<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/td/onlinemanual/000021" xml:lang="en">
   <Header>
      <Title>Purchase order/schedule history</Title>
      <Keyword type="header" order="d1e1309536">
         <Level1>Purchase order</Level1>
         <Level2>history</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1309541">
         <Level1>Purchase schedule</Level1>
         <Level2>history</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1309546">
         <Level1>History</Level1>
      </Keyword>
   </Header>
   <GeneralSection>
      <Paragraph>You can use purchase
		order/schedule history to track creations and modifications to purchase
		orders/schedules. You can, if necessary, keep certain information long after
		the original purchase order/schedule is removed.</Paragraph>
      <List>
         <ListIntro>Orders/schedules that are created, canceled, and fully
		  processed are registered in history if the following applies:</ListIntro>
         <ListItem>For purchase orders, the <Link href="/baanerp/td/pur/tdpur0100m400#tdpur000.hisp.5" role="formfield">Log Order History</Link> and <Link href="/baanerp/td/pur/tdpur0100m400#tdpur000.ahis.5" role="formfield">Log Actual Order Receipt History</Link> check boxes are selected in the <GUIRef href="/baanerp/td/pur/tdpur0100m400" role="session">Purchase Order Parameters (tdpur0100m400)</GUIRef> session.</ListItem>
         <ListItem>For purchase schedules, the <Link href="/baanerp/td/pur/tdpur0100m300#tdpur000.hiss.3" role="formfield">Log Schedule History</Link> and <Link href="/baanerp/td/pur/tdpur0100m300#tdpur000.ahis.3" role="formfield">Log Actual Schedule Receipt History</Link> check boxes are selected in the <GUIRef href="/baanerp/td/pur/tdpur0100m300" role="session">Purchase Contract Parameters (tdpur0100m300)</GUIRef> session.</ListItem>
      </List>
      <List>
         <ListIntro>The following record types are available in the history
		  sessions:</ListIntro>
         <ListItemHead>
            <GUIRef href="/baanerp/td/domains/sls.ckor#intake" role="option">Intake</GUIRef>
         </ListItemHead>
         <ListItem>The order/schedule line was added, changed, or deleted.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/td/domains/sls.ckor#cancellation" role="option">Cancellation</GUIRef>
         </ListItemHead>
         <ListItem>The order/schedule line was canceled.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/td/domains/sls.ckor#turnover" role="option">Turnover</GUIRef>
         </ListItemHead>
         <ListItem>The order line was processed in the <Link href="/baanerp/td/pur/tdpur4223m000" role="session">Process Delivered Purchase Orders (tdpur4223m000)</Link> session, or the schedule line was processed in the <Link href="/baanerp/td/pur/tdpur3223m000" role="session">Process Delivered Purchase Schedules (tdpur3223m000)</Link> session.</ListItem>
      </List>
      <GeneralSection>
         <SectionTitle>Contents of history files</SectionTitle>
         <List>
            <ListIntro>The purchase order/schedule history files contain:</ListIntro>
            <ListItem>All created purchase
			 order/schedule (line)s. These order/schedule (line)s are the not yet processed
			 order/schedule (line)s.</ListItem>
            <ListItem>All invoiced purchase
			 order/schedule (line)s. These order/schedule (line)s are the processed
			 order/schedule (line)s.</ListItem>
         </List>
         <Paragraph>The following fields determine if, when, and how and the
		  purchase order/schedule history files are updated</Paragraph>
         <TABLE border="1" borderstyle="default" space-and-orientation="indented-estimated">
            <TBODY noTR="11">
               <TR no="1" isLast="false">
                  <TH colspan="2" valign="middle" align="center" rowspan="1">Purchase orders</TH>
               </TR>
               <TR no="2" isLast="false">
                  <TH valign="middle" align="center" rowspan="1" colspan="1">Field</TH>
                  <TH valign="middle" align="center" rowspan="1" colspan="1">Retrieved from
				  session</TH>
               </TR>
               <TR no="3" isLast="false">
                  <TD rowspan="1" colspan="1">
                     <Link href="/baanerp/td/pur/tdpur4100m000#tdpur400.hisp" role="formfield">Log Order History</Link>
                  </TD>
                  <TD rowspan="1" colspan="1">
                     <GUIRef href="/baanerp/td/pur/tdpur4100m000" role="session">Purchase Orders (tdpur4100m000)</GUIRef>
                  </TD>
               </TR>
               <TR no="4" isLast="false">
                  <TD rowspan="1" colspan="1">
                     <Link href="/baanerp/td/pur/tdpur4100m000#tdpur400.hism" role="formfield">Start Logging History at</Link>
                  </TD>
                  <TD rowspan="1" colspan="1">
                     <GUIRef href="/baanerp/td/pur/tdpur4100m000" role="session">Purchase Orders (tdpur4100m000)</GUIRef>
                  </TD>
               </TR>
               <TR no="5" isLast="false">
                  <TD rowspan="1" colspan="1">
                     <Link href="/baanerp/td/pur/tdpur0100m400#tdpur000.litk.5" role="formfield">Level of Intake Logging</Link>
                  </TD>
                  <TD rowspan="1" colspan="1">
                     <GUIRef href="/baanerp/td/pur/tdpur0100m400" role="session">Purchase Order Parameters (tdpur0100m400)</GUIRef>
                  </TD>
               </TR>
               <TR no="6" isLast="false">
                  <TD rowspan="1" colspan="1">
                     <Link href="/baanerp/td/pur/tdpur0100m400#tdpur000.ahis.5" role="formfield">Log Actual Order Receipt History</Link>
                  </TD>
                  <TD rowspan="1" colspan="1">
                     <GUIRef href="/baanerp/td/pur/tdpur0100m400" role="session">Purchase Order Parameters (tdpur0100m400)</GUIRef>
                  </TD>
               </TR>
               <TR no="7" isLast="false">
                  <TH colspan="2" valign="middle" align="center" rowspan="1">Purchase schedules</TH>
               </TR>
               <TR no="8" isLast="false">
                  <TH valign="middle" align="center" rowspan="1" colspan="1">Field</TH>
                  <TH valign="middle" align="center" rowspan="1" colspan="1">Retrieved from
			 session</TH>
               </TR>
               <TR no="9" isLast="false">
                  <TD rowspan="1" colspan="1">
                     <Link href="/baanerp/td/pur/tdpur3110m000#tdpur310.hiss" role="formfield">Log Schedule History</Link>
                  </TD>
                  <TD rowspan="1" colspan="1">
                     <GUIRef href="/baanerp/td/pur/tdpur3110m000" role="session">Purchase Schedules (tdpur3110m000)</GUIRef>
                  </TD>
               </TR>
               <TR no="10" isLast="false">
                  <TD rowspan="1" colspan="1">
                     <Link href="/baanerp/td/pur/tdpur0100m300#tdpur000.litk.3" role="formfield">Level of Intake Logging</Link>
                  </TD>
                  <TD rowspan="1" colspan="1">
                     <GUIRef href="/baanerp/td/pur/tdpur0100m300" role="session">Purchase Contract Parameters (tdpur0100m300)</GUIRef>
                  </TD>
               </TR>
               <TR no="11" isLast="true">
                  <TD rowspan="1" colspan="1">
                     <Link href="/baanerp/td/pur/tdpur0100m300#tdpur000.ahis.3" role="formfield">Log Actual Schedule Receipt History</Link>
                  </TD>
                  <TD rowspan="1" colspan="1">
                     <GUIRef href="/baanerp/td/pur/tdpur0100m300" role="session">Purchase Contract Parameters (tdpur0100m300)</GUIRef>
                  </TD>
               </TR>
            </TBODY>
         </TABLE>
         <Paragraph>For purchase schedules, history logging always starts during
		  approval.</Paragraph>
      </GeneralSection>
      <GeneralSection>
         <SectionTitle>Clearing history files</SectionTitle>
         <Paragraph>You can restrict the
		  total amount of history data with the <Link href="/baanerp/td/pur/tdpur5201m000" role="session">Archive/Delete Purchase Order/Schedule History (tdpur5201m000)</Link> session.</Paragraph>
         <Paragraph>You must realize that
		  the history files are the base for statistics. If you clear the history files,
		  check if the statistics are fully updated. You cannot fully update the
		  statistics if the history files are cleared before the update.</Paragraph>
      </GeneralSection>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <Paragraph>You cannot modify the
		  history data. It is only used for information purposes.</Paragraph>
      </Note>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/td/onlinemanual/000012" role="manual">To process purchase orders/schedules</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>