| # Prepare Conversion Purchase Requisition Lines (tdpur2502m100) Use this session to view, enter, and maintain the purchase requisition line data that is required to convert a purchase requisition line to a purchase order or a request-for-quotation (RFQ) in the Convert Purchase Requisitions (tdpur2201m000) session. You can start this session: From the Purchase Requisition - Prepare Conversion (tdpur2600m100) session, by double-clicking a line on the Requisition Lines tab. Stand-alone. Note This is not a mandatory session in the purchase requisition procedure. The data required for requisition line conversion, can also be entered in the Purchase Requisition - Lines (tdpur2600m000) session. Related topics Purchase requisition conversion process Using catalogs in purchase requisitions Requisition The number that identifies the purchase requisition. Status The status of the purchase requisition. Allowed values Requisition Status Position The requisition line is identified by a position number, which serves as a line number. The lines are displayed or printed in a line number sequence. Conversion Type The conversion type for the requisition line. Note This field can differ between the lines of a specific purchase requisition. Default value The Conversion Type from the Purchase Requisitions (tdpur2501m000) session. Related topics Purchase requisition conversion process Buy-from Business Partner The code that identifies the buy-from business partner for whom the purchase requisition is intended. Note You can leave this field blank for a new buy-from business partner. Business Parter Description The description of the buy-from business partner. Note If the Buy-from Business Partner field is blank, use this field to enter the description of a new buy-from business partner. Item Cross Reference The alternative way of communicating with the business partner about items. Allowed values Item Cross Reference Related topics Setting up and using MPN items Item Code System The item code system's code. The item code system is used to search for an item in an alternative way, for instance by the buy-from business partner's item code. Note You can only define this field if the Item Cross Reference field is set to ICS. Cross Reference Item The item code that is used to indicate the item in the Item field. The Item Cross Reference field determines the item code that you can select. ICS You can select a code in the item code system from the Item Codes by Item Code System (tcibd0504m000) session. MPN You can select a manufacturer part number (MPN) from the Manufacturer Part Numbers (tdipu0145m000) or Items by MPN (tdipu0149m000) session. Note The MPN must the Approved or For Approval status on the Requisition Date. Related topics Setting up and using MPN items Item The code for the requisitioned item. The following list describes which item types you can include on a requisition:
cost item | yes
service item | yes
subcontract item | no
generic item | no
list item | only kit type items
equipment | no
manufactured item | yes
purchased item | yes
Note You can include both new and existing items. Item Description The description of the item. Note When you enter an existing item code in the Item field, this field displays the general item description. If the Item field is blank, you can enter a new description of the item in this field. Preferred Manufacturer Part Number The preferred manufacturer part number (MPN) for the item. Related topics Setting up and using MPN items Manufacturer The item's manufacturer, or the manufacturer that is linked to the manufacturer part number (MPN). Note The manufacturer must have the Approved or For Approval status in the Manufacturers (tcmcs0160m000) session. Related topics Setting up and using MPN items To set up and use multiple manufacturer items Manufacturer Item The item code as used by the manufacturer to identify the item specified. Related topics To set up and use multiple manufacturer items Effectivity Unit A reference number, for example a sales order line or a project deliverable line, that is used to model deviations for a unit effective item. Related topics Overview of unit effectivity Project The project for which the item is required. Default value ERP Enterprise takes the default value from the item code's project. If an item code is entered, the current field cannot be modified. Note If the item code is blank, you can use any valid project code. Urgent If this check box is selected, the requisition line is urgent on the Buyer Home page. Export License Required If this check box is selected, an export license is required for the item. Note This check box is only visible if the Export Licenses check box is selected in the Project Pegging Parameters (tcpeg0100m000) session. Related topics Project pegging overview Peg Distribution If this check box is selected, a peg distribution is linked to this Requisition Line. Related topics Project pegging in Sales and Procurement Budget Exception If this check box is selected, the budget check has failed for the requisition line. To continue with the purchase requisition procedure, you must first resolve the budget exception. You can, for example, change the line amount or the linked budget account distribution (BAD) in the Budget Account Distribution (tcbgc1100m000) session. Note This check box can only be selected if the following are applicable: The Check Available Budget check box is selected on the Purchase Requisitions tab of the Budget Control Policy (tfbgc0110m000) session. Insufficient budget is available for the checked line. The When Budget is Exceeded field is set to Block in the Budget Control Policy (tfbgc0110m000) session. Related topics Purchase budget control Converted If this check box is selected, the requisition line is converted to a purchase order or an RFQ. Line Text If this check box is selected, a text is present. Requested Date The date on which the requested item must be received. Default value ERP Enterprise takes the default value from the requisition header. Order Quantity The quantity for which the inspection is required. Consequently, the result of the inspection order concerns the quality of this quantity. Purchase Unit The purchase unit in which the order quantity is expressed. Default value If the item code is blank, the purchase unit defaults to a value of EACH. Note This purchase unit must also be associated with the unit set that is linked to the specified item. Price The item's unit price. Currency The currency in which the requisition amounts are expressed. / The unit in which the purchase price is entered. Note This may differ from the item's inventory unit. For example, you may store goods in kilograms, purchase them in bales, and record price per piece. Amount The line amount in the order currency. It is calculated as follows:
    Amount = Price * Order Quantity.
Warehouse The warehouse code for delivery of the items when the requisition is converted to a purchase order or RFQ. Default value The warehouse is defaulted from the user data as defined in the Purchase User Profiles (tdpur0143m000) session. Receipt Address The address of the warehouse or place where the goods must be delivered. Element The element code Note Elements are the basic components of a work budget. Related topics To use elements Activity The code that identifies an activity. Related topics To use an activity structure Extension The extension associated with the work budget. Note An extension is a special amount in the work budget which can be settled later with the principal (outside the installment arrangement). Such items include: Variations in work Provisional amounts Adjustment amounts Risk settlements You can use a settlement item in one or more budget lines. Related topics To use extensions Cost Component The cost component associated with the item. Note In the Project, data can be controlled in different ways. You can use cost components to produce cost analyses that cut across the defined project structures. You must assign cost components to all cost units. The same cost component can be assigned to a task and to an item. For example, you can aggregate all project costs related to masonry. Cost components are always entered on the standard level and are project-independent. Do not confuse cost components with cost price components. A cost price component is a component of an item; cost components function at a higher level and represent project elements. General Ledger Represents a ledger account and the corresponding dimensions. GL codes are used to represent ledger accounts to users who are not familiar with the structure of the chart of accounts. To specific logistic transactions, you can link a GL code. Such integration transactions are mapped directly to the ledger account and dimensions of the GL code, they are not included in the mapping process. You can only enter a GL code if the following applies: The item is a cost item or a service item. The Use GL Codes for Ledger Account Entry check box is selected in the Purchase Parameters (tdpur0100m000) session. Note You cannot enter a GL code if an ERP Enterprise project is used. Financials checks whether the GL code exists in the financial company of the financial transaction. The financial company that is used depends on the purchase office. It is not mandatory to enter a GL-code. Related topics GL code Ledger Account A register used to record financial transactions and to accumulate the values of the transactions for reporting and analysis. The ledger accounts classify the transactions into categories such as revenues, expenses, assets, and liabilities. You can only enter a ledger account if the following applies: The item is a cost item or a service item. The Use GL Codes for Ledger Account Entry check box is cleared in the Purchase Parameters (tdpur0100m000) session. Note You cannot enter a ledger account if an ERP Enterprise project is used. Financials checks whether the ledger account exists in the financial company of the financial transaction. The financial company that is used depends on the purchase office. It is not mandatory to enter a ledger account. Related topics Ledger account and dimension structure Dimension 1 Use this field to select the dimension of this dimension type that you want to use. You can only enter a ledger account and dimensions if the following applies: The item is a cost item or a service item. The Use GL Codes for Ledger Account Entry check box is cleared in the Purchase Parameters (tdpur0100m000) session. Note You cannot enter a ledger account and dimensions if an ERP Enterprise project is used. Financials checks whether the ledger account exists in the financial company of the financial transaction. The financial company that is used depends on the purchase office. It is not mandatory to enter a ledger account and dimensions. Related topics Using dimensions Ledger account and dimension structure Peg Distribution Starts the Purchase Peg Distribution (tdpur5100m000) session in which you can view, enter, and maintain the peg distribution details. Project Contract Information If the project has a linked contract, use this command to view the contract information in the Contract (tpctm1600m000) session. Budget Account Distribution Starts the Budget Account Distribution (tcbgc1100m000) session, in which you can view and modify the linked budget account distribution (BAD). Check Budget Checks the budget for the requisition line. This command is only available if: A correct budget account distribution (BAD) is linked to the line. The Budget Exception check box is selected. Catalog Starts the Catalogs (tdpct0510m000) session from which you can select an item from a product catalog that must replace the existing item on the requisition line. |