<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tf/onlinemanual/000408" xml:lang="en">
   <Header>
      <Title>To set up and process trade notes receivable</Title>
      <Keyword type="header" order="d1e1637560">
         <Level1>Trade notes receivable</Level1>
         <Level2>set up</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1637565">
         <Level1>Set up</Level1>
         <Level2>trade notes receivable</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1637570">
         <Level1>Trade notes receivable</Level1>
         <Level2>process</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1637575">
         <Level1>Process</Level1>
         <Level2>trade notes receivable</Level2>
      </Keyword>
   </Header>
   <GeneralSection>
      <ProcedureList>
         <ListIntro>To set up the handling of trade notes receivable, use the
		  following sequence of sessions:</ListIntro>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000" role="session">CMG Parameters (tfcmg0100s000)</GUIRef>
         </ListItemHead>
         <ListItem> 
            <List>
               <ListIntro>On the <GUIRef href="" role="manual">Trade Notes</GUIRef> tab, enter the
				following data:</ListIntro>
               <ListItem>Select the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000#tfcmg000.trdn" role="manual">Trade Note to be implemented</GUIRef> check box.</ListItem>
               <ListItem>Define the minimum amount for which trade notes can be
				generated, and the number groups to be used for generated and manually entered
				trade notes payable and trade notes receivable.</ListItem>
               <ListItem>If you want to generate a report of the trade note balances
				by business partner by department, select the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000#tfcmg000.fdep" role="manual">Accounting Office for Trade Notes</GUIRef> check
				box.</ListItem>
            </List>
         </ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tc/com/tccom4114s000" role="session">Pay-by Business Partner (tccom4114s000)</GUIRef>
         </ListItemHead>
         <ListItem>On the <GUIRef href="/baanerp/tc/com/tccom4114s000#tccom4112sDF4" role="groupbox">Paying</GUIRef> tab, enter the data required for processing the
		  trade notes. In the <GUIRef href="/baanerp/tc/com/tccom4114s000#tccom114.cofc" role="manual">Department</GUIRef> field you can enter the default <Link href="/baanerp/tc/glossary/glossary#000334" role="glossary">accounting department</Link> for which the business partner's
		  trade notes must be registered. If you also select the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000#tfcmg000.fdep" role="manual">Accounting Office for Trade Notes</GUIRef> check box in the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000" role="session">CMG Parameters (tfcmg0100s000)</GUIRef> session, you can generate a report of the trade note
		  balances by business partner by department. <GUIRef href="" role="manual">Note</GUIRef>: If you did not select
		  the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000#tfcmg000.trdn" role="manual">Trade Note to be implemented</GUIRef> check box in the <GUIRef href="/baanerp/tf/cmg/tfcmg0100s000" role="session">CMG Parameters (tfcmg0100s000)</GUIRef> session in Step 1, the <GUIRef href="" role="manual">Trade Notes</GUIRef> information fields are not visible.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0517m000" role="session">Trade Note Division by Pay-by BP (tfcmg0517m000)</GUIRef>
         </ListItemHead>
         <ListItem>If you want to split trade notes receivable into trade notes
		  for smaller amounts, enter the division data. Refer to <Link href="/baanerp/tf/onlinemanual/000407" role="manual">Trade notes division</Link> for details.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0512m000" role="session">Trade Note Parameters (tfcmg0512m000)</GUIRef>
         </ListItemHead>
         <ListItem>For each trade note step, define the transaction type and
		  number series for each step. For the step <GUIRef href="/baanerp/tf/domains/cmg.step#doc.discounted" role="option">Document Discounted</GUIRef>, you must also define the discount
		  and commission amounts and accounts.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0516m000" role="session">Trade Note Types (tfcmg0516m000)</GUIRef>
         </ListItemHead>
         <ListItem>
            <Paragraph>Define the series and terms of payment. Select <GUIRef href="/baanerp/tf/cmg/tfcmg0516m000#comp.ccty" role="manual">Stamp Tax Country/Code</GUIRef>, if applicable. Additionally, select <GUIRef href="/baanerp/tf/cmg/tfcmg0516m000#tfcmg016.rpla" role="manual">Replace Invoice by Trade Note</GUIRef> check box to replace
			 invoice with the trade note and select <GUIRef href="/baanerp/tf/cmg/tfcmg0516m000#tfcmg016.psbp" role="manual">Posting Scheme by BP Group</GUIRef> to indicate that the
			 posting scheme is defined by business partner group is applicable for the trade
			 note.</Paragraph>
         </ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000" role="session">Payment/Receipt Method (tfcmg0140s000)</GUIRef>
         </ListItemHead>
         <ListItem>Define the receipt methods for trade notes receivable. <List>
               <ListItem>In the <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000#tfcmg003.auto" role="manual">Kind of Payment/Receipt</GUIRef> list box, select <GUIRef href="/baanerp/tf/domains/cmg.kopr#trade.note" role="option">Trade Note</GUIRef>. Select the trade note type defined in the previous step.</ListItem>
               <ListItem>On the <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000#tfcmg.trd.steps" role="groupbox">Steps</GUIRef> tab, select the mandatory and optional trade
				note steps for the receipt method.</ListItem>
               <ListItem>On the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu, select <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000#generate.posting.scheme" role="manual">Generate Trade Note Posting Scheme</GUIRef> to generate the
				posting data for the receipt method according to the predefined scheme, else
				click <GUIRef href="/baanerp/tf/cmg/tfcmg0540m000#tfcmg0514m000" role="command" Update="No">Trade Note Posting Data</GUIRef> to start the <GUIRef href="/baanerp/tf/cmg/tfcmg0514m000" role="session">Trade Note Posting Data by Payment/Receipt Method (tfcmg0514m000)</GUIRef> session.</ListItem>
            </List>
         </ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0514m000" role="session">Trade Note Posting Data by Payment/Receipt Method (tfcmg0514m000)</GUIRef>
         </ListItemHead>
         <ListItem>Define and generate the posting data for trade notes. If you
		  cleared the <GUIRef href="/baanerp/tf/cmg/tfcmg0516m000#tfcmg016.psbp" role="manual">Posting Scheme by BP Group</GUIRef> check box for the trade
		  note type in the <GUIRef href="/baanerp/tf/cmg/tfcmg0516m000" role="session">Trade Note Types (tfcmg0516m000)</GUIRef> session, you must
		  enter the ledger accounts and dimensions for trade notes steps for which
		  posting is mandatory. For each step, you must define posting data for the debit
		  entry and for the credit entry.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000" role="session">Payment/Receipt Method (tfcmg0140s000)</GUIRef>
         </ListItemHead>
         <ListItem>If you selected a trade note type for the payment/receipt
		  method for which the <GUIRef href="/baanerp/tf/cmg/tfcmg0516m000#tfcmg016.psbp" role="manual">Posting Scheme by BP Group</GUIRef> check box is selected, on
		  the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu of the <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000" role="session">Payment/Receipt Method (tfcmg0140s000)</GUIRef> details session, you can click <GUIRef href="/baanerp/tf/cmg/tfcmg0140s000#generate.posting.scheme" role="command">Generate Trade Note Posting Scheme</GUIRef> to generate the
		  posting scheme for the payment/receipt method according to the predefined
		  scheme.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg0515m000" role="session">Trade Note Reports by Payment/Receipt Method per step (tfcmg0515m000)</GUIRef>
         </ListItemHead>
         <ListItem>Define the reports and bank file layouts and output devices for
		  each trade note step for the selected receipt method.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tc/mcs/tcmcs0105m000" role="session">Reasons (tcmcs0105m000)</GUIRef>
         </ListItemHead>
         <ListItem>You can define the reason codes to indicate why a trade note
		  was canceled.</ListItem>
         <ListItem>If you must pay <Link href="/baanerp/tc/glossary/glossary#000400" role="glossary">stamp tax</Link> on trade notes, you can set up stamp tax as described in <Link href="/baanerp/tc/onlinemanual/000400" role="manual">To set up stamp tax</Link>.</ListItem>
      </ProcedureList>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>To process trade notes receivable</SectionTitle>
      <ProcedureList>
         <ListIntro>To process trade notes receivable, use the following
		  sessions:</ListIntro>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg4501m000" role="session">Direct Debit Batch - Advices (tfcmg4501m000)</GUIRef>
         </ListItemHead>
         <ListItem>Create a new direct debit advice batch in the <GUIRef href="/baanerp/tf/cmg/tfcmg4120s000" role="session">Direct Debit Advice (tfcmg4120s000)</GUIRef> session. Set the <GUIRef href="/baanerp/tf/cmg/tfcmg4501m000#tfcmg401.tadv" role="manual">Type of Advice</GUIRef> field and specify the invoice number
		  in the <GUIRef href="/baanerp/tf/cmg/tfcmg4501m000#tfcmg401.ttyp" role="manual">Document</GUIRef> field, the amounts details are defaulted. On
		  the <GUIRef href="/baanerp/tf/cmg/tfcmg4120s000#tfcmg4120sDF2" role="groupbox">Bank Details</GUIRef> tab, select the payment /receipt method.
		  Save changes and approve the batch.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg4225m000" role="session">Generate Trade Notes Receivable (tfcmg4225m000)</GUIRef>
         </ListItemHead>
         <ListItem>Specify the batch number created in the <GUIRef href="/baanerp/tf/cmg/tfcmg4501m000" role="session">Direct Debit Batch - Advices (tfcmg4501m000)</GUIRef> session and click <GUIRef href="/baanerp/tf/cmg/tfcmg4225m000#exec.cont.process" role="command">Generate</GUIRef> to generate the trade note
		  receivable.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg4525m000" role="session">Trade Notes Receivable (tfcmg4525m000)</GUIRef>
         </ListItemHead>
         <ListItem>Review the trade note receivable number generated in the <GUIRef href="/baanerp/tf/cmg/tfcmg4525m000#tfcmg425.tnrn" role="manual">TNR Number</GUIRef> field and the <GUIRef href="/baanerp/tf/cmg/tfcmg4525m000#tfcmg425.tnst" role="manual">TNR Status</GUIRef> is set to <GUIRef href="/baanerp/tf/domains/cmg.tnst#open" role="option">Open</GUIRef>.
		  Select <GUIRef href="/baanerp/tf/cmg/tfcmg4525m000#exec.cont.process" role="command">Post TNR</GUIRef> on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu, to create
		  posting for the first trade note step. The <GUIRef href="/baanerp/tf/cmg/tfcmg1258m000" role="session">Posting Data (tfcmg1258m000)</GUIRef> session opens.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1258m000" role="session">Posting Data (tfcmg1258m000)</GUIRef>
         </ListItemHead>
         <ListItem>Select <GUIRef href="/baanerp/tf/cmg/tfcmg1258m000#exec.cont.process" role="command">Post</GUIRef> to create posting for the trade note step. In
		  the <GUIRef href="/baanerp/tf/cmg/tfcmg4525m000" role="session">Trade Notes Receivable (tfcmg4525m000)</GUIRef> session, the <GUIRef href="/baanerp/tf/cmg/tfcmg4525m000#tfcmg425.tnst" role="manual">TNR Status</GUIRef> is updated with the status <GUIRef href="/baanerp/tf/domains/cmg.tnst#received" role="option">Received</GUIRef>.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg4226m000" role="session">Process Trade Notes Receivable (tfcmg4226m000)</GUIRef>
         </ListItemHead>
         <ListItem>Select receipt method and set the <GUIRef href="/baanerp/tf/cmg/tfcmg4226m000#old.step" role="manual">Old Step</GUIRef> (the step which is already processed) and the next trade note
		  step in the <GUIRef href="/baanerp/tf/cmg/tfcmg4226m000#next.step" role="manual">Next Step</GUIRef> field and select <GUIRef href="/baanerp/tf/cmg/tfcmg4226m000#exec.user.0" role="command">Process</GUIRef> to process the trade notes.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg4526m000" role="session">Selected Trade Notes Receivable for Processing (tfcmg4526m000)</GUIRef>
         </ListItemHead>
         <ListItem>Review the trade notes receivables ready for processing.
		  Select the <GUIRef href="/baanerp/tf/cmg/tfcmg4526m000#form.yesno" role="manual">Update Status</GUIRef> check box and on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu, select <GUIRef href="/baanerp/tf/cmg/tfcmg4526m000#exec.cont.process" role="command">Process</GUIRef> to process the trade note receivable
		  selected.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg1258m000" role="session">Posting Data (tfcmg1258m000)</GUIRef>
         </ListItemHead>
         <ListItem>Click <GUIRef href="/baanerp/tf/cmg/tfcmg1258m000#exec.cont.process" role="command">Post</GUIRef> to create postings for the trade note step
		  executed. In the <GUIRef href="/baanerp/tf/cmg/tfcmg4525m000" role="session">Trade Notes Receivable (tfcmg4525m000)</GUIRef> session, the <GUIRef href="/baanerp/tf/cmg/tfcmg4525m000#tfcmg425.tnst" role="manual">TNR Status</GUIRef> is updated with the current status selected. For example, the
		  status changes to <GUIRef href="/baanerp/tf/domains/cmg.tnst#sent.for.disc" role="option">Sent to Bank for Discounting</GUIRef>.</ListItem>
         <ListItem>Repeat the above 5th, 6th and 7th steps until the <GUIRef href="/baanerp/tf/cmg/tfcmg4525m000#tfcmg425.tnst" role="manual">TNR Status</GUIRef> in the <GUIRef href="/baanerp/tf/cmg/tfcmg4525m000" role="session">Trade Notes Receivable (tfcmg4525m000)</GUIRef> is set to <GUIRef href="/baanerp/tf/domains/cmg.tnst#settled" role="option">Settled</GUIRef>.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/cmg/tfcmg4225m001" role="session">Remove Settled Trade Notes Receivable (tfcmg4225m001)</GUIRef>
         </ListItemHead>
         <ListItem>Select <GUIRef href="/baanerp/tf/cmg/tfcmg4225m001#exec.cont.process" role="command">Remove</GUIRef> to remove the selected range of trade notes.
		  The trade notes with the <GUIRef href="/baanerp/tf/cmg/tfcmg4525m000#tfcmg425.tnst" role="manual">TNR Status</GUIRef> set to <GUIRef href="/baanerp/tf/domains/cmg.tnst#settled" role="option">Settled</GUIRef>, <GUIRef href="/baanerp/tf/domains/cmg.tnst#cancelled" role="option">Cancelled</GUIRef>, <GUIRef href="/baanerp/tf/domains/cmg.tnst#dishonored" role="option">Dishonored</GUIRef>, or <GUIRef href="/baanerp/tf/domains/cmg.tnst#void" role="option">Void</GUIRef> are
		  removed and also the documents linked to these trade notes are
		  removed.</ListItem>
      </ProcedureList>
   </GeneralSection>
</ManualTopic>