| # Archive / Delete Fully Paid Purchase Invoices (tfacp2250m000) Use this session to remove fully paid purchase invoices. Fully paid purchase invoices are invoices with a zero balance in the Invoice-from Business Partner Open Entries (tfacp2520m000) session, including all corresponding documents, such as payments, corrections, and so on. If you remove a paid invoice, ERP Enterprise deletes related payment documents, purchase corrections, one-time business partners addresses, and payment schedules and copies the data to the archive company defined in the Company Parameters (tfgld0103s000) session. You can delete invoices if: The invoice statistics have been updated in the Update Pay-to Business Partner Statistics (tfcmg3202m000) session. The invoice and all the related corrections and credit notes have been booked. If you archive and delete fully paid purchase invoices, ERP Enterprise also archives and deletes the approval history. Subcontracting invoices You can also use this session to archive and/or delete subcontracting invoices that are related to a range of remittance agreements. ERP Enterprise only archives and/or deletes subcontracting invoices if both of these conditions are met: The status of the related remittance agreement is Closed. All subcontracting invoices belonging to the remittance agreement have been fully paid and are ready for archiving or deletion. Related topics Archiving finalized transactions Processing purchase invoices Selection Range Invoice-from Business Partner Select the invoice-from business partner. Invoice Transaction Type Select the transaction type. Invoice Document Select the invoice document. Invoice Period The financial period to which the invoices are linked. Related topics To use From and To fields The separator between the year and the period. Payment in Period The financial period to which the payments are linked. Related topics To use From and To fields Remittance Agreement Select the remittance agreement. Related topics To use From and To fields Subcontracting Include Subcontracting Invoices If this check box is selected, subcontracting invoices are included in the process. You can enter a selection range of remittance agreements. ERP Enterprise only archives and/or deletes the subcontracting invoices if both of these conditions are met: The status of the related remittance agreement is Closed. All subcontracting invoices belonging to the remittance agreement have been fully paid and are ready for archiving or deletion. Only Subcontracting Invoices If this check box is selected, ERP Enterprise only archives and/or deletes the subcontracting invoices that are related to the selected range of remittance agreements. ERP Enterprise only archives and/or deletes the subcontracting invoices if both of these conditions are met: The status of the related remittance agreement is Closed. All subcontracting invoices belonging to the remittance agreement have been fully paid and are ready for archiving or deletion. Settings Archive General Data If this check box is selected, ERP Enterprise also archives the master data from Common. Financials If this check box is selected, ERP Enterprise also archives the master data from Financials. Type of Process Select Delete Only, Archive Only or Archive and Delete, as required. Print Removed Invoices If this check box is selected, the removed invoice data is printed in a report. Archive Company The archive company in which the history data is stored. This company is defined in the Company Parameters (tfgld0103s000) session. |