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<ManualTopic ID="/baanerp/tc/onlinemanual/000053" xml:lang="en">
   <Header>
      <Title>To set up the EU Intrastat declaration</Title>
      <Keyword type="header" order="d1e1129111">
         <Level1>EU Intrastat declaration</Level1>
         <Level2>setup</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1129116">
         <Level1>Intrastat declaration</Level1>
         <Level2>setup</Level2>
      </Keyword>
   </Header>
   <GeneralSection>
      <SectionTitle>Prerequisites</SectionTitle>
      <Paragraph>LN can
		correctly log Intrastat data in companies with a single currency system or a
		dependent currency system. The company's home country must be an EU member
		country.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <ProcedureList>
         <ListIntro>To set up LN to collect the data for the EU Intrastat
		  declaration, take the following steps:</ListIntro>
         <ListItem>In the <GUIRef href="/baanerp/tc/com/tccom0102s000" role="session">General Company Data (tccom0102s000)</GUIRef> session, enter your company's own VAT number in
		  the <GUIRef href="/baanerp/tc/com/tccom0102s000#tccom000.fovn" role="manual">Tax Number of Own Company</GUIRef> field.</ListItem>
         <ListItem>In the <GUIRef href="/baanerp/tc/com/tccom0100s000" role="session">Implemented Software Components (tccom0100s000)</GUIRef> session, select the <GUIRef href="/baanerp/tc/com/tccom0100s000#tccom000.eust" role="manual">EU Statistical Reporting</GUIRef> check box. If this check box is cleared, you
		  cannot set up the Intrastat declaration data. From the moment when you save
		  this data, LN logs the
		  transaction data that is required to generate the EU Intrastat declaration.</ListItem>
         <ListItem>In the <GUIRef href="/baanerp/tc/mcs/tcmcs0510m000" role="session">Countries (tcmcs0510m000)</GUIRef> session, supply the country's ISO country code and
		  select the <GUIRef href="/baanerp/tc/mcs/tcmcs0510m000#tcmcs010.meec" role="manual">EU Member State</GUIRef> check box for each country that is a member of the European
		  Union (EU).</ListItem>
         <ListItem>If departments or provinces must appear on the Intrastat
		  declaration, you can define the departments or provinces of each country in the <GUIRef href="/baanerp/tc/mcs/tcmcs1143m000" role="session">States/Provinces (tcmcs1143m000)</GUIRef> session.</ListItem>
         <ListItem>In the <GUIRef href="/baanerp/tc/mcs/tcmcs0128m000" role="session">Commodity Codes (tcmcs0128m000)</GUIRef> session, enter the commodity codes or CN-8 codes of
		  the goods on which you must report. The tax authorities provide you with a list
		  of the CN-8 codes that are relevant in your country.</ListItem>
         <ListItem>In the <GUIRef href="/baanerp/tc/mcs/tcmcs0128m000" role="session">Commodity Codes (tcmcs0128m000)</GUIRef> session, you must also define the <Link href="/baanerp/tc/glossary/glossary#000410" role="glossary">supplementary unit</Link> for each commodity for which this is required. The <GUIRef href="/baanerp/tc/mcs/tcmcs0128m000#tcmcs028.quan" role="manual">Quantity per Reporting Unit</GUIRef> field is a conversion
		  factor. For example, if the supplementary unit is liter and you report the
		  quantities in multiples of 10 liters, enter 10 in this field. The tax
		  authorities provide you with a list of the supplementary units that you must
		  use. In most cases, this field must be 1 (one).</ListItem>
         <ListItem>If specific currency
		  rates must be used to generate the report, define these currency rates as
		  described in <Link href="/baanerp/tc/onlinemanual/000068" role="manual">To use the external exchange rate type</Link>.</ListItem>
         <ListItem>In the <GUIRef href="/baanerp/tc/ibd/tcibd0102s000" role="session">Item - General Defaults (tcibd0102s000)</GUIRef> session or the <GUIRef href="/baanerp/tc/ibd/tcibd0101s000" role="session">Item - General (tcibd0101s000)</GUIRef> session of the <GUIRef href="/baanerp/tc/ibd" role="module">Item Base Data</GUIRef> module,
		  assign the commodity codes to the items and specify each item's weight in
		  kilograms for the Intrastat declaration.</ListItem>
         <ListItem>For each business partner in an EU member country, enter the
		  tax identification number in the <GUIRef href="/baanerp/tc/tax/tctax4100m000" role="session">Tax Numbers by Business Partner (tctax4100m000)</GUIRef> session.</ListItem>
         <ListItem>In the <GUIRef href="/baanerp/tc/com/tccom7104m000" role="session">Extra Intrastat Info Definition (tccom7104m000)</GUIRef> session, set up the extra Intrastat
		  information set fields required for your types of business and for each field,
		  specify the field length.</ListItem>
         <ListItem>In the <GUIRef href="/baanerp/tc/com/tccom7505m000" role="session">Extra Intrastat Info (tccom7505m000)</GUIRef> session, define the extra Intrastat information
		  sets required for your types of business. For each type of field, you must
		  enter the value and a value description. You can need to set up a number of
		  extra Intrastat information sets for the various goods flows in your type of
		  business.</ListItem>
         <ListItem>In the <GUIRef href="/baanerp/tc/com/tccom7120m000" role="session">Intrastat Mapping Scheme (tccom7120m000)</GUIRef> session, translate the LN field values to the
		  corresponding values required for the Intrastat declaration.</ListItem>
         <ListItem>Repeat steps 7 to 9 for every country that is covered by the
		  logistic company. On sales order lines and purchase order lines, by default LN uses the extra
		  Intrastat information set that you set up for the country of the sales office
		  or the purchase office. On warehouse order lines, by default LN uses the extra
		  Intrastat information set that you set up for the country of the warehouse. You
		  can overwrite the default extra Intrastat information set on the order lines if
		  you wish.</ListItem>
         <ListItem> 
            <List>
               <ListIntro>Do one of the following as required:</ListIntro>
               <ListItem>In the <GUIRef href="/baanerp/tc/mcs/tcmcs0165s000" role="session">Departments (tcmcs0165s000)</GUIRef> session, specify the default extra Intrastat
				information set for sales offices and purchase offices. If you link a warehouse
				to the sales office or purchase office, the extra Intrastat information set
				becomes the default extra Intrastat information set for orders created by the
				office.</ListItem>
               <ListItem>In the <GUIRef href="/baanerp/wh/inh/whinh0110m000" role="session">Warehousing Order Types (whinh0110m000)</GUIRef> session, link Intrastat information to <Link href="/baanerp/wh/glossary/glossary#000004" role="glossary">inventory transaction types</Link>. In this case, leave the <GUIRef href="/baanerp/tc/mcs/tcmcs0165s000#tcmcs065.casi" role="manual">Extra Intrastat Info</GUIRef> field in the <GUIRef href="/baanerp/tc/mcs/tcmcs0165s000" role="session">Departments (tcmcs0165s000)</GUIRef> session empty.</ListItem>
            </List>
         </ListItem>
         <ListItem>In the <GUIRef href="/baanerp/tc/mcs/tcmcs0103s000" role="session">Warehouses (tcmcs0103s000)</GUIRef> session, you can select the default extra Intrastat
		  information set for warehouse tranfer orders.</ListItem>
         <ListItem>In the <GUIRef href="/baanerp/tc/com/tccom7100s000" role="session">Intrastat Parameters (tccom7100s000)</GUIRef> session, select the required logging method
		  for cost items and service items, and enter the number of decimals, the
		  fraction separator used, and the rounding method for the values and the amounts
		  on the Intrastat declaration. As this data can differ between the various EU
		  countries, in a multifinancial company structure, you must repeat this step for
		  the financial companies in different countries.</ListItem>
      </ProcedureList>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/tc/onlinemanual/000064" role="manual">To export the Intrastat data</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>