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<ManualTopic ID="/baanerp/tf/onlinemanual/000525" xml:lang="en">
   <Header>
      <Title>Landed costs – invoice matching</Title>
      <Keyword type="header" order="d1e1643425">
         <Level1>Invoice matching</Level1>
         <Level2>landed costs</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1643430">
         <Level1>Landed costs</Level1>
         <Level2>invoice matching</Level2>
      </Keyword>
   </Header>
   <ConceptSection>
      <Paragraph>Because landed cost lines can be added or changed for purchase
		order lines, <GUIRef href="/baanerp/tf/domains/acp.match#receipt" role="option">Match to Purchase Receipt</GUIRef> is the appropriate matching
		method in <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef>.</Paragraph>
      <Paragraph>To enter an invoice with only landed costs, users must select
		the <GUIRef href="/baanerp/tf/domains/acp.inv#landed" role="option">Invoice Related to Landed Costs</GUIRef> invoice type.</Paragraph>
      <Paragraph>If a <Link href="/baanerp/ci/glossary/glossary#000307" role="glossary">mixed invoice</Link> is received, the invoice must be entered using the <GUIRef href="/baanerp/tf/domains/acp.inv#purchase" role="option">Invoice Related to Purchase Orders</GUIRef> invoice type. The user can first match the
		purchase orders to orders, receipts or consumption (in case of consignment),
		and then match the landed costs to landed cost receipt lines. The matching
		procedure then only applies to the purchase order part, and not to the landed
		cost part, because the landed costs are only available for matching on receipt
		line level.</Paragraph>
      <Paragraph>Invoices from warehouse transfers can only be entered with the <GUIRef href="/baanerp/tf/domains/acp.inv#landed" role="option">Invoice Related to Landed Costs</GUIRef> invoice type.</Paragraph>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <List>
            <ListItem>You can change the invoice type from <GUIRef href="/baanerp/tf/domains/acp.inv#landed" role="option">Invoice Related to Landed Costs</GUIRef> to <GUIRef href="/baanerp/tf/domains/acp.inv#purchase" role="option">Invoice Related to Purchase Orders</GUIRef>, even if purchase landed cost line are
			 already matched. When warehouse transfer landed cost lines are matched, the
			 invoice type can no longer be changed.</ListItem>
            <ListItem>As opposed to the other quantity-based matching processes,
			 the landed costs matching process is entirely amount based.</ListItem>
         </List>
      </Note>
   </ConceptSection>
   <GeneralSection>
      <SectionTitle>Match to registered landed cost lines</SectionTitle>
      <Paragraph>In the <GUIRef href="/baanerp/tf/acp/tfacp2144m000" role="session">Match Landed Cost Lines (tfacp2144m000)</GUIRef> session, users can select and match one or more
		lines. If a single landed cost line is selected, users can start the <GUIRef href="/baanerp/tf/acp/tfacp2254s000" role="session">Match Landed Cost Line Partially or with Price Difference (tfacp2254s000)</GUIRef> session. In this session, users can
		choose which part of the invoice and landed cost amount will be matched for the
		selected landed cost line.</Paragraph>
      <Paragraph>The invoice-from business partner of the invoice must match the
		business partner on the landed cost line. Because the matching sessions allow
		users to change the order, packing slip, and business partner, users can match
		orders originating from entirely different business partners. Users can do so
		only if the <Link href="/baanerp/tf/acp/tfacp0100m000#tfacp000.bprm" role="formfield">Business Partner Relation Mandatory</Link> check box in the <GUIRef href="/baanerp/tf/acp/tfacp0100m000" role="session">ACP Parameters (tfacp0100m000)</GUIRef> session is cleared.</Paragraph>
      <Paragraph>If the landed costs are part of a mixed invoice, the landed cost
		lines will probably be part of the (already matched or yet to be matched)
		receipt lines. Here, it is not mandatory to match these landed cost lines, and LN will display no
		warnings.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Match to unregistered landed cost lines</SectionTitle>
      <Paragraph>Users can register landed costs, specified on the invoice, for
		costs that were not defined in <GUIRef href="/baanerp/procurement" role="package">Procurement</GUIRef> or <GUIRef href="/baanerp/wh" role="package">Warehousing</GUIRef>. Users can
		always change or add landed cost lines by using the <GUIRef href="/baanerp/tf/acp/tfacp2144m000#add.landed.costs.lines" role="manual">Change Landed Cost Line(s)</GUIRef> command, which starts the <Link href="/baanerp/tc/lct/tclct2100m100" role="session">Landed Cost Lines by Receipt (tclct2100m100)</Link> session. The receipt is passed if it is present
		for the selected line in the matching session.</Paragraph>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <Paragraph>Users can also let a warehousing or purchase employee create
		  these landed costs, or decide not to match and approve the invoice with landed
		  costs, but handle the invoice as <Link href="/baanerp/tf/glossary/glossary#000025" role="glossary">additional costs</Link>.</Paragraph>
      </Note>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Automatic matching</SectionTitle>
      <List>
         <ListIntro>Invoices that are registered as <GUIRef href="/baanerp/tf/domains/acp.inv#landed" role="option">Invoice Related to Landed Costs</GUIRef> are automatically matched if the following
		  apply:</ListIntro>
         <ListItem>In the <GUIRef href="/baanerp/tf/acp/tfacp0100m000" role="session">ACP Parameters (tfacp0100m000)</GUIRef> session, <Link href="/baanerp/tf/acp/tfacp0100m000#tfacp000.autm" role="formfield">Automatic Matching</Link> is selected.</ListItem>
         <ListItem>The packing slip and/or the order number is filled.</ListItem>
      </List>
      <List>
         <ListIntro>Automatic matching can be performed on these
		  levels:</ListIntro>
         <ListItem>
            <GUIRef href="/baanerp/tf/domains/acp.match#order" role="option">Match to Purchase Order</GUIRef>
         </ListItem>
         <ListItem> 
            <GUIRef href="/baanerp/tf/domains/acp.match#receipt" role="option">Match to Purchase Receipt</GUIRef>
         </ListItem>
         <ListItem>
            <GUIRef href="/baanerp/tf/domains/acp.match#consumption" role="option">Match to Purchase Consumption</GUIRef>
         </ListItem>
      </List>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <List>
            <ListIntro>For the automatic matching process, the following
			 apply:</ListIntro>
            <ListItem>Purchase and warehouse order business objects are searched
			 for and matched.</ListItem>
            <ListItem>Even though landed costs can only be matched on the lowest
			 level, that is, the receipt level, a mixed invoice can be matched on all
			 levels.</ListItem>
            <ListItem>Only landed costs that are not fully matched are taken into
			 account. Consequently, the automatic matching process cannot be restarted.</ListItem>
            <ListItem>Because landed costs that are related to a specific purchase
			 order can have multiple invoice-from business partners, only those landed cost
			 receipt lines will be selected that have exactly the same invoice-from business
			 partner as the one on the invoice.</ListItem>
         </List>
      </Note>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Price differences</SectionTitle>
      <Paragraph>During matching, price differences on the invoice header level
		are calculated.</Paragraph>
      <List>
         <ListIntro>To prevent incorrect price differences, LN allows users to:</ListIntro>
         <ListItem>Maintain a "matched invoice amount" to the landed cost
		  line.</ListItem>
         <ListItem>Select which part of the landed cost line amount belongs to
		  the invoice that is being matched.</ListItem>
      </List>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000106" role="manual">To match and approve purchase invoices</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000104" role="manual">To process purchase invoices</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tc/onlinemanual/000530" role="manual">Landed costs – overview</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/td/onlinemanual/000525" role="manual">Landed costs – orders</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/td/onlinemanual/000526" role="manual">Landed costs – receipts</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>