| # Function: Document management The objective of this function is to deliver a powerful cataloging system that simplifies document retrieval and controls authorized file access. Document information can be stored in physical files or as physical hard copies. Access to this information is always through a document, which acts as the cover page for the files and hard copies. Document lifecycle and document revision management ensures that the most recent, correct version is always available. To easily view, redline, or edit the associated files, you can apply a variety of third-party applications, such as Microsoft Office, CAD, or any viewing application. To store the contents of a document, you can use paper or some other medium and you can register the contents in Document Management as hard copies . The definition of a hard copy includes specification of the storage medium and the location. You can attach h ard copies, which are revision controlled, to document revisions. Process: Manage documents (code: MOD02a) The objective of this process is to manage the general document management in ERP Enterprise system. This process ensures the efficient use of secure, consistent , and reliable document information, which is accomplished by a number of features: Revision-controlled documents Controlled access to the documents. Secure storage of the document contents in the Vault Area. Document life-cycle support and approval mechanism by reviewers and chairperson of document management committee for a document revision that has a file. Management of the relationships between documents and other objects in the ERP Enterprise database. Execution of various file operations of a file linked to document revision based on authorizations. Multiple users can make changes on the same document based on authorizations. Maintain templates for single document type. Assign various file types based on document type. Assumptions: Document Management serves as the supporting functionality to all the packages of ERP Enterprise. The paper clip (if enabled) on every session of ERP Enterprise enables you to link document revisions to various ERP entities. IT support: ERP Enterprise Object Data Management, Document Management, Documents |