<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tf/onlinemanual/000008" xml:lang="en">
   <Header>
      <Title>Self billing</Title>
      <Keyword type="header" order="d1e1627441">
         <Level1>Self-billed purchase invoices</Level1>
         <Level2>generation</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1627446">
         <Level1>Self-billed internal invoices</Level1>
         <Level2>generation</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1627451">
         <Level1>Pay from receipt</Level1>
      </Keyword>
   </Header>
   <GeneralSection>
      <Paragraph>For each purchase order
		header you can define whether self billing is used.</Paragraph>
      <List>
         <ListIntro>Self billing is typically used if you have:</ListIntro>
         <ListItem>A contract with the
		  supplier for the price of the goods you are buying.</ListItem>
         <ListItem>An agreement with the
		  supplier that you will pay for the goods without receiving an invoice for them.</ListItem>
      </List>
      <Paragraph>The supplier does not
		need to send an invoice. Instead, you use the self-billing procedure to
		automatically generate invoices for these goods.</Paragraph>
      <Paragraph>If the self-billing
		procedure is used, LN creates, matches, and approves invoices automatically when goods are received.
		This is all done in the <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef> module.</Paragraph>
   </GeneralSection>
   <GeneralSection ID="internal">
      <SectionTitle>Self-billed internal invoices</SectionTitle>
      <Paragraph>For invoiced goods transfer between warehouses of separate
		financial companies, it is important that for every sales invoice a
		corresponding purchase invoice is available. Otherwise, reconciliation is not
		possible.</Paragraph>
      <Paragraph>To ensure that LN creates an internal purchase invoice for every internal sales
		invoice, you can select the <GUIRef href="/baanerp/tf/acp/tfacp2290m000#gen.inv.man" role="manual">Generate Invoices with manually entered Invoice Date</GUIRef> check box in the <GUIRef href="/baanerp/tf/acp/tfacp2290m000" role="session">Generate Self-Billing Purchase Invoices (tfacp2290m000)</GUIRef> session.</Paragraph>
      <Paragraph>If you select this check box, LN ignores the
		composing criteria for sales invoices that you set up in <GUIRef href="/baanerp/tf/acr" role="module">Accounts Receivable</GUIRef> and
		in <GUIRef href="/baanerp/ci" role="package">Invoicing</GUIRef>, and
		creates an internal purchase invoice for every internal sales invoice.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>The self-billing procedure</SectionTitle>
      <ProcedureList>
         <ListIntro>The self-billing procedure is similar to the procedure for
		  manually created purchase invoices, and consists of the following steps:</ListIntro>
         <ListItem>You register the
		  receipt of the goods in <GUIRef href="/baanerp/wh" role="package">Warehousing</GUIRef>.</ListItem>
         <ListItem>In the <GUIRef href="/baanerp/tf/acp/tfacp2290m000" role="session">Generate Self-Billing Purchase Invoices (tfacp2290m000)</GUIRef> session of the <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef> module,
		  you generate the purchase invoice documents. LN creates an <Link href="/baanerp/tf/glossary/glossary#OpenInvoic_tf" role="glossary">open invoice</Link> entry.</ListItem>
         <ListItem>LN automatically matches and
		  approves the invoice documents.</ListItem>
         <ListItem>LN creates the postings for the
		  generated purchase invoice to the general ledger.</ListItem>
      </ProcedureList>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Posting information</SectionTitle>
      <Paragraph>For a self-billing document, the same postings are created as
		for manually registered invoices related to orders that you can enter in the <GUIRef href="/baanerp/tf/acp/tfacp1110s000" role="session">Purchase Invoices (tfacp1110s000)</GUIRef> session. For each invoice line of the generated
		invoice, LN sets the
		level of tax calculation to <GUIRef href="/baanerp/tf/domains/acp.vatc#transaction" role="option">Transaction Line</GUIRef>.</Paragraph>
      <Paragraph>For a debit memo, the same postings are created as for
		registered credit notes related to purchase orders. The transaction type
		category is <GUIRef href="/baanerp/tf/domains/gld.catg#purchase.cred" role="option">Purchase Credit Notes</GUIRef>. For each line of the generated debit memo, LN sets the level of
		tax calculation to <GUIRef href="/baanerp/tf/domains/acp.vatc#transaction" role="option">Transaction Line</GUIRef>.</Paragraph>
      <Paragraph>The posting on the control account usually is a credit posting
		for a self-billing invoice, or a debit posting for a debit memo invoice. This
		depends on whether the amount is positive or negative and whether the
		transaction type allows the posting of negative amounts and negative amounts
		for credit notes.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Rules for the generation of self-billed
		invoices</SectionTitle>
      <List>
         <ListIntro>In <GUIRef href="/baanerp/procurement" role="package">Procurement</GUIRef>, the self-billing procedure is controlled
		  by the following fields in the <GUIRef href="/baanerp/td/pur/tdpur4101m000" role="session">Purchase Order Lines (tdpur4101m000)</GUIRef> session:</ListIntro>
         <ListItem>
            <Link href="/baanerp/td/pur/tdpur4101m000#tdpur401.sbim" role="formfield">Self-Billing</Link>. An invoice can be generated for
		  every receipt of the order lines. In the financial company to which the
		  purchase office is linked, you can select the order lines and generate the
		  invoices in the <GUIRef href="/baanerp/tf/acp/tfacp2290m000" role="session">Generate Self-Billing Purchase Invoices (tfacp2290m000)</GUIRef> or the <GUIRef href="/baanerp/tf/acp/tfacp2246m000" role="session">Generate Internal Freight Invoices (tfacp2246m000)</GUIRef> session.</ListItem>
         <ListItem>
            <Link href="/baanerp/td/pur/tdpur4101m000#tdpur401.paft" role="formfield">Invoice after</Link>
         </ListItem>
         <ListItem>
            <Link href="/baanerp/td/pur/tdpur4101m000#self.bill.dat.typ" role="formfield">Self Billing Date Type</Link>
         </ListItem>
         <ListItem>
            <Link href="/baanerp/td/pur/tdpur4101m000#tdpur401.sbmt" role="formfield">Self Billing Method</Link>
         </ListItem>
      </List>
      <ProcedureList>
         <ListIntro>These fields are defaulted as follows:</ListIntro>
         <ListItem>From the <GUIRef href="/baanerp/tc/trm/tctrm1145m000" role="session">Invoicing Terms and Conditions (tctrm1145m000)</GUIRef> session.</ListItem>
         <ListItem>From the <GUIRef href="/baanerp/td/pur/tdpur3101m000" role="session">Purchase Contract Lines (tdpur3101m000)</GUIRef> session.</ListItem>
         <ListItem>From the <GUIRef href="/baanerp/td/ipu/tdipu0110m000" role="session">Items - Purchase Business Partner (tdipu0110m000)</GUIRef> session.</ListItem>
         <ListItem>From the <GUIRef href="/baanerp/tc/com/tccom4120s000" role="session">Buy-from Business Partner (tccom4120s000)</GUIRef>/ <GUIRef href="/baanerp/td/pur/tdpur4100m000" role="session">Purchase Orders (tdpur4100m000)</GUIRef> sessions.</ListItem>
      </ProcedureList>
   </GeneralSection>
   <GeneralSection>
      <List>
         <ListTitle>Non-purchase self-billed invoices</ListTitle>
         <ListIntro>For the following types of internal invoices, which are also
		  created by processes of the <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef> module, you cannot generate
		  self-billed invoices with the <GUIRef href="/baanerp/tf/acp/tfacp2290m000" role="session">Generate Self-Billing Purchase Invoices (tfacp2290m000)</GUIRef> session:</ListIntro>
         <ListItem>Internal freight invoices. Internal freight invoices are
		  generated in the <GUIRef href="/baanerp/tf/acp/tfacp2246m000" role="session">Generate Internal Freight Invoices (tfacp2246m000)</GUIRef> session.</ListItem>
         <ListItem>Commission invoices. The creation of commission invoices is
		  completely triggered from the <GUIRef href="/baanerp/td/cms" role="module">Commissions and Rebates</GUIRef> module in <GUIRef href="/baanerp/sales" role="package">Sales</GUIRef>. To support this
		  process, the transaction type, the series, and the batch description for the
		  commission invoices are stored in the <GUIRef href="/baanerp/tf/acp/tfacp0100m000" role="session">ACP Parameters (tfacp0100m000)</GUIRef> session.</ListItem>
      </List>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Invoice dates and document dates</SectionTitle>
      <Paragraph>In the <GUIRef href="/baanerp/tf/acp/tfacp2290m000" role="session">Generate Self-Billing Purchase Invoices (tfacp2290m000)</GUIRef> session, you can enter
		the data for the batch that contains the self-billed invoices.</Paragraph>
      <Paragraph>The financial period information that you enter is used for all
		the transactions in the process. If you select the <GUIRef href="/baanerp/tf/acp/tfacp2290m000#gen.inv.man" role="manual">Generate Invoices with manually entered Invoice Date</GUIRef> date check box, you can enter the invoice date as well as the transaction entry
		date and the financial periods for the batch. The invoice date must be the same
		or later than the <GUIRef href="/baanerp/tf/acp/tfacp2290m000#invoice.cut.off.d" role="manual">Invoice Cut-off Date</GUIRef>.</Paragraph>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <Paragraph>If you register the receipts of the purchase orders, the
		  invoice accrual balance increases and if you approve the invoice, the invoice
		  accrual balance decreases. If you specify an earlier period for the self-billed
		  invoices than the period in which the receipts were registered, the invoice
		  accrual account is decreased before it is increased. To avoid this type of
		  discrepancy, the <GUIRef href="/baanerp/tf/acp/tfacp2290m000#trans.date" role="manual">Transaction Entry Date</GUIRef> and the <GUIRef href="/baanerp/tf/acp/tfacp2290m000#inv.date" role="manual">Invoice Date</GUIRef> if you supply a date, must be the same or later than the <GUIRef href="/baanerp/tf/acp/tfacp2290m000#invoice.cut.off.d" role="manual">Invoice Cut-off Date</GUIRef>.</Paragraph>
         <Paragraph>You can still manually change the period information, and you
		  can also change the period balance if this is required. If you manually approve
		  an invoice in the <GUIRef href="/baanerp/tf/acp/tfacp2107m000" role="session">Match/Approve Purchase Invoices (tfacp2107m000)</GUIRef> session, the <GUIRef href="/baanerp/tf/acp/tfacp1141s000" role="session">Posting Data for Approval Transactions (tfacp1141s000)</GUIRef> session starts in which you can change the period information.</Paragraph>
      </Note>
      <List>
         <ListIntro>The following rules apply to the transaction date of all
		  transactions and the document date of the invoice:</ListIntro>
         <ListItem>If the <GUIRef href="/baanerp/tf/acp/tfacp2290m000#gen.inv.man" role="manual">Generate Invoices with manually entered Invoice Date</GUIRef> check box is cleared, LN uses the receipt date of the latest receipt that is part of the
		  invoice for the transaction date and document date of each invoice.</ListItem>
         <ListItem>If the <GUIRef href="/baanerp/tf/acp/tfacp2290m000#gen.inv.man" role="manual">Generate Invoices with manually entered Invoice Date</GUIRef> check box is selected, LN uses the entered invoice date for the transaction date and
		  document date of the invoice. The entered invoice date cannot be earlier than
		  the cut-off date and therefore, it is always later than any of the receipt
		  dates. If you enter an earlier date, LN displays an error message.</ListItem>
      </List>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>The rate information</SectionTitle>
      <Paragraph>For a transaction, LN determines the currency rate to be used according to the rate
		information.</Paragraph>
      <List>
         <ListIntro>The rate information consists of the following details:</ListIntro>
         <ListItem>Rate type</ListItem>
         <ListItem>Rate date</ListItem>
         <ListItem>Currency rate</ListItem>
         <ListItem>Rate factor</ListItem>
      </List>
      <Paragraph>In addition to the rate information, the currency rate used for
		the generated invoice and the postings in the general ledger depends on the
		value of the <Link href="/baanerp/tc/domains/fcrt" role="domain">Currency Rate Determiner</Link> of the purchase
		order.</Paragraph>
      <Paragraph>The rate determiner is a mandatory compression criterion,
		therefore, the rate determiner is the same for all the order lines combined on
		the invoice. If the value of the rate determiner is other than <GUIRef href="/baanerp/tc/domains/fcrt#docd" role="option">Document Date</GUIRef>, each related order line is posted with its own rate information
		on the invoice accrual account. In this case, the rate information of the order
		line is the same as the rate information on the purchase order header.
		Consequently, the involved invoice accrual account is increased by the receipt
		and decreased by the generation of the self-billed invoice with the same rate
		information. Therefore, no currency differences postings occur in the
		integration transactions. The rate information of the invoice and the control
		account posting is the average rate of all the related invoice accrual
		postings.</Paragraph>
      <Paragraph>If the rate determiner is <GUIRef href="/baanerp/tc/domains/fcrt#docd" role="option">Document Date</GUIRef>, all the postings are made with the currency rate that is
		effective on the document date of the invoice. Consequently, every invoice
		accrual posting can create a <GUIRef href="/baanerp/tf/domains/acp.tpay#currency" role="option">Currency Difference</GUIRef> entry in the integration transactions. The <GUIRef href="/baanerp/tf/domains/acp.tpay#currency" role="option">Currency Difference</GUIRef> entry results from the difference between the purchase
		order header rate information and the rate information effective on the invoice
		document date.</Paragraph>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/tf/acp/tfacp2290m000" role="session">Generate Self-Billing Purchase Invoices (tfacp2290m000)</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/acp/tfacp2295m000" role="session">Generate Internal Purchase Invoices (tfacp2295m000)</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000027" role="manual">Financial business partner group ledger accounts</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000103" role="manual">Payment and receipt methods</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000104" role="manual">To process purchase invoices</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000432" role="manual">Examples of generated self-billed purchase invoices</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>