<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tf/onlinemanual/000014" xml:lang="en">
   <Header>
      <Title>To use periods</Title>
      <Keyword type="header" order="d1e1628318">
         <Level1>Financial periods</Level1>
         <Level2>types</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1628323">
         <Level1>Financial periods</Level1>
         <Level2>statuses</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1628328">
         <Level1>Financial periods</Level1>
         <Level2>setup</Level2>
      </Keyword>
      <Keyword type="header" order="d1e1628333">
         <Level1>Financial periods</Level1>
         <Level2>close</Level2>
      </Keyword>
   </Header>
   <GeneralSection>
      <SectionTitle>Financial period types</SectionTitle>
      <List>
         <ListIntro>Three financial period types exist in <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>:</ListIntro>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/domains/gld.ptyp#financial" role="option">Fiscal</GUIRef>
         </ListItemHead>
         <ListItem>The official accounting
		  periods that comply with the fiscal requirements. You enter all financial
		  transactions according to this fiscal period allocation. The <GUIRef href="/baanerp/tf/domains/gld.ptyp#financial" role="option">Fiscal</GUIRef> period type shows
		  which transactions have been created during a particular period. To define <GUIRef href="/baanerp/tf/domains/gld.ptyp#financial" role="option">Fiscal</GUIRef> periods is
		  mandatory.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/domains/gld.ptyp#reporting" role="option">Reporting</GUIRef>
         </ListItemHead>
         <ListItem>A division of the
		  financial year, other than by fiscal periods. You can use the reporting periods
		  for reporting from the ledger and for financial statements. Reporting periods
		  can only be defined if the <GUIRef href="/baanerp/tf/gld/tfgld0101s000#tfgld003.rper" role="manual">Reporting Periods</GUIRef> check box in the <GUIRef href="/baanerp/tf/gld/tfgld0101s000" role="session">Group Company Parameters (tfgld0101s000)</GUIRef> session is selected. To define reporting periods is
		  optional.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/domains/gld.ptyp#vat" role="option">Tax</GUIRef>
         </ListItemHead>
         <ListItem>Financial periods that
		  you can use to account the tax amounts of financial transactions. You must
		  define the tax periods in which the tax amounts of the financial transactions
		  must be accounted for in the tax analysis. To define <GUIRef href="/baanerp/tf/domains/gld.ptyp#vat" role="option">Tax</GUIRef> periods is optional.</ListItem>
      </List>
   </GeneralSection>
   <ExampleSection>
      <SectionTitle>Example</SectionTitle>
      <Paragraph>A company is included in
		a holding structure as of 1 January. This company has defined periods of four
		weeks as fiscal periods. The tax authorities require the tax amounts to be
		settled monthly. In contrast, the holding company uses periods of three weeks
		as reporting periods. This is defined as follows:</Paragraph>
      <TABLE border="1" borderstyle="default" space-and-orientation="indented-estimated">
         <TBODY noTR="20">
            <TR no="1" isLast="false">
               <TD rowspan="1" colspan="1">Fiscal Period</TD>
               <TD align="right" rowspan="1" colspan="1">Start
				Date</TD>
               <TD align="right" rowspan="1" colspan="1">Reporting Period</TD>
               <TD align="right" rowspan="1" colspan="1">Start
				Date</TD>
               <TD rowspan="1" colspan="1">Tax Period</TD>
               <TD align="right" rowspan="1" colspan="1">Start Date</TD>
            </TR>
            <TR no="2" isLast="false">
               <TD align="right" rowspan="1" colspan="1">1</TD>
               <TD align="right" rowspan="1" colspan="1">01-01</TD>
               <TD align="right" rowspan="1" colspan="1">1</TD>
               <TD align="right" rowspan="1" colspan="1">01-01</TD>
               <TD align="right" rowspan="1" colspan="1">1</TD>
               <TD align="right" rowspan="1" colspan="1">01-01</TD>
            </TR>
            <TR no="3" isLast="false">
               <TD align="right" rowspan="1" colspan="1">2</TD>
               <TD align="right" rowspan="1" colspan="1">29-01</TD>
               <TD align="right" rowspan="1" colspan="1">2</TD>
               <TD align="right" rowspan="1" colspan="1">22-01</TD>
               <TD align="right" rowspan="1" colspan="1">2</TD>
               <TD align="right" rowspan="1" colspan="1">01-02</TD>
            </TR>
            <TR no="4" isLast="false">
               <TD align="right" rowspan="1" colspan="1">3</TD>
               <TD align="right" rowspan="1" colspan="1">25-02</TD>
               <TD align="right" rowspan="1" colspan="1">3</TD>
               <TD align="right" rowspan="1" colspan="1">12-02</TD>
               <TD align="right" rowspan="1" colspan="1">3</TD>
               <TD align="right" rowspan="1" colspan="1">01-03</TD>
            </TR>
            <TR no="5" isLast="false">
               <TD align="right" rowspan="1" colspan="1">4</TD>
               <TD align="right" rowspan="1" colspan="1">25-03</TD>
               <TD align="right" rowspan="1" colspan="1">4</TD>
               <TD align="right" rowspan="1" colspan="1">05-03</TD>
               <TD align="right" rowspan="1" colspan="1">4</TD>
               <TD align="right" rowspan="1" colspan="1">01-04</TD>
            </TR>
            <TR no="6" isLast="false">
               <TD align="right" rowspan="1" colspan="1">5</TD>
               <TD align="right" rowspan="1" colspan="1">22-04</TD>
               <TD align="right" rowspan="1" colspan="1">5</TD>
               <TD align="right" rowspan="1" colspan="1">26-03</TD>
               <TD align="right" rowspan="1" colspan="1">5</TD>
               <TD align="right" rowspan="1" colspan="1">01-05</TD>
            </TR>
            <TR no="7" isLast="false">
               <TD align="right" rowspan="1" colspan="1">6</TD>
               <TD align="right" rowspan="1" colspan="1">20-05</TD>
               <TD align="right" rowspan="1" colspan="1">6</TD>
               <TD align="right" rowspan="1" colspan="1">17-04</TD>
               <TD align="right" rowspan="1" colspan="1">
                  <Emphasis>6</Emphasis>
               </TD>
               <TD align="right" rowspan="1" colspan="1">01-06</TD>
            </TR>
            <TR no="8" isLast="false">
               <TD align="right" rowspan="1" colspan="1">
                  <Emphasis>7</Emphasis>
               </TD>
               <TD align="right" rowspan="1" colspan="1">17-06</TD>
               <TD align="right" rowspan="1" colspan="1">7</TD>
               <TD align="right" rowspan="1" colspan="1">08-05</TD>
               <TD align="right" rowspan="1" colspan="1">7</TD>
               <TD align="right" rowspan="1" colspan="1">01-07</TD>
            </TR>
            <TR no="9" isLast="false">
               <TD align="right" rowspan="1" colspan="1">8</TD>
               <TD align="right" rowspan="1" colspan="1">15-07</TD>
               <TD align="right" rowspan="1" colspan="1">8</TD>
               <TD align="right" rowspan="1" colspan="1">29-05</TD>
               <TD align="right" rowspan="1" colspan="1">8</TD>
               <TD align="right" rowspan="1" colspan="1">01-08</TD>
            </TR>
            <TR no="10" isLast="false">
               <TD align="right" rowspan="1" colspan="1">9</TD>
               <TD align="right" rowspan="1" colspan="1">12-08</TD>
               <TD align="right" rowspan="1" colspan="1">
                  <Emphasis>9</Emphasis>
               </TD>
               <TD align="right" rowspan="1" colspan="1">20-06</TD>
               <TD align="right" rowspan="1" colspan="1">9</TD>
               <TD align="right" rowspan="1" colspan="1">01-09</TD>
            </TR>
            <TR no="11" isLast="false">
               <TD align="right" rowspan="1" colspan="1">10</TD>
               <TD align="right" rowspan="1" colspan="1">09-09</TD>
               <TD align="right" rowspan="1" colspan="1">10</TD>
               <TD align="right" rowspan="1" colspan="1">11-07</TD>
               <TD align="right" rowspan="1" colspan="1">10</TD>
               <TD align="right" rowspan="1" colspan="1">01-10</TD>
            </TR>
            <TR no="12" isLast="false">
               <TD align="right" rowspan="1" colspan="1">11</TD>
               <TD align="right" rowspan="1" colspan="1">07-10</TD>
               <TD align="right" rowspan="1" colspan="1">11</TD>
               <TD align="right" rowspan="1" colspan="1">01-08</TD>
               <TD align="right" rowspan="1" colspan="1">11</TD>
               <TD align="right" rowspan="1" colspan="1">01-11</TD>
            </TR>
            <TR no="13" isLast="false">
               <TD align="right" rowspan="1" colspan="1">12</TD>
               <TD align="right" rowspan="1" colspan="1">04-11</TD>
               <TD align="right" rowspan="1" colspan="1">12</TD>
               <TD align="right" rowspan="1" colspan="1">22-08</TD>
               <TD align="right" rowspan="1" colspan="1">12</TD>
               <TD align="right" rowspan="1" colspan="1">01-12</TD>
            </TR>
            <TR no="14" isLast="false">
               <TD align="right" rowspan="1" colspan="1">13</TD>
               <TD align="right" rowspan="1" colspan="1">02-12</TD>
               <TD align="right" rowspan="1" colspan="1">13</TD>
               <TD align="right" rowspan="1" colspan="1">12-09</TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
            </TR>
            <TR no="15" isLast="false">
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1">14</TD>
               <TD align="right" rowspan="1" colspan="1">03-10</TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
            </TR>
            <TR no="16" isLast="false">
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1">15</TD>
               <TD align="right" rowspan="1" colspan="1">24-10</TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
            </TR>
            <TR no="17" isLast="false">
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1">16</TD>
               <TD align="right" rowspan="1" colspan="1">14-11</TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
            </TR>
            <TR no="18" isLast="false">
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1">17</TD>
               <TD align="right" rowspan="1" colspan="1">05-12</TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
            </TR>
            <TR no="19" isLast="false">
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1">18</TD>
               <TD align="right" rowspan="1" colspan="1">26-12</TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
            </TR>
            <TR no="20" isLast="true">
               <TD rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
               <TD rowspan="1" colspan="1"> </TD>
               <TD align="right" rowspan="1" colspan="1"> </TD>
            </TR>
         </TBODY>
      </TABLE>
      <List>
         <ListIntro>If a transaction takes place on 26 June, it must be included
		  in:</ListIntro>
         <ListItem>Financial period 7, for the company itself.</ListItem>
         <ListItem>Reporting period 9, for the parent company.</ListItem>
         <ListItem>Tax period 6, for the tax authorities.</ListItem>
      </List>
   </ExampleSection>
   <GeneralSection>
      <SectionTitle>Financial period statuses</SectionTitle>
      <List>
         <ListIntro>Financial periods can have these statuses:</ListIntro>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/domains/gld.sper#open" role="option">Open</GUIRef>
         </ListItemHead>
         <ListItem>You can enter
		  transactions for this period.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/domains/gld.sper#closed" role="option">Closed</GUIRef>
         </ListItemHead>
         <ListItem>The period is closed,
		  but you can still change the period status to <GUIRef href="/baanerp/tf/domains/gld.sper#open" role="option">Open</GUIRef> to
		  create some final transactions in the period.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/domains/gld.sper#finally.closed" role="option">Finally Closed</GUIRef>
         </ListItemHead>
         <ListItem>The period has been
		  closed through the <GUIRef href="/baanerp/tf/gld/tfgld1206m000" role="session">Close Periods (tfgld1206m000)</GUIRef> session. You cannot enter any transactions anymore for the period. The <GUIRef href="/baanerp/tf/domains/gld.sper#finally.closed" role="option">Finally Closed</GUIRef> status can be assigned to a period only if the previous periods
		  have the <GUIRef href="/baanerp/tf/domains/gld.sper#finally.closed" role="option">Finally Closed</GUIRef> status. You cannot change the status of a period that has the <GUIRef href="/baanerp/tf/domains/gld.sper#finally.closed" role="option">Finally Closed</GUIRef> status.</ListItem>
      </List>
      <GeneralSection>
         <Paragraph>In the <GUIRef href="/baanerp/tf/gld/tfgld0107m000" role="session">Period Status (tfgld0107m000)</GUIRef> session, you can view and change the status of each
		  period type.</Paragraph>
         <Paragraph>The periods can be set to <GUIRef href="/baanerp/tf/domains/gld.sper#open" role="option">Open</GUIRef>, <GUIRef href="/baanerp/tf/domains/gld.sper#closed" role="option">Closed</GUIRef>,
		  and <GUIRef href="/baanerp/tf/domains/gld.sper#finally.closed" role="option">Finally Closed</GUIRef> separately for these types of transactions:</Paragraph>
         <Paragraph>
            <GUIRef href="/baanerp/tf/gld/tfgld0107m000#tfgld007.sacp" role="manual">ACP</GUIRef>: Accounts payable transactions.</Paragraph>
         <Paragraph>
            <GUIRef href="/baanerp/tf/gld/tfgld0107m000#tfgld007.sacr" role="manual">ACR</GUIRef>: Accounts receivable transactions.</Paragraph>
         <Paragraph>
            <GUIRef href="/baanerp/tf/gld/tfgld0107m000#tfgld007.scmg" role="manual">CMG</GUIRef>: Cash management transactions.</Paragraph>
         <Paragraph>
            <GUIRef href="/baanerp/tf/gld/tfgld0107m000#tfgld007.sint" role="manual">INT</GUIRef>: Integration transactions logging.</Paragraph>
         <Paragraph>
            <GUIRef href="/baanerp/tf/gld/tfgld0107m000#tfgld007.sgld" role="manual">GLD</GUIRef>: General ledger transactions.</Paragraph>
      </GeneralSection>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Setting up financial periods</SectionTitle>
      <ProcedureList>
         <ListIntro>To set up financial periods:</ListIntro>
         <ListItem> 
            <List>
               <ListIntro>In the <GUIRef href="/baanerp/tf/gld/tfgld0101s000" role="session">Group Company Parameters (tfgld0101s000)</GUIRef> session, define these period parameters:</ListIntro>
               <ListItem> 
                  <GUIRef href="/baanerp/tf/gld/tfgld0101s000#tfgld003.rper" role="manual">Reporting Periods</GUIRef>
               </ListItem>
               <ListItem> 
                  <GUIRef href="/baanerp/tf/gld/tfgld0101s000#tfgld003.nfpr" role="manual">Number of Fiscal Periods</GUIRef>
               </ListItem>
               <ListItem> 
                  <GUIRef href="/baanerp/tf/gld/tfgld0101s000#tfgld003.nrpr" role="manual">Number of Reporting Periods</GUIRef>
               </ListItem>
               <ListItem> 
                  <GUIRef href="/baanerp/tf/gld/tfgld0101s000#tfgld003.nvpr" role="manual">Number of Tax Periods</GUIRef>
               </ListItem>
               <ListItem> 
                  <GUIRef href="/baanerp/tf/gld/tfgld0101s000#tfgld003.psep" role="manual">Period Separator</GUIRef>
               </ListItem>
            </List>
         </ListItem>
         <ListItem> 
            <List>
               <ListIntro>In the <GUIRef href="/baanerp/tf/gld/tfgld0105m000" role="session">Periods (tfgld0105m000)</GUIRef> session, define the periods. You can specify:</ListIntro>
               <ListItem>A financial period
				that you use to post corrections.</ListItem>
               <ListItem>The period's start
				date.</ListItem>
            </List>
         </ListItem>
         <ListItem>In the <GUIRef href="/baanerp/tf/gld/tfgld0106s000" role="session">End Dates by Fiscal Year (tfgld0106s000)</GUIRef> session, set the end dates for the last period of
		  a fiscal year.</ListItem>
         <ListItem>In the <GUIRef href="/baanerp/tf/gld/tfgld0107m000" role="session">Period Status (tfgld0107m000)</GUIRef> session, set the required period status for each
		  period.</ListItem>
      </ProcedureList>
   </GeneralSection>
   <GeneralSection>
      <SectionTitle>Closing financial periods</SectionTitle>
      <ProcedureList>
         <ListIntro>To close a financial period:</ListIntro>
         <ListItem>Indicate the year for which you want to close a
		  period.</ListItem>
         <ListItem>Select the module for which you want to close a
		  period.</ListItem>
         <ListItem>Select the <GUIRef href="/baanerp/tf/gld/tfgld1206m000#final" role="manual">Final Closing</GUIRef> check box to set the period status to <GUIRef href="/baanerp/tf/domains/gld.sper#finally.closed" role="option">Finally Closed</GUIRef>.</ListItem>
         <ListItem>Specify a range of financial companies.</ListItem>
         <ListItem>Select the appropriate check boxes to specify the periods you
		  want to close.</ListItem>
         <ListItem>
            <Paragraph>Click the <GUIRef href="/baanerp/tf/gld/tfgld1206m000#exec.cont.process" role="command">Close periods</GUIRef> button.</Paragraph>
            <List>
               <ListIntro>Before you can close the periods for the <GUIRef href="/baanerp/tf/gld" role="module">General Ledger</GUIRef>, you must
				close the periods for these modules:</ListIntro>
               <ListItem> 
                  <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef>
               </ListItem>
               <ListItem> 
                  <GUIRef href="/baanerp/tf/acr" role="module">Accounts Receivable</GUIRef>
               </ListItem>
               <ListItem> 
                  <GUIRef href="/baanerp/tf/cmg" role="module">Cash Management</GUIRef>
               </ListItem>
            </List>
         </ListItem>
      </ProcedureList>
      <Note>
         <SectionTitle> Note</SectionTitle>
         <List>
            <ListItem>You can only specify reporting period types and period ranges
			 if the <GUIRef href="/baanerp/tf/gld/tfgld0101s000#tfgld003.rper" role="manual">Reporting Periods</GUIRef> check box in the <GUIRef href="/baanerp/tf/gld/tfgld0501m000" role="session">Group Company Parameters (tfgld0501m000)</GUIRef> session is selected.</ListItem>
            <ListItem>If the period for integration is closed, no more new
			 transactions can be inserted in the integration tables for the closed period.</ListItem>
            <ListItem>Before you run this session, you must close all the batches
			 for the relevant periods in the <Link href="/baanerp/tf/gld/tfgld1110m000" role="session">Finalization Run (tfgld1110m000)</Link> session.</ListItem>
         </List>
      </Note>
      <GeneralSection>
         <SectionTitle>Closed periods</SectionTitle>
         <Paragraph>You cannot create transactions in a closed
		  period. However, a period with the status <GUIRef href="/baanerp/tf/domains/gld.sper#closed" role="option">Closed</GUIRef> can be reopened in the <GUIRef href="/baanerp/tf/gld/tfgld0107m000" role="session">Period Status (tfgld0107m000)</GUIRef> session.</Paragraph>
         <Paragraph>You cannot reopen a period that has the
		  status <GUIRef href="/baanerp/tf/domains/gld.sper#finally.closed" role="option">Finally Closed</GUIRef>.</Paragraph>
      </GeneralSection>
      <Important>
         <SectionTitle> Important!</SectionTitle>
         <Paragraph>Periods can only be finally closed when all
		  the recurring invoices are posted.</Paragraph>
      </Important>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/tf/integrations/400018" role="manual">Period handling for integration transactions</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>