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<ManualTopic ID="/baanerp/bp/onlinemanual/000302" xml:lang="en">
   <Header>
      <Title>To use the People package</Title>
      <Keyword type="header" order="d1e47751">
         <Level1>hours accounting</Level1>
         <Level2>enter hours/expenses</Level2>
      </Keyword>
      <Keyword type="header" order="d1e47756">
         <Level1>hours accounting</Level1>
         <Level2>approve hours/expenses</Level2>
      </Keyword>
      <Keyword type="header" order="d1e47761">
         <Level1>hours accounting</Level1>
         <Level2>process hours/expenses</Level2>
      </Keyword>
      <Keyword type="header" order="d1e47766">
         <Level1>hours accounting</Level1>
         <Level2>archive hours/expenses</Level2>
      </Keyword>
      <Keyword type="header" order="d1e47771">
         <Level1>budgeting</Level1>
         <Level2>enter budgets</Level2>
      </Keyword>
      <Keyword type="header" order="d1e47776">
         <Level1>budgeting</Level1>
         <Level2>archive budgets</Level2>
      </Keyword>
      <Keyword type="header" order="d1e47781">
         <Level1>budgeting</Level1>
         <Level2>update with actual hours</Level2>
      </Keyword>
   </Header>
   <GeneralSection>
      <Paragraph>The <GUIRef href="/baanerp/bp" role="package">People</GUIRef> package enables users to enter and process hours and expenses. The costs
		resulting from this processing are then booked to the logistic packages: <GUIRef href="/baanerp/tp" role="package">Project</GUIRef>, <GUIRef href="/baanerp/ti" role="package">Manufacturing</GUIRef>, <GUIRef href="/baanerp/ts" role="package">Service</GUIRef>, and <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>.</Paragraph>
      <List>
         <ListIntro>After the appropriate master data have been entered, the
		  following main steps can be carried out in <GUIRef href="/baanerp/bp" role="package">People</GUIRef>:</ListIntro>
         <ListItem>
            <Link href="#enter_hours" role="internal" Update="No">Enter hours/expenses</Link>
         </ListItem>
         <ListItem>
            <Link href="#enter_budgets" role="internal" Update="No">Enter budgets (optional)</Link>
         </ListItem>
         <ListItem>
            <Link href="#approve_hours" role="internal" Update="No">Approve hours/expenses (optional)</Link>
         </ListItem>
         <ListItem>
            <Link href="#process_hours" role="internal" Update="No">Process hours/expenses</Link>
         </ListItem>
         <ListItem>
            <Link href="#update_budgets" role="internal" Update="No">Update budgets with actual hours (optional)</Link>
         </ListItem>
         <ListItem>
            <Link href="#archive_hours" role="internal" Update="No">Archive hours/expenses</Link>
         </ListItem>
      </List>
   </GeneralSection>
   <GeneralSection ID="enter_hours">
      <SectionTitle>Enter hours/expenses</SectionTitle>
      <List>
         <ListIntro>You can enter hours in one of the following ways:</ListIntro>
         <ListItemHead>Registration for a single employee or team</ListItemHead>
         <ListItem>In the hours accounting sessions, you can enter hours for a
		  single employee or team. In the latter case, you can distribute the hours
		  entered among the members of the team using the <GUIRef href="/baanerp/bp/tmm/bptmm1111m000#bptmm1220m000" role="command">Distribute Team Hours</GUIRef> option. For <GUIRef href="/baanerp/bp/domains/tmm.type#prod.order" role="option">Production</GUIRef> and <GUIRef href="/baanerp/bp/domains/tmm.type#pcs.project" role="option">PCS Project</GUIRef> hours, you can also enter machine time. For both a single
		  employee or an entire team, you can easily distribute actual hours for a task
		  by generating hours lines for a period range, using <Link href="/baanerp/bp/glossary/glossary#000326" role="glossary">working time schedules</Link>. Note that you cannot use working
		  time schedules for <Link href="/baanerp/bp/glossary/glossary#000311" role="glossary">general tasks</Link> or <GUIRef href="/baanerp/bp/domains/tmm.type#project" role="option">Project</GUIRef> hours.</ListItem>
         <ListItemHead>Global registration for a range of employees or specific
		  employees</ListItemHead>
         <ListItem>You can use the <GUIRef href="/baanerp/bp/tmm/bptmm1201m000" role="session">Global Registration of Hours (bptmm1201m000)</GUIRef> session to collectively enter hours for a
		  range of employees. Use the <GUIRef href="/baanerp/bp/tmm/bptmm1204m000#ibpmdm0020.spec.employees" role="command">Spec. Employees</GUIRef> button to enter and use a list of
		  specific employees.</ListItem>
      </List>
      <List>
         <ListIntro>To further speed up data entry and to preserve system
		  performance, you can use the following sessions:</ListIntro>
         <ListItem>
            <GUIRef href="/baanerp/bp/mdm/bpmdm0102m000" role="session">User Profiles (bpmdm0102m000)</GUIRef>
         </ListItem>
         <ListItem>
            <GUIRef href="/baanerp/bp/tmm/bptmm1210m000" role="session">Copy Hours and Expenses (bptmm1210m000)</GUIRef>
         </ListItem>
         <ListItem>
            <GUIRef href="/baanerp/bp/tmm/bptmm1206m000" role="session">Delete Hours and Expenses (bptmm1206m000)</GUIRef>
         </ListItem>
         <ListItem>
            <GUIRef href="/baanerp/bp/tmm/bptmm1204m000" role="session">Use Assignments (bptmm1204m000)</GUIRef>
         </ListItem>
      </List>
      <List>
         <ListIntro>To manually enter expenses, you can use the following
		  sessons:</ListIntro>
         <ListItem>
            <GUIRef href="/baanerp/bp/tmm/bptmm1111m300" role="session">General Expenses (bptmm1111m300)</GUIRef>
         </ListItem>
         <ListItem>
            <GUIRef href="/baanerp/bp/tmm/bptmm1111m100" role="session">Project Expenses (bptmm1111m100)</GUIRef>
         </ListItem>
      </List>
   </GeneralSection>
   <GeneralSection ID="enter_budgets">
      <SectionTitle>Enter budgets (optional)</SectionTitle>
      <Paragraph>You can enter budgets by employee, by team, and by department.
		This enables you to compare the budgeted hours with the actual hours entered by
		employees. After processing, the actual hours can be displayed alongside the
		budgeted hours in the <GUIRef href="/baanerp/bp/tmm/bptmm3100m000" role="session">Budget by Employee (bptmm3100m000)</GUIRef> session. In this session, the <GUIRef href="/baanerp/bp/tmm/bptmm3100m000#varh" role="manual">Variance in Hours</GUIRef> field will then display the difference between the budgeted
		hours and the actual hours.</Paragraph>
   </GeneralSection>
   <GeneralSection ID="approve_hours">
      <SectionTitle>Approve hours/expenses (optional)</SectionTitle>
      <ProcedureList>
         <ListIntro>If, in the <GUIRef href="/baanerp/bp/mdm/bpmdm0100m000" role="session">People Parameters (bpmdm0100m000)</GUIRef> session, the <GUIRef href="/baanerp/bp/domains/mdm.proc#in.batch" role="option">In Batches</GUIRef> option is chosen and the <GUIRef href="/baanerp/bp/mdm/bpmdm0100m000#bpmdm000.apgt" role="manual">Approval Required</GUIRef> check box is selected, perform the
		  following steps to approve hours or expenses:</ListIntro>
         <ListItem>Save entered hours or expenses.</ListItem>
         <ListItem> 
            <List>
               <ListIntro>Complete one of the following steps:</ListIntro>
               <ListItem>Start the <GUIRef href="/baanerp/bp/tmm/bptmm1202m000" role="session">Global (Undo) Approve Hours and Expenses (bptmm1202m000)</GUIRef> session.</ListItem>
               <ListItem>Approve the hours or expenses in the applicable sessions
				for each line: on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu, choose <GUIRef href="/baanerp/bp/tmm/bptmm1111m000#ibptmm1110.approve" role="command">Approve Hours</GUIRef>.</ListItem>
            </List>
         </ListItem>
      </ProcedureList>
   </GeneralSection>
   <GeneralSection ID="process_hours">
      <SectionTitle>Process hours/expenses</SectionTitle>
      <Paragraph>When hours are processed, labor costs are calculated based on
		actual hours. The costs are then booked to the appropriate logistic package,
		and finally to <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>.</Paragraph>
      <List>
         <ListIntro>When expenses are processed, the following
		  happens:</ListIntro>
         <ListItem>Project expenses are booked to <GUIRef href="/baanerp/tp" role="package">Project</GUIRef>, then to <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>.</ListItem>
         <ListItem>General expenses are booked to <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef> straightaway.</ListItem>
      </List>
      <List>
         <ListIntro>Depending on the option selected in the <GUIRef href="/baanerp/bp/mdm/bpmdm0100m000" role="session">People Parameters (bpmdm0100m000)</GUIRef> session, you can process hours/expenses using either
		  of the following methods:</ListIntro>
         <ListItemHead>
            <GUIRef href="/baanerp/bp/domains/mdm.proc#direct" role="option">Direct</GUIRef>
         </ListItemHead>
         <ListItem>Hours or expenses are processed immediately after you close
		  the applicable session. Note that if this option is selected, you can choose <GUIRef href="/baanerp/bp/tmm/bptmm1111m000#ibptmm1100.direct.process" role="command">Direct Processing</GUIRef> on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu to have
		  hours or expenses processed without closing the session.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/bp/domains/mdm.proc#in.batch" role="option">In Batches</GUIRef>
         </ListItemHead>
         <ListItem>Hours and/or expenses are only processed after you run the <GUIRef href="/baanerp/bp/tmm/bptmm1203m000" role="session">Process Hours and Expenses (bptmm1203m000)</GUIRef> session.</ListItem>
      </List>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <List>
            <ListItem>To check the hours and/or expenses of a range of employees,
			 authorized users can use the <GUIRef href="/baanerp/bp/tmm/bptmm1410m000" role="session">Print Hours and Expenses (Completeness Check) (bptmm1410m000)</GUIRef> session.</ListItem>
            <ListItem>For the <GUIRef href="/baanerp/bp/domains/tmm.tran#prod.order" role="option">Production Order</GUIRef>, <GUIRef href="/baanerp/bp/domains/tmm.tran#assembly" role="option">Assembly Order</GUIRef>, and <GUIRef href="/baanerp/bp/domains/tmm.tran#pcs.project" role="option">PCS Project</GUIRef> transaction types, you can use the <GUIRef href="/baanerp/bp/tmm/bptmm1205m000" role="session">Day-End Hours Accounting Processing (bptmm1205m000)</GUIRef> session to process hours for the
			 activities or operations that have status <GUIRef href="/baanerp/tc/domains/htst#closed" role="option">Closed</GUIRef>.</ListItem>
         </List>
      </Note>
   </GeneralSection>
   <GeneralSection ID="update_budgets">
      <SectionTitle>Update budgets with actual hours (optional)</SectionTitle>
      <Paragraph>After processing hours, you can update employees' budgets by
		using the <GUIRef href="/baanerp/bp/tmm/bptmm3201m000" role="session">Update Budget by Employee with Actual Hours (bptmm3201m000)</GUIRef> session.</Paragraph>
   </GeneralSection>
   <GeneralSection ID="archive_hours">
      <SectionTitle>Archive hours/expenses</SectionTitle>
      <Paragraph>Budget data and
		hours/expenses data is stored in the hstory tables of <GUIRef href="/baanerp/bp" role="package">People</GUIRef>. If you want to store
		this data in the archive company, make sure to select the <GUIRef href="/baanerp/tc/com/tccom0100s000#tccom000.arcc" role="manual">Archive Company</GUIRef> check box in the <GUIRef href="/baanerp/tc/com/tccom0100s000" role="session">Implemented Software Components (tccom0100s000)</GUIRef> session. Successively, reference
		and hours/expenses data is archived for <GUIRef href="/baanerp/bp" role="package">People</GUIRef>, <GUIRef href="/baanerp/tp" role="package">Project</GUIRef>, <GUIRef href="/baanerp/ts" role="package">Service</GUIRef>, and <GUIRef href="/baanerp/ti" role="package">Manufacturing</GUIRef>.</Paragraph>
      <Paragraph>In any of the archiving
		sessions, select the appropriate <Link href="/baanerp/bp/domains/rtyp" role="domain">Run Type</Link> option to indicate the action(s) to be carried out. You can also
		choose to archive the master data in <GUIRef href="/baanerp/tc" role="package">Common</GUIRef> and <GUIRef href="/baanerp/bp" role="package">People</GUIRef>.</Paragraph>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/bp/onlinemanual/000301" role="manual">Backflushing and <GUIRef href="/baanerp/bp" role="package">People</GUIRef>
         </Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/bp/onlinemanual/000304" role="manual">Capacity flows</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/bp/onlinemanual/000305" role="manual">To distribute team hours</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/bp/onlinemanual/000307" role="manual" Update="No">To enter master data for People</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/bp/onlinemanual/000308" role="manual">To redefine budget granularity</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/bp/onlinemanual/000306" role="manual">To work with hours accounting</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/bp/onlinemanual/000303" role="manual">Working time schedules</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>