| # Purchase Invoice Inquiry (tfacp2600m100) Use this session to view the details of a purchase invoice. Invoice Document The transaction type of the document. Only documents of transaction category Purchase Invoices and Purchase Credit Notes are displayed in this session. The document number. The combination of transaction type and document number is used to identify invoices. Invoice Type Invoice Type Invoice Status The stage the invoice has reached in its processing. Approved for Payment An authorized user has approved the invoice for payment. Budget Status Indicates whether the budget allows this invoice to be processed. The invoice can only be processed if the budget status is OK or Not Applicable. If the budget status is Not Finally Checked Yet, from the appropriate menu, select Check Budget. This field can have the following values OK Not Applicable Not Finally Checked Yet Budget Exception Invoice Data General Business Partner The invoice-from business partner from whom you received the invoice. Supplier Invoice The number under which the buy-from business partner registered the selected invoice. ERP Enterprise prints this number as the payment reference when the invoice is paid. Reference A text defined for internal use as reference. Invoice Date The date on which the invoice was created. ERP Enterprise uses this date, for example, to calculate the due dates and discounts. Related topics Processing purchase invoices Due date calculation Due Date In ERP Enterprise, the date that a payment or receipt is required. Default value ERP Enterprise calculates the due date using the document date and the payment terms entered in the Purchase Invoice Entry (tfacp2600m000) session. You can modify this date. Example An invoice exists with an invoice amount of $1.000.000.000,-. The amount is not paid on time. According to the late payment surcharge, you must pay interest over this invoice. However, you agree with the pay-to business partner that you can pay this invoice at a later date, without having to pay interest. You can shift the due date for the invoice in this session. Related topics Due date calculation Order Order The purchase order related to the invoice. If the invoice is related to orders, you can change the order number. You cannot change the order number if the order is: Matched Approved Related topics Match and approve purchase invoices Packing Slip The packing slip number. Load In ERP Enterprise, all goods and/or shipments carried by one means of transport on a specific date and time and using a specific route. Shipment The code of the shipment created by Warehousing during the advance shipment notice (ASN) process. Freight Order Cluster A freight order cluster is a group of freight order lines with matching properties, such as shipping offices, planning groups, overlapping time windows, transport means groups, and so on, that is subcontracted to a carrier. The carrier will plan and carry out the transportation of the goods listed on the freight order lines according to the subcontracting order. Amounts Amount The invoice amount in the invoice currency. Amount In The invoice amount in the home currency. Home Currency One of a company's base currencies in which ERP Enterprise registers and reports amounts. In a multicurrency system, up to three home currencies can be defined: The local currency Two reporting currencies Rate Determiner The method to decide which date is used to determine the exchange rates. During the composing process, all amounts in foreign currencies are converted to the home currency, based on the determined exchange rate. Related topics Rate determiners Exchange Rate Type A way to group currency exchange rates. You can assign different currency exchange rates to different invoice-to business partners and/or to different types of transactions (purchase, sales, and so on). Currency Rate The factor by which an amount in a different currency is multiplied to calculate the amount in the currency base. Defined Rate The defined rate. It is calculated as follows:
    defined rate = currency rate * rate factor
Balance Amount The invoice balance in the invoice currency. Currency The invoice currency. Note For a Cost Invoice, ERP Enterprise enters the currency defined for the invoice-from business partner. Balance In The invoice balance in the home currency. Balance in Home Currency One of a company's base currencies in which ERP Enterprise registers and reports amounts. In a multicurrency system, up to three home currencies can be defined: The local currency Two reporting currencies Tax Level of Tax Calculation The level on which the tax on the invoice must be calculated. Default value The default tax calculation level is set in the ACP Parameters (tfacp0100m000) session. Tax Country/Code The country in which the tax must be paid. Default value By default, ERP Enterprise enters the tax country defined in the order details of the order you selected. The tax code for calculating tax over the invoice. Default value By default, ERP Enterprise enters the tax code of the selected order. Tax Amount in Payment Currency The amount to be paid as tax over the invoice amount. Tax Amount The amount to be paid as tax over the invoice, expressed in one of your home currencies. Tax Period The year in which the tax over the invoice amount is settled. Tax Period The period in which the tax has been settled. Group Tax Code A tax code that represents multiple individual tax codes. If more than one tax code applies to a transaction, you can link a group tax code to the transaction. For example, a group tax code can contain tax codes for: Value added tax Withholding income tax Withholding social contribution Details Purchase Type The purchase type of the purchases made. To retrieve the most specific default purchase type, for invoices that are related to purchase/freight orders, ERP Enterprise checks for a purchase type in the following order: The purchase type of the unmatched order line. The purchase type in the Purchase Type Exceptions (tcmcs2103m000) session for the invoice-from business partner and the purchase order origin, with the various details fields left blank. The default purchase type of the business partner group of the invoice-from business partner. To retrieve the most specific default purchase type, ERP Enterprise checks for the default purchase type of the business partner group of the invoice-from business partner. Original Invoice If this invoice is a credit note, this field shows the transaction type, which is part of the identification number of the original invoice to which the credit note refers. Original Invoice If this invoice is a credit note, this field shows the document number, which is part of the identification number of the original invoice to which the credit note refers. Supplier Tax Number The tax number of the invoice-from business partner. If this invoice is a credit note, this field shows the payment schedule line or shipment number of the original invoice to which the credit note is linked. Miscellaneous Internal Text If this check box is selected, a text exists for the invoice. Payment Payment Data Payment Terms Agreements about the way in which invoices are paid. The payment terms include: The period within which invoices must be paid. The discount granted if an invoice is paid within a given period The payment terms allow you to calculate: The date on which the payment is due The date on which the discount periods expire The discount amount Payment Method The method used to create a payment (purchase invoice) or a receipt (sales invoice). The payment method defines details such as: The maximum amount The due date Allowance of foreign currencies and other details which must be printed on the report These are default values that you can change on the order or on the invoice. Reason for Payment The reason for payment. You can select a reason for the payment if: The Add Reason to Foreign Payments check box is selected for the payment method in the Payment/Receipt Method (tfcmg0140s000) session and the invoice amount exceeds the Minimum Amount for Reason specified in the same session. It is a foreign payment, which means that the selected buy-from business partner has a different country code to your company in which the purchase invoice is stored. Additional description code The code for the description of the reason for payment in a foreign currency. The additional description is a requirement for Nordic bank files. If you register a purchase invoice, you can enter a reason for payment. If additional descriptions are linked to the reason for payment, ERP Enterprise displays the default additional description code. You can change the additional description code. Late Payment Surcharge The percentage that is charged over the goods amount or over rendered services that the recipient of the invoice must pay if the bill is not paid within a specified period. Payment Agreement A way to define how invoice amounts must be paid. This includes the payment methods that apply to various parts of the invoice amount, and the payment currency. For example, you can define a payment agreement to pay the first part of the invoice amount through the bank according to payment method PM1, 40 percent of the remaining amount, according to payment method PM2, and the other 60 % according to payment method PM3, which can be a trade note payable. Cash Flow Reason The cash flow reason of the transaction. Related topics Cash flow statements Payment Data Original Pay-to Business Partner The pay-to business partner that is linked to the invoice-from business partner. For a factored invoice, the original pay-to business partner is replaced with the factor. Related topics Factoring Pay-to Business Partner The business partner to which you pay invoices. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, the supplier's bank relation, the number of days within which you must pay the invoices, and if the business partner uses a factoring company. Pay-to Business Partner Address The pay-to business partner's address. Address Line 1 The first part of the address, as defaulted from the Address Line 1 field in the Addresses (tccom4130s000) session. Name The business partner's name. Factoring Number The identifier with which the business partner is registered by a factor. Related topics Factoring Payment Schedule Agreements about the amounts that must be paid by payment period. You can link a payment schedule to the payment terms and, in this way, to sales invoices and purchase invoices. Each line of the payment schedule defines a part of the invoice amount that must be paid within a specific period, the payment method used for the payment, and the discount conditions that apply to the payment. Note In many sessions, 'payment schedule' refers to a payment schedule line. If you use receipts against shipments, 'payment schedule' refers to a shipment. Subcontracting If this check box is selected, the invoice is related to a subcontracting account. You can select or clear this check box. The invoice can only be a subcontracting invoice if: The buy-from business partner selected is a subcontractor Subcontracting master data is present for this business partner in the Subcontractors (tfacp3510m000) session The business partner is not a one-time business partner Related topics Operation subcontracting without material flow support Bank To Bank The business partner's bank. Bank Account The business partner's bank account number. IBAN The business partner's international bank account number. Bank Reference If you use bank reference numbers, this is the bank reference number of the invoice. Related topics Bank reference numbers Authorization Data Hold Reason A code attached to a purchase invoice to block the payment of that invoice. For credit notes, this field is not available. Related topics Authorization of registered invoices Assigned Approver The person or department that is responsible for removing a hold reason from a registered invoice and release the invoice for further processing. For credit notes, this field is not available. Related topics Authorization of registered invoices Approve Before The invoice must be approved before this date. For credit notes, this field is not available. Related topics Authorization of registered invoices Control Account/Dimensions Control Account A ledger account used to reflect the balance of a number of related subsidiary accounts. In ERP Enterprise, 'control account' usually refers to the creditors' account or the debitors' account defined for the financial business partner groups in Accounts Payable and Accounts Receivable. In addition to the creditors' account and the debitors' account, you can define a number of specific control accounts for a business partner group, such as control accounts for doubtful invoices, advance and anticipated payments or receipts, and realized and unrealized currency profit or loss. Dimensions 1-12 Analysis account for ledger accounts to get a vertical view on ledger accounts. Dimensions are used to specify ledger account information. Amount The net invoice amount: the total invoice amount minus the total tax amount. Summary Summary Costs to be specified The total amount that must be specified because of matches that were done to an order line for cost items for which costs must be specified. Matched Amount The part of the invoice amount that was already matched with order lines. This amount is increased each time new orders are assigned to the invoice. Costs to be specified Transactions The total amount that is specified for cost items for which costs must be specified. Matched Landed Costs The part of the invoice amount that was matched with landed costs. Entered Transactions The total amount of the additional costs transactions entered for this invoice on the Additonal Costs tab or in the Additional Costs (tfacp1101m100) session. Note For cost invoices, this is the total amount of the transactions entered for this invoice in the Accounting Distribution (tfacp1120m000) session. Amount Unassigned The invoice amount that is still unassigned to purchase orders or cost items. If this amount is zero, the invoice is fully matched.
    Amount unassigned = (net amount + costs to be specified) - (matched amount + matched landed costs + entered transactions + costs to be specified transactions)
Note For cost invoices, this is the invoice amount that is still unassigned to transactions. Price Difference A difference between the invoice amount and the order amount or the goods received amount which is caused by a difference between the price per unit on the order and the price per unit on the invoice. The price difference amount can also include a currency difference if the order currency exchange rate is different from the invoice currency exchange rate.
    Price difference = invoiced quantity * (order price per unit - invoice price per unit)
Batch Batch Year/Period The fiscal year in which the batch was created. The fiscal period in which the batch was created. Batch The number of the batch of purchase invoices. The batch reference. Finalized by The user who finalized the batch. Other Withholding Tax Invoice If this check box is selected, withholding income tax or withholding social contributions is registered for the invoice. Approval Document The transaction type that is used for approving the purchase invoice. After you have successfully approved the invoice, ERP Enterprise enters the transaction type for approval in this field. ERP Enterprise creates the financial transactions under this transaction type. It is not relevant for cost invoices. Related topics Match and approve purchase invoices Approval Document The document number that is used for approving the purchase invoice. After you have successfully approved the invoice, ERP Enterprise enters a document number in this field. ERP Enterprise creates the financial transactions under this document number. It is not relevant for cost invoices. Related topics Match and approve purchase invoices Here you can enter additional information and comments. GL Transactions Starts the Document History - Transaction Lines (tfgld0618m200) session. GL Approval Transactions Starts the Document History - Transaction Lines (tfgld0618m200) session, showing the transaction lines of the approval document. Payment-related Documents by Open Entry Starts the Payment-related Documents by Open Entry (tfacp2523m000) session. Procurement Card Statements Starts the Procurement Card Statements (tfacp1520m000) session. Recurring Purchase Invoices Starts the Recurring Purchase Invoices (tfacp1513m000) session. Subcontracting Invoice Starts the Subcontracting Invoice (tfacp3160s000) session. Authorize Purchase Invoices Starts the Authorize Purchase Invoices (tfacp1142m000) session. Clear Blocking Details of Paid Invoice Empties the Hold Reason, Assigned Approver and Approve Before fields. This command is only available if the invoice was paid. Otherwise, maintain these fields in the session. Payment Terms Starts the Payment Terms(tfacp1111s000) session. One-Time Business Partner Addresses Starts the One-Time Business Partner Addresses (tfacp1102s000) session. Withholding Tax If withholding income tax or withholding social contributions is registered for the invoice, use this command to display the amounts. Invoice Amounts in Euro Starts the Invoice Amounts in Euro (tfcmg6500s000) session. This command is only available if both of the following apply: The transaction currency is an EMU currency. The currency system is not a standard currency system. Invoice Detail Lines Starts the Display Invoice Detail Lines (tfacp2505m000) session. |