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<ManualTopic ID="/baanerp/td/onlinemanual/000412" xml:lang="en">
   <Header>
      <Title>Additional costs on purchase orders</Title>
      <Keyword type="header" order="d1e1317308">
         <Level1>Additional costs</Level1>
      </Keyword>
      <Keyword type="header" order="d1e1317311">
         <Level1>Purchase order</Level1>
         <Level2>additional costs</Level2>
      </Keyword>
   </Header>
   <AimSection>
      <Paragraph>Cost items in LN are used to define charges such as freight, handling, and
		administrative fees. These costs can be added to an order so the order
		accurately reflects charges billed to a customer, or charges billed to us by
		our buy-from business partners. Additional costs can be placed on an order as
		extra cost (items) after the last item recorded. Several additional cost items
		can be assigned to an order by bringing them together in a <Link href="/baanerp/td/glossary/glossary#CostSets_td" role="glossary" Update="No">cost set</Link>. LN can automatically
		apply these cost sets to purchase orders.</Paragraph>
   </AimSection>
   <ProcedureSection>
      <SectionTitle>To define additional costs</SectionTitle>
      <ProcIntro>
         <Paragraph>If you want to assign <Link href="/baanerp/fm/glossary/glossary#000047" role="glossary">additional costs</Link> of items to purchase price lists and
		  buy-from business partners, after which these costs can be added to the
		  purchase order, complete the following steps:</Paragraph>
      </ProcIntro>
      <Steps>
         <Step>
            <StepTitle>
               <GUIRef href="/baanerp/td/pur/tdpur0100m400" role="session">Purchase Order Parameters (tdpur0100m400)</GUIRef>
            </StepTitle>
            <List>
               <ListIntro>In the <GUIRef href="/baanerp/td/pur/tdpur0100m400" role="session">Purchase Order Parameters (tdpur0100m400)</GUIRef> session, define the following fields:</ListIntro>
               <ListItem>
                  <GUIRef href="/baanerp/td/pur/tdpur0100m400#tdpur000.cspn.4" role="manual">First Position Number for Additional Costs Sets</GUIRef>: Enter the first position
				number for a purchase order line with additional costs.</ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/td/pur/tdpur0100m400#tdpur000.arac.4" role="manual">Recalculation of Additional Costs</GUIRef>: you can indicate
				whether or not additional costs are recalculated when an order is modified in
				the <GUIRef href="/baanerp/td/pur/tdpur4101m000" role="session">Purchase Order Lines (tdpur4101m000)</GUIRef> session. <List>
                     <ListItem>
                        <GUIRef href="/baanerp/td/domains/sls.acpd#no" role="option">No</GUIRef>: The additional costs are
					 not recalculated. You can manually maintain additional costs in the <GUIRef href="/baanerp/td/pur/tdpur4101m000" role="session">Purchase Order Lines (tdpur4101m000)</GUIRef> session.</ListItem>
                     <ListItem>
                        <GUIRef href="/baanerp/td/domains/sls.acpd#interactive" role="option">Interactive</GUIRef>: LN asks you whether
					 the additional costs must be recalculated. You can still manually maintain the
					 additional costs in the <GUIRef href="/baanerp/td/pur/tdpur4101m000" role="session">Purchase Order Lines (tdpur4101m000)</GUIRef> session, but if you let LN recalculate the
					 additional costs, the manual changes can be lost.</ListItem>
                     <ListItem>
                        <GUIRef href="/baanerp/td/domains/sls.acpd#automatic" role="option">Automatic</GUIRef>: You cannot
					 maintain the additional costs on an order. The additional cost are recalculated
					 each time you leave the <GUIRef href="/baanerp/td/pur/tdpur4101m000" role="session">Purchase Order Lines (tdpur4101m000)</GUIRef> session.</ListItem>
                  </List>
               </ListItem>
            </List>
         </Step>
         <Step>
            <StepTitle>
               <GUIRef href="/baanerp/td/pur/tdpur0624m000" role="session">Purchase Additional Cost Set - Items (tdpur0624m000)</GUIRef>
            </StepTitle>
            <Paragraph>The header of the <GUIRef href="/baanerp/td/pur/tdpur0624m000" role="session">Purchase Additional Cost Set - Items (tdpur0624m000)</GUIRef> session refers to the <Link href="/baanerp/td/pur/tdpur0124m000" role="session">Purchase Additional Cost Sets (tdpur0124m000)</Link> session. Use this session to group additional costs into sets and define the currency that must be used for
			 the cost set. Cost sets are used to group additional charges to be incurred on
			 the order, such as freight and handling. Cost sets can be linked to buy-from
			 business partners or price lists, which enables you to automatically add
			 appropriate charges to orders.</Paragraph>
            <Paragraph>The lines of the <GUIRef href="/baanerp/td/pur/tdpur0624m000" role="session">Purchase Additional Cost Set - Items (tdpur0624m000)</GUIRef> session refer to the <Link href="/baanerp/td/pur/tdpur0128m000" role="session">Purchase Additional Cost Set Items (tdpur0128m000)</Link> session. Use this session to define the <Link href="/baanerp/tc/glossary/glossary#000059" role="glossary" Update="No">cost items</Link> that belong to a cost set. On the <Link href="/baanerp/td/glossary/glossary#CostSetsLine_td" role="glossary">cost set line</Link>, you can define when the additional costs are applicable and
			 how these additional costs must be retrieved or calculated. Examples of cost
			 set lines that you can enter in this session are administrative costs added to
			 the order if the order amount is lower than a certain value, or freight costs
			 added to the order if the total weight of the purchased goods exceeds a certain
			 value.</Paragraph>
         </Step>
         <Step>
            <StepTitle>
               <GUIRef href="/baanerp/td/pur/tdpur0127m000" role="session">Purchase Cost Sets per Price List / Business Partner (tdpur0127m000)</GUIRef>
            </StepTitle>
            <Paragraph>Use the <Link href="/baanerp/td/pur/tdpur0127m000" role="session">Purchase Cost Sets per Price List / Business Partner (tdpur0127m000)</Link> session to link a
			 default cost set to a price lists or a buy-from business partner. In this
			 session, you can also indicate whether the cost set lines are added to the
			 purchase order automatically, or interactively.</Paragraph>
         </Step>
         <Step>
            <StepTitle>
               <GUIRef href="/baanerp/td/pcg/tdpcg0131m000" role="session">Price Books (tdpcg0131m000)</GUIRef>
            </StepTitle>
            <Paragraph>To define the actual charges to be applied, <GUIRef href="/baanerp/td/pcg" role="module">Pricing</GUIRef> is used.
			 Use the <Link href="/baanerp/td/pcg/tdpcg0131m000" role="session">Price Books (tdpcg0131m000)</Link> session to define charges for additional cost
			 items. You must select the price book and the cost item and then define price
			 breaks. The pricing structure for the cost sets is flexible. As a result, the
			 structure can be unique or the same for different business
			 partners.</Paragraph>
         </Step>
      </Steps>
   </ProcedureSection>
   <Note>
      <SectionTitle>Note</SectionTitle>
      <Paragraph>Since costs are added based on order totals, they are added when
		the user exits the purchase order line in the <GUIRef href="/baanerp/td/pur/tdpur4101m000" role="session">Purchase Order Lines (tdpur4101m000)</GUIRef> session. In addition, the <GUIRef href="/baanerp/td/pur/tdpur4101m000#tdpur401.pric" role="manual">Price</GUIRef> field on the order line is a price per unit.
		For additional cost items, this field is left empty. The amount applied appears
		in the <GUIRef href="/baanerp/td/pur/tdpur4101m000#tdpur401.oamt" role="manual">Order Amount</GUIRef> field on the purchase order
		line.</Paragraph>
   </Note>
</ManualTopic>