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<ManualTopic ID="/baanerp/tp/onlinemanual/000305" xml:lang="en">
   <Header>
      <Title>How to use version statuses of a top down budget</Title>
   </Header>
   <GeneralSection>
      <Paragraph>To support changes in a project you can create multiple versions. To
avoid the duplication of data, you can use a derived-from or version
structure. A <Link href="/baanerp/tp/glossary/glossary#000358" role="glossary">top down budget version</Link> has a status to ensure that LN can
find the currently used version. The version status can be used when
generating a top down budget.</Paragraph>
      <Paragraph>The version status can have the following values:
Free
All data can be changed.
Actual
It is not allowed to change the total contract amount,
management reserve, and the profit fee.
Final
You cannot change the amounts per activity/cost type in the <GUIRef href="/baanerp/tp/ptc/tpptc5110s000" role="session">Top Down Budget Data (tpptc5110s000)</GUIRef> session.</Paragraph>
      <List>
         <ListIntro>You can only change the status from Free to Actual:</ListIntro>
         <ListItem>If there is no other version with the Actual status.</ListItem>
         <ListItem>If there is no earlier version with the Free status.</ListItem>
      </List>
      <List>
         <ListIntro>If you want to change the version status from Actual to Final:</ListIntro>
         <ListItem>No earlier version (in the same project) can exist with the status
Free or Actual.</ListItem>
      </List>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <Paragraph>If you change the version status from <GUIRef href="/baanerp/tp/domains/ptc.stat#actual" role="option">Actual</GUIRef> to <GUIRef href="/baanerp/tp/domains/ptc.stat#free" role="option">Free</GUIRef>, you must clear the Start Time field.</Paragraph>
      </Note>
      <Paragraph>Changing the version status from <GUIRef href="/baanerp/tp/domains/ptc.stat#free" role="option">Free</GUIRef> to <GUIRef href="/baanerp/tp/domains/ptc.stat#actual" role="option">Actual</GUIRef>, the Start Time field must be filled.</Paragraph>
      <Paragraph>Changing the version status from <GUIRef href="/baanerp/tp/domains/ptc.stat#actual" role="option">Actual</GUIRef> to <GUIRef href="/baanerp/tp/domains/ptc.stat#definite" role="option">Final</GUIRef>, for each activity stored in this  version the
Budget Status field in the <GUIRef href="/baanerp/tp/ptc/tpptc5110s000" role="session">Top Down Budget Data (tpptc5110s000)</GUIRef> session is set  to <GUIRef href="/baanerp/tp/domains/ptc.stch#definite" role="option">Final</GUIRef>.</Paragraph>
   </GeneralSection>
</ManualTopic>