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<ManualTopic ID="/baanerp/tf/integrations/400038" xml:lang="en">
   <Header>
      <Title>To archive and delete the reconciliation data</Title>
      <Keyword type="header" order="d1e1622703">
         <Level1>Reconciliation</Level1>
         <Level2>archive and delete the data</Level2>
      </Keyword>
   </Header>
   <GeneralSection>
      <Paragraph>Periodically, you can remove the logged reconciliation data from <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef> and the
		corresponding transactions from Operations Management.</Paragraph>
      <List>
         <ListIntro>To the archiving and deletion of the reconciliation data, the
		  following rules apply:</ListIntro>
         <ListItem>Before you can archive and delete a transaction in <Link href="/baanerp/tf/glossary/glossary#000451" role="glossary">Operations Management</Link>, the reconciliation data of the corresponding reconciliation
		  group must be <GUIRef href="" role="manual">Finally Accepted</GUIRef>.</ListItem>
         <ListItem> 
            <List>
               <ListIntro>Before you can archive and/or delete reconciliation data
				in the <GUIRef href="/baanerp/tf/gld/tfgld4295m200" role="session">Archive / Delete Reconciliation Data (tfgld4295m200)</GUIRef> session, the
				following conditions must be fulfilled:</ListIntro>
               <ListItem>The reconciliation data of the reconciliation group must be <GUIRef href="" role="manual">Finally Accepted</GUIRef> and the financial periods must be set to <GUIRef href="" role="manual">Reconciled</GUIRef> in the <GUIRef href="/baanerp/tf/gld/tfgld0177m000" role="session">Reconciliation and Archiving Period Status (tfgld0177m000)</GUIRef> session.</ListItem>
               <ListItem>The business objects (the purchase orders, warehouse
				orders, projects, and so on) of which you want to delete the reconciliation
				data must no longer exist in Operations Management. In other words, you must
				first remove the transactions from <Link href="/baanerp/tf/glossary/glossary#000451" role="glossary">Operations Management</Link> before you can remove the reconciliation data from <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>.</ListItem>
            </List>
         </ListItem>
      </List>
      <Paragraph>For long-term projects, for example, projects that run longer
		than a fiscal year, you can make exceptions to this rule. For these
		reconciliation groups, you can select the <GUIRef href="/baanerp/tc/fin/tcfin0120m000#fin.block.del.of" role="groupbox">Block deleting of</GUIRef> 
         <GUIRef href="/baanerp/tc/fin/tcfin0120m000#tcfin020.bdbo" role="manual">Block deleting of Business Objects for not Finally Accepted Trans</GUIRef> check box and the <GUIRef href="/baanerp/tc/fin/tcfin0120m000#fin.block.del.of" role="groupbox">Block deleting of</GUIRef> 
         <GUIRef href="/baanerp/tc/fin/tcfin0120m000#tcfin020.bdfa" role="manual">Block deleting of Finally Accepted Transactions of not deleted BO's</GUIRef> in the <GUIRef href="/baanerp/tc/fin/tcfin0120m000" role="session">Reconciliation Groups (tcfin0120m000)</GUIRef> session.</Paragraph>
      <Paragraph>If you select the <GUIRef href="/baanerp/tf/gld/tfgld4295m200#do.not.group" role="manual">Do not Group</GUIRef> check box in the <GUIRef href="/baanerp/tf/gld/tfgld4295m200" role="session">Archive / Delete Reconciliation Data (tfgld4295m200)</GUIRef> session, LN checks whether any
		reconciliation transactions exist outside the financial period that you archive
		and/or delete. If that is the case, LN cannot archive and/or delete the reconciliation
		data, and reports an error. This check box is available for a few
		reconciliation groups.</Paragraph>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <Paragraph>In the <GUIRef href="/baanerp/tf/gld/tfgld0177m000" role="session">Reconciliation and Archiving Period Status (tfgld0177m000)</GUIRef> session, setting the financial
		  periods to <GUIRef href="" role="manual">Reconciled</GUIRef> is reversible. However, the <GUIRef href="" role="manual">Archived</GUIRef> status cannot be reversed.</Paragraph>
         <Paragraph>LN checks the period status and the status of the business objects for the
		  reconciliation group that you are processing and in addition, for all the
		  reconciliation groups in which the business object can occur.</Paragraph>
      </Note>
      <GeneralSection>
         <SectionTitle>To create an opening balance for
		  reconciliation</SectionTitle>
         <Paragraph>If you archive transactions that still contribute to the data
		  to be reconciled, for example, for the Inventory reconciliation group, you can
		  create an opening balance in the reconciliation data. Use the <GUIRef href="/baanerp/tf/gld/tfgld4195m000" role="session">Opening Balances for Reconciliation (tfgld4195m000)</GUIRef> session, which you can start, for
		  example, from the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu of the <GUIRef href="/baanerp/tf/gld/tfgld4595m000" role="session">Operations Management - Financial Reconciliation (tfgld4595m000)</GUIRef> session.</Paragraph>
      </GeneralSection>
      <ProcedureSection>
         <SectionTitle>The archive and delete process</SectionTitle>
         <Steps>
            <Step>
               <StepTitle>Archive and delete the orders from Operations
				Management</StepTitle>
               <Paragraph>Archive and delete the transactions in Operations
				Management. In the various Operations Management packages, use the <GUIRef href="" role="manual">Archive and Delete</GUIRef> sessions to move the data to an Archive company if
				required and/or to remove the data from the database.</Paragraph>
            </Step>
            <Step>
               <StepTitle>Archive and delete the reconciliation data from <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>
               </StepTitle>
               <List>
                  <ListIntro>You can use the following sessions:</ListIntro>
                  <ListItemHead>
                     <GUIRef href="/baanerp/tf/gld/tfgld4295m200" role="session">Archive / Delete Reconciliation Data (tfgld4295m200)</GUIRef>
                  </ListItemHead>
                  <ListItem>Use this session to archive and/or remove the
				  reconciliation data from the Reconciliation Data (tfgld495) table.</ListItem>
                  <ListItemHead>
                     <GUIRef href="/baanerp/tf/gld/tfgld4296m000" role="session">Delete Logged Reconciliation Elements (tfgld4296m000)</GUIRef>
                  </ListItemHead>
                  <ListItem>Use this session to delete the logged reconciliation
				  elements that are no longer needed. LN deletes all the logged reconciliation elements of
				  the reconciliation transactions of the selected <Link href="/baanerp/tf/glossary/glossary#000458" role="glossary">reconciliation groups</Link> from the Reconciliation Elements
				  for Reconciliation Data (tfgld498) table. LN only removes the
				  reconciliation elements for reconciliation groups for which you cleared the <GUIRef href="/baanerp/tc/fin/tcfin0120m000#tcfin020.lare" role="manual">Log All Reconciliation Elements</GUIRef> check box in the <GUIRef href="/baanerp/tc/fin/tcfin0120m000" role="session">Reconciliation Groups (tcfin0120m000)</GUIRef> session.</ListItem>
               </List>
            </Step>
         </Steps>
      </ProcedureSection>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/tf/integrations/400030" role="manual">Reconciliation - overview</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/integrations/400034" role="manual">The reconciliation process</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000436" role="manual">Archiving finalized transactions</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>