<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/td/onlinemanual/000332" xml:lang="en">
   <Header>
      <Title>Back orders - automatic confirmation</Title>
      <Keyword type="header" order="d1e1323652">
         <Level1>Back order</Level1>
         <Level2>automatic confirmation</Level2>
      </Keyword>
   </Header>
   <GeneralSection>
      <List>
         <ListIntro>Before LN can automatically generate and confirm back
		  orders, you must select the following check boxes in the <GUIRef href="/baanerp/td/pur/tdpur0100m400" role="session">Purchase Order Parameters (tdpur0100m400)</GUIRef> session:</ListIntro>
         <ListItem> 
            <Link href="/baanerp/td/pur/tdpur0100m400#tdpur000.back.4" role="formfield">Back Orders Allowed</Link>
         </ListItem>
         <ListItem> 
            <Link href="/baanerp/td/pur/tdpur0100m400#tdpur000.cboa.4" role="formfield">Confirm Back Orders automatically</Link>
         </ListItem>
      </List>
      <List>
         <ListIntro>The following results in a back order if the receipt is a
		  final receipt:</ListIntro>
         <ListItem>The received quantity of
		  the purchase order line is less than the ordered quantity at the time of
		  delivery date.</ListItem>
         <ListItem>The received quantity of
		  the goods is (partially) rejected during inspection and the <GUIRef href="/baanerp/wh/inh/whinh0100m000#whinh000.disp" role="manual">Inventory Disposition</GUIRef> check box is cleared in the <GUIRef href="/baanerp/wh/inh/whinh0100m000" role="session">Inventory Handling Parameters (whinh0100m000)</GUIRef> session.</ListItem>
      </List>
      <GeneralSection>
         <SectionTitle>Received quantity is less than ordered quantity</SectionTitle>
         <List>
            <ListIntro>A distinction is made for items that are received for:</ListIntro>
            <ListItem>Regular purchase orders.</ListItem>
            <ListItem>Direct delivery purchase orders.</ListItem>
         </List>
         <Note>
            <SectionTitle>Note</SectionTitle>
            <Paragraph>For regular purchase orders, the <Link href="/baanerp/td/pur/tdpur0194m000#tdpur094.cbor" role="formfield">Combine Open Backorders</Link> check box in the <GUIRef href="/baanerp/td/pur/tdpur0194m000" role="session">Purchase Order Types (tdpur0194m000)</GUIRef> session determines whether or not several back
			 order lines are consolidated into one open back order line for a purchase order
			 line detail.</Paragraph>
         </Note>
         <GeneralSection>
            <SectionTitle>Regular purchase orders</SectionTitle>
            <Paragraph>If you enter a
			 purchase order and release it to <GUIRef href="/baanerp/wh" role="package">Warehousing</GUIRef>, its status is <GUIRef href="/baanerp/td/domains/pur.hdst#in.process" role="option">In Process</GUIRef>. After the purchase order is released to <GUIRef href="/baanerp/wh" role="package">Warehousing</GUIRef>,
			 receipts are carried out in the <GUIRef href="/baanerp/wh/inh/whinh3512m000" role="session">Warehouse Receipts (whinh3512m000)</GUIRef> session. On the <GUIRef href="" role="manual" Update="No">Lines</GUIRef> tab of this session, you must enter the quantity of goods received in the <GUIRef href="/baanerp/wh/inh/whinh3512m400#whinh312.qrcr" role="manual">Received Quantity in Receipt Unit</GUIRef> field. If the
			 expected quantity is more than the received quantity and if you select the <GUIRef href="/baanerp/wh/inh/whinh2110m000#whinh210.fire" role="manual">Final Receipt</GUIRef> check
			 box and confirm the receipt, LN generates a back order and automatically
			 confirms the backorder.</Paragraph>
            <Paragraph>If the back order is
			 confirmed, LN generates a
			 new purchase order line (with the same position number as the original line,
			 but with another sequence number) of <GUIRef href="/baanerp/td/pur/tdpur4101m200#tdpur401.oltp" role="manual">Order Line Type</GUIRef> 
               <GUIRef href="/baanerp/td/domains/gen.oltp#backorder" role="option">Back Order</GUIRef>. When this back order is confirmed, the purchase back order line
			 is automatically released to <GUIRef href="/baanerp/wh" role="package">Warehousing</GUIRef>. The original purchase order
			 status still is <GUIRef href="/baanerp/td/domains/pur.hdst#in.process" role="option">In Process</GUIRef>. After the receipt is carried out, the normal procedure for
			 the <Link href="/baanerp/td/glossary/glossary#000056" role="glossary">purchase order type</Link> applies.</Paragraph>
         </GeneralSection>
         <GeneralSection>
            <SectionTitle>Direct delivery purchase orders</SectionTitle>
            <Paragraph>If a <Link href="/baanerp/td/glossary/glossary#DirectDelive_td" role="glossary">direct delivery</Link> purchase order is generated for a sales order or service order, you can report
			 deliveries back from <GUIRef href="/baanerp/td/pur" role="module">Purchase Control</GUIRef> to <GUIRef href="/baanerp/td/sls" role="module">Sales Control</GUIRef> or <GUIRef href="/baanerp/ts" role="package">Service</GUIRef> with the <Link href="/baanerp/td/pur/tdpur4222m000" role="session">Update Sales / Service Order with Delivery Information (tdpur4222m000)</Link> session.</Paragraph>
            <ProcedureList>
               <ListIntro>If less is received than ordered:</ListIntro>
               <ListItem>A back order is generated automatically in <GUIRef href="/baanerp/td/sls" role="module">Sales Control</GUIRef> or from <GUIRef href="/baanerp/ts" role="package">Service</GUIRef>. If a back order is
				generated in <GUIRef href="/baanerp/td/sls" role="module">Sales Control</GUIRef>, you must first confirm the back order (sequence) line
				manually in the <GUIRef href="/baanerp/td/sls/tdsls4125m000" role="session">Maintain and Confirm Back Orders (tdsls4125m000)</GUIRef> session, or LN automatically confirms the back order if the <GUIRef href="/baanerp/td/sls/tdsls0100s400#tdsls000.cboa.4" role="manual">Confirm Back Orders automatically</GUIRef> check box is
				selected in the <GUIRef href="/baanerp/td/sls/tdsls0100s400" role="session">Sales Order Parameters (tdsls0100s400)</GUIRef> session.</ListItem>
               <ListItem>A confirmed back order is generated automatically in <GUIRef href="/baanerp/td/pur" role="module">Purchase Control</GUIRef>,
				irrespective of the setting of the <Link href="/baanerp/td/pur/tdpur0100m400#tdpur000.cboa.4" role="formfield">Confirm Back Orders automatically</Link> check box in
				the <GUIRef href="/baanerp/td/pur/tdpur0100m400" role="session">Purchase Order Parameters (tdpur0100m400)</GUIRef> session. If the direct delivery applies to
				a sales order, the back order is linked to the back order in <GUIRef href="/baanerp/td/sls" role="module">Sales Control</GUIRef>.</ListItem>
               <ListItem>After a (direct delivery) back order is generated in <GUIRef href="/baanerp/td/pur" role="module">Purchase Control</GUIRef>, the
				normal procedure for the <Link href="/baanerp/td/glossary/glossary#000056" role="glossary">purchase order type</Link> applies.</ListItem>
            </ProcedureList>
         </GeneralSection>
      </GeneralSection>
      <GeneralSection>
         <SectionTitle>Received quantity is (partially) rejected</SectionTitle>
         <Paragraph>If inspection is
		  required on the goods, first receipts are carried out in the <GUIRef href="/baanerp/wh/inh/whinh3512m000" role="session">Warehouse Receipts (whinh3512m000)</GUIRef> session and then the goods must be inspected in the <GUIRef href="/baanerp/wh/inh/whinh3122m000" role="session">Warehouse Inspections (whinh3122m000)</GUIRef> session. If the goods are rejected during
		  inspection and the <GUIRef href="/baanerp/wh/inh/whinh0100m000#whinh000.disp" role="manual">Inventory Disposition</GUIRef> check box is cleared in the <GUIRef href="/baanerp/wh/inh/whinh0100m000" role="session">Inventory Handling Parameters (whinh0100m000)</GUIRef> session, a back order is created for the
		  rejected items.</Paragraph>
         <Note>
            <SectionTitle>Note</SectionTitle>
            <Paragraph>If the <GUIRef href="/baanerp/wh/inh/whinh0100m000#whinh000.disp" role="manual">Inventory Disposition</GUIRef> check box is selected in the <GUIRef href="/baanerp/wh/inh/whinh0100m000" role="session">Inventory Handling Parameters (whinh0100m000)</GUIRef> session, you must pay for the items after
			 receipt, even if they must still be inspected. If, in <GUIRef href="/baanerp/wh" role="package">Warehousing</GUIRef>, these
			 items are rejected during inspection and returned to the supplier by means of a <GUIRef href="/baanerp/td/domains/pur.reto#rejectgoods" role="option">Return Rejects</GUIRef> purchase order, the supplier must be invoiced for the returned
			 rejected goods. Because <GUIRef href="/baanerp/wh" role="package">Warehousing</GUIRef> does not communicate rejections for disposition items to
			 the purchase order line, no back order is created.</Paragraph>
         </Note>
         <Paragraph>Back order lines that are the result of rejection during
		  inspection cannot be confirmed automatically and always result into a <Link href="/baanerp/td/glossary/glossary#000331" role="glossary">potential back order</Link>. The reason for this is that a user
		  must have the time to decide how to handle the rejected inventory that is
		  stored in the <Link href="/baanerp/wh/glossary/glossary#000412" role="glossary">reject location</Link> of the warehouse, which can also be
		  accepted again.</Paragraph>
         <List>
            <ListIntro>Rejected quantity that is present at the reject location,
			 can be:</ListIntro>
            <ListItem>Returned.</ListItem>
            <ListItem>Destroyed.</ListItem>
            <ListItem>Accepted again.</ListItem>
         </List>
         <Paragraph>Potential back orders can be manually confirmed in the <GUIRef href="/baanerp/td/pur/tdpur4101m700" role="session">Potential Purchase Back Orders (tdpur4101m700)</GUIRef> session. Confirmation can occur before or
		  after a user has decided how to handle the rejected inventory at the reject
		  location. However, if (part of) the rejected goods are accepted again, a user
		  can first adapt the <GUIRef href="/baanerp/td/pur/tdpur4101m700#tdpur401.qbbc" role="manual">To be Confirmed Backorder Quantity</GUIRef> and then confirm the potential back
		  order.</Paragraph>
         <List>
            <ListIntro>The following applies to the original purchase order line
			 (detail):</ListIntro>
            <ListItem>If rejected goods are accepted again in the <GUIRef href="/baanerp/wh/wmd/whwmd2570m000" role="session">Rejected Inventory (whwmd2570m000)</GUIRef> session, a new receipt is executed for the original
			 purchase order line (detail) and the <GUIRef href="/baanerp/td/pur/tdpur4101m000#form.qorj" role="manual">Rejected Quantity</GUIRef> is reduced with the accepted
			 quantity.</ListItem>
            <ListItem>The original purchase order line (detail) can only be
			 processed in the <GUIRef href="/baanerp/td/pur/tdpur4223m000" role="session">Process Delivered Purchase Orders (tdpur4223m000)</GUIRef> session if the
			 total received quantity is inspected and rejected goods are no longer present
			 at the reject location.</ListItem>
            <ListItem>The invoicing status, which is displayed in the <GUIRef href="/baanerp/td/pur/tdpur4501m500#tdpur401.stsd" role="manual">Invoicing Status</GUIRef> field of the <GUIRef href="/baanerp/td/pur/tdpur4501m500" role="session">Purchase Order Lines Monitor (tdpur4501m500)</GUIRef> session, can only be set to <GUIRef href="/baanerp/tc/domains/stsd#all.approved" role="option">All Approved</GUIRef> if rejected goods are no longer present at the reject
			 location. If rejected goods are still present, the goods can be accepted again,
			 after which they must be invoiced.</ListItem>
         </List>
      </GeneralSection>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <List>
            <ListIntro>You can view:</ListIntro>
            <ListItem> 
               <List>
                  <ListIntro>The ordered quantity, received quantity, rejected
				  quantity (destroyed and returned), quantity on the reject location, back order
				  quantity, and the most recent <Link href="/baanerp/wh/glossary/glossary#000372" role="glossary">receipt number</Link> in the
				  following sessions:</ListIntro>
                  <ListItem>
                     <GUIRef href="/baanerp/td/pur/tdpur4101m700" role="session">Potential Purchase Back Orders (tdpur4101m700)</GUIRef>
                  </ListItem>
                  <ListItem>
                     <GUIRef href="/baanerp/td/pur/tdpur4531m000" role="session">Purchase Orders - Receipt Overview (tdpur4531m000)</GUIRef>
                  </ListItem>
                  <ListItem>
                     <GUIRef href="/baanerp/td/pur/tdpur4101m000" role="session">Purchase Order Lines (tdpur4101m000)</GUIRef>
                  </ListItem>
               </List>
            </ListItem>
            <ListItem>The confirmed back
			 orders for the purchase orders in the <GUIRef href="/baanerp/td/pur/tdpur4101m800" role="session">Confirmed Purchase Back Orders (tdpur4101m800)</GUIRef> session.</ListItem>
         </List>
      </Note>
      <GeneralSection>
         <SectionTitle>Planned inventory transactions for back orders</SectionTitle>
         <Paragraph>As soon as a back
		  order is generated, LN creates a <Link href="/baanerp/wh/glossary/glossary#000012" role="glossary">planned inventory transaction</Link> in the <GUIRef href="/baanerp/wh/inp/whinp1500m000" role="session">Planned Inventory Transactions (whinp1500m000)</GUIRef> session and the <GUIRef href="/baanerp/wh/inp/whinp1501m000" role="session">Order - Planned Inventory Transactions (whinp1501m000)</GUIRef> session. The value of the <GUIRef href="/baanerp/wh/inp/whinp1500m000#whinp100.qana" role="manual">Planned Quantity</GUIRef> field in these sessions is equal to the quantity that is expected to be
		  received on the back order.</Paragraph>
      </GeneralSection>
      <Note>
         <SectionTitle>Note</SectionTitle>
         <Paragraph>LN does not create purchase back orders for <Link href="/baanerp/td/glossary/glossary#ReturnOrder_td" role="glossary">return orders</Link>.</Paragraph>
      </Note>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/wh/onlinemanual/000300" role="manual">Rejected inventory</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/td/onlinemanual/000333" role="manual">Back orders - manual confirmation</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/td/onlinemanual/000424" role="manual">Direct delivery</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/wh/onlinemanual/000035" role="manual">Planned inventory transactions</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>