| To create manual sales invoices |  |
| To create invoices for which no related sales order or other type of order exists, for example, if you require an invoice when you dispose of a fixed asset, you can create a manual sales invoice. Manual sales invoice posting data You can specify the posting data for the credit posting of manual sales invoices in the following ways: You define the mapping of the Manual Sales Invoice / Revenues Analysis integration document type in the integration mapping scheme. You manually enter an integration ledger account and dimensions in Invoicing. You use a GL code. To set up manual sales invoices To set up manual sales invoices, complete these steps: Define the mapping In the Mapping Scheme (tfgld4573m000) session, define the mapping of the Manual Sales Invoice / Revenues Analysis integration document type. Define the manual sales parameters In the Sales Invoicing Parameters (cisli0100m000) session, you can enter the following manual sales parameters: Select or clear the Use General Ledger Code check box to indicate the default way in which you want to specify the posting data. If you select the Use General Ledger Code check box, in the Manual Sales Invoice Data - Lines (cisli2525m000) session you can still empty the GL Code field and use the integration ledger account and dimensions. Enter the default manual sales ledger account and dimensions for the credit entry of the manual sales invoices. The debit entry is posted to the business partner control account. You can also enter the default GL code for the credit entry. The Manual Sales Order Header Dimensions check box. If you select this check box, you can select the dimensions for the control account when you create the manual sales invoice header in the Manual Sales Invoice Data - Lines (cisli2525m000) session. The default billing request template and billing request addition for the direct processing of manual sales invoices. The default transaction type and series to generate invoice document numbers. To create manual sales invoices To create a manual sales invoice, complete these steps: In the Manual Sales Invoice Data (cisli2520m000) session, click New to create the manual sales invoice header. The Manual Sales Invoice Data (cisli2120s000) details session starts. In the Manual Sales Invoice Data (cisli2120s000) session, enter the required data. The Control Account field displays the control account of the financial business partner group to which the invoice-to business partner belongs. If you selected the Manual Sales Order Header Dimensions check box in the Sales Invoicing Parameters (cisli0100m000) session, you can enter the control account dimensions. To create the invoice lines, on the appropriate menu click Lines. The Manual Sales Invoice Data - Lines (cisli2525m000) session starts. In the Manual Sales Invoice Data - Lines (cisli2525m000) session, click New to start the details session. In the Manual Sales Invoice Data - Lines (cisli2525m000) session, enter the invoice data. If you clear the Asset Disposal check box, the manual sales ledger account and GL code defined in the Sales Invoicing Parameters (cisli0100m000) session are displayed by default. You can enter a different ledger account or, if you select the Use General Ledger Code check box in the Sales Invoicing Parameters (cisli0100m000) session, you can enter a GL code or accept the default GL code. The manual sales ledger account is used for the credit posting. If you select the Asset Disposal check box, ERP LN uses the default Asset Disposal account from the Sales Invoicing Parameters (cisli0100m000) session. if you wish, you can click the Text button to add a detail text to the invoice line. For details, refer to To print texts on invoices. To enter multiple invoice lines, repeat steps 5 to 7. Save the data and in the Manual Sales Invoice Data (cisli2520m000) session, save the invoice header data and close the details session. The newly created manual sales invoice has the On Hold status. To process manual sales invoices You can process a manual sales invoice in two ways: Through direct processing Through manual processing Direct processing Before you can directly process a manual sales invoice, you must have entered default billing request templates and billing request additions in the Sales Invoicing Parameters (cisli0100m000) session. To directly process a manual sales invoice, complete these steps: In the Manual Sales Invoice Data (cisli2520m000) session, select the invoice that you wish to process, and on the appropriate menu, click Lines. In the Manual Sales Invoice Data - Lines (cisli2525m000) session, select all lines, and on the appropriate menu, click Confirm. In the Manual Sales Invoice Data (cisli2520m000) session, on the appropriate menu, click Direct Processing. ERP LN performs the following actions: Composes the invoice. Prints the invoice according to default template addition for manual sales, to the device defined for direct processing in the Sales Invoicing Parameters (cisli0100m000) session. Posts the invoice amounts. Changes the status to Posted. Manual processing To manually process a manual sales invoice, complete these steps: The newly created manual sales invoice has the On Hold status. Change the status to Confirmed in one of the following ways: In the Global Confirmation of Order data (cisli2219m000) session, select the Manual Sales Invoices check box and then click Process. ERP LN changes the status of all manual invoices that have the On Hold status to Confirmed. In the Manual Sales Invoice Data - Lines (cisli2525m000) overview session, select the invoicing data line and on the appropriate menu, click Confirm. Create and process a billing request for the manual sales invoice as described in The invoicing procedure. Disposal of fixed assets If you create and process a manual sales invoice for disposed fixed assets, note the following points: In the Sales Invoicing Parameters (cisli0100m000) session, enter the default Asset Disposal account and dimensions. Enter a ledger account of which the Fixed Asset Integration field in the Chart of Accounts (tfgld0508m000) session is Disposal. In the Manual Sales Invoice Data - Lines (cisli2525m000) session, select the Asset Disposal check box. You can then select the asset. ERP LN uses the default Asset Disposal account from the Sales Invoicing Parameters (cisli0100m000) session. When you post the invoice, ERP LN generates a batch. To set the asset status to Disposed, you must finalize the batch in Financials. ERP LN generates the integration transactions described in Interim Revenue for Asset Disposal. Related topics The invoicing procedure |