<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/td/onlinemanual/000400" xml:lang="en">
   <Header>
      <Title>Product catalogs</Title>
      <Keyword type="header" order="d1e1299018">
         <Level1>Catalog</Level1>
      </Keyword>
      <Keyword type="header" order="d1e1299021">
         <Level1>Product catalog</Level1>
      </Keyword>
   </Header>
   <GeneralSection>
      <Paragraph>A product catalog is a
		user-defined hierarchical structure used to classify groups of items. This
		structure is similar to a bill of material, allowing you to group items into
		logical <Link href="/baanerp/td/glossary/glossary#000301" role="glossary">categories</Link>.</Paragraph>
      <Paragraph>Product catalogs can be
		used during sales order, sales quotation, and purchase requisition entry to
		search for, and locate, items. At the lowest level of the catalog, you can view
		specific information on item, pricing, and availability.</Paragraph>
      <Paragraph>Based on the
		user-defined structure, searches can be performed by category, item
		description, or manufacturer information. When searching by category or item
		description, LN searches
		the product catalog(s), level by level. Effectivity and expiration dates can be
		defined to restrict the use of the catalog to a specific time period.</Paragraph>
      <Paragraph>Product catalogs can be
		defined for sales and purchase transactions. They can be created for general
		use or for a specific sold-to business partner.</Paragraph>
      <List>
         <ListIntro>The following items cannot be included in the product catalog:</ListIntro>
         <ListItem>List items (except for
		  kits).</ListItem>
         <ListItem>Generic items and
		  product variants.</ListItem>
         <ListItem>Subcontracting items.</ListItem>
         <ListItem>Equipment items.</ListItem>
      </List>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>To create product catalogs</SectionTitle>
      <Paragraph>Catalogs consist of one or more product categories, which can
		be structured hierarchically and contain, at the lowest levels, items that can
		be sold or purchased.</Paragraph>
      <ProcedureList>
         <ListIntro>To create a product catalog, take the following
		  steps:</ListIntro>
         <ListItem>Enter a new category in the <GUIRef href="/baanerp/td/pct/tdpct0501m000" role="session">Category (tdpct0501m000)</GUIRef> session and select the <Link href="/baanerp/td/pct/tdpct0101s000#tdpct001.pcat" role="formfield">Catalog</Link> check box for the entered category. This is the
		  highest category level.</ListItem>
         <ListItem>Enter the subcategories that you want to include in the catalog
		  in the <GUIRef href="/baanerp/td/pct/tdpct0501m000" role="session">Category (tdpct0501m000)</GUIRef> session. These are the categories for which the <GUIRef href="/baanerp/td/pct/tdpct0101s000#tdpct001.pcat" role="manual">Catalog</GUIRef> check box is cleared. If you link items
		  directly to the catalog, you can skip this step.</ListItem>
         <ListItem>If the catalog is defined as <GUIRef href="/baanerp/td/domains/pct.gsid#specific" role="option">Specific</GUIRef> in the <Link href="/baanerp/td/pct/tdpct0101s000#tdpct001.gsid" role="formfield">General/Specific Identifier</Link> field of the <GUIRef href="/baanerp/td/pct/tdpct0101s000" role="session">Category (tdpct0101s000)</GUIRef> session, you must link the catalog to (a) sold-to
		  business partner(s) in the <Link href="/baanerp/td/pct/tdpct0103m000" role="session">Category - BP/Employee Linkage Data (tdpct0103m000)</Link> session.</ListItem>
         <ListItem>Structure the product categories hierarchically by linking
		  subcategories or items to the category that is defined as a catalog. For this
		  purpose, select the relevant catalog and click <GUIRef href="/baanerp/td/pct/tdpct0501m000#tdpct0502m000" role="command">Category Structure</GUIRef> on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu of the <GUIRef href="/baanerp/td/pct/tdpct0501m000" role="session">Category (tdpct0501m000)</GUIRef> session. As a result, the <GUIRef href="/baanerp/td/pct/tdpct0502m000" role="session">Category Structure (tdpct0502m000)</GUIRef> session starts in which you can link the
		  subcategories/items.</ListItem>
         <ListItem>If subcategories are linked to a catalog, you must also link
		  items to the subcategory. For this purpose, select the relevant category and
		  click <GUIRef href="/baanerp/td/pct/tdpct0501m000#tdpct0502m000" role="command">Category Structure</GUIRef> on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu of the <GUIRef href="/baanerp/td/pct/tdpct0501m000" role="session">Category (tdpct0501m000)</GUIRef> session. As a result, the <GUIRef href="/baanerp/td/pct/tdpct0502m000" role="session">Category Structure (tdpct0502m000)</GUIRef> session starts in which you can link the items.</ListItem>
         <ListItem>Generate a catalog based on the category that is defined as a
		  catalog. For this purpose, select the relevant catalog and click <GUIRef href="/baanerp/td/pct/tdpct0501m000#tdpct0204m000" role="command">Create Product Catalog</GUIRef> on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu of the <GUIRef href="/baanerp/td/pct/tdpct0501m000" role="session">Category (tdpct0501m000)</GUIRef> session. As a result, the <GUIRef href="/baanerp/td/pct/tdpct0204m000" role="session">Create Product Catalog (tdpct0204m000)</GUIRef> session starts, which you must run with the <GUIRef href="/baanerp/td/pct/tdpct0204m000#create" role="manual">Save Catalog</GUIRef> check box selected.</ListItem>
      </ProcedureList>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <List>
            <ListItem>When the catalog is created, you can view the catalog in the <GUIRef href="/baanerp/td/pct/tdpct0510m000" role="session">Catalogs (tdpct0510m000)</GUIRef> session.</ListItem>
            <ListItem>To have a tree structure of the generated catalog structure,
			 click <GUIRef href="/baanerp/td/pct/tdpct0510m000#exec.user.0" role="command">Tree Structure</GUIRef> on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu of the <GUIRef href="/baanerp/td/pct/tdpct0510m000" role="session">Catalogs (tdpct0510m000)</GUIRef> session, or click <GUIRef href="/baanerp/td/pct/tdpct0502m000#display.tree.structure" role="command">Tree Structure</GUIRef> on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu of the <GUIRef href="/baanerp/td/pct/tdpct0502m000" role="session">Category Structure (tdpct0502m000)</GUIRef> session.</ListItem>
            <ListItem>You can insert product
			 catalogs into: <List>
                  <ListItem>Sales orders in the <GUIRef href="/baanerp/td/sls/tdsls4100m900" role="session">Sales Order - Lines (tdsls4100m900)</GUIRef> session.</ListItem>
                  <ListItem>Sales quotations in the <GUIRef href="/baanerp/td/sls/tdsls1600m000" role="session">Sales Quotation - Lines (tdsls1600m000)</GUIRef> session.</ListItem>
                  <ListItem>Purchase requisitions in the <GUIRef href="/baanerp/td/pur/tdpur2600m000" role="session">Purchase Requisition - Lines (tdpur2600m000)</GUIRef> session.</ListItem>
               </List>
            </ListItem>
         </List>
      </Note>
      <GeneralSection>
         <SectionTitle>To copy category structures</SectionTitle>
         <Paragraph>You can copy category
		  structures in the <Link href="/baanerp/td/pct/tdpct0201m000" role="session">Copy Category Structure (tdpct0201m000)</Link> session. When copying from one
		  category structure to another, the following rules apply for the following
		  fields in the <GUIRef href="/baanerp/td/pct/tdpct0201m000" role="session">Copy Category Structure (tdpct0201m000)</GUIRef> session:</Paragraph>
         <TABLE border="1" borderstyle="default" space-and-orientation="indented-estimated">
            <TBODY noTR="4">
               <TR no="1" isLast="false">
                  <TH rowspan="1" colspan="1">Copy type</TH>
                  <TH rowspan="1" colspan="1">From and to values</TH>
                  <TH rowspan="1" colspan="1">For fields:</TH>
               </TR>
               <TR no="2" isLast="false">
                  <TD rowspan="1" colspan="1">
                     <GUIRef href="/baanerp/td/domains/pct.cpyo#copy.new" role="option">Create New Structure</GUIRef>
                  </TD>
                  <TD rowspan="1" colspan="1">Must match</TD>
                  <TD rowspan="1" colspan="1">General/Specific Identifier</TD>
               </TR>
               <TR no="3" isLast="false">
                  <TD rowspan="1" colspan="1">
                     <GUIRef href="/baanerp/td/domains/pct.cpyo#copy.append" role="option">Append Structure</GUIRef>
                  </TD>
                  <TD rowspan="1" colspan="1">Can differ</TD>
                  <TD rowspan="1" colspan="1">General/Specific Identifier</TD>
               </TR>
               <TR no="4" isLast="true">
                  <TD rowspan="1" colspan="1">
                     <GUIRef href="/baanerp/td/domains/pct.cpyo#copy.replace" role="option">Replace Structure</GUIRef>
                  </TD>
                  <TD rowspan="1" colspan="1">Can differ</TD>
                  <TD rowspan="1" colspan="1">General/Specific Identifier</TD>
               </TR>
            </TBODY>
         </TABLE>
         <Note>
            <SectionTitle>Note</SectionTitle>
            <Paragraph>If you run the <GUIRef href="/baanerp/td/pct/tdpct0201m000" role="session">Copy Category Structure (tdpct0201m000)</GUIRef> session with the <GUIRef href="/baanerp/td/pct/tdpct0201m000#tdpct.copy.enum" role="manual">Type of Copy</GUIRef> field set to <GUIRef href="/baanerp/td/domains/pct.cpyo#copy.append" role="option">Append Structure</GUIRef>, and if the <GUIRef href="/baanerp/td/pct/tdpct0201m000#source.catc" role="manual">Source</GUIRef> is <GUIRef href="/baanerp/td/domains/pct.gsid#general" role="option">General</GUIRef> and the <GUIRef href="/baanerp/td/pct/tdpct0201m000#catc.dest" role="manual">Target</GUIRef> is <GUIRef href="/baanerp/td/domains/pct.gsid#specific" role="option">Specific</GUIRef>, links that are
			 defined in the <GUIRef href="/baanerp/td/pct/tdpct0103m000" role="session">Category - BP/Employee Linkage Data (tdpct0103m000)</GUIRef> session, are not copied.</Paragraph>
         </Note>
      </GeneralSection>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/td/onlinemanual/000309" role="manual">List items in the product catalog</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/td/onlinemanual/000378" role="manual">To use templates and catalogs in sales orders and quotations</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/td/onlinemanual/000300" role="manual">To use catalogs in purchase requisitions</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>