| # Purchase item data In ERP LN Common, you can define items and item data on a general level. Before you can carry out purchase procedures, you must also specify data that is related to purchase items, such as item data, business partners, and warehouses. You cannot specify purchase-related item data in the Purchase Control module, but in the Item Purchase Data module. To define default item purchase data for an item group and to insert item purchase data Before order transactions can be used in Purchase Control, purchase-specific item data must be specified in the Items - Purchase (tdipu0101m000) session. You must make sure that the item already exists in the Item - General (tcibd0101s000) session. To enter a purchase item, you must specify a large amount of information. If you generate default values, you can drastically reduce the amount of data entry required when you enter a new purchase item. The item group is used in combination with the item type to set up item defaults. You can enter defaults for purchase items that belong to an item group in the Items - Purchase Defaults (tdipu0102m000) session. The usual procedure for entering item purchase defaults and then purchase items is as follows: Enter an item group in the Item Groups (tcmcs0123m000) session. Define item - general defaults in the Item - General Defaults (tcibd0102s000) session, in which you must enter the Item Group that you previously defined in the Item Groups (tcmcs0123m000) session. Click Purchase Data in the Item - General Defaults (tcibd0102s000) session. As a result, the Items - Purchase Defaults (tdipu0102m000) session starts in which you can enter item - purchase defaults for the combination of Item Type and Item Group. Enter an item in the Item - General (tcibd0101s000) session for the combination of Item Type and Item Group that you previously defined in the Item - General Defaults (tcibd0102s000) session. As a result, the default values from the Item - General Defaults (tcibd0102s000) session are inserted in the Item - General (tcibd0101s000) session. Click Purchase Data in the Item - General (tcibd0101s000) session. As a result, the Items - Purchase (tdipu0101m000) session starts in which you can enter the purchase data for the item that you created in the Item - General (tcibd0101s000) session. ERP LN inserts the default values from the Items - Purchase Defaults (tdipu0102m000) session in the Items - Purchase (tdipu0101m000) session. Note To generate transactions for the purchased item, ordering-related item data must be specified in the Item - Ordering (tcibd2100s000) session and costing-related item data must be calculated in the Items - Costing (ticpr0107m000) session. Tip If the Buyer field is filled in the Items - Purchase (tdipu0101m000) session, you can use the Buyer Dashboard (tdipu0103m000) session to display all items that are relevant for the specific buyer. Because buyers are responsible for procuring materials and for negotiating with various buy-from business partners and internal agencies on these materials, they spend a lot of time on tracking materials and answering supply-, quality-, and payment-related questions. The Buyer Dashboard (tdipu0103m000) session gives a quick overview of item data and easy access to item- and purchase-related data, as a result of which the negotiation process can be smoothened. You can use the Buyer Dashboard (tdipu0103m000) session to: View, maintain, and create item-related data. View, maintain, and create purchase data for an item, such as purchase orders, purchase contracts, requests for quotations, purchase schedules, and so on. Easily perform multiple item-related tasks. To define item - purchase business partner data Use the Items - Purchase Business Partner (tdipu0110m000) session to define purchase business partner-specific information by item. This information is used to determine how the order is purchased and received from the specific purchase business partner. This session contains the default logistic data of a purchase business partner, required for a purchase order. If the purchase business partner is an internal business partner, the Items - Purchase Business Partner (tdipu0110m000) session also holds the default logistic data for purchase schedules and purchase releases. If the purchase business partner is an external business partner, ERP LN retrieves the logistic data for the purchase schedule or the purchase release from the Purchase Contract Line Logistic Data (tdpur3102m000) session. You can give suppliers a priority and/or a sourcing percentage Note You can assign a priority and/or a sourcing percentage to business partners in the Items - Purchase Business Partner (tdipu0110m000) session if the same item is delivered by various business partners. For more information, refer to Sourcing. Tip You can use the Relation Management Dashboard (tdsmi1500m000) session to view, maintain, and create buy-from business partner-related data. You can use this session to display all business partners that are relevant for a specific buyer. Because buyers are responsible for procuring materials and for negotiating with various buy-from business partners and internal agencies on these materials, they spend a lot of time on tracking materials and answering supply-, quality-, and payment-related questions. The Relation Management Dashboard (tdsmi1500m000) session gives a quick overview of buy-from business partner information and easy access to buy-from business partner-related data, as a result of which the negotiation process is smoothened. Related topics Sourcing Purchase organizational data General purchase data |