchase contracts The normal sales contract procedure includes the creation of a purchase contract header and purchase contract lines with purchase contract price revisions and logistic agreements. Retrieving purchase contracts How purchase contracts are retrieved depends on the origin that searches for the contract. Discount schedules on contracts You can link one or more discount schedules to a purchase contract. Delivery contracts If you specify a contract and you already know the time-phased delivery details, you can create a delivery contract instead of a purchase schedule. A delivery contract is not a real schedule, but a schedule solution to generate purchase orders in time. Copying purchase contracts You can copy old purchase contracts to new purchase contracts. Evaluating purchase contracts If a purchase contract is used for a purchase order or a purchase schedule, you can evaluate the purchase contract during and after the purchase order or schedule procedure. During the contract's effectivity period, you can check if the deliveries take place as agreed in the contract. At the end of the contract's effectivity period, you can check if the agreed quantities were met. (De)activating purchase contracts You can activate or deactivate a range of purchase contracts in the Activate/Deactivate Contracts (tdpur3205m000) session. Printing purchase contract acknowledgements You can print contract acknowledgments to send to the buy-from business partner in the Print Purchase Contract Acknowledgments (tdpur3405m000) session. Copying quotations to purchase contracts You can copy quotations to a purchase contract in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session. Creating RFQs from purchase contracts You can create request for quotations based on purchase contracts in the Duplicate Contract Lines to RFQs (tdpur3201m000) session. Printing termination letters You can send letters to the purchase business partner about the closure/expiration of the contract in the Print Purchase Contract Termination Letters (tdpur3406m000) session. Terminating and deleting purchase contracts You can terminate or delete purchase contracts that are no longer valid or that ended early in the Delete/Terminate Purchase Contracts (tdpur3203m000) session. |