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<ManualTopic ID="/baanerp/tc/onlinemanual/000137" xml:lang="en">
   <Header>
      <Title>To set up a tax declaration</Title>
      <Keyword type="header" order="d1e1132158">
         <Level1>Tax declaration</Level1>
         <Level2>set up</Level2>
      </Keyword>
   </Header>
   <GeneralSection>
      <ProcedureList>
         <ListIntro>The process to compose a tax declaration from the tax amounts
		  registered for the relevant tax codes consists of the following
		  steps:</ListIntro>
         <ListItem>For each authority to which the tax or social contribution
		  must be paid, define a <Link href="/baanerp/tc/glossary/glossary#000428" role="glossary">collection office</Link>.</ListItem>
         <ListItem>For each box on the tax declaration, define a <Link href="/baanerp/tc/glossary/glossary#000432" role="glossary">tax position</Link>.</ListItem>
         <ListItem>Link the tax codes related to the box to the tax position.</ListItem>
         <ListItem>Add the tax position to the tax declaration master.</ListItem>
      </ProcedureList>
      <Paragraph>The following procedure provides detailed instructions for each
		step.</Paragraph>
      <Paragraph>For the <Link href="/baanerp/tc/glossary/glossary#000428" role="glossary">collection offices</Link>, you must define business partners
		with only the invoice-from and pay-to roles.</Paragraph>
      <Paragraph>In LN,
		a collection office is defined as a business partner with only the invoice-from
		and pay-to roles.</Paragraph>
      <ProcedureList>
         <ListTitle>To define the collection office</ListTitle>
         <ListIntro>To define a collection office, take the following
		  steps:</ListIntro>
         <ListItem>In the <GUIRef href="/baanerp/tc/com/tccom4100s000" role="session">Business Partner (tccom4100s000)</GUIRef> session, create a business partner.</ListItem>
         <ListItem>Define the invoice-from and the pay-to roles for the business
		  partner.</ListItem>
         <ListItem>In the <GUIRef href="/baanerp/tc/com/tccom4100s000" role="session">Business Partner (tccom4100s000)</GUIRef> session, select the <GUIRef href="/baanerp/tc/com/tccom4100s000#tccom100.coff" role="manual">Collection Office</GUIRef> check box.</ListItem>
      </ProcedureList>
      <Paragraph>Before you can select the <GUIRef href="/baanerp/tc/com/tccom4100s000#tccom100.coff" role="manual">Collection Office</GUIRef> check box, you must define the
		invoice-from and pay-to roles for the business partner. After you select this
		check box, you cannot define other roles.</Paragraph>
   </GeneralSection>
   <GeneralSection>
      <ProcedureList>
         <ListTitle>To set up a tax declaration</ListTitle>
         <ListIntro>To set up a tax declaration, use the following sequence of
		  sessions:</ListIntro>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/gld/tfgld0120m000" role="session">Tax Positions (tfgld0120m000)</GUIRef>.</ListItemHead>
         <ListItem>Define a <Link href="/baanerp/tc/glossary/glossary#000432" role="glossary">tax position</Link> for each box on the tax declaration. Type
		  the name of each box in the <GUIRef href="" role="manual">Description</GUIRef> field. For example, in
		  European Union countries, the box names can be <Emphasis>Intracommunity
		  Supplies</Emphasis> and <Emphasis>Shifted Tax on Services</Emphasis>.</ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/gld/tfgld0521m000" role="session">Relations by Tax Position (tfgld0521m000)</GUIRef>
         </ListItemHead>
         <ListItem>
            <Paragraph>Link the tax codes that contribute to the amount in a box to
			 its tax position. If you generate the tax declaration, LN calculates the sum
			 of the tax amounts with these tax codes and prints the resulting amount for
			 each box.</Paragraph>
            <Paragraph>For each tax code, you can enter a number of selection
			 criteria to refine the selection of the tax amounts. For example, you can
			 select sales tax amounts or purchase tax amounts, and tax on advance payments
			 or receipts.</Paragraph>
            <Paragraph>The tax codes linked to the tax position must all have the
			 same value for the <GUIRef href="/baanerp/tc/mcs/tcmcs0136s000#tcmcs036.gnen" role="manual">Amounts Entered in Financials</GUIRef> field, which can be <GUIRef href="/baanerp/tc/domains/gnen#gross" role="option">Gross</GUIRef> or <GUIRef href="/baanerp/tc/domains/gnen#nett" role="option">Net</GUIRef>.</Paragraph>
         </ListItem>
         <ListItemHead>
            <GUIRef href="/baanerp/tf/gld/tfgld1620m000" role="session">Tax Declaration Master (tfgld1620m000)</GUIRef>
         </ListItemHead>
         <ListItem>
            <Paragraph>Define a tax declaration master for each combination of type
			 of tax declaration and collection office. For declarations of withholding tax
			 and social contributions, you can define separate tax declaration masters for
			 the various <Link href="/baanerp/tc/glossary/glossary#000426" role="glossary">tax categories</Link>.</Paragraph>
            <List>
               <ListIntro>The setup procedure differs for tax declarations that you
				submit manually and that you submit automatically.</ListIntro>
               <ListItemHead>For manual submission</ListItemHead>
               <ListItem>
                  <Paragraph>For every box on the tax declaration, click New on the
				  Tax Positions by Tax Declaration Master tab. The <GUIRef href="/baanerp/tf/gld/tfgld1121m000" role="session">Tax Positions by Tax Declaration Master (tfgld1121m000)</GUIRef> details session starts. Select
				  the tax position that corresponds with the box on the tax declaration.</Paragraph>
               </ListItem>
               <ListItemHead>For automatic transfer</ListItemHead>
               <ListItem>Follow the instructions described in <Link href="/baanerp/tc/onlinemanual/000426" role="manual">Automatic transfer of tax declarations</Link>.</ListItem>
            </List>
            <Paragraph>If you save the details, LN validates the data,
			 for example, all the tax codes of a tax position must be defined for the tax
			 country of the declaration master.</Paragraph>
         </ListItem>
      </ProcedureList>
   </GeneralSection>
   <GeneralSection>
      <Paragraph>After you define a tax declaration master, you can periodically
		prepare the required tax declarations as described in <Link href="/baanerp/tc/onlinemanual/000429" role="manual">To process tax declarations</Link>.</Paragraph>
      <Paragraph>If the tax declaration and payments to the collection office are
		due on specific days of the month, you can define <Link href="/baanerp/tc/glossary/glossary#TermsOfPayme_tc" role="glossary">payment terms</Link> for the due dates in the <GUIRef href="/baanerp/tc/mcs/tcmcs0113s000" role="session">Payment Terms (tcmcs0113s000)</GUIRef> session. Link the payment terms to the collection
		office in the <GUIRef href="/baanerp/tc/com/tccom4122s000" role="session">Invoice-from Business Partner (tccom4122s000)</GUIRef> session.</Paragraph>
   </GeneralSection>
   <RelatedTopics>
      <SectionTitle>Related topics</SectionTitle>
      <RelTopic>
         <Link href="/baanerp/tc/onlinemanual/000429" role="manual">To process tax declarations</Link>
      </RelTopic>
      <RelTopic>
         <Link href="/baanerp/tc/onlinemanual/000426" role="manual">Automatic transfer of tax declarations</Link>
      </RelTopic>
   </RelatedTopics>
</ManualTopic>