| # Purchase orders - additional processes A number of processes do not always occur in the purchase order procedure, but can be used depending on specific situations. These are the following processes: To add landed costs to purchase orders To change prices and discounts after receipt or consumption To commingle purchase orders To copy purchase orders To create cross-docking orders and to split deliveries To create direct delivery orders To create freight orders from purchase orders To create work orders from purchase orders To delete purchase orders To handle back orders To handle return orders To print claims To print purchase invoices To print reminders To use consigned inventory To add landed costs to purchase orders To have a proper insight in all procurement costs, not only the purchase price, but all landed costs can be linked to a purchase order. For more information, refer to: Landed costs – overview Landed costs – orders To change prices and discounts after receipt or consumption In the Change Price and Discounts after Receipt (tdpur4122m000) session, you can change prices and/or discounts after the goods are received. In the Change Price and Discounts after Receipt (tdpur4122m000) session and the Change Price and Discounts of Purchase Payable Receipts (tdpur4132m000) session, you can change prices and/or discounts after the goods are consumed. For more information, refer to Changing prices or discounts after receipt or consumption. To commingle purchase orders If you want to reduce the number of purchase orders and obtain the best available prices and discounts, you can commingle purchase orders. Commingling enables you to group various purchase orders that originate from different sources, into a single purchase order. For more information, refer to: Overview of purchase order commingling Commingling purchase orders To copy purchase orders You can use the Copy Purchase Order (tdpur4201s000) session to easily copy existing purchase orders to new purchase orders. For more information, refer to Copying purchase orders. To create cross-docking orders and to split receipts If you want to fulfill an existing sales order for which no inventory is available, you can take inbound goods immediately from the receipt location to the staging location for issue. To initiate this process, you must generate a cross-docking order. Splitting receipts is in fact splitting order lines. If order lines are generated, you can split up the order lines into several receipt lines. As a result, multiple receipts take place on one order line. If a cross-docking order exists and a split receipt is required, you can further split up a receipt line into several receipts. For more information, refer to Cross-docking and splitting deliveries. To create direct delivery orders On a sales order or service order, you can indicate whether you want the sold goods to be directly delivered. In case of a direct delivery, a sales order or service order results in a purchase order. Because the buy-from business partner delivers the goods directly to the sold-to business partner, Warehousing is not involved. For more information, refer to: Direct delivery sales orders Direct delivery service orders To create freight orders from purchase orders Freight is the package in ERP Enterprise that handles transportation requirements. Because Purchase Control is sometimes responsible for the transportation of goods and must consequently collect goods from a supplier, you can generate a freight order from the purchase order. If the transportation of goods is not the supplier's, but the responsibility of Purchase Control, the supplier must know on what date the goods must be ready. As a result, you must consider the planned load date in the purchase order as the shipment date; when to pick up the goods from the supplier. The integration between Freight and Purchase Control covers the following topics: Integration between Freight Order Control and Purchase Control During the planning and execution of a freight order, its status often changes. If Purchase Control is responsible for creating the freight order, the progress of the shipment and loads can be exchanged and information can be shared between Freight Order Control and Purchase Control. Integration between freight Invoicing and purchase invoicing The freight rate that you must pay to the carrier, is called freight costs. You can invoice your business partner for the freight costs, based on: Freight Costs Freight Costs (Update Allowed) Client Rates For more information, refer to: Integration Freight Order Control and Procurement Integration Freight Invoicing and Purchase Invoicing To create work orders from purchase orders Depot repair serves to repair or upgrade parts. An integration is established between Service and Purchase Control to support the following depot repair processes: The department that carries out the indoor repairs or upgrades is not equipped with all the necessary repair parts and needs additional parts from a third party. The department that is responsible for the repairs or upgrades hires another company (the subcontractor) to carry out the repair or upgrade. In these two cases, a purchase order must be generated to buy parts or to procure subcontracting. To support both the purchasing of subcontracting activities and the purchasing of additional parts, the Work Control System module of Service can create a work order that posts its requirements to Purchase Control. As a result, the purchase order origin is Maintenance. For more information, refer to: To purchase additional parts Purchasing subcontracting items To delete purchase orders You can use the Delete Purchase Orders (tdpur4224m000) session to delete: Canceled purchase order lines. Processed purchase order lines. Note The way in which ERP Enterprise deletes the order data depends on the value of the Delete Order Data if Received Completely field in the Purchase Order Parameters (tdpur0100m400) session. To handle back orders If only a part of the goods or none of the goods listed on a purchase order are received, back orders can be created. The following can result in a back order: The received quantity of the purchase order line is less than the ordered quantity at the time of delivery date. The received quantity of the goods is (partially) rejected during inspection. The received quantity is equal to the ordered quantity, but the user changes the back order quantity from zero into a higher value. For more information, refer to: Back orders - automatic confirmation Back orders - manual confirmation To handle return orders A return order is a purchase order on which returned shipments are reported. A return order can only contain negative amounts. A number of steps are involved in the return order process. For more information, refer to Purchase return orders. To print claims Occasionally, during the receipt process, the quantity received does not match the packing slip quantity. If suppliers actually ship less than what is on their packing slip, a claim note can be printed in the Print Claims (tdpur4420m000) session. To print purchase invoices An optional step in the purchase order procedure is to print purchase invoices in the Print Purchase Invoices (tdpur4404m000) session. These invoices are only used to compare the data in your system with the data (invoices) you get from the buy-from business partner. To print reminders You can use the Print Purchase Order Reminders (tdpur4403m000) session to print a reminder to advise a business partner of undelivered purchase orders. To use consigned inventory If you want to use consigned inventory in the purchase order procedure, you can define how consigned inventory is handled. For more information, refer to Consignment in Sales and Procurement. Related topics Landed costs – overview Landed costs – orders Changing prices or discounts after receipt or consumption Overview of purchase order commingling Commingling purchase orders Copying purchase orders Direct delivery sales orders Direct delivery service orders Integration Freight Order Control and Procurement Integration Freight Invoicing and Purchase Invoicing To purchase additional parts Purchasing subcontracting items Cross-docking and splitting deliveries Back orders - automatic confirmation Back orders - manual confirmation Consignment in Sales and Procurement Purchase return orders Overview of purchase order handling |