| # Roles The role procedure defines authorizations for the employees for the business processes and activities they carry out. The link between an employee and a business process, or activity, is effected indirectly by a role. A role is a collection of specific qualifications or skills an employee or a logical group of employees have to meet, to be authorized to carry out a business process or an activity. Figure 8-6 shows which sessions you have to use to create roles, and how to link them to employees, business processes, and activities. The role procedure Roles (tgbrg8110m000) To define all roles you want to use to authorize employees for business processes, use the Roles (tgbrg8110m000) session. The link between a role and an employee is version dependent. Therefore, an employee can have different roles in different versions. To select roles in one of the following sessions, you must define roles in this session: The Role by Business Process Activity Properties (tgbrg3150s000) session The Roles by Business Process (tgbrg5106m000) session The Subroles by Role (tgbrg8115m000) session The Roles by Employee (tgbrg8122m000) session Subroles by Role (tgbrg8115m000) To create or maintain subroles of a role, use the Subroles by Role (tgbrg8115m000) session. A subrole is a regular role linked to another role on a level below the latter. Subroles simplify the linking of roles to business processes and activities. A role can execute an activity without being linked to it if one of the role’s subroles is linked to that activity. The role you select in the Subrole field can only be a role you have previously defined in the Roles (tgbrg8110m000) session. Example Business Process BP01: Activity A: role Secretary Activity B: role Accountant Activity C: role Sales Consultant If the above three roles linked to the activities are defined as subroles of the role Manager, an employee with the role Manager can carry out all activities, although the role Manager is not linked to any of the activities. Roles by Employee (tgbrg8122m000) To link one or more roles to an employee, use the Roles by Employee (tgbrg8122m000) session. Because you can link roles to business processes and activities, an employee is indirectly linked to a business process or activity by the role. The combination of this data is used to create a personal menu in the form of the Process Browser. Employees by Role (tgbrg8120m000) To link an employee to one or more roles, use the Employees by Role (tgbrg8120m000) session. Roles by Business Process (tgbrg5106m000) Use the Roles by Business Process (tgbrg5106m000) session to link one or more roles to a business process and its underlying structure of activities and subprocesses. You can define up to six responsibility codes for each role. If more than half of the activities in a business process must be linked to the same role, you are recommended to use the Roles by Business Process by Business Model (tgbrg3140s000) session. If a role is linked to a business process with one or more subprocesses, those subprocesses will inherit that role. To link a role to a business process, complete the following steps: In the Role field, select the role you want to link to the business process. In the Maximum Authorization Use Activity Authorizations field, select the authorization the role has for this business process. If you use the checkbox, the authorization will be used as a modeled on activity level in the process. You can only specify authorization in this field if the Use Activity Authorizations check box is cleared. Click Save To see the business processes to which a role is linked: On the appropriate menu, click the Role Browser.
Key fields for the Roles by Business Process (tgbrg5106m000) session
Field | Description
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Excluded | If this check box is selected,, the role is excluded from the business process. This is useful if a certain role must be excluded from one business process within a structure that must include that role.