| Write Off Payment Differences (tfacr2240m000) |  |
| Use this session to write off payment differences. If an invoice is not paid completely, and the remaining amount is too negligible to keep the invoice amount open, you can write off the payment difference in this session. This is performed when the payment difference is less than, or equal to the maximum. The maximum is determined by the values entered in the Max. Amount to be written off field and the Max. Percent to be Written off field. If a payment difference meets both conditions, the following entry is made in the general ledger:
Payment Differences
To Accounts Receivable
Click Simulate to view the results of writing off the payment differences before actually processing them. Example The invoice amount is 1000.00. You defined the following data: Maximum amount to be written off = 10.00. Maximum percentage to be written off = 5% The payment difference (open invoice) amount is 20.00. This amount is less than the maximum percentage, but not less than the maximum amount. Consequently, ERP LN will not write off the difference. Example The gross invoice amount is 600.00. The tax is 20% of this amount. Only 588.00 of the total invoice amount is paid. The remaining amount is booked as follows:
Payment Differences | 12.00
To Accounts Receivable | 12.00
If the Adjust Tax for Deductions check box in the CMG Parameters (tfcmg0100s000) session is selected, the tax included in the remaining amount is also booked. Payment Differences 10.00 Tax 2.00 To Accounts Receivable 12.00 The gross invoice amount is 600.00. The tax is 20% of this amount. Only 588.00 of the total invoice amount is paid. The remaining amount is booked as follows: Payment Differences 12.00 To Accounts Receivable 12.00 If the Adjust Tax for Deductions check box in the CMG Parameters (tfcmg0100s000) session is selected, the tax included in the remaining amount is also booked.
Payment Differences | 10.00
Tax | 2.00
To Accounts Receivable | 12.00
Performance aspects The settings in this session could affect system performance and database growth. For more information, refer to Write off payment differences. Related topics Financial business partner group ledger accounts
Fields | Description
Select Specific Invoices | To select individual documents, select this check box and then click Specific Invoices. If you want to write off payment differences for a number of documents that are not in sequence, you can click Specific Invoices to start the Write-off Payment /Currency Differences For Specific Invoices (tfacr2520m001) session.
Invoice-to Business Partners | The business partner to which you send invoices. This usually represents a customer's accounts payable department. The definition includes the default currency and exchange rate, invoicing method and frequency, information about the customer's credit limit, the terms and method of payment, and the related pay-by business partner. Related topics To use From and To fields
Transaction Type | Transaction types are used to identify the documents. For example, sales invoices, cash transactions, journal vouchers, or credit notes. The series linked to the transaction type give documents the sequence number. Related topics To use From and To fields
Document | The document number, part of the invoice identification. Related topics To use From and To fields
Invoice Period | The fiscal year to which the financial transactions are linked. Related topics To use From and To fields
Invoice Period | The separator between the year and the period.
Invoice Period | The fiscal year to which the financial transactions are linked Related topics To use From and To fields
Max. Amount to be written off | The maximum amount for each invoice to be written off as payment difference. If the open amount of an invoice is smaller than this amount, ERP LN writes it off as payment difference. Allowed values You must enter the amount in one of the home currencies. The amount must be greater than zero. Note The open invoice amount must also meet the condition defined in the Max. Percent to be Written off field. Otherwise, ERP LN will not write off anything. Example The invoice amount is 1,000.00. You have defined the following data: Maximum amount to be written off = 10.00 Maximum percentage to be written off = 5% The payment difference amount is 20.00. This amount is less than the maximum percentage, but not less than the maximum amount. Consequently, ERP LN will not write off the difference. When a payment difference meets both conditions, the following entry is made: Payment Differences To Accounts Receivable
Max. Amount to be written off | The home currency. On the printed report, the maximum invoice amount to be written off as payment difference is expressed in this home currency. Click the View Other Currencies command to change currencies.
Max. Percent to be Written off | The maximum percentage over the total invoice amount which exceeds the open balance to be written off as payment difference. Allowed values This percentage must be greater than zero. Note The open invoice amount must also meet the condition entered in the Max. Percent to be Written off field. Otherwise, ERP LN will not write off the amount as payment difference.
Document | ERP LN posts the payment differences selected during this run in the transaction type displayed. This transaction type is defined in the Transaction Type for Pmt Dif. field of the ACR Parameters (tfacr0100s000) session.
Document | Enter the document number under which the writing off of the payment differences (and possibly the tax amounts over these differences) is registered. The same document number is used for all transactions in the same run.
Print Details | If this check box is selected, a report is printed with detailed data of the payment differences that are written off.
Document Date | The document date. The date when the transaction which results from writing off payment differences is created.
Fiscal Period | The year of the financial period in which the payment difference transaction are posted.
Fiscal Period | The financial period in which the payment difference transactions are posted.
Tax Period | The year of the tax period in which the payment difference transactions are posted.
Tax Period | The tax period in which the payment difference transactions are posted.
Reporting Period | The reporting year in which the payment difference transactions must be posted. Related topics To use periods
Reporting Period | The reporting period in which the payment difference transactions are posted. Related topics To use periods
Batch | A batch is compiled from a group of transactions, all of which occur in the same period.
Commands | Description
Specific Invoices | Posts the payment differences for the selected documents.
Write Off | Prints a report of the payment differences without posting the payment differences.
OK | Prints a report of the reasons why specific documents were not selected to write off the payment differences.
Simulate Write Off Payment Differences | Starts the Write-off Payment /Currency Differences For Specific Invoices (tfacr2520m001) session, which you can use to select individual documents that are not in sequence.