<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/archiving/ArchivingFinancialData" xml:lang="en">
   <Header>
      <Title>Archiving Financial Data</Title>
      <Keyword type="header" order="d1e956">
         <Level1>Archiving</Level1>
         <Level2>financial data</Level2>
      </Keyword>
      <Keyword type="header" order="d1e961">
         <Level1>Financial data</Level1>
         <Level2>archiving</Level2>
      </Keyword>
   </Header>
   <GeneralSection>
      <SectionTitle>Introduction</SectionTitle>
      <Paragraph>Before data can be archived in LN, you must ensure all
		transacted data is correctly stored and validated.</Paragraph>
      <Paragraph>LN has
		advanced features to better control the consistency of data and enforce correct
		auditing and closing procedures. To ensure smooth operation of transaction
		processing and archiving, it is crucial to set up the reconciliation master
		data correctly.</Paragraph>
      <Paragraph>We strongly recommend that you audit and validate your data
		before the archiving process is started.</Paragraph>
      <Paragraph>To limit the volume of data that must be processed, we recommend
		that the steps described here be part of your periodical closing procedure.</Paragraph>
      <Paragraph>For the correct sequence of archiving data, follow the order of
		the various sections.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Prerequisites</SectionTitle>
      <Paragraph>In LN,
		reconciliation plays an important role in the archiving process. The setup of
		reconciliation influences the way operations management data is retained, and
		whether it is allowed to archive or delete operations management
		data.</Paragraph>
      <Paragraph>To maximize the amount of data that can be archived or deleted,
		it is important to finalize all operations management activities, and map and
		post all integration transactions to <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>. No errors should remain in the <GUIRef href="/baanerp/tf/gld/tfgld4584m000" role="session">Integration Transactions Error Log (tfgld4584m000)</GUIRef> session. Data can always be
		deleted. For archiving, an archive company must be set up and linked in the <GUIRef href="/baanerp/tf/gld/tfgld0104m000" role="session">Financial Companies by Group Company (tfgld0104m000)</GUIRef> session.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Set up and perform reconciliation</SectionTitle>
      <Paragraph>For a smooth archiving process it is required to set up
		reconciliation and ensure all general ledger transactions integrated from
		operations management are reconciled. For more information, refer to the <DocRef>User’s Guide for Reconciliation
		and Analysis</DocRef> (U8942* US).</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Prepare for archiving (brief overview)</SectionTitle>
      <ProcedureList>
         <ListIntro>Before archiving any transactions, we recommend that you
		  complete the following steps:</ListIntro>
         <ListItem>Map and post all integration transactions with the <GUIRef href="/baanerp/tf/gld/tfgld4281m000" role="session">Map Integration Transactions (tfgld4281m000)</GUIRef> session.</ListItem>
         <ListItem>Reconcile, accept, and finalize all reconciliation
		  transactions.</ListItem>
         <ListItem>Update the YTD amounts in <GUIRef href="/baanerp/tf/fam" role="module">Fixed Assets</GUIRef> by running the <GUIRef href="/baanerp/tf/fam/tffam8205m000" role="session">Period End (tffam8205m000)</GUIRef> session.</ListItem>
         <ListItem>Finalize all General Ledger transactions with the <GUIRef href="/baanerp/tf/gld/tfgld1210m000" role="session">Global Selection of Batches for Finalization (tfgld1210m000)</GUIRef> session.</ListItem>
         <ListItem>Ensure all fiscal years that can be closed, are
		  closed.</ListItem>
         <ListItem>Ensure no errors remain in the integration error log and the
		  non-finalized transaction error log.</ListItem>
      </ProcedureList>
   </GeneralSection>
</ManualTopic>