<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tf/onlinemanual/000406" xml:lang="en">
   <Header>
      <Title>To set up and process trade notes payable</Title>
      <Keyword type="header" order="d1e1637227">
         <Level1>Trade notes payable</Level1>
         <Level2>set up</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1637232">
         <Level1>Set up</Level1>
         <Level2>trade notes payable</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1637237">
         <Level1>Trade notes payable</Level1>
         <Level2>process</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1637242">
         <Level1>Process</Level1>
         <Level2>trade notes payable</Level2>
      </Keyword>
   </Header>
   <GeneralSection>
      <ProcedureList>
         <ListIntro>To set up the handling of trade notes payable, use the
		  following sequence of sessions:</ListIntro>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000" role="session">CMG Parameters (tfcmg0100s000)</GUIRef>
         </ListItemHead>
         <ListItem> 
            <List>
               <ListIntro>On the <GUIRef href="" role="manual">Trade Notes</GUIRef> tab, enter the
				following data:</ListIntro>
               <ListItem>Select the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000#tfcmg000.trdn" role="manual">Trade Note to be implemented</GUIRef> check box.</ListItem>
               <ListItem>Define the minimum amount for which trade notes can be
				generated, and the number groups to be used for generated and manually entered
				trade notes payable and trade notes receivable.</ListItem>
               <ListItem>If you want to generate a report of the trade note balances
				by business partner by department, select the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000#tfcmg000.fdep" role="manual">Accounting Office for Trade Notes</GUIRef> check box.</ListItem>
            </List>
         </ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tc/com/tccom4124s000" role="session">Pay-to Business Partner (tccom4124s000)</GUIRef>
         </ListItemHead>
         <ListItem>On the <GUIRef href="/baanerp/tc/com/tccom4114s000#tccom4112sDF4" role="groupbox">Paying</GUIRef> tab, enter the data required for processing the
		  trade notes. In the <GUIRef href="/baanerp/tc/com/tccom4114s000#tccom114.cofc" role="manual">Department</GUIRef> field you can enter the default <Link href="/baanerp/tc/glossary/glossary#000334" role="glossary">accounting department</Link> for which the business partner's
		  trade notes must be registered. If you also select the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000#tfcmg000.fdep" role="manual">Accounting Office for Trade Notes</GUIRef> check box in the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000" role="session">CMG Parameters (tfcmg0100s000)</GUIRef> session, you can generate a report of the trade note
		  balances by business partner by department. <GUIRef href="" role="manual">Note</GUIRef>: If you have not
		  selected the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000#tfcmg000.trdn" role="manual">Trade Note to be implemented</GUIRef> check box in the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000" role="session">CMG Parameters (tfcmg0100s000)</GUIRef> session in Step 1, the <GUIRef href="" role="manual">Trade Notes</GUIRef> information fields are not visible.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0518m000" role="session">Trade Note Division by Pay-to BP (tfcmg0518m000)</GUIRef>
         </ListItemHead>
         <ListItem>If you want to split trade notes payable into trade notes for
		  smaller amounts, enter the division data. Refer to <Link href="/baanerp/tf/onlinemanual/000407" role="manual">Trade notes division</Link> for
		  details.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0512m000" role="session">Trade Note Parameters (tfcmg0512m000)</GUIRef>
         </ListItemHead>
         <ListItem>For each trade note step, define the trade note parameters.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0516m000" role="session">Trade Note Types (tfcmg0516m000)</GUIRef>
         </ListItemHead>
         <ListItem>
            <Paragraph>Define the series and some further characteristics for the
			 trade notes of a specific payment method. Additionally, in this session you
			 must indicate whether the trade note posting scheme is defined by business
			 partner group or by payment method.</Paragraph>
            <Paragraph>In some countries, the trade note number must contain the
			 company's tax number and the last two digits of the year. If the number of
			 digits of the series number is not sufficient for the required information, you
			 can manually enter the actual trade note number in the <GUIRef href="/baanerp/tf/cmg/tfcmg1125s000" role="session">Trade Note Payable (tfcmg1125s000)</GUIRef> session.</Paragraph>
         </ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000" role="session">Payment/Receipt Method (tfcmg0140s000)</GUIRef>
         </ListItemHead>
         <ListItem>Define the payment methods for trade notes payable. <List>
               <ListItem>In the <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000#tfcmg003.auto" role="manual">Kind of Payment/Receipt</GUIRef> list box, select <GUIRef href="/baanerp/tf/domains/cmg.kopr#trade.note" role="option">Trade Note</GUIRef>.</ListItem>
               <ListItem>On the <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000#tfcmg.trd.steps" role="groupbox">Steps</GUIRef> tab, select the mandatory and optional steps for
				the trade notes of this payment method or receipt method.</ListItem>
               <ListItem>On the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu, click <GUIRef href="/baanerp/tf/cmg/tfcmg0540m000#tfcmg0514m000" role="command" Update="No">Trade Note Posting Data</GUIRef> to start the <GUIRef href="/baanerp/tf/cmg/tfcmg0514m000" role="session">Trade Note Posting Data by Payment/Receipt Method (tfcmg0514m000)</GUIRef> session.</ListItem>
            </List>
         </ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0514m000" role="session">Trade Note Posting Data by Payment/Receipt Method (tfcmg0514m000)</GUIRef>
         </ListItemHead>
         <ListItem>Define and generate the posting data for trade notes. If you
		  cleared the <GUIRef href="/baanerp/tf/cmg/tfcmg0516m000#tfcmg016.psbp" role="manual">Posting Scheme by BP Group</GUIRef> check box for the trade
		  note type in the <GUIRef href="/baanerp/tf/cmg/tfcmg0516m000" role="session">Trade Note Types (tfcmg0516m000)</GUIRef> session, you must
		  enter the ledger accounts and dimensions for trade notes steps for which
		  posting is mandatory. For each step, you must define posting data for the debit
		  entry and for the credit entry.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000" role="session">Payment/Receipt Method (tfcmg0140s000)</GUIRef>
         </ListItemHead>
         <ListItem>If you selected a trade note type for the payment/receipt
		  method for which the <GUIRef href="/baanerp/tf/cmg/tfcmg0516m000#tfcmg016.psbp" role="manual">Posting Scheme by BP Group</GUIRef> check box is selected, on
		  the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu of the <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000" role="session">Payment/Receipt Method (tfcmg0140s000)</GUIRef> details session, you can click <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000#generate.posting.scheme" role="command">Generate Trade Note Posting Scheme</GUIRef> to generate the
		  posting scheme for the payment/receipt method according to the predefined
		  scheme.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0515m000" role="session">Trade Note Reports by Payment/Receipt Method per step (tfcmg0515m000)</GUIRef>
         </ListItemHead>
         <ListItem>Define the reports and bank file layouts and output devices for
		  each trade note step. For some steps, you can indicate that reports/files are
		  mandatory.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tc/mcs/tcmcs0105m000" role="session">Reasons (tcmcs0105m000)</GUIRef>
         </ListItemHead>
         <ListItem>You can define the reason codes to indicate why a trade note
		  was canceled.</ListItem>
         <ListItem>If you must pay <Link href="/baanerp/tc/glossary/glossary#000400" role="glossary">stamp tax</Link> on trade notes, you can set up stamp tax as
		  described in <Link href="/baanerp/tc/onlinemanual/000400" role="manual">To set up stamp tax</Link>.</ListItem>
      </ProcedureList>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>To process trade notes payable</SectionTitle>
      <ProcedureList>
         <ListIntro>To process trade notes payable, use the following
		  sessions:</ListIntro>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1609m000" role="session">Payment Advice (tfcmg1609m000)</GUIRef>
         </ListItemHead>
         <ListItem>Create a new payment advice batch. Set the <GUIRef href="/baanerp/tf/cmg/tfcmg1501m000#tfcmg101.tadv" role="manual">Type of Advice</GUIRef> field and specify the invoice number
		  in the <GUIRef href="/baanerp/tf/cmg/tfcmg1501m000#tfcmg101.ttyp" role="manual">Document</GUIRef> field, the amounts details are defaulted. In
		  the Payment /Bank Details tab, select the Payment method.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1225m000" role="session">Generate Trade Notes Payable (tfcmg1225m000)</GUIRef>
         </ListItemHead>
         <ListItem>Specify the batch number created in the <GUIRef href="/baanerp/tf/cmg/tfcmg1609m000" role="session">Payment Advice (tfcmg1609m000)</GUIRef> session and select <GUIRef href="/baanerp/tf/cmg/tfcmg1225m000#exec.cont.process" role="command">Generate</GUIRef> to generate the trade note
		  payable.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1525m000" role="session">Trade Notes Payable (tfcmg1525m000)</GUIRef>
         </ListItemHead>
         <ListItem>Review the trade note payable number generated in the <GUIRef href="/baanerp/tf/cmg/tfcmg1525m000#tfcmg125.tnpn" role="manual">TNP Number</GUIRef> field and the <GUIRef href="/baanerp/tf/cmg/tfcmg1525m000#tfcmg125.tnst" role="manual">TNP Status</GUIRef> is set to <GUIRef href="/baanerp/tf/domains/cmg.tnst#open" role="option">Open</GUIRef>.
		  Select <GUIRef href="/baanerp/tf/cmg/tfcmg1525m000#exec.cont.process" role="command">Post TNP</GUIRef> on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu, to create
		  posting for the first trade note step. The <GUIRef href="/baanerp/tf/cmg/tfcmg1258m000" role="session">Posting Data (tfcmg1258m000)</GUIRef> session opens.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1258m000" role="session">Posting Data (tfcmg1258m000)</GUIRef>
         </ListItemHead>
         <ListItem>Select <GUIRef href="/baanerp/tf/cmg/tfcmg1258m000#exec.cont.process" role="command">Post</GUIRef> to create posting for the trade note step. In
		  the <GUIRef href="/baanerp/tf/cmg/tfcmg1525m000" role="session">Trade Notes Payable (tfcmg1525m000)</GUIRef> session, the <GUIRef href="/baanerp/tf/cmg/tfcmg1525m000#tfcmg125.tnst" role="manual">TNP Status</GUIRef> is updated with the status <GUIRef href="/baanerp/tf/domains/cmg.tnst#issued" role="option">Issued</GUIRef>.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1226m000" role="session">Process Trade Notes Payable (tfcmg1226m000)</GUIRef>
         </ListItemHead>
         <ListItem>Select payment method and set the next trade note step in the <GUIRef href="/baanerp/tf/cmg/tfcmg1226m000#next.step" role="manual">Next Step</GUIRef> field and select <GUIRef href="/baanerp/tf/cmg/tfcmg1226m000#exec.user.0" role="command">Process</GUIRef> to process the trade notes.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1526m000" role="session">Selected Trade Notes Payable for Processing (tfcmg1526m000)</GUIRef>
         </ListItemHead>
         <ListItem>Use this session to view and select trade notes payable for
		  processing. Select the <GUIRef href="/baanerp/tf/cmg/tfcmg1526m000#form.yesno" role="manual">Update Status</GUIRef> check box and on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu, select
		  the <GUIRef href="/baanerp/tf/cmg/tfcmg1526m000#exec.cont.process" role="command">Process</GUIRef> to process the trade note payable
		  selected.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1258m000" role="session">Posting Data (tfcmg1258m000)</GUIRef>
         </ListItemHead>
         <ListItem>If the postings are not generated earlier, select <GUIRef href="/baanerp/tf/cmg/tfcmg1258m000#exec.cont.process" role="command">Post</GUIRef> to create posting for the trade note step. In
		  the <GUIRef href="/baanerp/tf/cmg/tfcmg1525m000" role="session">Trade Notes Payable (tfcmg1525m000)</GUIRef> session, the <GUIRef href="/baanerp/tf/cmg/tfcmg1525m000#tfcmg125.tnst" role="manual">TNP Status</GUIRef> is updated with the status <GUIRef href="/baanerp/tf/domains/cmg.tnst#issued" role="option">Issued</GUIRef>.</ListItem>
         <ListItem>Repeat the above steps until the <GUIRef href="/baanerp/tf/cmg/tfcmg1525m000#tfcmg125.tnst" role="manual">TNP Status</GUIRef> in the <GUIRef href="/baanerp/tf/cmg/tfcmg1525m000" role="session">Trade Notes Payable (tfcmg1525m000)</GUIRef> is set to <GUIRef href="/baanerp/tf/domains/cmg.tnst#paid" role="option">Paid</GUIRef>.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1225m001" role="session">Remove Settled Trade Notes Payable (tfcmg1225m001)</GUIRef>
         </ListItemHead>
         <ListItem>Select <GUIRef href="/baanerp/tf/cmg/tfcmg1225m001#exec.cont.process" role="command">Remove</GUIRef> to remove the selected range of trade notes.
		  The trade notes with the <GUIRef href="/baanerp/tf/cmg/tfcmg1525m000#tfcmg125.tnst" role="manual">TNP Status</GUIRef> set to <GUIRef href="/baanerp/tf/domains/cmg.tnst#paid" role="option">Paid</GUIRef>, <GUIRef href="/baanerp/tf/domains/cmg.tnst#cancelled" role="option">Cancelled</GUIRef>, <GUIRef href="/baanerp/tf/domains/cmg.tnst#dishonored" role="option">Dishonored</GUIRef>, or <GUIRef href="/baanerp/tf/domains/cmg.tnst#void" role="option">Void</GUIRef> are
		  removed and also the documents linked to these trade notes are
		  removed.</ListItem>
      </ProcedureList>
   </GeneralSection>
</ManualTopic>