| Shipments (fmlbd3100m000) |  |
| Use this session to view and maintain shipments. You can create shipments with the Freight load building engine, an external planning engine, or manually. A shipment is a part of a load, which, in turn, is a part of a load plan. You can manually create a shipment, change the shipment data, and add or remove shipment lines. However, the shipment status determines whether you can delete or make a change to a shipment or shipment line, and if changing is allowed, what changes you can make. Changes in the freight orders or the originating orders on which a shipment is based also have an impact on the shipment. For more information, refer to Load plan, load, and shipment maintenance. Print options On the Print submenu of the File menu, the following print options are available for selected shipments: Shipments Print shipment and shipment line details. Estimated and Actual Freight Costs Print estimated and actual freight costs. Planning Print planning data grouped by freight order, originating order, or load. Available Inventory for Shipment Lines Print the available inventory. Options on the Specific menu You can access the following options on the appropriate menu of this session: Lines: with this option you can access the Shipment Lines (fmlbd3150m000) session to maintain shipment lines. Load Details: use this option to access the Loads (fmlbd4100m000) session showing the details of the load to which the selected shipment belongs. Plans: use this option to access the Plans (fmlbd0110m000) session to maintain load plans. Loads: with this option you can access the Loads (fmlbd4100m000) session to maintain loads. Load / Shipment Tracking: use this option to see the whereabouts of a shipment during transportation. Add Shipment: use this option to add a shipment from a load of a particular load plan to another load of the same load plan. This option is enabled when you view this session in the By Load view. You can only perform this action if the status of the loads and shipments is lower than In Progress. The procedure is as follows: Start the Loads (fmlbd4100m000) session. Select a load. Start the Shipments (fmlbd3100m000) session. Select the Add Shipment option. Select a shipment from the same plan. Click OK. Calculate Freight Cost: use this option to calculate the freight costs of a shipment. This option is useful if you changed a shipment. Confirm Delivery / Receipt: use this option to change the status of loads or shipments to Shipped or Completed. Trace Load Plan Changes: Access the Trace Load Plan Changes (fmlbd4560m000) session to view changes made to shipments, shipment lines, or loads. Open History: with this session you can access the shipment history records. Related topics The load building process Load plan, load, and shipment statuses Load plan, load, and shipment maintenance Freight Management in multisite environments
Fields | Description
Shipment | The first free number of the shipment. This serves as the shipment identification.
Status | The status expresses the progress of the shipment in its life cycle from creation in Freight through execution in Warehousing to completion after approval in the Accounts Payable module of Financials.
Shipping Sequence | The sequence in which the shipments in a load are executed. You can manually enter the shipping sequence to modify the execution order of the shipments that fall within a load. You can also use the Move Up or Move Down command in the appropriate menu to change the sequence number of the shipments.
Reference Shipment | The reference number for the shipping (outbound) or receiving (inbound) warehouse.
Plan | The load plan of the shipment.
Unique Shipment Reference per Shipment | If this check box is selected, ERP LN creates a unique shipment for each shipment reference number. In other words, a shipment reference will not occur again in another shipment for this business partner. For more information, refer to Shipment Building within Freight. Note The value is retrieved from Freight Order Lines (fmfoc2101m000) session. Related topics Shipment Building Based on Shipment Reference
Single Shipment Reference per Shipment | If this check box is selected, ERP LN allows creation of multiple shipments for the same Shipment Reference. On the other hand, a shipment may not contain multiple shipment references. For more information, refer to Shipment Building within Freight. Note ERP LN selects the check box if for one of the shipment lines the Single Shipment Reference per Shipment or Unique Shipment Reference per Shipment is applicable. Related topics Shipment Building Based on Shipment Reference
Single Delivery Point per Shipment | If this check box is selected, ERP LN groups the outbound advices that have the same delivery point, as shipment lines, in one shipment. A shipment may not contain deliveries to multiple delivery points, unless other shipment building criteria require this. For more information, refer to Shipment Building within Freight. Note ERP LN selects the check box if for one of the shipment lines the Single Delivery Point per Shipment is applicable. Related topics Shipment Building Based on Delivery Points
Single Customer Order per Shipment | If this check box is selected, ERP LN selects/creates the shipments for the freight order line based on customer order number. ERP LN creates a single shipment for each customer order number. If this check box is selected, following is the impact: ERP LN searches for an existing shipment that can be used to ship the goods. If an existing shipment is not found, ERP LN creates a new shipment for freight order line. For more information, refer to Shipment Building within Freight. Note ERP LN retrieves the value from the Warehousing Order Types (whinh0110m000) session. If the Ship-from Type is not a Warehouse, the customer order number is not displayed.
Shipment Reference | The shipment reference based on which the goods are picked-up from the supplier site. The shipment reference (among other criteria) determines how the goods issued / picked up from the supplier warehouse are grouped into shipments. The items that have the same Shipment Reference must be grouped into one shipment to the customer. In automotive business this is called a Pickup Sheet (PUS) process. For more information, refer to Shipment Building within Freight. Note The value is retrieved from Shipment Reference field in the Freight Order Lines (fmfoc2101m000) session in case the Single Shipment Reference per Shipment check box is selected. The field is derived if shipment is in Confirmed status. Related topics Shipment Building Based on Shipment Reference
Customer Order | The customer order number based on which the goods are pickedup from the supplier site. All the shipment lines that have the same customer number are combined into a single shipment. If an existing shipment is not found, ERP LN creates a new shipment for freight order line. For more information, refer to Shipment Building within Freight.
Load | The identification number of the load to which the shipment belongs.
Load | The date on which the shipment was created.
Shipping Office | The shipping office of the freight orders from which the shipment is created.
Planning Group | The planning group of the freight order lines on which the shipment is based.
Route Plan | The route plan selected for the shipment. This is the route plan that the shipment will travel. The route plan is selected by the load building engine or entered manually. Related topics The load building process Planning methods The use of route plans
Standard Route | The standard route that the shipment will travel. This is the standard route that the shipment will travel. The standard route is selected by the load building engine or entered manually. Related topics The use of standard routes The load building process Planning methods
Text | If this check box is selected, additional text about the shipment is available.
Carrier PRO Number | The number given by the carrier to identify the load or shipment. The carrier uses this number for tracking purposes.
BP Shipment Number | The identification number given by the business partner.
Shipment Procedure | A procedure that is carried out when a warehouse order or a shipment is processed for transportation. In a shipment procedure, you can specify which transport documents (packing list, packing slip, or Bill of Lading) must be printed when the shipment is transported. For each shipment, a shipment procedure is defined. If a shipment obtains the Confirmed status, the documents specified in the shipment procedure are printed.
Delivery Terms | The agreements with the business partner, concerning the way the goods are delivered. Relevant information is printed on various order documents.
Point of Title Passage | The point at which the legal ownership changes. At this point, the risk passes from the seller to the buyer.
Freight Service Level | An entity that expresses the duration of transportation, such as: delivery within twelve hours. A freight service level (optional) is used as follows: As a factor that determines the transportation costs of a load. As a factor that determines the freight rate of a freight order. Related topics The use of freight services levels
Weight | The weight unit used to express the aggregated weight.
Volume | The unit used to express the aggregated volume.
Floor Space | The aggregated surface area of the shipment lines of the current shipment that have the Planned or Actual status.
Floor Space | The unit used to express the aggregated area.
Pieces | The aggregated piece unit quantity of the shipment lines of the current shipment that have the Planned or Actual status. Related topics Piece units used in load building and loading capacity checks
Type | The type of location or organization from which the goods listed on the shipment lines of the current shipment are loaded and shipped. This value is taken from the freight order on which the shipment is based.
Code | The code of the ship-from location or organization. The ship-from code and the ship-from type are taken from the freight order on which the shipment is based.
Address | The address code of the ship-from location or organization. Default values are taken from the Code. The ship-from address is taken from the freight order on which the shipment is based.
Company | The company for which the ship-from location or organization is defined.
Type | The type of location or organization for which the goods listed on the shipment lines of the current shipment are destined. This is the location or organization where the goods are unloaded. This value is taken from the freight order on which the shipment is based.
Code | The code of the ship-to location or organization. The ship-to code and the ship-to type are taken from the freight order on which the shipment is based.
Address | The address code of the ship-to location or organization. Default values are taken from the Code. The ship-to address is taken from the freight order on which the shipment is based.
Company | The company for which the ship-to location or organization is defined.
Load Address | The address at which the shipment is loaded. The load address can differ from the ship-from address if the goods are unloaded and reloaded on the way, for example, from a truck into an airplane. The goods are transported to the airport in shipment one of load A, and at the airport they are loaded in shipment one of load B to be flown to their final destination. The airport address is the load address of shipment 1 of load B. In such cases, the load address is one of the addresses of a route plan.
Unload Address | The address at which the shipment is unloaded. The unload address can differ from the ship-to address if the goods are unloaded on the way to be reloaded into a different means of transport, for example, from a truck into an airplane. The goods are transported to the airport in shipment one of load A, and at the airport they are unloaded to be flown to their final destination. The airport address is the unload address of shipment one of load A, whereas the ship-to address is the final destination. In such cases, the unload address is one of the addresses of a route plan.
Delivery Point | The location where the shipment must be delivered by the carrier. For more information, refer to Shipment Building within Freight. Note The value is retrieved from Delivery Point field in the Freight Order Lines (fmfoc2101m000) session in case the Single Delivery Point per Shipment check box is selected. Related topics Shipment Building Based on Delivery Points
Delivery Point | The description or name of the code.
Planned Load Date | The date and time loading is to take place at the ship-from location. Related topics Load and unload date/time tolerances
Actual Load Date | The confirmed date on which loading took place at the ship-from address. This field is filled when Warehousing confirms the outbound shipment.
Planned Unload Date | The planned date and time that unloading is to take place at the ship-to location. Related topics Load and unload date/time tolerances
Actual Unload Date | The confirmed date on which unloading took place at the ship-to address. This field is filled when Warehousing has confirmed the receipt of the shipment, or this field is filled with the date entered in the Confirm Delivery / Receipt (fmlbd3252m000) session.
Weight | The aggregated weight of the shipment lines of the current shipment that have the Planned or Actual status.
Volume | The aggregated volume of the shipment lines of the current shipment that have the Planned or Actual status.
Weight | The aggregated weight of the shipment lines of the current shipment that have the Shipped status.
Volume | The aggregated volume of the shipment lines of the current shipment that have the Shipped status.
Floor Space | The aggregated surface area of the shipment lines of the current shipment that have the Shipped status.
Pieces | The aggregated piece unit quantity of the shipment lines of the current shipment that have the Shipped status. Related topics Piece units used in load building and loading capacity checks
Weight | The aggregated weight of the shipment lines of the current shipment that have the Completed status.
Volume | The aggregated volume of the shipment lines of the current shipment that have the Completed status.
Floor Space | The aggregated surface area of the shipment lines of the current shipment that have the Completed status.
Pieces | The aggregated piece unit quantity of the shipment lines of the current shipment that have the Completed status. Related topics Piece units used in load building and loading capacity checks
Piece Unit | The piece unit for the shipment. Related topics Piece units used in load building and loading capacity checks
Planned Load Date | The arrival/load date at the loading address of the shipment.
Departure Date | The arrival date at the loading address added with the visiting time of the load address.
Waiting Time | The waiting time is the carrier must wait until loading or unloading can take place. The planned waiting time is taken from the waiting time defined in the Addresses - Freight Management (fmfmd0110m000) session for the shipment addresses, or from the waiting time defined in the Freight Order Control Parameters (fmfoc0100m000) session.
Loading Time | The loading time is the time it takes to load the goods. The loading time is taken from the loading time defined in the Addresses - Freight Management (fmfmd0110m000) session for the shipment addresses, or from the loading time defined in the Freight Order Control Parameters (fmfoc0100m000) ) session.
Visiting Time | The visiting time is the waiting time added with the loading time.
Actual Load Date | The arrival/load date at the loading address of the shipment. The user fills in the actual Actual Load Date.
Departure Date | The arrival date at the loading address added with the visiting time of the load address. The user fills in the actual Departure Date.
Waiting Time | The waiting time is the carrier must wait until loading or unloading can take place. The user fills in the actual Waiting Time.
Loading Time | The loading time is the time it takes to load the goods. The user fills in the actual Loading Time.
Visiting Time | The visiting time is the waiting time added with the loading time. The user fills in the actual Visiting Time
Arrival Date | The arrival date at the unloading address.
Planned Unload Date | The arrival date at the unloading address added with the visiting time of the unload address.
Waiting Time | The waiting time for unloading is the time the carrier must wait until unloading can take place. The unloading waiting time is taken from the waiting time for unloading defined in the Addresses - Freight Management (fmfmd0110m000) session for the shipment addresses, or from the waiting time for unloading defined in the Freight Order Control Parameters (fmfoc0100m000) ) session.
Unloading Time | The unloading time is the time required for unloading. The unloading time is taken from the unloading time defined in the Addresses - Freight Management (fmfmd0110m000) session for the shipment addresses, or from the unloading time defined in the Freight Order Control Parameters (fmfoc0100m000) session.
Visiting Time | The visiting time is the waiting time added with the unloading time.
Actual Unload Date | The arrival date at the unloading address. The user fills in the actual Actual Unload Date.
Arrival Date | The arrival date at the unloading address added with the visiting time of the unload address. The user fills in the actual Arrival Date.
Waiting Time | The waiting time for unloading is the time the carrier must wait until unloading can take place. The user fills in the actual Waiting Time.
Unloading Time | The unloading time is the time required for unloading. The user fills in the actual Unloading Time.
Visiting Time | The visiting time is the waiting time added with the unloading time. The user fills in the actual Visiting Time.
Planned Freight Value | The value of the goods that are planned to be transported. This is the total freight value of all shipment lines of the current shipment. The freight value of a shipment line is filled from the originating order or the freight order on which the shipment line is based.
Shipped Freight Value | The value of the goods that are shipped. This is the total freight value of all shipment lines of the current shipment. The freight value of a shipment line is filled from the originating order or the freight order on which the shipment line is based.
Estimated Freight Cost | The estimated freight costs are derived from the carrier agreements maintained in the ERP LN Pricing module, or they can be entered manually. If entered manually, the difference between the manually entered freight costs and the calculated freight costs are displayed in the Manually Added Cost field of the Freight Costs Inquiry (fmfrc0540m000) session. The estimated freight costs are expressed by the currency defined for the buy-from business partner of the carrier selected for the shipment.
Recalculate for Invoice Amount | If this check box is selected, the freight cost amount must be recalculated manually due to partial deliveries or over-deliveries. Related topics Recalculate for Shipment Differences
Actual Freight Cost | The estimated freight costs set to Actual Cost Final for a load or a freight order cluster by the user, or the actual amount invoiced by a carrier to the shipping office to carry out the transportation of particular goods. Related topics Invoicing methods The invoicing process
Actual Cost Final | This check box is selected automatically when the invoice from the Carrier is matched and approved in Financials for all the lines of the current Shipment. The Actual Freight Cost field is updated with the definite freight cost amount that must be paid to the Carrier. If invoicing is not based on a carrier invoice, this check box is selected when the estimated costs for the load to which the freight order line belongs is made actual and final. Related topics Invoicing methods The invoicing process
Number of Shipment Lines | The total number of shipment lines of the shipment.
Number of Shipment Lines | The total number of cost lines of the shipment. Related topics To allocate additional costs
Shipment Text | Additional information about the shipment. To enter text, click on this field to activate the cursor and start typing.
Invoice Transaction Type | The financial invoice transaction type is updated by the ERP LN Accounts Payable module.
Invoice Status | The freight invoice status is updated by the Accounts Payable module of ERP LN Financials or by ERP LN Invoicing Freight Invoice Status. Related topics The invoicing process
Invoice Document | The invoice document number is updated by the ERP LN Accounts Payable module.
Invoice Date | The entry date of the freight cost invoice that is sent to the business partner.
Calculate Tax | If this check box is selected, the tax amounts for the invoice amounts are calculated.
Tax Country | The country whose taxation regulations apply to the current invoice.
Tax Code | A code that identifies the tax rate and which determines how ERP LN calculates and registers tax amounts.
Exempt | If this check box is selected, the invoice is exempted from tax.
BP Tax Country | The country whose taxation regulations apply to the business partner that receives the current internal invoice.
BP Tax Number | The business partner's tax ID.
Exempt Reason | The reason code for being exempt from taxation for the external invoice.
Exempt Certificate | A certificate certifying the state of being exempt from tax. Some enterprises are exempt from taxes within the jurisdiction of certain tax authorities. This applies to external invoices.
Motive of Transport | motive of transport This field is available if the delivery note functionality is used for the current freight planning company. Related topics Delivery notes Delivery note setup in Freight Management
Delivery Code | delivery code This field is available if the delivery note functionality is used for the current freight planning company. Related topics Delivery notes Delivery note setup in Freight Management
Commands | Description
Recalculate Shipment Dates | Recalculates the shipment dates. When you manually change the shipment sequence, you can recalculate the shipment dates because the shipment dates change depending on the shipment sequence entered. ERP LN recalculates the dates and times on the load and the shipments when the reorganized load is saved. ERP LN takes into account all applicable calendars, time windows, standard route times, etc during the recalculation process.
Generate Shipping Sequence | Generates the shipping sequence for a load based on the planned unload dates of the shipments.
Move Down | Moves the shipment down in the sequence list.
Move Up | Moves the shipment up in the sequence list.
Retrieve Status | Use this command to retrieve the status of the freight invoice from the Accounts Payable module of Financials.
Approved Invoices | Use this command to obtain an overview of the invoices generated in the Accounts Payable module of Financials for the current shipment.