<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/dm/admin/ad000470" xml:lang="en">
   <Header>
      <Title>Secondary Statuses</Title>
      <Keyword type="header" order="d1e251708">
         <Level1>Secondary statuses</Level1>
      </Keyword>
   </Header>
   <GeneralSection>
      <SectionTitle>Overview</SectionTitle>
      <Paragraph>You can use statuses to indicate the position of an object in
		the object’ s life cycle. Statuses are specific to objects. Object Data
		Management is supplied with several predefined statuses. These statuses are
		referred to as system statuses, and are integral to the operation of Object
		Data Management.</Paragraph>
      <Paragraph>For example, the operations that you can perform on an entity,
		such as a document revision, usually depend on the entity’ s current system
		status.</Paragraph>
      <Paragraph>Because of the actions the user performs, the system assigns
		system statuses to objects. For example, if a user rejects a document revision,
		the revision is assigned the Rejected status, and if a user requests to
		redesign a rejected document revision, the revision is assigned the In Design
		status.</Paragraph>
      <Paragraph>Individual organizations have their own working practices, and
		can assign their own statuses to entities. To assign statuses, Object Data
		Management enables users to define their own statuses. These statuses are
		referred to as Secondary Statuses, or user defined statuses. Secondary statuses
		have no effect on the operation of the system, and are purely descriptive. Each
		secondary status is based on a specific system status. The ODM administrator
		can define one or more secondary statuses for each system status.</Paragraph>
      <Paragraph>Most entity overview sessions contain a <GUIRef href="" role="manual">Secondary Status</GUIRef> option, which enables you to assign secondary statuses to
		entities.</Paragraph>
      <Paragraph>If the secondary statuses are not defined for the current system
		status of an entity, the <GUIRef href="" role="manual">Secondary Status</GUIRef> option will be
		unavailable. The user chooses the secondary status from a list of all the
		secondary statuses that are based on the current system status of the entity.
		After you select the secondary status, the status appears, in addition to the
		system status, and does not replace the system status.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Status sequence number</SectionTitle>
      <Keyword type="section" order="d1e251735">
         <Level1>Secondary statuses</Level1>
         <Level2>sequence number</Level2>
      </Keyword>
      <Paragraph>If you define a new secondary status, the system assigns the
		secondary status a sequence number. This sequence number determines the order
		in which the statuses are listed in the status session, as well as the order in
		which the available secondary statuses are listed for the user. After you
		change the sequence number, you can change the sequence number of a secondary
		status.</Paragraph>
      <Note>
         <SectionTitle> Note</SectionTitle>
         <Paragraph>You can only change the sequence number for user-defined
		  statuses.</Paragraph>
      </Note>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>To maintain secondary statuses</SectionTitle>
      <Keyword type="section" order="d1e251752">
         <Level1>Secondary statuses</Level1>
         <Level2>maintain</Level2>
      </Keyword>
      <Paragraph>To maintain secondary statuses, on the <GUIRef href="" role="manual">Object Data Management</GUIRef> menu, double-click <GUIRef>
            <GUIRef href="" role="manual">ODM Configuration</GUIRef> &gt;   &gt; <GUIRef href="" role="manual">Object Types</GUIRef> &gt;   &gt; <GUIRef href="" role="manual">Object Statuses by Object</GUIRef>
         </GUIRef>.</Paragraph>
      <Figure space-and-orientation="indented-estimated">
         <FigIntro>The <GUIRef href="/baanerp/dm/sys/dmsys0520m000" role="session">Object Statuses by Object (dmsys0520m000)</GUIRef> session
		  shows, which includes a list of all statuses that are defined for the object
		  type that appears in the <GUIRef href="/baanerp/dm/sys/dmsys0520m000#dmsys020.otyp" role="manual">Object</GUIRef> field:</FigIntro>
         <HTML:IMG xmlns:HTML="http://www.w3.org/TR/REC-html40" height="303" width="625"
                   SRC="images/tr_screen_ad000470_1.png"
                   alt="[...]"/>
      </Figure>
      <Paragraph>To create a new status for the object in the <GUIRef href="/baanerp/dm/sys/dmsys0520m000#dmsys020.otyp" role="manual">Object</GUIRef> field, refer to <Link href="/baanerp/dm/admin/ad000470#newsecstat" role="manual">To create a new secondary status for an object</Link>.</Paragraph>
      <Paragraph>To list and create statuses for a different object type, click <GUIRef href="" role="manual">Next Group</GUIRef> and <GUIRef href="" role="manual">Previous Group</GUIRef>, or click <GUIRef href="" role="manual">Find</GUIRef>, to locate the required object type.</Paragraph>
   </GeneralSection>
   <GeneralSection ID="newsecstat">
      <SectionTitle>To create a new secondary status for an object</SectionTitle>
      <Keyword type="section" order="d1e251804">
         <Level1>Secondary statuses</Level1>
         <Level2>create new</Level2>
      </Keyword>
      <Keyword type="section" order="d1e251809">
         <Level1>Objects</Level1>
         <Level2>create new secondary status</Level2>
      </Keyword>
      <ProcedureList>
         <ListItem>Make sure that the details of the required object type appear
		  at the top of the list are the same as the one detailed previously in the <GUIRef href="/baanerp/dm/sys/dmsys0520m000" role="session">Object Statuses by Object (dmsys0520m000)</GUIRef> session.</ListItem>
         <ListItem>Click the system status on which the new status must be based,
		  or click one of the user-defined statuses listed between this system status and
		  the next system status.</ListItem>
         <ListItem>
            <Paragraph>On the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu, click <GUIRef href="" role="manual">Insert After</GUIRef>.</Paragraph>
            <Figure space-and-orientation="indented-estimated">
               <FigIntro>The <GUIRef href="/baanerp/dm/sys/dmsys0120s000" role="session">Objects Statuses (dmsys0120s000)</GUIRef> details session appears:</FigIntro>
               <HTML:IMG xmlns:HTML="http://www.w3.org/TR/REC-html40" height="211" width="541"
                         SRC="images/tr_screen_ad000470_2.png"
                         alt="[...]"/>
            </Figure>
            <Paragraph>The <GUIRef href="/baanerp/dm/sys/dmsys0120s000#dmsys020.ssid" role="manual">Sequence Number</GUIRef> field is automatically filled in with
			 value obtained by incrementing the sequence number of the selected status by
			 one. The <GUIRef href="/baanerp/dm/sys/dmsys0120s000#dmsys020.bscd" role="manual">Based on Status</GUIRef> field displays the status code of the
			 system status on which the secondary status is based.</Paragraph>
         </ListItem>
         <ListItem>Enter the values for the following:</ListItem>
      </ProcedureList>
      <TABLE width="100%" border="1" space-and-orientation="indented-custom"
             borderstyle="default">
         <TBODY noTR="2">
            <TR no="1" isLast="false">
               <TH width="20" rowspan="1" colspan="1">
                  <GUIRef href="/baanerp/dm/sys/dmsys0120s000#dmsys020.stcd" role="manual">Status Code</GUIRef>
               </TH>
               <TD width="80" rowspan="1" colspan="1"> 
                  <Paragraph>A unique status code to be used internally.</Paragraph> 
                  <Paragraph>Note that the permanent status code is formed by
				  prefixing the value you type here with the object type, unless you include the
				  object type in the value you enter. For example, for folder statuses, if you
				  enter the lock1 or FLDRlock1, the permanent status code is
				  FLDRlock1.</Paragraph>
               </TD>
            </TR>
            <TR no="2" isLast="true">
               <TH rowspan="1" colspan="1">
                  <GUIRef href="/baanerp/dm/sys/dmsys0120s000#dmsys020.dsca" role="manual">Description</GUIRef>
               </TH>
               <TD rowspan="1" colspan="1"> 
                  <Paragraph>The status value, as the status must appear to the
				  user.</Paragraph> 
                  <Paragraph>This value does not have to be unique. In other words,
				  you can use the same status description value for statuses of various object
				  types.</Paragraph>
               </TD>
            </TR>
         </TBODY>
      </TABLE>
      <Note>
         <SectionTitle> Note</SectionTitle>
         <Paragraph>The new status is inserted after the selected status. If the
		  sequence number of the new status already exists, the sequence numbers of all
		  subsequent statuses are incremented by one.</Paragraph>
      </Note>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>To change the sequence number for a secondary
		status</SectionTitle>
      <Keyword type="section" order="d1e251882">
         <Level1>Secondary statuses</Level1>
         <Level2>change sequence number</Level2>
      </Keyword>
      <ProcedureList>
         <ListIntro>To change the sequence number for a secondary status, take the
		  following steps:</ListIntro>
         <ListItem>In the <GUIRef href="/baanerp/dm/sys/dmsys0520m000" role="session">Object Statuses by Object (dmsys0520m000)</GUIRef> session, click the required user-defined
		  status.</ListItem>
         <ListItem>On the <Link href="/baanerp/tc/glossary/glossary#specific" role="glossary">appropriate</Link> menu, click <GUIRef href="" role="manual">Renumber</GUIRef>. The <GUIRef href="/baanerp/dm/sys/dmsys0120s000" role="session">Objects Statuses (dmsys0120s000)</GUIRef> details session appears.</ListItem>
         <ListItem>Enter the required sequence number and click <GUIRef href="" role="manual">OK</GUIRef>.</ListItem>
      </ProcedureList>
      <Note>
         <SectionTitle> Note</SectionTitle>
         <Paragraph>The position of the record in the list changes, if required,
		  to reflect the new sequence number.</Paragraph>
      </Note>
   </GeneralSection>
</ManualTopic>