<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/tf/acp/tfacp2230m000" xml:lang="en">
   <Header>
      <Title>Write Off Payment Differences (tfacp2230m000)</Title>
   </Header>
   <HelpTopic>
      <AimSection>
         <Paragraph>Use this session to write off <Link href="/baanerp/tf/glossary/glossary#PaymenDiffer_tf" role="glossary">payment differences</Link>.</Paragraph>
      </AimSection>
      <GeneralSection>
         <Paragraph>If an invoice or <Link href="/baanerp/tc/glossary/glossary#PaymenSchedu_tc" role="glossary">payment schedule line</Link> is not
		  paid completely but the difference between the invoice amount and the paid
		  amount is so small that you do not want to maintaining an open, you can write
		  off the payment difference in this session.</Paragraph>
         <Paragraph>Write-off takes place
		  for amounts equal to or smaller than the values entered in the <GUIRef href="/baanerp/tf/acp/tfacp2230m000#max.amount" role="manual">Max. Amount to be written off</GUIRef> field and the <GUIRef href="/baanerp/tf/acp/tfacp2230m000#max.perc" role="manual">Max. Percent to be Written off</GUIRef> field.</Paragraph>
         <Paragraph>To write off the
		  payment differences, click <GUIRef href="/baanerp/tf/acp/tfacp2230m000#exec.cont.process" role="command">Write Off</GUIRef>.</Paragraph>
         <ExampleSection>
            <SectionTitle>Example</SectionTitle>
            <List>
               <ListIntro>If the invoice amount is 1000.- and the following data
				apply:</ListIntro>
               <ListItem>Maximum amount to be written off 10,-</ListItem>
               <ListItem>Maximum percentage to be written off 5%</ListItem>
            </List>
            <Paragraph>The open balance of
			 the invoice is 20.00. Because this amount does not exceed the maximum
			 percentage, but is larger than the maximum amount, LN will not write off
			 this amount as payment difference.</Paragraph>
         </ExampleSection>
      </GeneralSection>
      <GeneralSection>
         <SectionTitle>Performance aspects</SectionTitle>
         <Paragraph>The settings in this session could affect system performance and database growth. For more information, refer to <Link href="/baanerp/performance/tf/P000016_write_off_acp" role="manual">Write off payment differences</Link>.</Paragraph>
      </GeneralSection>
      <RelatedTopics>
         <SectionTitle>Related topics</SectionTitle>
         <RelTopic>
            <Link href="/baanerp/tf/onlinemanual/000104" role="manual">To process purchase invoices</Link>
         </RelTopic>
         <RelTopic>
            <Link href="/baanerp/tf/onlinemanual/000017" role="manual">Purchase invoice authorization</Link>
         </RelTopic>
      </RelatedTopics>
   </HelpTopic>
   <Fields>
      <FieldHelp ID="sinv">
         <Header>
            <Title>Select Specific Invoices</Title>
         </Header>
         <FuncDesc>To select individual documents, select this check box and then
		  click <GUIRef href="/baanerp/tf/acp/tfacp2230m000#exec.user.2" role="command">Specific Invoices</GUIRef>.</FuncDesc>
         <SimpleSection>
            <Paragraph>If you want to write off payment differences for a number of
			 documents that are not in sequence, you can click <GUIRef href="/baanerp/tf/acp/tfacp2230m000#exec.user.2" role="command">Specific Invoices</GUIRef> to start the <GUIRef href="/baanerp/tf/acp/tfacp2520m001" role="session">Write off Payment/Currency Differences for Specific Invoices (tfacp2520m001)</GUIRef> session.</Paragraph>
         </SimpleSection>
      </FieldHelp>
      <FieldHelp ID="ttyp.f">
         <Header>
            <Title>Transaction Type</Title>
         </Header>
         <FuncDesc>Select your <Link href="/baanerp/tf/glossary/glossary#TransaType_tf" role="glossary">Transaction Type</Link>
         </FuncDesc>
      </FieldHelp>
      <FieldHelp ID="ninv.f">
         <Header>
            <Title>Document</Title>
         </Header>
         <FuncDesc>Select the <Link href="/baanerp/tf/glossary/glossary#Document_tf" role="glossary">document</Link> number. A
		  combination of <Link href="/baanerp/tf/glossary/glossary#TransaType_tf" role="glossary">transaction type</Link> and
		  document number is used to identify invoices.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="max.amount">
         <Header>
            <Title>Max. Amount to be written off</Title>
         </Header>
         <FuncDesc>Enter the maximum amount for each invoice to be written off as
		  payment difference. If the open amount on an invoice is greater than this
		  amount, no write-off takes place.</FuncDesc>
         <AllowedValues>
            <SectionTitle>Allowed values</SectionTitle>
            <Paragraph>This amount must
			 always be greater than zero. The amount is expressed in the <Link href="/baanerp/tc/glossary/glossary#000064" role="glossary">home currency</Link>.</Paragraph>
         </AllowedValues>
         <SimpleSection>
            <SectionTitle>Write off the amount as a payment difference.</SectionTitle>
            <Paragraph>The open invoice
			 balance must also be less than the percentage defined in the <GUIRef href="/baanerp/tf/acp/tfacp2230m000#max.perc" role="manual">Max. Percent to be Written off</GUIRef> field. If this is not the case, no write-off
			 takes place.</Paragraph>
         </SimpleSection>
         <SimpleSection>
            <SectionTitle>Example</SectionTitle>
            <Paragraph>The invoice amount
			 is 1000.00. You have defined the following data: Maximum amount to be written
			 off = 10.00 Maximum percentage to be written off = 5% The payment difference
			 amount is 20.00. This amount is less than the maximum percentage, but not less
			 than the maximum amount. As a result, LN will not write off the difference. When a
			 payment difference meets both the conditions, the following entry will be made:</Paragraph>
            <Paragraph>Accounts Payable to
			 Payment Differences</Paragraph>
         </SimpleSection>
      </FieldHelp>
      <FieldHelp ID="home.ccur">
         <Header>
            <Title>Max. Amount to be written off</Title>
         </Header>
         <FuncDesc>One of a company's base currencies in which LN registers and
		reports amounts.</FuncDesc>
         <SimpleSection>
            <List>
               <ListIntro>In a multicurrency system, up to three home currencies can
			 be defined:</ListIntro>
               <ListItem>The <Link href="/baanerp/tc/glossary/glossary#000062" role="glossary">local currency</Link>
               </ListItem>
               <ListItem>Two <Link href="/baanerp/tc/glossary/glossary#000065" role="glossary" Update="No">reporting currencies</Link>
               </ListItem>
            </List>
         </SimpleSection>
         <SimpleSection>
            <Paragraph>Click <GUIRef href="" role="manual">Rotate Currency</GUIRef> to switch home currencies.</Paragraph>
         </SimpleSection>
      </FieldHelp>
      <FieldHelp ID="max.perc">
         <Header>
            <Title>Max. Percent to be Written off</Title>
         </Header>
         <FuncDesc>Enter the maximum percentage over the total invoice amount
		  which may not be exceeded by the open balance to be written off as payment
		  difference.</FuncDesc>
         <AllowedValues>
            <SectionTitle>Allowed values</SectionTitle>
            <Paragraph>This percentage must
			 always be greater than zero.</Paragraph>
         </AllowedValues>
         <SimpleSection>
            <Paragraph>To write off a
			 payment difference for an invoice, the open invoice balance must also be less
			 than the amount entered in the <GUIRef href="/baanerp/tf/acp/tfacp2230m000#max.amount" role="manual">Max. Amount to be written off</GUIRef> field.</Paragraph>
         </SimpleSection>
      </FieldHelp>
      <FieldHelp ID="doc.date">
         <Header>
            <Title>Document Date</Title>
         </Header>
         <FuncDesc>The date on which the payment difference transactions are
		  written off.</FuncDesc>
         <AllowedValues>
            <SectionTitle>Allowed values</SectionTitle>
            <Paragraph>This date must be in
			 the fiscal period you define.</Paragraph>
         </AllowedValues>
      </FieldHelp>
      <FieldHelp ID="fin.year">
         <Header>
            <Title>Fiscal Period</Title>
         </Header>
         <FuncDesc>Enter the <Link href="/baanerp/tf/glossary/glossary#000053" role="glossary">fiscal year</Link> in which the
		  payment difference transactions must be included.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="fin.prod">
         <Header>
            <Title>Fiscal Period</Title>
         </Header>
         <FuncDesc>Enter the <Link href="/baanerp/tf/glossary/glossary#000053" role="glossary">fiscal period</Link> in which the
		  payment difference transactions must be included.</FuncDesc>
         <AllowedValues>
            <SectionTitle>Allowed values</SectionTitle>
            <Paragraph>The period must have
			 status <GUIRef href="/baanerp/tf/domains/gld.sper#open" role="option">Open</GUIRef> for the <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef> module.</Paragraph>
         </AllowedValues>
      </FieldHelp>
      <FieldHelp ID="vat.year">
         <Header>
            <Title>Tax Period</Title>
         </Header>
         <FuncDesc>Enter the year of the <Link href="/baanerp/tf/glossary/glossary#000053" role="glossary">tax period</Link> for the payment
		  difference transactions.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="vat.prod">
         <Header>
            <Title>Tax Period</Title>
         </Header>
         <FuncDesc>Enter the <Link href="/baanerp/tf/glossary/glossary#000053" role="glossary">tax period</Link> for the payment
		  difference transactions.</FuncDesc>
         <AllowedValues>
            <SectionTitle>Allowed values</SectionTitle>
            <Paragraph>This period must
			 have the status <GUIRef href="/baanerp/tf/domains/gld.sper#open" role="option">Open</GUIRef> for the <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef> module.</Paragraph>
         </AllowedValues>
      </FieldHelp>
      <FieldHelp ID="rep.year">
         <Header>
            <Title>Reporting Period</Title>
         </Header>
         <FuncDesc>Enter the year of the <Link href="/baanerp/tf/glossary/glossary#000053" role="glossary">reporting period</Link> for the
		  payment difference transactions.</FuncDesc>
         <SimpleSection>
            <Paragraph>You can access this
			 field if the <GUIRef href="/baanerp/tf/gld/tfgld0101s000#tfgld003.rper" role="manual">Reporting Periods</GUIRef> check box in the <GUIRef href="/baanerp/tf/gld/tfgld0101s000" role="session">Group Company Parameters (tfgld0101s000)</GUIRef> session is selected.</Paragraph>
         </SimpleSection>
      </FieldHelp>
      <FieldHelp ID="rep.prod">
         <Header>
            <Title>Reporting Period</Title>
         </Header>
         <FuncDesc>Enter the <Link href="/baanerp/tf/glossary/glossary#000053" role="glossary">reporting period</Link> for the
		  payment difference transactions.</FuncDesc>
         <AllowedValues>
            <SectionTitle>Allowed values</SectionTitle>
            <Paragraph>This period must
			 have status <GUIRef href="/baanerp/tf/domains/gld.sper#open" role="option">Open</GUIRef> for the <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef> module.</Paragraph>
         </AllowedValues>
         <SimpleSection>
            <Paragraph>You can only access
			 this field if the <GUIRef href="/baanerp/tf/gld/tfgld0101s000#tfgld003.rper" role="manual">Reporting Periods</GUIRef> check box in the <GUIRef href="/baanerp/tf/gld/tfgld0101s000" role="session">Group Company Parameters (tfgld0101s000)</GUIRef> session is selected.</Paragraph>
         </SimpleSection>
      </FieldHelp>
      <FieldHelp ID="tfacp000.pdif">
         <Header>
            <Title>Document</Title>
         </Header>
         <FuncDesc>The <Link href="/baanerp/tf/glossary/glossary#TransaType_tf" role="glossary">transaction type</Link> used to
		  post the payment difference transactions that must be written off.</FuncDesc>
         <SimpleSection>
            <Paragraph>This transaction
			 type has been defined in the <GUIRef href="/baanerp/tf/acp/tfacp0100m000#tfacp000.pdif" role="manual">Transaction Type for Payment Differences</GUIRef> field of the <GUIRef href="/baanerp/tf/acp/tfacp0100m000" role="session">ACP Parameters (tfacp0100m000)</GUIRef> session.</Paragraph>
         </SimpleSection>
         <RelatedTopics>
            <SectionTitle>Related topics</SectionTitle>
            <RelTopic>
               <Link href="/baanerp/tf/onlinemanual/000012" role="manual">Unrealized currency differences</Link>
            </RelTopic>
         </RelatedTopics>
      </FieldHelp>
      <FieldHelp ID="document">
         <Header>
            <Title>Document</Title>
         </Header>
         <FuncDesc>Enter a series number that is defined for the transaction type
		  for payment differences in the <GUIRef href="/baanerp/tf/gld/tfgld0114m000" role="session">Transaction Type Series (tfgld0114m000)</GUIRef> session.</FuncDesc>
         <AllowedValues>
            <SectionTitle>Allowed values</SectionTitle>
            <Paragraph>Enter a series
			 number that is defined for the transaction type for payment differences in the <GUIRef href="/baanerp/tf/gld/tfgld0114m000" role="session">Transaction Type Series (tfgld0114m000)</GUIRef> session.</Paragraph>
         </AllowedValues>
         <SimpleSection>
            <Paragraph>LN uses the first free number to create a <Link href="/baanerp/tf/glossary/glossary#Document_tf" role="glossary">document</Link> number. All payment
			 difference transactions created in one run are posted under this document
			 number.</Paragraph>
         </SimpleSection>
      </FieldHelp>
      <FieldHelp ID="batch">
         <Header>
            <Title>Batch</Title>
         </Header>
         <FuncDesc>A batch consists of a group of transactions which fall within
		  one period.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="print.details">
         <Header>
            <Title>Print Details</Title>
         </Header>
         <FuncDesc>If this check box is selected, a detailed report is
		  printed regarding the write off of the payment differences.</FuncDesc>
      </FieldHelp>
   </Fields>
   <FormCommands>
      <CommandHelp ID="exec.user.1">
         <Header>
            <Title>Simulate Write Off Payment Differences</Title>
         </Header>
         <FuncDesc>Starts the <GUIRef href="/baanerp/tf/acp/tfacp2520m001" role="session">Write off Payment/Currency Differences for Specific Invoices (tfacp2520m001)</GUIRef> session, which you can use to select individual documents that are not in
		  sequence.</FuncDesc>
      </CommandHelp>
   </FormCommands>
</Session>