| # Item - Purchase (tdipu0601m000) Use this session to view, enter, and maintain purchase related data by item. This session enables you to quickly enter the most important purchase information for an item. You can start this session from the Items - Purchase (tdipu0101m000) overview session, by double-clicking a record, or by entering a new item. You can also start this session stand-alone. To view the details of the item, click Item Purchase Details on the File menu of the current session. As a result, the Items - Purchase (tdipu0101m000) details session starts. Tabs The lines on the tabs refer to the following sessions: Item - Business Partner The lines on the Item - Business Partner tab refer to the Item - Purchase Business Partner (tdipu0110m000) session. On this tab, you can view, enter, and maintain the buy-from business partners that are linked to the item. Double-click the line for more detailed information. Nett Prices per Business Partner The lines on the Nett Prices per Business Partner tab refer to the Net Prices per Buy-from Business Partner (tdipu0110m100) session. On this tab, you can view and calculate price and discount information for a combination of item and buy-from business partner. Manufacturer Part Numbers The lines on the Manufacturer Part Numbers tab refer to the Manufacturer Part Numbers (tdipu0145m000) session. If the Multiple Items per MPN check box is cleared in the Purchase Parameters (tdpur0100m000) session and the MPN Item check box is selected for the item, you can use this tab to enter manufacturer part numbers (MPNs) and to link the MPNs to an item and manufacturer(s). Double-click the line for more detailed information. Items by MPN The lines on the Items by MPN tab refer to the Items by MPN (tdipu0149m000) session. If the Multiple Items per MPN check box is selected in the Purchase Parameters (tdpur0100m000) session and the MPN Item check box is selected for the item, you can use this tab to enter items by manufacturer part numbers (MPN) and manufacturers. Double-click the line for more detailed information. MPNs by Item - Business Partner The lines on the MPNs by Item - Business Partner tab refer to the MPNs by Item - Business Partner (tdipu0148m000) session. If the MPN Item check box is selected for the item and manufacturer part numbers (MPNs) are linked to the item, you can use this tab to view and define which MPNs can be delivered by which business partners for an item. Note Either the Manufacturer Part Numbers or the Items by MPN tab appears in this session. ERP Enterprise does not display both tabs. Related topics Purchase item data Purchasing manufacturer's items Item In ERP Enterprise, the raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, sold, and so on. An item can also represent a set of items handled as one kit, or exist in multiple product variants. You can also define nonphysical items, which are not held in inventory but can be used to post costs or to invoice services to customers. The following are examples of nonphysical items: Cost items (for example, electricity) Service items Subcontracting services List items (menus/options) Note If the warehouse is WMS controlled, and the Inbound BOM/List Items check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a list item of the type kit in this field. Related topics WMS Integration parameters Search Key I A keyword that is used for searching. A search argument is usually linked to a description. Item Type A classification of items used to identify if the item is, for example, a purchased item, a manufactured item, or an equipment item. Depending on the item's type, certain functions will only apply to that item. Default value This field is defaulted from the Item Type field in the Item - General (tcibd0101s000) session. On the appropriate menu, you can click Date Effective Item Data to start the Date-Effective Item Data (tcibd0110s000) session, in which you can temporarily change the item type of purchased or manufactured items. Related topics Date-effective item data Actual Item Type The item type that is valid at the current date and time. Note Most of the time, this field is equal to the Item Type field of the Item - General (tcibd0101s000) session. However, this field can have a different value if the item type of a purchased or manufactured item is temporarily changed, which you can perform by clicking Date Effective Item Data on the appropriate menu. Related topics Date-effective item data Buy-from Business Partner The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, delivery terms, and the related ship-from and invoice-from business partner. Default value If this field is filled, ERP Enterprise takes this field as the default value for retrieving a buy-from business partner when a purchase order is generated. The searching logic to retrieve a buy-from business partner is as follows: From the Buy-from Business Partner field in the Items - Purchase (tdipu0101m000) session. From the Buy-from Business Partner in the Items - Purchase Business Partner (tdipu0110m000) session that is: Set to Single Source in the Items - Purchase Business Partner (tdipu0110m000) session. Linked to an Item in the Items - Purchase Business Partner (tdipu0110m000) session. From the Buy-from Business Partner in the Items - Purchase Business Partner (tdipu0110m000) session that is: Set to Preferred in the Preferred field of the Items - Purchase Business Partner (tdipu0110m000) session. Linked to an Item in the Items - Purchase Business Partner (tdipu0110m000) session. From the Buy-from Business Partner in the Items - Purchase Business Partner (tdipu0110m000) session that is: Set to Single Source in the Items - Purchase Business Partner (tdipu0110m000) session. Linked to an Item Group in the Items - Purchase Business Partner (tdipu0110m000) session. From the Buy-from Business Partner in the Items - Purchase Business Partner (tdipu0110m000) session that is: Set to Preferred in the Preferred field of the Items - Purchase Business Partner (tdipu0110m000) session. Linked to an Item Group in the Items - Purchase Business Partner (tdipu0110m000) session. Note When a purchase order is generated by Enterprise Planning, this field is not used. As a result, Enterprise Planning starts with number two when searching for a buy-from business partner. Buyer The employee of your company who is the contact to the concerned buy-from business partner. The buyer is also known as the purchasing agent. Vendor Rating If this check box is selected, the item is included at the time of vendor rating processing. Related topics Calculating vendor ratings MPN Item If this check box is selected, this is an item to which manufacturer part numbers (MPNs) are (to be) linked. Note You can select this check box only if the Manufacturer Part Numbers Implemented check box is selected in the Implemented Software Components (tccom0100s000) session. You can either work with Multiple Manufacturer Items or with MPN Items. You cannot select both functionalities for an item. The MPN Item functionality is the preferred and most extensive functionality. If the warehouse is WMS controlled, and the Manufacturer Part Numbers check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot select this check box. Related topics Setting up and using MPN items Converting multiple manufacturer items to MPN items Export License Required If this check box is selected, an export license is required for the item. Note This check box is only visible if the Export Licenses check box is selected in the Project Pegging Parameters (tcpeg0100m000) session. Default value The value of the Export License Required check box in the Item - General (tcibd0101s000) session. Related topics Project pegging overview Preferred Manufacturer Part Number The preferred manufacturer part number (MPN) for the item. Note The value of this check box is defaulted to the Preferred MPN check box in the Items by MPN (tdipu0149m000) session or the Manufacturer Part Numbers (tdipu0145m000) session. Related topics Setting up and using MPN items Manufacturer The manufacturer that is linked to the preferred manufacturer part number (MPN) for the item. Note This manufacturer is defaulted to the Manufacturer field in the Items by MPN (tdipu0149m000) session or the Manufacturer Part Numbers (tdipu0145m000) session. Related topics Setting up and using MPN items Purchase Unit The unit in which you purchase an item, also referred to as the purchase quantity unit. Purchase Stat. Group A group of items for which statistical information is collected and represented. Purchase Office A department in your organization that is responsible for buying the materials and services needed by your organization. You assign number groups to the purchase office. In this way, you can assign serial numbers to: Purchase orders Purchase schedules Requests for quotations Purchase contracts You can also define a default warehouse where goods ordered by the purchase office must be delivered. Purchase Currency The currency in which the item is purchased or subcontracted. Note When the purchase currency is changed, the purchase prices are recalculated automatically. Purchase Price Unit The item unit in which an item's purchase price is expressed. This unit can differ from the item's inventory unit. Note When the purchase price unit is changed, the purchase prices are recalculated automatically. Purchase Price The price you pay for an item, expressed in the purchase currency. Price in Home Currency The price of the item expressed in the home currency. The results for this field per currency system are: Dependent currency system: This field and the View Other Currencies button are always unavailable. Single currency system: This field and the View Other Currencies button are always unavailable. When the transaction currency is equal to the home currency, the price is also displayed in this field. When the transaction currency is unequal to the home currency, the price is not displayed in this field. Independent currency system with a transaction currency equal to one of the three home currencies: You can use the View Other Currencies button to display the price in one of the two home currencies that is different from the transaction currency. You can also change the price in home currency. ERP Enterprise stores the price in home currency. Independent currency system with a transaction currency different from the three home currencies: This field is always unavailable. From the Tools menu, choose Rotate Currency to switch home currencies. ERP Enterprise does not store the price in the home currency. Related topics Currency systems Price in Home Currency One of a company's base currencies in which ERP Enterprise registers and reports amounts. In a multicurrency system, up to three home currencies can be defined: The local currency Two reporting currencies Note From the Tools menu, choose Rotate Currency to switch home currencies. Tax Code A code that indentifies the tax rate and which determines how ERP Enterprise calculates and registers tax amounts. Purchase Price Group A group of items to which the same pricing characteristics apply. Delivery Date Tolerance (-) The number of days early that a supplier can make a delivery. Note Deliveries under this limit will be signaled/blocked. Delivery Date Tolerance (+) The number of days late that a supplier can make a delivery. Note Deliveries over this limit will be signaled/blocked. Quantity Tolerance (-) The percentage that the received quantity may be less than the ordered quantity. Default value ERP Enterprise retrieves the default value from the Quantity Tolerance (-) field of the Items - Purchase Defaults (tdipu0102m000) session. This value serves as the default value for the Quantity Tolerance (-) field of the Items - Purchase Business Partner (tdipu0110m000) session. Quantity Tolerance (+) The percentage that the received quantity may be more than the ordered quantity. Default value ERP Enterprise retrieves the default value from the Quantity Tolerance (+) field of the Items - Purchase Defaults (tdipu0102m000) session. This value serves as the default value for the Quantity Tolerance (+) field of the Items - Purchase Business Partner (tdipu0110m000) session. Hard Stop on Date The way in which ERP Enterprise must react to a receipt that does not meet the time tolerances. Note This field is is defaulted to the Hard Stop on Time field of the Inbound Order Lines (whinh2110m000) session, when: A purchase order is released to warehousing in the Release Purchase Orders to Warehousing (tdpur4246m000) session. A purchase schedule is released to warehousing in the Regenerate Schedules (tdpur3211m000) session. Allowed values Hard stop Hard Stop on Quantity The way in which ERP Enterprise must react to a receipt that does not meet the quantity tolerances. Note This field is is defaulted to the Hard Stop on Quantity field of the Inbound Order Lines (whinh2110m000) session, when: A purchase order is released to warehousing in the Release Purchase Orders to Warehousing (tdpur4246m000) session. A purchase schedule is released to warehousing in the Regenerate Schedules (tdpur3211m000) session. Allowed values Hard stop Supply Time The total time required to obtain an item that is forecasted. This time is used to calculate an item's order lead time, based on which a company takes commitment decisions and executes capacity planning and order management. Example For item A, the supplier communicated a supply time of 50 days. This is in fact a reduced lead time and is only possible because a three year forecast is sent to the supplier for this item. If additional quantities are needed, which are not included in the forecast, the supplier needs the full supply time, which is 300 days. Supply Time The unit in which the supply time of the item is expressed. Warehouse A place for storing goods. For each warehouse, you can enter address data and data relating to its type. Note The warehouse for this item cannot be overruled: When issues and receipts are processed. On a purchase order. Accessories Allowed If this check box is selected, accessories are defined for this item. Release to Warehouse If this check box is selected, the receipt of this purchased item is booked in Warehousing. If this check box is cleared, the receipt of this purchased item is booked in the Purchase Control module. Note If the purchase item is a physical item, this check box is unavailable and selected, because physical items must always be released to Warehousing. Physical items are all items except items of type Cost, Service, Equipment, and Subcontracted Service. If the purchase item is a cost item a service item, or a Subcontracted Service, this check box is available. So, you can decide per item whether it is released to Warehousing or not. If the purchase item is an Equipment item, this check box is always cleared and unavailable. This check box is used to determine whether the Warehouse field of the Purchase Order Lines (tdpur4101m000) session can be left empty. Inspection If this check box is selected, the item must be inspected on receipt. Note When you create a purchase order line for the item, by default, the Inspection check box in the Purchase Order Lines (tdpur4101m000) session receives the same value as the Inspection check box in the Items - Purchase Business Partner (tdipu0110m000) session. If no combination of item and business partner is specified in the Items - Purchase Business Partner (tdipu0110m000) session, the Inspection check box in the Purchase Order Lines (tdpur4101m000) session is selected only if the same check box is also selected in the Ship-from Business Partner (tccom4121s000) and Item - Purchase (tdipu0601m000) sessions. Only Source from Approved Suppliers If this check box is selected, the buy-from business partner selected on the purchase order/document must be an approved supplier for the item. This means that the Item - Buy-from BP status field must be set to Approved in the Items - Purchase Business Partner (tdipu0110m000) session. The following settings determine if you can create a purchase order line:
Value of the Only Source from Approved Suppliers check box in the Items - Purchase (tdipu0101m000) session | selected | selected | selected | cleared | cleared
Existence of a record in Items - Purchase Business Partner (tdipu0110m000) session | no | yes + approved | yes + not approved | no | yes + approved
Creation of a purchase order line | no | yes | no | yes | yes
Note If a record is blocked in the Items - Purchase Business Partner (tdipu0110m000) session, you can never create a purchase order line for the relevant item - business partner combination. Default value The value of this field is defaulted from the Only Source from Approved Suppliers check box in the Items - Purchase Defaults (tdipu0102m000) session. Multiple Manufacturer Item If this check box is selected, you can maintain multiple manufacturers for an item - business partner combination. If this check box is cleared, you can define only one manufacturer for an item - business partner combination. Multiple manufacturer items are mostly used by companies that buy components that have similar or the same specifications or quality, from various intermediate suppliers. If the ordered quantity is less than the minimum quantity that you can order from a manufacturer, you cannot directly buy from the manufacturer, but you must buy the components from an intermediate supplier. This supplier can obtain the components from several approved manufacturers. Note If this check box is selected, you can enter item manufacturer information in the Item - Manufacturer (tdipu0130m000) session and define a preferred manufacturer for the item supplier combination in the Items - Purchase Business Partner (tdipu0110m000) session. You can either work with Multiple Manufacturer Items or with MPN Items. You cannot select both functionalities for an item. The MPN Item functionality is the preferred and most extensive functionality. Related topics To set up and use multiple manufacturer items Converting multiple manufacturer items to MPN items Purchasing manufacturer's items Effective Date by Change Order If this check box is selected, you indicate that the effectivity of the item manufacturer combination is controlled by Data Management. In this case, the following fields in the Item - Manufacturer (tdipu0130m000) session cannot be defined manually, but are Data Management controlled: Effective Date Expiry Date Status Blocking Reason Related topics To set up and use multiple manufacturer items Multiple Change Orders If this check box is selected, you allow ERP Enterprise to simultaneously store multiple change orders for a manufacturer before processing them. Related topics To set up and use multiple manufacturer items Mult. Mnf Itm Check Use this field to select the type for checking the manufacturer's validity. Note This check box only applies if the Multiple Manufacturer Item check box is selected in the Items - Purchase (tdipu0101m000) session. Allowed values Check Type for Multiple Manufacturer Related topics To set up and use multiple manufacturer items Converting multiple manufacturer items to MPN items Latest Purchase Price Transaction Date The most recent date on which the item's purchase price was changed. Average Purchase Price The average purchase price which is based on cumulative purchases or on the current inventory, as specified in the Method of Calculating Average Landed Cost Price field of the Purchase Order Parameters (tdpur0100m400) session. Average Purchase Price in Home Currency The average purchase price expressed in one of the company's three home currencies. Note From the Tools menu, choose Rotate Currency to switch home currencies. Latest Purchase Price The purchase price that is displayed on the most recent invoice received for the concerned purchased item. Latest Purchase Price in Home Currency The latest purchase price expressed in one of the company's three home currencies. Note From the Tools menu, choose Rotate Currency to switch home currencies. Latest Landed Cost Price Transaction Date The most recent date on which the item's landed cost price was changed. Average Landed Cost Price An item's average landed cost price. The average landed cost price is based on cumulative purchases or on the current inventory, as specified in the Method of Calculating Average Landed Cost Price field of the Landed Costs Parameters (tclct0100m000) session. Average Landed Cost Price in Home Currency The average landed cost price expressed in one of the company's three home currencies. Note From the Tools menu, choose Rotate Currency to switch home currencies. Latest Landed Cost Price An item's latest landed cost price. Latest Landed Cost Price in Home Currency The latest landed cost price expressed in one of the company's three home currencies. Note From the Tools menu, choose Rotate Currency to switch home currencies. Purchase Item Text If this check box is selected, a purchase text is added to the item. Date Effective Item Data Starts the Date-Effective Item Data (tcibd0510m000) session in which you can view and change item types and their effective dates. Item Actual Purchase Prices Starts the Item Actual Purchase Prices (tdipu1500m100) session in which you can view the actual purchase prices for an item. Item Actual Landed Cost Prices Starts the Item Actual Landed Cost Prices (tclct3600m000) session in which you can view the actual landed cost prices for an item. Import Prices from Item Data to Price Book Starts the Import Prices from Item Data to Price Book (tdpcg0231m200) session in which you can copy item purchase prices into a price book. Equate Balance of Receipts with Inventory Level Starts the Equate Balance of Receipts with Inventory Level (tdipu0201m000) session in which you can equate the cumulative receipts with the inventory on hand to ensure the calculation of realistic average purchase prices for an item. |