<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/wh/onlinemanual/000600" xml:lang="en">
   <Header>
      <Title>Shipping Material Accounts</Title>
      <Keyword type="header" order="d1e2598158">
         <Level1>Shipping Material Accounts</Level1>
         <Level2>Logistic Service Providers (LSP) - Packaging Item Registration</Level2>
      </Keyword>
   </Header>
   <AimSection>
      <Paragraph>The topic describes the packaging item registration
		functionality.</Paragraph>
   </AimSection>
   <GeneralSection>
      <SectionTitle>Shipping Material Accounts</SectionTitle>
      <Paragraph>Shipping Material Accounts are used to communicate with a
		business partner about quantities of packaging items and payments of packaging
		items. The shipping material account is used to group packaging items for the
		purpose of reporting to business partners. For details, refer to the online Help of <Link href="/baanerp/wh/wmd/whwmd4170m000" role="session">Shipping Material Accounts (whwmd4170m000)</Link> session.</Paragraph>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <Paragraph>LN records the packaging item transactions only when the :</Paragraph>
         <List>
            <ListItem>
               <Paragraph>
                  <GUIRef href="/baanerp/wh/wmd/whwmd0100s000#whwmd000.xpir" role="manual">Extended Packaging Item Registration</GUIRef> check box is
				selected in the <GUIRef href="/baanerp/wh/wmd/whwmd0100s000" role="session">Master Data Parameters (whwmd0100s000)</GUIRef> session.</Paragraph>
            </ListItem>
            <ListItem>
               <Paragraph>
                  <GUIRef href="/baanerp/wh/wmd/whwmd4505m000#whwmd405.acnt" role="manual">Accountable</GUIRef> check box is selected in the <GUIRef href="/baanerp/wh/wmd/whwmd4505m000" role="session">Packaging Items (whwmd4505m000)</GUIRef> session.</Paragraph>
            </ListItem>
         </List>
      </Note>
      <Important>
         <SectionTitle>Important!</SectionTitle>
         <Paragraph>You can copy all items from one business partner to another
		  business partner within the same shipping material account.</Paragraph>
      </Important>
      <GeneralSection>
         <Paragraph>
            <Emphasis>Search of Shipping Material Accounts
		  (SMA)</Emphasis>
         </Paragraph>
         <Paragraph>When LN records a shipping material transaction, LN searches for a
		  shipping material account (SMA) to be linked to the transaction in the
		  following hierarchy :</Paragraph>
         <ProcedureList>
            <ListItem>
               <Paragraph>LN searches for a SMA that has a combination of business partner, packaging item
				and transaction date of the transaction.</Paragraph>
               <Paragraph>The step 1 can also result in an empty SMA. This means
				that the item is excluded from accounting for the specific business partner. If
				a SMA is found in step 1, then the search action stops else step 2 is
				executed.</Paragraph>
            </ListItem>
            <ListItem>
               <Paragraph>LN searches for a SMA that has a combination of business partner, and transaction
				date of the transaction.</Paragraph>
            </ListItem>
         </ProcedureList>
         <Paragraph>In the steps above, LN searches for an entry in the shipping material
		  account that has an effective date which is most close to the transaction date.
		  Expiry date for the shipping material account are not defined. The expiry date
		  of an existing entry in the shipping material account is determined by the
		  effective date of a new entry in the accounting scheme.</Paragraph>
      </GeneralSection>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Packaging Item Registration</SectionTitle>
      <Paragraph>LN record the received and issued quantities of packaging items by date. LN updates the session
		during the receipt and shipping process for transactions that have a packaging
		item. Packaging item can be linked to a handling unit, receipt line, shipment
		or container. The <Link href="/baanerp/wh/inr/whinr1115m000" role="session">Packaging Item Transactions (whinr1115m000)</Link> session is
		updated even if no shipping material account is used for packaging items.</Paragraph>
      <Paragraph>You can also enter the packaging item transactions
		manually.</Paragraph>
      <GeneralSection>
         <Important>
            <SectionTitle>Important!</SectionTitle>
            <List>
               <ListItem>
                  <Paragraph>Transfer orders and adjustment orders are not logged in
				  the packaging item transactions as no business partner is related to these
				  processes.</Paragraph>
               </ListItem>
               <ListItem>
                  <Paragraph>Container related shipments for sales transfer orders
				  are not logged, because no unique link can be determined between a container
				  and the sales order.</Paragraph>
               </ListItem>
            </List>
         </Important>
      </GeneralSection>
      <GeneralSection>
         <Paragraph>For sales orders of type transfer, an exception is made to
		  support a VMI scenario where goods flow through a <Emphasis>VMI
		  warehouse</Emphasis>. The transfer sales orders are used for VMI scenario that
		  deliver the goods from own warehouse to a <Emphasis>VMI warehouse</Emphasis> and after that the issue to the customer is carried out. The business partner
		  is determined at the original sales order. You can select the stage in the
		  supply process at which the packaging item related transactions are updated by LN in the <GUIRef href="/baanerp/wh/wmd/whwmd2500m000#whwmd200.usmd" role="manual">Update Shipping Material Account during</GUIRef> field of <GUIRef href="/baanerp/wh/wmd/whwmd2500m000" role="session">Warehouses (whwmd2500m000)</GUIRef> session (in case of a logistical service provider
		  (LSP) scenario). The field is enabled only for VMI warehouses in which
		  warehouse management is not carried out by own company.The packaging item
		  related transactions can be updated by LN at the following
		  points in supply process:</Paragraph>
         <List>
            <ListItem>
               <Paragraph>
                  <GUIRef href="/baanerp/wh/domains/wmd.usmd#ship.to.vmi.wh" role="option">Shipment to VMI Warehouse</GUIRef>: The shipping material account
				must be updated during shipment of (packaging) items from the normal warehouse
				to the VMI warehouse.</Paragraph>
            </ListItem>
            <ListItem>
               <Paragraph>
                  <GUIRef href="/baanerp/wh/domains/wmd.usmd#consume.vmi.wh" role="option">Consumption by Customer</GUIRef>: The shipping material account
				must be updated during shipment of (packaging) items from the VMI warehouse
				(Logistical Service Provider (LSP) warehouse) to the customer/OEM (Original
				Equipment Manufacturer).</Paragraph>
            </ListItem>
            <ListItem>
               <Paragraph>
                  <GUIRef href="/baanerp/wh/domains/wmd.usmd#not.appl" role="option">Not Applicable</GUIRef>: LN assigns this value for warehouses in which the
				own company is doing inventory management. To record the packaging item
				transactions, you must select the <GUIRef href="/baanerp/wh/wmd/whwmd0100s000#whwmd000.xpir" role="manual">Extended Packaging Item Registration</GUIRef> check box in the <GUIRef href="/baanerp/wh/wmd/whwmd0100s000" role="session">Master Data Parameters (whwmd0100s000)</GUIRef> session.</Paragraph>
            </ListItem>
         </List>
         <List>
            <ListTitle>Limitations</ListTitle>
            <ListItem>
               <Paragraph>Only logistic data is stored in the session. No financial
				data is stored. So invoicing is a manual action.</Paragraph>
            </ListItem>
            <ListItem>
               <Paragraph>Only receipts and shipments that are related to a business
				partner are updated in the packaging item transactions session. Also, the
				sessions that record related packaging item balances are updated only for
				business partner-related transactions. So warehouse transfer orders and
				inventory adjustments are not taken into account. For sales orders of type
				transfer, an exception is made to support a VMI scenario where goods flow
				through a <Emphasis>VMI warehouse</Emphasis> ( For more information, refer to <Link href="/baanerp/wh/onlinemanual/000575" role="manual">Logistic Service Providers (LSP) - Packaging Item Registration</Link>).</Paragraph>
            </ListItem>
            <ListItem>
               <Paragraph>The logging of packaging item transactions at the moment
				of consumption by the customer is not based on consumed stock point information
				from the VMI / LSP warehouse. Packaging material transactions must be logged
				separately from the regular item consumptions and are processed during the
				processing of (sales) consumptions.</Paragraph>
            </ListItem>
         </List>
      </GeneralSection>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Shipping Material Accounting Scheme</SectionTitle>
      <Paragraph>LN link
		business partners and packaging items combinations to shipping material account
		(SMA). The business partner and item combination identify the shipping material
		account for a packaging item transaction. The <Link href="/baanerp/wh/wmd/whwmd4171m000" role="session">Shipping Material Accounting Scheme (whwmd4171m000)</Link> session is used to find the correct
		shipping material account for a packaging item transactions.</Paragraph>
      <Paragraph>The business partner and item link to shipping material account
		is based on effective dates. You can also specify a future effective date to
		make a new set of shipping material accounts available for the future. If you
		do not specify an item, it indicates that an SMA is linked to a BP for all
		items. If you do not specify a SMA , it indicates that an item is not
		accountable.</Paragraph>
      <GeneralSection>
         <Paragraph>The following are the important characteristics of the
		  shipping material accounting scheme :</Paragraph>
         <List>
            <ListItem>
               <Paragraph>Business Partner/Item</Paragraph>
               <Paragraph>This is the most detailed level tracking of packaging item
				transactions. The accounts are defined for a business partner and a specific
				item.</Paragraph>
            </ListItem>
            <ListItem>
               <Paragraph>Business Partner</Paragraph>
               <Paragraph>This is a more global level which can be defined by
				keeping the item field empty. This level can be used in case you want to
				combine all items for a (group of) business partner(s) in one
				account.</Paragraph>
            </ListItem>
         </List>
         <Paragraph>When linking accounts to transactions, LN first tries to
		  retrieve an account at the business partner/item combination level. If business
		  partner/item combination account is not found, LN falls back to the
		  more general business partner level and tries to find an account to link to the
		  transaction.</Paragraph>
         <Paragraph>In case shipping material accounting schemes are defined at
		  business partner level, all items for a (group of) business partner(s) are
		  linked to one account. Following options are available in case you want to
		  exclude specific packaging items from detailed transaction logging :</Paragraph>
         <List>
            <ListItem>
               <Paragraph>You can mark the item as not accountable. You must clear
				the <GUIRef href="/baanerp/wh/wmd/whwmd4505m000#whwmd405.acnt" role="manual">Accountable</GUIRef> check box for a item in the <GUIRef href="/baanerp/wh/wmd/whwmd4505m000" role="session">Packaging Items (whwmd4505m000)</GUIRef> session. As a result, the item is not be available at
				all for shipping material accounting.</Paragraph>
            </ListItem>
            <ListItem>
               <Paragraph>You can define an entry in the shipping material
				accounting scheme in which you keep the <GUIRef href="/baanerp/wh/wmd/whwmd4171m000#whwmd471.shma" role="manual">Shipping Material Account</GUIRef> field empty.</Paragraph>
            </ListItem>
            <ListItem>
               <Paragraph>You can define a dummy shipping material account and
				create entries for this dummy account in the shipping material accounting
				scheme.</Paragraph>
            </ListItem>
         </List>
         <Paragraph>When searching for a shipping material account (SMA) for a
		  transaction, LN searches for an entry in the shipping material accounting scheme that has an
		  effective date which is most close to the transaction date. Expiry dates are
		  not defined. The expiry date of an existing entry in the shipping material
		  accounting scheme is determined by the effective date of a new entry in the
		  accounting scheme.</Paragraph>
      </GeneralSection>
      <GeneralSection>
         <Paragraph>Multiple business partners can be linked to the same shipping
		  material accounting scheme. The following are the possible scenarios
		  :</Paragraph>
         <Paragraph> 
            <Emphasis>Scenario 1 : All packaging items linked to one SMA.</Emphasis>
         </Paragraph>
         <Paragraph>This scenario can be achieved by defining an entry in the
		  accounting scheme in which :</Paragraph>
         <List>
            <ListItem>You specify the business partner</ListItem>
            <ListItem>You do not specify the item</ListItem>
         </List>
         <TABLE border="1" borderstyle="default" space-and-orientation="indented-estimated">
            <TBODY noTR="3">
               <TR no="1" isLast="false">
                  <TD rowspan="1" colspan="1">Business Partner</TD>
                  <TD width="53" rowspan="1" colspan="1">Item</TD>
                  <TD width="105" rowspan="1" colspan="1">Effective Date</TD>
                  <TD width="89" rowspan="1" colspan="1">SMA</TD>
               </TR>
               <TR no="2" isLast="false">
                  <TD rowspan="1" colspan="1">VW1</TD>
                  <TD width="53" rowspan="1" colspan="1"> </TD>
                  <TD width="105" rowspan="1" colspan="1"> </TD>
                  <TD width="89" rowspan="1" colspan="1">SMA_VW_GLOBAL</TD>
               </TR>
               <TR no="3" isLast="true">
                  <TD rowspan="1" colspan="1">VW2</TD>
                  <TD width="53" rowspan="1" colspan="1"> </TD>
                  <TD width="105" rowspan="1" colspan="1"> </TD>
                  <TD width="89" rowspan="1" colspan="1">SMA_VW_GLOBAL</TD>
               </TR>
            </TBODY>
         </TABLE>
         <Paragraph> 
            <Emphasis>Scenario 2 : All possible packaging items are
		  linked to one SMA , with the possibility to exclude specific items for
		  accounting.</Emphasis>
         </Paragraph>
         <Paragraph>You can achieve this scenario by defining an entry in the
		  accounting scheme in which you specify the business partner and but do not
		  specify the item. In addition to this, the user must defined an entry in the
		  accounting scheme in which both the business partner and item are specified but
		  the shipping material account is not specified.</Paragraph>
         <TABLE border="1" borderstyle="default" space-and-orientation="indented-estimated">
            <TBODY noTR="5">
               <TR no="1" isLast="false">
                  <TD rowspan="1" colspan="1">Business
				  Partner</TD>
                  <TD rowspan="1" colspan="1">Item</TD>
                  <TD rowspan="1" colspan="1">Effective
				  Date</TD>
                  <TD rowspan="1" colspan="1">SMA</TD>
               </TR>
               <TR no="2" isLast="false">
                  <TD rowspan="1" colspan="1">VW1</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1">SMA_VW_GLOBAL</TD>
               </TR>
               <TR no="3" isLast="false">
                  <TD rowspan="1" colspan="1">VW1</TD>
                  <TD rowspan="1" colspan="1">Foil</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1"> </TD>
               </TR>
               <TR no="4" isLast="false">
                  <TD rowspan="1" colspan="1">VW2</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1">SMA_VW_GLOBAL</TD>
               </TR>
               <TR no="5" isLast="true">
                  <TD rowspan="1" colspan="1">VW2</TD>
                  <TD rowspan="1" colspan="1">Foil</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1"> </TD>
               </TR>
            </TBODY>
         </TABLE>
         <Paragraph>
            <Emphasis>Scenario 3 : Linking a specified subset of the
		  packaging items to a SMA.</Emphasis>
         </Paragraph>
         <Paragraph>Only the selected items are linked to the SMA. You can achieve
		  this scenario by defining a set of entries in the accounting scheme in which
		  both the business partner and item are specified, one entry for every single
		  item.</Paragraph>
         <TABLE border="1" borderstyle="default" space-and-orientation="indented-estimated">
            <TBODY noTR="7">
               <TR no="1" isLast="false">
                  <TD rowspan="1" colspan="1">Business
				  Partner</TD>
                  <TD rowspan="1" colspan="1">Item</TD>
                  <TD rowspan="1" colspan="1">Effective
				  Date</TD>
                  <TD rowspan="1" colspan="1">SMA</TD>
               </TR>
               <TR no="2" isLast="false">
                  <TD rowspan="1" colspan="1">VW1</TD>
                  <TD rowspan="1" colspan="1">KLT345</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1">SMA_VW_SPEC</TD>
               </TR>
               <TR no="3" isLast="false">
                  <TD rowspan="1" colspan="1">VW1</TD>
                  <TD rowspan="1" colspan="1">KLT521</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1">SMA_VW_SPEC</TD>
               </TR>
               <TR no="4" isLast="false">
                  <TD rowspan="1" colspan="1">VW1</TD>
                  <TD rowspan="1" colspan="1">KLT978</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1">SMA_VW_SPEC</TD>
               </TR>
               <TR no="5" isLast="false">
                  <TD rowspan="1" colspan="1">VW2</TD>
                  <TD rowspan="1" colspan="1">KLT345</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1">SMA_VW_SPEC</TD>
               </TR>
               <TR no="6" isLast="false">
                  <TD rowspan="1" colspan="1">VW2</TD>
                  <TD rowspan="1" colspan="1">KLT521</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1">SMA_VW_SPEC</TD>
               </TR>
               <TR no="7" isLast="true">
                  <TD rowspan="1" colspan="1">VW2</TD>
                  <TD rowspan="1" colspan="1">KLT978</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1">SMA_VW_SPEC</TD>
               </TR>
            </TBODY>
         </TABLE>
         <Paragraph> 
            <Emphasis>Scenario 4 : The majority of packaging items must
		  be linked to one account, a small subset of the packaging items must be linked
		  to a different account.</Emphasis>
         </Paragraph>
         <Paragraph>You can achieve this scenario by setting up two accounts. In
		  the accounting scheme one entry is created in which the business partner is
		  specified but the item is not specified. Other entries are created having both
		  the item and business partner filled.</Paragraph>
         <TABLE border="1" borderstyle="default" space-and-orientation="indented-estimated">
            <TBODY noTR="9">
               <TR no="1" isLast="false">
                  <TD rowspan="1" colspan="1">Business
				  Partner</TD>
                  <TD rowspan="1" colspan="1">Item</TD>
                  <TD rowspan="1" colspan="1">Effective
				  Date</TD>
                  <TD rowspan="1" colspan="1">SMA</TD>
               </TR>
               <TR no="2" isLast="false">
                  <TD rowspan="1" colspan="1">VW1</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1">SMA_VW_GLOBAL</TD>
               </TR>
               <TR no="3" isLast="false">
                  <TD rowspan="1" colspan="1">VW1</TD>
                  <TD rowspan="1" colspan="1">KLT345</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1">SMA_VW_SPEC</TD>
               </TR>
               <TR no="4" isLast="false">
                  <TD rowspan="1" colspan="1">VW1</TD>
                  <TD rowspan="1" colspan="1">KLT521</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1">SMA_VW_SPEC</TD>
               </TR>
               <TR no="5" isLast="false">
                  <TD rowspan="1" colspan="1">VW1</TD>
                  <TD rowspan="1" colspan="1">KLT978</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1">SMA_VW_SPEC</TD>
               </TR>
               <TR no="6" isLast="false">
                  <TD rowspan="1" colspan="1">VW2</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1">SMA_VW_GLOBAL</TD>
               </TR>
               <TR no="7" isLast="false">
                  <TD rowspan="1" colspan="1">VW2</TD>
                  <TD rowspan="1" colspan="1">KLT345</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1">SMA_VW_SPEC</TD>
               </TR>
               <TR no="8" isLast="false">
                  <TD rowspan="1" colspan="1">VW2</TD>
                  <TD rowspan="1" colspan="1">KLT521</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1">SMA_VW_SPEC</TD>
               </TR>
               <TR no="9" isLast="true">
                  <TD rowspan="1" colspan="1">VW2</TD>
                  <TD rowspan="1" colspan="1">KLT978</TD>
                  <TD rowspan="1" colspan="1"> </TD>
                  <TD rowspan="1" colspan="1">SMA_VW_SPEC</TD>
               </TR>
            </TBODY>
         </TABLE>
      </GeneralSection>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/wh/onlinemanual/000575" role="manual">Logistic Service Providers (LSP) - Packaging Item Registration</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/wh/onlinemanual/000458" role="manual">Vendor managed inventory</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/wh/onlinemanual/000462" role="manual">Overview of VMI business scenarios</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>