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<ManualTopic ID="/baanerp/ec/onlinemanual/000075" xml:lang="en">
   <Header>
      <Title>EDI business document Order</Title>
      <Keyword type="header" order="d1e308759">
         <Level1>EDI business document</Level1>
         <Level2>order</Level2>
      </Keyword>
      <Keyword type="header" order="d1e308764">
         <Level1>Order</Level1>
         <Level2>EDI business document</Level2>
      </Keyword>
   </Header>
   <GeneralSection>
      <List>
         <ListIntro>The business document Order describes the order cycle between
		  trading partners and includes the following EDI messages:</ListIntro>
         <ListItemHead>ORD</ListItemHead>
         <ListItem> 
            <Link href="#ord" role="internal" Update="No">Order</Link>
         </ListItem>
         <ListItemHead>ORS</ListItemHead>
         <ListItem> 
            <Link href="#ors" role="internal" Update="No">Order Acknowledgement/Response</Link>
         </ListItem>
         <ListItemHead>ORC</ListItemHead>
         <ListItem> 
            <Link href="#orc" role="internal" Update="No">Order Change</Link>
         </ListItem>
         <ListItemHead>OCA</ListItemHead>
         <ListItem> 
            <Link href="#oca" role="internal" Update="No">Order Change Acknowledgement/Response</Link>
         </ListItem>
      </List>
      <Paragraph>
         <HTML:IMG xmlns:HTML="http://www.w3.org/TR/REC-html40" height="241" width="467"
                   SRC="../images/business_document_order.gif"
                   alt="[...]"/>
      </Paragraph>
      <ProcedureList>
         <ListIntro>Complete the following steps to process a simple order
		  cycle:</ListIntro>
         <ListItemHead>ORD</ListItemHead>
         <ListItem>In the <GUIRef href="/baanerp/td/pur/tdpur4100m900" role="session">Purchase Order - Lines (tdpur4100m900)</GUIRef> session, create a purchase order that can be
		  sent electronically. Approve the purchase order and prepare an EDI message
		  using the <GUIRef href="/baanerp/td/pur/tdpur4401m000" role="session">Print Purchase Orders (tdpur4401m000)</GUIRef> session.</ListItem>
         <ListItemHead>ORS</ListItemHead>
         <ListItem>In the <GUIRef href="/baanerp/td/sls/tdsls4100m900" role="session">Sales Order - Lines (tdsls4100m900)</GUIRef> session, review the order. Approve the order and
		  generate the acknowledgement EDI message in the <GUIRef href="/baanerp/td/sls/tdsls4401m000" role="session">Print Sales Order Acknowledgements/RMAs (tdsls4401m000)</GUIRef> session.</ListItem>
         <ListItemHead>ORC</ListItemHead>
         <ListItem>If required, change and re-approve the purchase order in the <GUIRef href="/baanerp/td/pur/tdpur4100m900" role="session">Purchase Order - Lines (tdpur4100m900)</GUIRef> session. Again, prepare the EDI message using
		  the <GUIRef href="/baanerp/td/pur/tdpur4401m000" role="session">Print Purchase Orders (tdpur4401m000)</GUIRef> session.</ListItem>
         <ListItemHead>OCA</ListItemHead>
         <ListItem>Review the changed order in the <GUIRef href="/baanerp/td/sls/tdsls4100m900" role="session">Sales Order - Lines (tdsls4100m900)</GUIRef> session, re-approve the order, and print the
		  acknowledgement EDI message in the <GUIRef href="/baanerp/td/sls/tdsls4401m000" role="session">Print Sales Order Acknowledgements/RMAs (tdsls4401m000)</GUIRef> session.</ListItem>
      </ProcedureList>
   </GeneralSection>
   <GeneralSection ID="ord">
      <SectionTitle>Order (ORD)</SectionTitle>
      <Keyword type="section" order="d1e308845">
         <Level1>EDI messages</Level1>
         <Level2>ORD</Level2>
      </Keyword>
      <List>
         <ListIntro>The order cycle is initiated when you do either of the
		  following:</ListIntro>
         <ListItem>Enter a purchase order in the <GUIRef href="/baanerp/td/pur/tdpur4100m900" role="session">Purchase Order - Lines (tdpur4100m900)</GUIRef> session for a selling company that is set up as
		  a trading partner.</ListItem>
         <ListItem>Use an order type that has a link to an EDI message and that
		  has the <GUIRef href="/baanerp/td/pur/tdpur4401m000" role="session">Print Purchase Orders (tdpur4401m000)</GUIRef> activity linked. When you print the
		  purchase order, the <GUIRef href="" role="manual" Update="No">New EDI Messages Have Been Prepared</GUIRef> message appears. The EDI process begins after you create and
		  print the purchase order.</ListItem>
      </List>
      <Paragraph>After you prepare a purchase order for EDI in the <GUIRef href="/baanerp/td/pur" role="module">Purchase Control</GUIRef> module,
		the <GUIRef href="/baanerp/ec/edi" role="module">Electronic Data Interchange</GUIRef> module generates the outgoing EDI Order message (ORD). The <GUIRef href="/baanerp/ec/edi/ecedi7100m000" role="session">Messages to be Generated (ecedi7100m000)</GUIRef> session verifies whether a message is
		prepared that must be sent to the purchasing company’s supplier, which is the
		selling company.</Paragraph>
      <Paragraph>In the <GUIRef href="/baanerp/ec/edi/ecedi7205m000" role="session">Direct Network Communication (ecedi7205m000)</GUIRef> session, you can receive and generate
		EDI messages. If you select the <GUIRef href="/baanerp/ec/edi/ecedi0120s000#ecedi020.goms" role="manual">Generate Outgoing Message before Connection</GUIRef> check box
		in the <GUIRef href="/baanerp/ec/edi/ecedi0120s000" role="session">Networks (ecedi0120s000)</GUIRef> session, you can generate all outgoing messages prior
		to reading incoming messages. Running the session creates the ASCII files for
		the prepared EDI messages. EDI messages generated by LN for external EDI
		are stored in the appl_from subdirectory, and, for internal EDI, all generated
		and received messages are stored in the appl_comm subdirectory, because each
		company has the same network path.</Paragraph>
      <Paragraph>If you do not use the option to generate outgoing messages
		before connection in the <GUIRef href="/baanerp/ec/edi/ecedi0120s000" role="session">Networks (ecedi0120s000)</GUIRef> session, you can use the <GUIRef href="/baanerp/ec/edi/ecedi7201m000" role="session">Generate EDI Messages (ecedi7201m000)</GUIRef> session to create the ASCII files for
		outgoing messages.</Paragraph>
      <Paragraph>Translation software translates files received from an external
		trading partner into the file format defined by the BEMIS conversion setups.
		The translated ASCII files are placed into the appropriate appl_to directory.
		Internal EDI does not require translation of the files, and, as stated
		previously, all internal EDI messages are stored in the appl_comm
		subdirectory.</Paragraph>
      <Paragraph>Use the <GUIRef href="/baanerp/ec/edi/ecedi7205m000" role="session">Direct Network Communication (ecedi7205m000)</GUIRef> session to receive the purchase order.
		When the customer’s order is received, a sales order is created in the <GUIRef href="/baanerp/td/sls" role="module">Sales Control</GUIRef> module. The <GUIRef href="" role="manual" Update="No">Remarks in Copied Messages</GUIRef> report is generated,
		which shows the customer order data, the newly created sales order number,
		sales order lines, and any related remarks.</Paragraph>
   </GeneralSection>
   <GeneralSection ID="ors">
      <SectionTitle>Order Acknowledgement/Response (ORS)</SectionTitle>
      <Keyword type="section" order="d1e308912">
         <Level1>EDI messages</Level1>
         <Level2>ORS</Level2>
      </Keyword>
      <Paragraph>Sales orders can be reviewed in the <GUIRef href="/baanerp/td/sls/tdsls4100m900" role="session">Sales Order - Lines (tdsls4100m900)</GUIRef> session. If necessary, you can make changes to the
		order. If you print the order acknowledgement in the <GUIRef href="/baanerp/td/sls/tdsls4401m000" role="session">Print Sales Order Acknowledgements/RMAs (tdsls4401m000)</GUIRef> session, the outgoing EDI Order
		Acknowledgment/Response (ORS) message is prepared.</Paragraph>
      <Paragraph>To send an acknowledgment to the customer, which is the
		purchasing company, use the <GUIRef href="/baanerp/ec/edi/ecedi7205m000" role="session">Direct Network Communication (ecedi7205m000)</GUIRef> session. A report is created that shows
		which EDI messages are generated. External EDI business partner messages are
		placed in the appl_from subdirectory under the directory specified for the
		network. Translation software retrieves the message. Internal EDI business
		partner messages are stored in the appl_comm subdirectory.</Paragraph>
   </GeneralSection>
   <GeneralSection ID="orc">
      <SectionTitle>Order Change (ORC)</SectionTitle>
      <Keyword type="section" order="d1e308933">
         <Level1>EDI messages</Level1>
         <Level2>ORC</Level2>
      </Keyword>
      <Paragraph>To change a purchase order that has been sent to the supplier,
		you can send the supplier an Order Change (ORC) message. Maintain the purchase
		order in the <GUIRef href="/baanerp/td/pur/tdpur4100m900" role="session">Purchase Order - Lines (tdpur4100m900)</GUIRef> session.</Paragraph>
      <List>
         <ListIntro>To notify the supplier that you want to:</ListIntro>
         <ListItem>Cancel an order line, cancel the order line in <GUIRef href="/baanerp/td/pur" role="module">Purchase Control</GUIRef> and
		  assign a <Link href="/baanerp/ec/glossary/glossary#000097" role="glossary">change type</Link> code representing a canceled line.</ListItem>
         <ListItem>Delete an order line, assign a change type code representing a
		  deleted line. After the Order Change Acknowledgment/Response (OCA) is received
		  from the supplier, you can delete the order line.</ListItem>
      </List>
      <Paragraph>Print the changed purchase order lines. Select the lines you
		want to print in the <GUIRef href="/baanerp/td/pur/tdpur4401m000" role="session">Print Purchase Orders (tdpur4401m000)</GUIRef> session. When the session is run, LN verifies whether
		the order(s) is prepared for EDI and stored in the <GUIRef href="/baanerp/ec/edi/ecedi7100m000" role="session">Messages to be Generated (ecedi7100m000)</GUIRef> session.</Paragraph>
      <Paragraph>If the <GUIRef href="/baanerp/ec/edi/ecedi0120s000#ecedi020.goms" role="manual">Generate Outgoing Message before Connection</GUIRef> check box
		is selected in the <GUIRef href="/baanerp/ec/edi/ecedi0120s000" role="session">Networks (ecedi0120s000)</GUIRef> session, you can use the <GUIRef href="/baanerp/ec/edi/ecedi7205m000" role="session">Direct Network Communication (ecedi7205m000)</GUIRef> session to generate the Order Change
		(ORC) message. If the <GUIRef href="/baanerp/ec/edi/ecedi0120s000#ecedi020.goms" role="manual">Generate Outgoing Message before Connection</GUIRef> check box
		is cleared, you can use the <GUIRef href="/baanerp/ec/edi/ecedi7201m000" role="session">Generate EDI Messages (ecedi7201m000)</GUIRef> session to create the ASCII files for
		outgoing messages. Both sessions generate a report that shows which messages
		have been generated, and both display the reference number, message, and order
		number.</Paragraph>
      <Paragraph>Use the <GUIRef href="/baanerp/ec/edi/ecedi7205m000" role="session">Direct Network Communication (ecedi7205m000)</GUIRef> session to receive the changed purchase
		order (OCA). When the session receives the customer’s changes to an order, the
		sales order is updated. A <GUIRef href="" role="manual" Update="No">Remarks in Copied Messages</GUIRef> report is generated, which shows the order and order lines
		that were updated, as well as any related remarks.</Paragraph>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <List>
            <ListIntro>
               <Link href="/baanerp/ec/glossary/glossary#000097" role="glossary" Update="No">Change type</Link> and <Link href="/baanerp/ec/glossary/glossary#000096" role="glossary">change reason</Link> information is automatically defaulted from
			 the <GUIRef href="/baanerp/td/pur/tdpur0100m400" role="session">Purchase Order Parameters (tdpur0100m400)</GUIRef> or the <GUIRef href="/baanerp/td/sls/tdsls0100s400" role="session">Sales Order Parameters (tdsls0100s400)</GUIRef> session, when:</ListIntro>
            <ListItem>An order line is manually changed or canceled.</ListItem>
            <ListItem>An order line is added to an existing order.</ListItem>
            <ListItem>An order line detail is split.</ListItem>
            <ListItem>Back order lines are generated. If the sales order line is
			 already completely delivered after a change back order message comes in from <GUIRef href="/baanerp/td/pur" role="module">Purchase Control</GUIRef>, a new
			 sales order line is created with a <GUIRef href="/baanerp/td/pur/tdpur0100m400#tdpur000.ctal.4" role="manual">Default Change Type for Add Order Line</GUIRef>. If a back
			 order line is confirmed as a result of partial delivery, the incoming change
			 message of <GUIRef href="/baanerp/td/pur/tdpur0100m400#tdpur000.ctml.4" role="manual">Default Change Type for Change Order Line</GUIRef> is
			 processed at the selling company for the open back order line.</ListItem>
         </List>
      </Note>
   </GeneralSection>
   <GeneralSection ID="oca">
      <SectionTitle>Order Change Acknowledgement/Response (OCA)</SectionTitle>
      <Keyword type="section" order="d1e309027">
         <Level1>EDI messages</Level1>
         <Level2>ORA</Level2>
      </Keyword>
      <Paragraph>You can review updates to the order in the <GUIRef href="/baanerp/td/sls/tdsls4100m900" role="session">Sales Order - Lines (tdsls4100m900)</GUIRef> session. To acknowledge the changes, use the Order
		Acknowledgment/Response (ORS) or the Order Change Acknowledgment/Response (OCA)
		message. You can define which message must be sent in the <GUIRef href="/baanerp/tc/com/tccom4110s000#tccom110.chak" role="manual">EDI Order Change Response</GUIRef> field of the <GUIRef href="/baanerp/tc/com/tccom4110s000" role="session">Sold-to Business Partner (tccom4110s000)</GUIRef> session.</Paragraph>
      <Paragraph>When printing the acknowledgement, select the lines you want to
		print in the <GUIRef href="/baanerp/td/pur/tdpur4401m000" role="session">Print Purchase Orders (tdpur4401m000)</GUIRef> session. The outgoing EDI Order
		Acknowledgment/Response (ORS) message, or the Order Change
		Acknowledgment/Response (OCA) message is prepared.</Paragraph>
      <Paragraph>Use the <GUIRef href="/baanerp/ec/edi/ecedi7205m000" role="session">Direct Network Communication (ecedi7205m000)</GUIRef> session to send the acknowledgement to
		the customer/purchasing company. A report is created that shows which EDI
		messages are generated. External EDI business partner messages are placed in
		the appl_from subdirectory under the directory specified for the network.
		Translation software retrieves the message. Internal EDI business partner
		messages are stored in the appl_comm subdirectory.</Paragraph>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/ec/onlinemanual/000074" role="manual">An overview of EDI business documents</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/ec/onlinemanual/000071" role="manual">An overview of BEMIS</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/ec/onlinemanual/000052" role="manual">Electronic Data Interchange</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>