| # Load (fmlbd4100m100) Use this session to view and maintain loads. You can create loads with the Freight Management load building engine, an external planning engine, or manually. A load is a part of a load plan. You can manually create a load and add shipments to it or remove shipments from it. However, the load status determines whether you can delete or make a change to a load, and if changing is allowed, what changes you can make. Print options On the Print submenu of the File menu, the following print options are available: Loads Print load details for selected ranges of load plans and loads. Estimated and Actual Freight Costs Print estimated and actual freight costs for selected ranges of the following entities: Loads Shipments Freight order clusters Freight orders Planning Print planning data for selected ranges of plans, loads, and various other data ranges. Subcontracting instructions Print subcontracting instructions for selected ranges of loads or freight order clusters. Available Inventory for Shipments Print the available inventory for shipment lines contained in selected loads. Note When you change the Planned Start Date and Planned End Date of a load, the Planned Load Date and Planned Unload Date of the shipments that are linked to the load are also changed. Options on the Specific menu You can access the following options on the Specific menu of the current session: Shipments Access the Shipments (fmlbd3100m000) session. Plans Access the Plans (fmlbd0110m000) session. Load / Shipment Tracking Access the Load/Shipment Tracking (fmlbd4150m000) session, where you can perform a quick check on the whereabouts of a load or a shipment. Approved Invoices Access the Display Invoices related to Load (tfacp2552m200) session to view the invoices related to the selected load. Confirm Delivery / Receipt Access the Confirm Delivery / Receipt (fmlbd3252m000) session, where you can change the status of the current shipment to shipped or completed. Close Loads / Freight Order Clusters Access the Close Loads / Freight Order Clusters (fmlbd4200m000) session to close loads and/or freight order clusters. Trace Load Plan Changes Access the Trace Load Plan Changes (fmlbd4560m000) session to view changes made to loads, shipments, or shipment lines. History Access the Load History (fmlbd5502m000) session, where you can view the history records kept for each change that is made to a load. Load history is only kept for Actual loads. Calculate Freight Cost Calculate the estimated freight costs of selected loads. This option is disabled if the selected load is manually created and has no shipments. Available Means of Transport Access the Print Means of Transport Calendar (fmlbd0460m000) session to print reports of available Means of Transport. Means of Transport Calendar View the calendar data of Means of Transport that can be scheduled for the selected load. Related topics Load plan, load, and shipment maintenance Load plan, load, and shipment statuses Means of transport selection The load building process Subcontracting To subcontract planned loads Shipping Sequence The sequence in which the shipments in a load are executed. You can manually enter the shipping sequence to modify the execution ordering of the shipments that fall within a load. You can also use the Move Up or Move Down command in the Specific menu to change the sequence number of the shipments. Load Load The first free number of the load. This serves as the load identification. Status The status of the load. Related topics Load plan, load, and shipment statuses Shipping Office The shipping office that handles the load. Planning Group An entity that is used to group freight order lines into shipments and loads or freight order clusters. Each freight order line is allocated to a planning group. Freight order lines with different planning groups cannot be in the same shipment, load, or freight order cluster. For example, all goods destined for Belgium are subdivided into planning group Belgium. From a hierarchical perspective, the planning group is one level below the shipping office. A shipping office has one or more planning groups. Freight orders are grouped into shipping offices, the underlying freight order lines are grouped into the planning groups of the shipping office. Plan The load plan to which the load belongs. Reference Load The reference load is the identification code of the corresponding load in Warehouse Management. Number groups for loads in Warehouse Management are different from those used in Freight Management. Shipping Carrier/LSP The carrier that is to transport the goods included in the current load. Note If you manually create a load, the Default Carrier/LSP from the Carriers/LSP by Shipping Office and Planning Group (fmfrc0160m000) session is taken as the default value for this field. Transport Means Group The transport means group of the means of transport that is to transport the current load. For the transport means group selected in this field, the Independent Use Allowed check box must be selected. Note that if you select a transport means group, you cannot select a transport means combination. If a transport means combination is selected, you cannot select a transport means group. Related topics The use of transport means groups Multiple means of transport by load Transport Type The transport type of the transport means group. The value in this field is taken from the transport means group or the transport means combination of the current load. Transport Means Combination Transport means combination. If a transport means group is selected in the Transport Means Group field, you cannot select a transport means combination. If a carrier is inserted for the current freight order line, the transport means combination must be attached to this carrier. In the Transport Means Combinations by Carrier/LSP (fmfmd0144m000) session, you can attach transport means combinations to carriers. You cannot change the transport means combination if the load has any of the following statuses: Ignored Completed Closed If terms of delivery and a transport means combination is filled for the load, and the terms of delivery stipulate that transport is to be by ship, the transport category of the transport means combination must be one of the following: Transport by Sea Transport by Inland Waterway Not Applicable Related topics The use of transport means groups Multiple means of transport by load Carrier PRO Number The number given by the carrier to identify the load or shipment. The carrier uses this number for tracking purposes. Addresses and Dates Start Address The code of the (first) loading address of the goods that must be transported. A load can have more than one loading and unloading address. This address is replaced if a new shipment is added that has an address with a earlier start date. End Address The last unloading address. A load can have more than one unloading address. This address is replaced if a new shipment is added that has an address with a later end date. Planned Start Date The start date of load. This is the load date of the first shipment of the load. Planned End Date The (last) unload date of the load. A load can have more than one unloading address, and each address has a different load and/or unload date and time. Invoicing Estimated Freight Cost The estimated freight costs are derived from the carrier agreements maintained in the ERP LN Pricing Control module, or they can be entered manually. If entered manually, the difference between the manually entered freight costs and the calculated freight costs are displayed in the Manually Added Cost field of the Freight Costs Inquiry (fmfrc0540m000) session. Carrier/LSP Invoice If this check box is selected, the carrier invoices your organization with transportation costs. To invoice the business partner to compensate for the costs incurred from the carrier invoice, the actual costs are taken from the carrier invoice, which is stored in the Accounts Payable module of Financials. If this check box is cleared, the carrier does not invoice your organization for transportation costs. To invoice the business partner with the actual costs, you can make the estimated costs actual when the final changes to the estimated costs are made on the load. To make the estimated costs actual, on the Specific menu, select Set Actual Cost--> Final. Related topics The invoicing process Invoicing methods Invoice-from BP The business partner that sends invoices to your organization. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, invoicing method and frequency, information about your organization's credit limit, the terms and method of payment, and the related pay-to business partner. Pay-to BP The business partner to which you pay invoices. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, the supplier's bank relation, the number of days within which you must pay the invoices, and if the business partner uses a factoring company. Number of Shipments The number of shipments included in the load. Number of Shipment Lines The number of shipment lines included in the load. Number of Cost Lines The number of additional cost lines included in the load. Load Text Additional information about the load. To start up the text editor, click or press Ctrl-T. Open Balance This field displays the balance of all outstanding freight costs of the Invoice-to BP. Open Balance The currency in which the open balance is expressed. Terms of Payment The terms of payment that apply to the current load or freight order. The default value in this field is taken from the Terms of Payment of the originating order. Payment Method The way in which the payment (purchase invoice) or the direct debit (sales invoice) takes place. The payment method defines details such as, the maximum amount, the type of due date, if foreign currencies are allowed, and which details must be printed on the report. These details are default values that you can change on the order or invoice as necessary. Payment Agreement A schedule for the generation of monthly billing invoices. For example, you can define a closing method to generate two monthly billing invoices during a month: one on the 15th day and one at the end of the month Purchase Type A purchase order property that enables you to identify the kind of purchase made and in this way, the kind of payable. This property is used to post the purchase to the correct Accounts Payable account when the invoice is created. To post a purchase invoice, ERP LN retrieves the control account from the purchase type linked to the purchase order line. Related topics Control accounts Currency The currency used to express the freight costs. This is the currency defined for the buy-from business partner of the carrier that transports the current load. The use of standard routes Currency exchange-rate type The currency used is the currency defined for the buy-from business partner of the carrier that transports the current load. Exchange Rate Type A way to group currency exchange rates. You can assign different currency exchange rates to different invoice-to business partners and/or to different types of transactions (purchase, sales, and so on). Rate Determiner The exchange rate agreed upon by contract with your bank or business partner (in order to avoid a currency loss). Currency Rate The factor by which an amount in a different currency is multiplied to calculate the amount in the currency base. Rate Factor The rate factor related to the home currency of the company. Planned Freight Value The value of the goods that are transported. The value in this field is filled from the aggregated freight value of the shipments of the current load. Shipment freight values are derived from the originating orders of the shipment lines. Planned Freight Value The value of the goods that are planned to be transported. The value in this field is filled from the aggregated freight value of the shipments of the current load. Shipment freight values are derived from the originating orders of the shipment lines. Shipped Freight Value The value of the goods that are shipped. The value in this field is filled from the aggregated freight value of the shipments of the current load. Shipment freight values are derived from the originating orders of the shipment lines. Actual Freight Cost The estimated freight costs set to Actual Cost Final for a load or a freight order cluster by the user, or the actual amount invoiced by a carrier to the shipping office to carry out the transportation of particular goods. Recalculate for Invoice Amount If this check box is selected, the freight cost amount must be recalculated manually due to partial deliveries or over-deliveries. Related topics Recalculate for Shipment Differences Actual Cost Final If invoicing is based on a carrier invoice, this check box is selected automatically when the invoice from the carrier is matched and approved in Financials for all shipments of the load. If invoicing is not based on a carrier invoice, this check box is selected if you make the estimated costs actual and final. To make the estimated costs actual and final, on the Specific menu, select Set Actual Cost--> Final. Invoicing is based on a carrier invoice if the Carrier/LSP Invoice check box is selected. Related topics Invoicing methods Weight The aggregated weight of the goods included in the current load. Weight The weight unit used to express the aggregated weight of the goods in the current load. Volume The aggregated volume of the goods included in the current load. Volume The unit used to express the aggregated volume. Floor Space The aggregated floor space of the goods included in the current load. Floor Space The unit used to express the aggregated floor space. Remaining Weight Capacity The remaining weight capacity of the transport means group. This is the available capacity - used capacity. Remaining Volume Capacity The remaining volume capacity of the transport means group. This is the available capacity - used capacity. Remaining Floor Space Capacity The remaining area capacity of the transport means group. This is the available capacity - used capacity. Weight Capacity Utilization The weight capacity percentage that a vehicle of the selected transport means group utilizes to carry the load. Volume Capacity Utilization The volume capacity percentage that a vehicle of the selected transport means group utilizes to carry the load. Floor Space Capacity Utilization The floor space capacity percentage that a vehicle of the selected transport means group utilizes to carry the load. Weight The aggregated weight of the goods included in the current load after the goods are shipped. Volume The aggregated volume of the goods included in the current load after the goods are shipped. Floor Space The aggregated surface area of the goods included in the current load after the goods are shipped. Remaining Weight Capacity - Shipped The remaining weight capacity of the transport means group after the goods are shipped. This is the available capacity - used capacity. Remaining Volume Capacity - Shipped The remaining volume capacity of the transport means group after the goods are shipped. This is the available capacity - used capacity. Remaining Surface Area Capacity - Shipped The remaining surface area capacity of the transport means group after the goods are shipped. This is the available capacity - used capacity. Utilized Weight Capacity - Shipped The weight capacity percentage that a vehicle of the selected transport means group utilizes to carry the load after the goods are shipped. Utilized Volume Capacity - Shipped The volume capacity percentage that a vehicle of the selected transport means group utilizes to carry the load after the goods are shipped. Utilized Surface Area Capacity - Shipped The surface area capacity percentage that a vehicle of the selected transport means group utilizes to carry the load after the goods are shipped. Weight The aggregated weight of the goods included in the current load after the goods are delivered. Volume The aggregated volume of the goods included in the current load after the goods are delivered. Floor Space The aggregated surface area of the goods included in the current load after the goods are delivered. Available Weight Capacity The available weight capacity of a vehicle of the selected transport means group. Available Volume Capacity The available volume capacity of a vehicle of the selected transport means group. Available Floor Space Capacity The available area capacity of a vehicle of the selected transport means group. Freight All Kinds Freight All Kinds is a special freight cost rating agreement with the carrier. If the carrier and the transport requestor agree on rating according to Freight all kinds, the official freight classes of the items will be substituted by the Freight all kinds agreement. In ERP LN, Freight all kinds is defined as special freight class. Means of Transport The means of transport that is to transport the load. You can select a Means of Transport that belongs to the transport means group defined for the current load. If no transport means group is selected for the load or if no means of transport is defined for the selected transport means group, this field is disabled. Combination Code The combination code of the transport means group. The value in this field is taken from the transport means group or the transport means combination of the current load. Piece Unit The piece unit for the items contained in the load. If a piece unit is filled for the transport means group or the transport means combination of the current load, the value in this field is taken from the transport means group or the transport means combination. Related topics Piece units used in load building and loading capacity checks Planned Distance The total planned distance covered by the load to travel from the first load address to the last unload address. Planned Distance The distance unit used to express the planned distance. Actual Distance The total planned distance covered by the load to travel from the first load address to the last unload address. You can enter the actual distance when the carrier has provided you with this information. Travel Time The planned time required for the load to travel from the ship-from address of the first shipment of the load to the ship-to address of the last shipment of the load. The planned travel time is calculated by adding up the travel times of the shipments of the load. A load can have more than one shipment. Waiting Time The total planned waiting time spent at all addresses visited by the load. ERP LN calculates the total planned waiting by adding the waiting times of the addresses of the shipments of the load. The waiting times of the addresses of the shipments are taken from the waiting times defined in the Addresses - Freight Management (fmfmd0110m000) session for the shipment addresses, or from the waiting times defined in the Freight Order Control Parameters (fmfoc0100m000) session. Visiting Time The total planned visiting time at all addresses visited by the load. The visiting time is the time spent waiting, loading, and/or unloading at an address. ERP LN calculates the planned visiting time by adding up the visiting times of the addresses of the shipments of the loads. The visiting times of the addresses of the shipments are taken from the waiting times and the loading and/or unloading times defined in the Addresses - Freight Management (fmfmd0110m000) session for the shipment addresses, or from the waiting and loading and/or unloading times defined in the Freight Order Control Parameters (fmfoc0100m000) session. Start Date The date and time the load is actually loaded. This information is filled by the user after the actual date and time is known. You can use this information to compare the planned and the actual dates and times. End Date The date and time the load is actually unloaded. This information is filled by the user after the actual date and time is known. You can use this information to compare the planned and the actual dates and times. Travel Time The actual time required for the load to travel from the ship-from address of the first shipment of the load to the ship-to address of the last shipment of the load. A load can have more than one shipment. You can enter the actual travel time when the carrier has provided you with this information. Waiting Time The actual time required for the load to travel from the ship-from address of the first shipment of the load to the ship-to address of the last shipment of the load. A load can have more than one shipment. You can enter the actual travel time when the carrier has provided you with this information. Visiting Time The total actual visiting time at all addresses visited by the load. The visiting time is the time spent waiting, loading and/or unloading at an address. You can enter the actual visiting time when the carrier has provided you with this information. Subcontracted If this check box is selected, the subcontracting instructions are printed for the load. You can print the subcontracting instructions for the load by selecting Subcontracting Instructions on the Print submenu of the File menu. Related topics Subcontracting To subcontract planned loads Text If this check box is selected, additional information about the current load is available. Route Plan The route plan along which the load travels. Standard Route The standard route along which the load travels. Log Calculate Freight Cost Generates a report/display of the steps that are executed in the freight cost calculation process. The report also shows the setup information used to retrieve a rate. The report is displayed at the end of the carrier/LSP selection- and costing process. The report shows, for example, why a specific rate is used or why no rate is retrieved at all, why a certain carrier/LSP is selected and so on. For more information, refer to Carrier Selection and Cost Calculation within Warehousing Final Use this command to make the estimated freight costs of the load actual and final to indicate that no further changes to the freight cost are expected. If changes occur nevertheless, to undo this setting, on the Specific menu, select Set Actual Cost--> Not Final. These options are available if the status of the load is Completed and invoicing is not based on a carrier invoice, that is, if the Carrier/LSP Invoice check box for the current load is cleared. For more information, refer to Invoicing methods and The invoicing process. Not Final Use this command to undo the Set Actual Cost--> Final setting. |