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<ManualTopic ID="/baanerp/ec/onlinemanual/000078" xml:lang="en">
   <Header>
      <Title>EDI business document Invoice</Title>
      <Keyword type="header" order="d1e307280">
         <Level1>EDI business document</Level1>
         <Level2>invoice</Level2>
      </Keyword>
      <Keyword type="header" order="d1e307285">
         <Level1>Invoice</Level1>
         <Level2>EDI business document</Level2>
      </Keyword>
   </Header>
   <GeneralSection>
      <List>
         <ListIntro>The business document Invoice describes the invoicing and
		  payment of goods and includes the following EDI messages:</ListIntro>
         <ListItemHead>INV</ListItemHead>
         <ListItem>
            <Link href="#inv" role="internal" Update="No">Invoice</Link>
         </ListItem>
         <ListItemHead>RAD</ListItemHead>
         <ListItem> 
            <Link href="#rad" role="internal" Update="No">Remittance Advice</Link>
         </ListItem>
      </List>
      <Paragraph>
         <HTML:IMG xmlns:HTML="http://www.w3.org/TR/REC-html40" height="254" width="463"
                   SRC="../images/business_document_invoice.gif"
                   alt="[...]"/>
      </Paragraph>
      <Paragraph>The Invoice (INV) message results from the Invoicing procedure
		in the <GUIRef href="/baanerp/ci" role="package">Invoicing</GUIRef> package. The Central Invoicing package contains invoices that can be sent to a
		business partner electronically. The Invoice (INV) message can be received in
		the <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef> module of the <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef> package.</Paragraph>
      <Paragraph>The Remittance Advice (RAD) message is received during the
		Electronic Bank Statements procedure in the <GUIRef href="/baanerp/tf/cmg" role="module">Cash Management</GUIRef> module of
		the <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef> package. A
		remittance advice contains information that is sent to the selling company by
		the purchasing company about the transactions being settled by a
		payment.</Paragraph>
      <Paragraph>Both the invoicing procedure and the <Link href="/baanerp/tf/glossary/glossary#ElectrBankSt_tf" role="glossary">electronic bank statements (EBS)</Link> procedure include a large number of steps. This business document does not
		discuss all of these steps, but only the ones that relate to the generation and
		processing of the Invoice (INV) and Remittance Advice (RAD)
		messages.</Paragraph>
      <ProcedureList>
         <ListTitle>Invoice (INV)</ListTitle>
         <ListIntro>To generate the Invoice (INV) message, carry out the
		  following steps in the invoicing procedure:</ListIntro>
         <ListItem>After invoicing data is released to <GUIRef href="/baanerp/ci" role="package">Invoicing</GUIRef>, create a <Link href="/baanerp/ci/glossary/glossary#000001" role="glossary">billing request</Link> in the <GUIRef href="/baanerp/ci/sli/cisli2100m000" role="session">Billing Requests (cisli2100m000)</GUIRef> session.</ListItem>
         <ListItem>Use the <GUIRef href="/baanerp/ci/sli/cisli2200m000" role="session">Compose/Print/Post Invoices (cisli2200m000)</GUIRef> session to process the billing request, which
		  includes composing the invoice for the released data and printing the original
		  invoice. You can also use the <GUIRef href="/baanerp/ci/sli/cisli2400m000" role="session">Print Invoices (cisli2400m000)</GUIRef> session to print the invoice. Printing the original
		  invoice prepares the Invoice (INV) for EDI transmission.</ListItem>
      </ProcedureList>
      <ProcedureList>
         <ListTitle>Remittance Advice (RAD)</ListTitle>
         <ListIntro>To generate and process the Remittance Advice (RAD) message,
		  complete the following steps in the electronic bank statements
		  procedure:</ListIntro>
         <ListItem>Use the <GUIRef href="/baanerp/tf/cmg/tfcmg5101s000" role="session">Remittance Advice Messages (Receipts) (tfcmg5101s000)</GUIRef> session to view the <Link href="/baanerp/tf/glossary/glossary#RemittAdvice_tf" role="glossary"
                  Update="No">Remittance Advice Messages (RAM)</Link>, and add or change messages with the <GUIRef href="/baanerp/tf/domains/cmg.mase#converted" role="option">Converted</GUIRef> status, if necessary.</ListItem>
         <ListItem>Use the <GUIRef href="/baanerp/tf/cmg/tfcmg5212m000" role="session">Match Electronic Bank Statements (tfcmg5212m000)</GUIRef> session to match the converted
		  Remittance Advice Messages (RAD) automatically against the open invoices/items.
		  The matched remittance advice is then matched to the received EBS for
		  reconciling the open entries.</ListItem>
      </ProcedureList>
      <Paragraph>Importing bank statements and matching total receipts against
		relevant open items can save considerable time when processing bank
		transactions and reconciling accounts.</Paragraph>
   </GeneralSection>
   <GeneralSection ID="inv">
      <SectionTitle>Invoice (INV)</SectionTitle>
      <Keyword type="section" order="d1e307381">
         <Level1>EDI messages</Level1>
         <Level2>INV</Level2>
      </Keyword>
      <Paragraph>After you ship the goods to the customer, which is the
		purchasing company, and after you transfer the order to central invoicing and
		create a billing request, use the <GUIRef href="/baanerp/ci/sli/cisli2200m000" role="session">Compose/Print/Post Invoices (cisli2200m000)</GUIRef> session or the <GUIRef href="/baanerp/ci/sli/cisli2400m000" role="session">Print Invoices (cisli2400m000)</GUIRef> session to prepare the Invoice (INV) for EDI
		transmission.</Paragraph>
      <Paragraph>If the <GUIRef href="/baanerp/ec/edi/ecedi0120s000#ecedi020.goms" role="manual">Generate Outgoing Message before Connection</GUIRef> check box
		is selected in the <GUIRef href="/baanerp/ec/edi/ecedi0120s000" role="session">Networks (ecedi0120s000)</GUIRef> session, use the <GUIRef href="/baanerp/ec/edi/ecedi7205m000" role="session">Direct Network Communication (ecedi7205m000)</GUIRef> session to generate the outgoing message
		and to provide a report showing the generated messages. If you do not use the
		option to generate outgoing messages before connection in the <GUIRef href="/baanerp/ec/edi/ecedi0120s000" role="session">Networks (ecedi0120s000)</GUIRef> session, you can use the <GUIRef href="/baanerp/ec/edi/ecedi7201m000" role="session">Generate EDI Messages (ecedi7201m000)</GUIRef> session to create the ASCII files for
		outgoing messages.</Paragraph>
      <Paragraph>External EDI messages are placed in the appl_from subdirectory
		specified for the network and the translation software retrieves the messages.
		Internal EDI messages need not be translated and are stored in the appl_comm
		subdirectory, which is used for outgoing and incoming messages.</Paragraph>
      <Paragraph>To receive the Invoice (INV) message from a supplier, which is
		the selling company, use the <GUIRef href="/baanerp/ec/edi/ecedi7205m000" role="session">Direct Network Communication (ecedi7205m000)</GUIRef> session. A purchase invoice is created
		and two reports are generated. The <GUIRef href="" role="manual" Update="No">Remarks in Copied Messages</GUIRef> report shows the invoice number(s) generated, along with some
		pertinent remarks. The <GUIRef href="" role="manual" Update="No">Incoming EDI Purchase Invoice</GUIRef> report lists the invoiced quantity and amounts at the line
		level and the tax amounts by tax code ID, if applicable.</Paragraph>
      <Paragraph>If goods are received before the Invoice (INV) message is
		received, automatic invoice matching occurs. If the invoice message arrives
		before the order is received, the purchase invoice remains unmatched and can be
		manually matched when the goods are received.</Paragraph>
      <List>
         <ListIntro>The invoice matching can occur either at the invoice header or
		  at the invoice line depending on the data received in the incoming purchase
		  invoice message:</ListIntro>
         <ListItemHead>Invoice Matching at the Invoice Header</ListItemHead>
         <ListItem>To perform invoice matching at the header, the <GUIRef href="/baanerp/tf/acp/tfacp0100m000#tfacp000.autm" role="manual">Automatic Matching</GUIRef> check box must be selected in the <GUIRef href="/baanerp/tf/acp/tfacp0100m000" role="session">ACP Parameters (tfacp0100m000)</GUIRef> session. If the received message includes a valid
		  customer purchase order number in the invoice header and no invoice order line
		  information, the entire order is matched for all order lines for which goods
		  have been received. If the tolerance is not met, the entire purchase invoice
		  remains unmatched.</ListItem>
         <ListItemHead>Invoice Matching at the Invoice Line</ListItemHead>
         <ListItem>If the received message includes order line information, each
		  invoice line is matched to the included customer order lines for which goods
		  have been received. The invoice lines for which the ordered goods have not yet
		  been received remain unmatched.</ListItem>
      </List>
      <Paragraph>You can view the received invoice data in the <GUIRef href="/baanerp/tf/acp/tfacp2107m000" role="session">Match/Approve Purchase Invoices (tfacp2107m000)</GUIRef> session.</Paragraph>
   </GeneralSection>
   <GeneralSection ID="rad">
      <SectionTitle>Remittance Advice (RAD)</SectionTitle>
      <Keyword type="section" order="d1e307451">
         <Level1>EDI messages</Level1>
         <Level2>RAD</Level2>
      </Keyword>
      <Paragraph>To receive the Remittance Advice (RAD) message from your
		customer (pay-by business partner), use the <GUIRef href="/baanerp/ec/edi/ecedi7205m000" role="session">Direct Network Communication (ecedi7205m000)</GUIRef> session. This session retrieves the RAD
		message from the appl_to directory, after the ASCII file is placed on the
		directory by translation software.</Paragraph>
      <Paragraph>After the Remittance Advice (RAD) message is received, a
		remittance advice message (receipt) is created along with the <GUIRef href="" role="manual" Update="No">Remarks in Copied Messages</GUIRef> report. This report
		shows the document number(s) generated and some pertinent remarks.</Paragraph>
      <Paragraph>You can use the <GUIRef href="/baanerp/tf/cmg/tfcmg5501m000" role="session">Remittance Advice (tfcmg5501m000)</GUIRef> session to view the received information, based on
		which you can take further action.</Paragraph>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/ec/onlinemanual/000074" role="manual">An overview of EDI business documents</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/ci/onlinemanual/000001" role="manual">The invoicing procedure</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000196" role="manual">Electronic Bank Statements</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/ec/onlinemanual/000071" role="manual">An overview of BEMIS</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>