<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/td/onlinemanual/000017" xml:lang="en">
   <Header>
      <Title>To copy purchase orders</Title>
      <Keyword type="header" order="d1e1332867">
         <Level1>Purchase order</Level1>
         <Level2>copying</Level2>
      </Keyword>
   </Header>
   <GeneralSection>
      <Paragraph>You can copy existing
		purchase orders to new ones from both the actual orders and the order history.</Paragraph>
      <GeneralSection>
         <SectionTitle>Copying procedure</SectionTitle>
         <Paragraph>The copying is done in
		  the <GUIRef href="/baanerp/td/pur/tdpur4201s000" role="session">Copy Purchase Order (tdpur4201s000)</GUIRef> session. To start this session, you must select
		  an order (line) in the <GUIRef href="/baanerp/td/pur/tdpur4100m000" role="session">Purchase Orders (tdpur4100m000)</GUIRef> or the <GUIRef href="/baanerp/td/pur/tdpur4101m000" role="session">Purchase Order Lines (tdpur4101m000)</GUIRef> session and then click the <GUIRef href="" role="manual" Update="No">Duplicate Record</GUIRef> button.</Paragraph>
         <Paragraph>You can only copy one
		  order at the same time. To perform this function, you must select both the
		  purchase order (number) you want to copy from and the purchase order (number)
		  you want to copy to. So, you cannot copy a range of orders.</Paragraph>
         <List>
            <ListIntro>Before you can copy, you must select the order lines you
			 want to copy. To select the order lines, click the <GUIRef href="/baanerp/td/pur/tdpur4201s000#select.lines" role="command">Select Lines...</GUIRef> button and select the appropriate
			 order lines. When you click the <GUIRef href="/baanerp/td/pur/tdpur4201s000#select.lines" role="command">Select Lines...</GUIRef> button, you start one of the
			 following sessions:</ListIntro>
            <ListItem>If you copy from the
			 actual orders, the <GUIRef href="/baanerp/td/pur/tdpur4535s000" role="session">Purchase Order Lines (tdpur4535s000)</GUIRef> session is started.</ListItem>
            <ListItem>If you copy from order
			 history, the <GUIRef href="/baanerp/td/pur/tdpur4550m000" role="session">Purchase Order History (tdpur4550m000)</GUIRef> session is
			 started.</ListItem>
         </List>
         <Paragraph>If you do not select
		  the order lines to be copied, you get a message that no order lines are
		  selected to copy from. In this case, nothing is copied.</Paragraph>
         <Paragraph>You must manually
		  enter the planned delivery date for the order. Prices and discounts can be
		  copied or recalculated again. When the order to be copied is linked to a
		  contract, you can either leave the contract field blank when it is an illegal
		  contract, or just not copy the order. You can aggregate the receipts (under
		  some circumstances) or you can copy the receipts one by one.</Paragraph>
      </GeneralSection>
      <GeneralSection>
         <SectionTitle>Restrictions to copy orders</SectionTitle>
         <List>
            <ListIntro>You cannot copy all orders in the <GUIRef href="/baanerp/td/pur/tdpur4201s000" role="session">Copy Purchase Order (tdpur4201s000)</GUIRef> session. A number of restrictions apply:</ListIntro>
            <ListItem>All applicable checks
			 are identical to those taking place during order (line) entry.</ListItem>
            <ListItem>The supplier of a
			 return order cannot be changed. If the original order is not a return order,
			 the sign in front of amounts and quantities is reversed. The prices, discounts
			 and rates are adopted from the original order.</ListItem>
            <ListItem>Copying to a cost
			 order is only possible if all items on the original order are cost and/or
			 service items.</ListItem>
            <ListItem>Order lines with
			 project items are copied. If a different supplier is issued, the report
			 contains a warning.</ListItem>
            <ListItem>If you copy orders
			 from the history, only turnover lines are included.</ListItem>
            <ListItem>If you copy orders
			 from current orders, LN takes the delivered quantity as its basis if this is filled. If not, the
			 process is based on the order quantity.</ListItem>
         </List>
      </GeneralSection>
      <GeneralSection>
         <SectionTitle>Restrictions to copy order lines</SectionTitle>
         <List>
            <ListIntro>There are a number of conditions that must be fulfilled
			 before an order line can actually be copied. An order line cannot be copied if:</ListIntro>
            <ListItem>An order line is
			 linked to a project that is not active or that is canceled.</ListItem>
            <ListItem>An item is blocked.</ListItem>
            <ListItem>An item's unit has no
			 conversion factor.</ListItem>
            <ListItem>The order series to
			 copy to is full.</ListItem>
            <ListItem>The order type to copy
			 to is not correct because it is the wrong company, or a collect order is copied
			 when ILC is on.</ListItem>
            <ListItem>The contract of the
			 order to copy from is not correct.</ListItem>
            <ListItem>The order to copy from
			 is not present.</ListItem>
            <ListItem>The history order to
			 copy from has no invoiced lines.</ListItem>
            <ListItem>The receipt date is
			 before the order date.</ListItem>
         </List>
         <Paragraph>LN checks all these conditions. A report can be
		  printed to show the result of the copying action.</Paragraph>
      </GeneralSection>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/td/onlinemanual/000007" role="manual">Overview of purchase order handling</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>