<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/dm/admin/ad000550" xml:lang="en">
   <Header>
      <Title>File Types</Title>
      <Keyword type="header" order="d1e253499">
         <Level1>File types</Level1>
      </Keyword>
   </Header>
   <GeneralSection>
      <Paragraph>If you register a file, you must enter the file type. The ODM
		administrator must define file types in the <GUIRef href="/baanerp/dm/doc/dmdoc4110m000" role="session">File Type (dmdoc4110m000)</GUIRef> session. The definition of a file type includes
		specification of valid file extensions for the file type. A file can only be
		assigned to one of the file types with which the file extension is associated.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>To maintain the list of file types</SectionTitle>
      <Keyword type="section" order="d1e253511">
         <Level1>File types</Level1>
         <Level2>maintain list</Level2>
      </Keyword>
      <Paragraph>To maintain the list of file types, on the <GUIRef href="" role="manual">Object Data Management</GUIRef> menu, double-click <GUIRef>
            <GUIRef href="" role="manual">Document Management</GUIRef> &gt;   &gt; <GUIRef href="" role="manual">Files</GUIRef> &gt;   &gt; <GUIRef href="" role="manual">File Type</GUIRef>
         </GUIRef>.</Paragraph>
      <Figure space-and-orientation="indented-estimated">
         <FigIntro>The <GUIRef href="/baanerp/dm/doc/dmdoc4110m000" role="session">File Type (dmdoc4110m000)</GUIRef> session starts, which
		  includes a list of all file types already defined:</FigIntro>
         <HTML:IMG xmlns:HTML="http://www.w3.org/TR/REC-html40" height="276" width="487"
                   SRC="images/tr_screen_ad000550_1.png"
                   alt="[...]"/>
      </Figure>
      <ProcedureList>
         <ListIntro>To add an additional file type, take the following
		  steps:</ListIntro>
         <ListItem>On the <GUIRef href="" role="manual">File</GUIRef> menu, click <GUIRef href="" role="manual">New</GUIRef>.
		  A new record appears.</ListItem>
         <ListItem>Enter the name for the new file type.</ListItem>
         <ListItem>Enter the file extensions that must be associated with the file
		  type in the <GUIRef href="/baanerp/dm/doc/dmdoc4110m000#dmdoc410.extn" role="manual">File Extension</GUIRef> column in the following format:
		  Drawing Files - *.dwg; *.bmp; *.jpg.</ListItem>
      </ProcedureList>
      <Note>
         <SectionTitle> Note</SectionTitle>
         <Paragraph>The *.* symbol indicates that all the file extensions are
		  permitted with the file type.</Paragraph>
      </Note>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>To assign default file extensions for file
		operations</SectionTitle>
      <Keyword type="section" order="d1e253566">
         <Level1>File types</Level1>
         <Level2>assign default file extensions</Level2>
      </Keyword>
      <Paragraph>Most file operations, such as view, edit, print, redline files,
		and so on, can be performed either from the <GUIRef href="/baanerp/dm/doc/dmdoc4540m000" role="session">Attached Files (dmdoc4540m000)</GUIRef> session or from the <GUIRef href="/baanerp/dm/doc/dmdoc1520m000" role="session">Document Revisions (dmdoc1520m000)</GUIRef> session. In addition, you can perform several
		additional file operations, such as <GUIRef href="/baanerp/dm/doc/dmdoc4540m000#movefiles" role="manual">Move Files</GUIRef>, <GUIRef href="/baanerp/dm/doc/dmdoc4540m000#copyfiles" role="manual">Copy Files</GUIRef>, <GUIRef href="/baanerp/dm/doc/dmdoc4540m000#getlocalcopy" role="manual">Get Local Copy</GUIRef>, <GUIRef href="/baanerp/dm/doc/dmdoc4540m000#email" role="manual">E-mail</GUIRef>, <GUIRef href="/baanerp/dm/doc/dmdoc4540m000#checkout" role="manual">Check Out File</GUIRef>, <GUIRef href="/baanerp/dm/doc/dmdoc4540m000#undochout" role="manual">Undo Check Out</GUIRef>, and <GUIRef href="/baanerp/dm/doc/dmdoc4540m000#exec.user.0" role="manual">Archive Files</GUIRef> from the <GUIRef href="/baanerp/dm/doc/dmdoc4540m000" role="session">Attached Files (dmdoc4540m000)</GUIRef> session. If file operations are invoked from the <GUIRef href="/baanerp/dm/doc/dmdoc4540m000" role="session">Attached Files (dmdoc4540m000)</GUIRef> session, the user selects the files to which the
		operations must be applied.</Paragraph>
      <Paragraph>If file operations are invoked from the <GUIRef href="/baanerp/dm/doc/dmdoc1520m000" role="session">Document Revisions (dmdoc1520m000)</GUIRef> session, and multiple files are attached to a document
		revision, the system must determine on which file or files to operate. These
		files are referred to as the main files for the operation for the document
		revision.</Paragraph>
      <Paragraph>The ODM administrator must set up defaults that must be used to
		identify the main files for various operations for various file types, so that
		the user will not have to enter the main files for each document revision. The
		user can override these defaults for individual document revisions.</Paragraph>
      <Paragraph>To set up the defaults, the ODM administrator specifies which
		file extension must be used by default for each file type and for each type of
		operation. The defaults are set up in the <GUIRef href="/baanerp/dm/doc/dmdoc4550m000" role="session">Default File Extensions for File Operations (dmdoc4550m000)</GUIRef> session.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>To assign main file defaults for a file type</SectionTitle>
      <Keyword type="section" order="d1e253622">
         <Level1>File types</Level1>
         <Level2>assign main file defaults</Level2>
      </Keyword>
      <ProcedureList>
         <ListIntro>To assign main file defaults for a file type, take the
		  following steps:</ListIntro>
         <ListItem>
            <Paragraph>In the <GUIRef href="/baanerp/dm/doc/dmdoc4110m000" role="session">File Type (dmdoc4110m000)</GUIRef> session, select the file type for which you want to
			 set up main file defaults, and on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu,
			 click <GUIRef href="/baanerp/dm/doc/dmdoc4110m000#define_default" role="manual">Assign Defaults</GUIRef>. The <GUIRef href="/baanerp/dm/doc/dmdoc4550m000" role="session">Default File Extensions for File Operations (dmdoc4550m000)</GUIRef> session
			 starts.</Paragraph>
            <Figure space-and-orientation="indented-estimated">
               <FigIntro>This session contains one row for each file extension
				associated with the file type. Each row contains check boxes for operations
				such as view and print:</FigIntro>
               <HTML:IMG xmlns:HTML="http://www.w3.org/TR/REC-html40" height="193" width="690"
                         SRC="images/tr_screen_ad000550_2.png"
                         alt="[...]"/>
            </Figure>
         </ListItem>
         <ListItem>For each type of operation, select the check box for the file
		  extension that you want to make the default file extension for the file type.
		  You can only select one check box in each column.</ListItem>
      </ProcedureList>
      <Paragraph>If a user requests to perform a file operation from a document
		revision, and if main files are not yet assigned specifically for that document
		revision, the operation is applied to the file with the extension that was
		listed as the default extension for the operation for the file
		type.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>E-mail</SectionTitle>
      <Paragraph>To receive an e-mail message, the reviewer's e-mail address must
		be specified in the <GUIRef href="/baanerp/bp/mdm/bpmdm0101m000" role="session">Employees - People (bpmdm0101m000)</GUIRef> session.</Paragraph>
   </GeneralSection>
</ManualTopic>