<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tf/onlinemanual/000503" xml:lang="en">
   <Header>
      <Title>To match purchase invoices manually</Title>
      <Keyword type="header" order="d1e1642539">
         <Level1>Purchase invoice</Level1>
         <Level2>to match</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1642544">
         <Level1>Purchase invoice</Level1>
         <Level2>to approve</Level2>
      </Keyword>
   </Header>
   <GeneralSection ID="match.manual">
      <Paragraph>You can match purchase invoices immediately when you register
		them, or you can register the purchase invoices when they arrive and match and
		approve them at a later stage.</Paragraph>
      <ProcedureList ID="match.register">
         <ListTitle>To match purchase invoices at registration</ListTitle>
         <ListIntro>To match purchase invoices immediately at registration, take
		  the following steps:</ListIntro>
         <ListItem>In the <GUIRef href="/baanerp/tf/acp/tfacp1110s000" role="session">Purchase Invoices (tfacp1110s000)</GUIRef> session, on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu, point to <GUIRef href="/baanerp/tf/acp/tfacp1110s000#match.with" role="command">Match with</GUIRef> and then click <GUIRef href="/baanerp/tf/acp/tfacp1110s000#exec.user.4" role="command">Receipt</GUIRef>, <GUIRef href="/baanerp/tf/acp/tfacp1110s000#exec.user.0" role="command">Order</GUIRef>, <GUIRef href="/baanerp/tf/acp/tfacp1110s000#exec.user.7" role="manual">Consumption</GUIRef>, <GUIRef href="/baanerp/tf/acp/tfacp1110s000#landed.cost" role="manual">Landed Cost</GUIRef>, or for an invoice related to freight orders, click <GUIRef href="/baanerp/tf/acp/tfacp1110s000#exec.user.6" role="command">Freight Order</GUIRef>. <List>
               <ListIntro>The corresponding session starts, which is one of the
				following:</ListIntro>
               <ListItem>
                  <GUIRef href="/baanerp/tf/acp/tfacp2544m000" role="session">Match Purchase Receipt Lines (tfacp2544m000)</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/tf/acp/tfacp2541m000" role="session">Match Purchase Order Lines (tfacp2541m000)</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/tf/acp/tfacp2544m100" role="session">Match Consumptions (tfacp2544m100)</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/tf/acp/tfacp2144m000" role="session">Match Landed Cost Lines (tfacp2144m000)</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/tf/acp/tfacp2546m000" role="session">Match with Loads/Shipments/Clusters (tfacp2546m000)</GUIRef>
               </ListItem>
            </List>
         </ListItem>
         <ListItem>Use the commands on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu to perform
		  various types of matching in the corresponding sessions. Depending on the type
		  of matching and the type of invoice, you can match the invoice with specific
		  lines and enter the amount or quantity to be matched.</ListItem>
         <ListItem>
            <Paragraph>You match parts of the invoice amount using different
			 commands. However, you must match an <GUIRef href="/baanerp/tf/domains/acp.inv#purchase" role="option">Invoice Related to Purchase Orders</GUIRef> either to orders or to receipts. You cannot
			 partially match the invoice to orders and partially to receipts.</Paragraph>
            <Paragraph>When you have
			 matched or partially matched the invoice, LN adjusts the amounts
			 recorded in the <GUIRef href="/baanerp/tf/acp/tfacp1110s000" role="session">Purchase Invoices (tfacp1110s000)</GUIRef> session and sets the invoice status to <GUIRef href="/baanerp/tf/domains/acp.stap#linked" role="option">Matched</GUIRef>. If the value of
			 the <GUIRef href="/baanerp/tf/acp/tfacp1110s000#rem.amount" role="manual">Amount Unassigned</GUIRef> field is zero or within the tolerances, the invoice is fully matched.</Paragraph>
         </ListItem>
      </ProcedureList>
      <Paragraph>If the invoice is fully matched, you can approve the invoice.
		Refer to <Link href="/baanerp/tf/onlinemanual/000106#approve" role="manual">To approve purchase invoices</Link>.</Paragraph>
      <ProcedureList>
         <ListTitle>To match individual registered purchase invoices</ListTitle>
         <ListIntro>To match and approve <GUIRef href="/baanerp/tf/domains/acp.stap#registered" role="option">Registered</GUIRef> invoices at a later stage, complete the
		  following steps:</ListIntro>
         <ListItem>Start the <GUIRef href="/baanerp/tf/acp/tfacp2107m000" role="session">Match/Approve Purchase Invoices (tfacp2107m000)</GUIRef> session and double-click the invoice
		  you want to match. The <GUIRef href="/baanerp/tf/acp/tfacp2107m000" role="session">Match/Approve Purchase Invoices (tfacp2107m000)</GUIRef> details session starts.</ListItem>
         <ListItem>
            <Paragraph>In the <GUIRef href="/baanerp/tf/acp/tfacp2107m000" role="session">Match/Approve Purchase Invoices (tfacp2107m000)</GUIRef> session, you can enter or change
			 such invoice details as the hold reason and the related order.</Paragraph>
         </ListItem>
         <ListItem>
            <List>
               <ListIntro>On the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu, click <GUIRef href="/baanerp/tf/acp/tfacp2107m000#match.with" role="manual">Match with</GUIRef>:</ListIntro>
               <ListItem>
                  <GUIRef href="/baanerp/tf/acp/tfacp2107m000#match.purchase.order" role="manual">Order</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/tf/acp/tfacp2107m000#match.receipt" role="manual">Receipt</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/tf/acp/tfacp2107m000#match.freight.order" role="manual">Freight Order</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/tf/acp/tfacp2107m000#match.consumption" role="manual">Consumption</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="/baanerp/tf/acp/tfacp2107m000#match.landed.cost" role="manual">Landed Cost</GUIRef>
               </ListItem>
            </List>
            <Paragraph>The corresponding session starts in the same way as
			 described in step one of the <Emphasis>To match purchase invoices at
			 registration</Emphasis> procedure. Continue as described in step two.</Paragraph>
         </ListItem>
      </ProcedureList>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000104" role="manual">To process purchase invoices</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000106" role="manual">To match and approve purchase invoices</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>