<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tc/onlinemanual/000318" xml:lang="en">
   <Header>
      <Title>To use an accounting office</Title>
      <Keyword type="header" order="d1e1145119">
         <Level1>accounting office</Level1>
      </Keyword>
   </Header>
   <GeneralSection>
      <SectionTitle>The accounting office</SectionTitle>
      <Paragraph>To group or distinguish transactions by department in a company
		of the type <GUIRef href="/baanerp/tc/domains/emm.ctyp#financial" role="option">Financial</GUIRef>, you can define one or several <Link href="/baanerp/tc/glossary/glossary#000334" role="glossary">accounting offices</Link>.</Paragraph>
      <List>
         <ListIntro>The type of data that you can group by department is
		  mainly:</ListIntro>
         <ListItem>Manually entered sales invoices.</ListItem>
         <ListItem>
            <Link href="/baanerp/tf/glossary/glossary#000436" role="glossary">Trade notes</Link>.</ListItem>
         <ListItem>Business partner financial data, such as the bank relation, the
		  payment method, and the control accounts and other ledger accounts defined for
		  the financial business partner groups in <GUIRef href="/baanerp/tf/acr" role="module">Accounts Receivable</GUIRef> and <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef>.</ListItem>
      </List>
      <Paragraph>The accounting office determines, among other things, the
		control accounts for the various transactions in <GUIRef href="/baanerp/tf/acr" role="module">Accounts Receivable</GUIRef> and <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef>. Because
		the control accounts must not be changed, once you have selected an accounting
		office for a financial company and saved the details, you cannot change the
		accounting office. This also applies if you select no accounting office for the
		financial company. You cannot select an accounting office for the financial
		company at a later stage.</Paragraph>
      <List>
         <ListTitle>To use the default business partner financial data</ListTitle>
         <ListIntro>You can use the accounting office to link a specific set of
		  business partner financial data to the financial company. Two ways exist to use
		  the default business partner financial data for the financial
		  company:</ListIntro>
         <ListItem>Select no accounting office for the financial company. In other
		  words, in the <GUIRef href="/baanerp/tf/gld/tfgld0503m000" role="session">Company Parameters (tfgld0503m000)</GUIRef> session, leave the <GUIRef href="/baanerp/tf/gld/tfgld0503m000#tfgld004.acdp" role="manual">Accounting Department</GUIRef> field empty.</ListItem>
         <ListItem>Select an accounting office for the financial company, however,
		  do not define specific financial business partner data for the accounting
		  office. This is the preferred method.</ListItem>
      </List>
      <Paragraph>In <GUIRef href="/baanerp/ci" role="package">Invoicing</GUIRef>, you can manually enter invoices in the <GUIRef href="/baanerp/ci/sli/cisli2120s000" role="session">Manual Sales Invoice Data (cisli2120s000)</GUIRef> session. You must enter a department for the invoice.
		The department is one of the aggregation criteria. If you defined multiple
		accounting offices for the company, you can select one of these. By default, LN uses the company's
		default accounting office to post the invoices.</Paragraph>
      <Paragraph>In a company of type <GUIRef href="/baanerp/tc/domains/emm.ctyp#financial" role="option">Financial</GUIRef>, you must use
		an office of type <GUIRef href="/baanerp/tc/domains/typd#accounting" role="option">Accounting Office</GUIRef>.</Paragraph>
      <List>
         <ListIntro>In a company of type <GUIRef href="/baanerp/tc/domains/emm.ctyp#both" role="option">Both</GUIRef>, you
		  can use the following department types as accounting office:</ListIntro>
         <ListItem> 
            <GUIRef href="/baanerp/tc/domains/typd#sls.office" role="option">Sales Office</GUIRef>.</ListItem>
         <ListItem> 
            <GUIRef href="/baanerp/tc/domains/typd#pur.office" role="option">Purchase Office</GUIRef>.</ListItem>
         <ListItem> 
            <GUIRef href="/baanerp/tc/domains/typd#accounting" role="option">Accounting Office</GUIRef>.</ListItem>
      </List>
      <Paragraph>The <Link href="/baanerp/tc/glossary/glossary#000412" role="glossary">operational company</Link> of the selected department must be
		the current company.</Paragraph>
      <Paragraph>You must define the
		accounting office as a key entity of an enterprise unit. In a company of type <GUIRef href="/baanerp/tc/domains/emm.ctyp#financial" role="option">Financial</GUIRef>, you can link
		the accounting office to any enterprise unit that is linked to the financial
		company.</Paragraph>
      <Paragraph>You can create accounting offices as described in <Link href="/baanerp/tc/onlinemanual/000338" role="manual">To create an accounting office</Link>.</Paragraph>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/tc/onlinemanual/000338" role="manual">To create an accounting office</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tc/onlinemanual/000312" role="manual">Business partner data by financial company</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>