<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tf/onlinemanual/000334" xml:lang="en">
   <Header>
      <Title>Create statement layouts</Title>
      <Keyword type="header" order="d1e1636432">
         <Level1>Financial statement layouts</Level1>
         <Level2>create</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1636437">
         <Level1>Create</Level1>
         <Level2>financial statement layouts</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1636442">
         <Level1>Layouts</Level1>
         <Level2>financial statements</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1636447">
         <Level1>Financial statements</Level1>
         <Level2>layouts</Level2>
      </Keyword>
   </Header>
   <ProcedureSection>
      <SectionTitle>To create a financial statement layout</SectionTitle>
      <Steps>
         <Step>
            <StepTitle>Define the general layout</StepTitle>
            <ProcedureList>
               <ListItem>In the <GUIRef href="/baanerp/tf/fst/tffst0110m000" role="session">Statement Layouts (tffst0110m000)</GUIRef> session, click <HTML:IMG xmlns:HTML="http://www.w3.org/TR/REC-html40" height="13" width="11"
                            SRC="../images/nt_ico_add_new_record.gif"
                            alt="[...]"/>. The <GUIRef href="/baanerp/tf/fst/tffst0610m000" role="session">Statement Layouts (tffst0610m000)</GUIRef> session appears.</ListItem>
               <ListItem>Enter a code and description.</ListItem>
               <ListItem> 
                  <List>
                     <ListIntro>Under <GUIRef href="/baanerp/tf/fst/tffst0110m000#fst0110.01" role="groupbox">Layout Size</GUIRef>, define the following:</ListIntro>
                     <ListItem>Font size</ListItem>
                     <ListItem>Page width (in characters)</ListItem>
                     <ListItem>Top, bottom, and left margins</ListItem>
                     <ListItem>Header and footer text.</ListItem>
                  </List>
               </ListItem>
               <ListItem> 
                  <List>
                     <ListIntro>Under <GUIRef href="/baanerp/tf/fst/tffst0610m000#fst0110.02" role="groupbox">Column Definition</GUIRef>, define the following:</ListIntro>
                     <ListItem>Column separator</ListItem>
                     <ListItem>Number of column header lines</ListItem>
                     <ListItem>Position of statement account</ListItem>
                     <ListItem>Position of statement account description.</ListItem>
                  </List>
               </ListItem>
               <ListItem>If required, click <HTML:IMG xmlns:HTML="http://www.w3.org/TR/REC-html40" height="22" width="27"
                            SRC="../images/nt_ico_start_text_editor.gif"
                            alt="[...]"/> to
				create header or footer text.</ListItem>
            </ProcedureList>
         </Step>
         <Step>
            <StepTitle>Define column layouts</StepTitle>
            <ProcedureList>
               <ListItem> 
                  <List>
                     <ListIntro>On the <GUIRef href="" role="manual">Column Layouts</GUIRef> tab, define the
					 following:</ListIntro>
                     <ListItem>Starting position for each column</ListItem>
                     <ListItem> 
                        <Link href="/baanerp/tf/fst/tffst0111m000#tffst011.frmt" role="formfield" Update="No">Output format</Link>
                     </ListItem>
                     <ListItem>Column header alignment.</ListItem>
                  </List>
               </ListItem>
               <ListItem>To preview the results of the output format you define
				here, click the Zoom button next to the <GUIRef href="/baanerp/tf/fst/tffst0111m000#tffst011.frmt" role="manual">Output Format</GUIRef> column. This will start the <GUIRef href="/baanerp/tf/fst/tffst0801m000" role="session">Test Output Format (tffst0801m000)</GUIRef> session.</ListItem>
            </ProcedureList>
         </Step>
         <Step>
            <StepTitle>Define account layouts</StepTitle>
            <ProcedureList>
               <ListItem>
                  <Paragraph>On the <GUIRef href="" role="manual">Account Layouts</GUIRef> tab, do the following:</Paragraph>
                  <List>
                     <ListItem> 
                        <List>
                           <ListIntro>For each account and sublevel, or a range of
						  accounts or sublevels, define:</ListIntro>
                           <ListItem>How the account must be printed</ListItem>
                           <ListItem>On which position of the report the account code
						  must be printed (0 = do not print)</ListItem>
                           <ListItem>Where the account description must be printed</ListItem>
                           <ListItem>Which line must be printed and where.</ListItem>
                        </List>
                     </ListItem>
                     <ListItem> 
                        <List>
                           <ListIntro>For annexure reports define:</ListIntro>
                           <ListItem>Which annexure elements must be printed</ListItem>
                           <ListItem>
                              <Paragraph>Company, ledger account, and
							 dimensions.</Paragraph>
                              <Paragraph>For each of these fields, define
							 its position and description. If, for example, you do not define dimension data
							 (meaning each dimension position and description is zero), no dimension data is
							 printed.</Paragraph>
                           </ListItem>
                        </List>
                     </ListItem>
                  </List>
               </ListItem>
               <ListItem>
                  <Paragraph>Optionally, on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu of the <GUIRef href="" role="manual">Account Layouts</GUIRef> tab, click <GUIRef href="/baanerp/tf/fst/tffst0112m000#start.account.col.layouts" role="command">Account Column Layouts</GUIRef> to start the <GUIRef href="/baanerp/tf/fst/tffst0113m000" role="session">Account Column Layouts (tffst0113m000)</GUIRef> session, which allows you to specify
				  exceptions of the column position. In this way, you can have specific accounts
				  indented within a column.</Paragraph>
                  <Paragraph> Example: For column 3,
				  the accounts with sublevel greater than 30 should be on position 69 rather than
				  70.</Paragraph>
               </ListItem>
            </ProcedureList>
         </Step>
         <Step>
            <StepTitle>Define additional layout details</StepTitle>
            <ProcedureList>
               <ListItem>In the <GUIRef href="/baanerp/tf/fst/tffst0110m000" role="session">Statement Layouts (tffst0110m000)</GUIRef> session, on the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu, click <GUIRef href="" role="manual">Details</GUIRef>.</ListItem>
               <ListItem> 
                  <List>
                     <ListIntro>On the <GUIRef href="/baanerp/tf/fst/tffst0110m000#fst0110.05" role="groupbox">Layout Definition</GUIRef> tab, under <GUIRef href="/baanerp/tf/fst/tffst0110m000#fst0110.02" role="groupbox">Column Definition</GUIRef>, you can define the following column details:</ListIntro>
                     <ListItem>Line before and after the column header</ListItem>
                     <ListItem>Column header statement account</ListItem>
                     <ListItem>Column header statement account description.</ListItem>
                  </List>
               </ListItem>
               <ListItem> 
                  <List>
                     <ListIntro>On the <GUIRef href="/baanerp/tf/fst/tffst0110m000#fst0110.03" role="groupbox">Text Handling</GUIRef> tab, define the following texts and their
					 positions:</ListIntro>
                     <ListItem>Adjustment transaction text</ListItem>
                     <ListItem>Carry forward text</ListItem>
                     <ListItem>Grand total text.</ListItem>
                  </List>
               </ListItem>
               <ListItem> 
                  <List>
                     <ListIntro>On the <GUIRef href="/baanerp/tf/fst/tffst0110m000#fst0110.04" role="groupbox">Problem Texts</GUIRef> tab, define various problem texts to be used in the following
					 cases:</ListIntro>
                     <ListItem>Division by zero</ListItem>
                     <ListItem>Out of selection</ListItem>
                     <ListItem>Missing <Link href="/baanerp/tf/glossary/glossary#000501" role="glossary">100% account</Link>
                     </ListItem>
                     <ListItem>No column 1 amount</ListItem>
                     <ListItem>No 100% column amount.</ListItem>
                  </List>
               </ListItem>
            </ProcedureList>
         </Step>
      </Steps>
   </ProcedureSection>
   <RelatedTopics>
      <SectionTitle> Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000330" role="manual">Financial statements – overview</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000335" role="manual">Create financial statements</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000336" role="manual">Process financial statement information</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000126" role="manual">Ledger account and dimension structure</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000331" role="manual">To set up the statement account structure</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tf/onlinemanual/000122" role="manual">To use dimensions</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>