| # Integration Freight Order Control and Purchase Control Several organizations that want to have total control on the supply chain to reduce costs, do their own freight planning. For this reason, a link is built between Freight Order Control and Purchase Control to generate freight orders from purchase orders. Freight orders can be generated from purchase orders that are manually created/generated by ERP LN, or from purchase orders that originate from a converted supplier quotation. Settings for generating freight orders from purchase orders that originate from a converted supplier quotation To enable the generation of freight orders from purchase orders that originate from a converted supplier quotation, and to provide the necessary freight related information when the quotation is converted into a purchase order, define the following fields in the Buy-from BP - Quotations (tdpur1506m000) session: Select the Generate Freight Orders from Purchase check box. Enter a service level in the Freight Service Level field if you want the same service level to be used in the freight order as in the purchase order. Select the Carrier Binding check box if you want the same carrier to be used in the freight order as in the purchase order. Enter a date in the Planned Receipt Date field, which must be considered as the unload date. Note Freight orders cannot be generated from quotations, but only from purchase orders. In the Buy-from BP - Quotations (tdpur1506m000) session, you define all freight related data to provide the necessary information when the quotation is converted into a purchase order in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session. Settings for generating freight orders from purchase orders that are manually created or generated by ERP LN To enable the generation of freight orders from purchase orders that are manually created or generated by ERP LN, the following settings must be applied in the Purchase Order Lines (tdpur4101m000) session, or the Purchase Order Line Details (tdpur4101m200) session: The Generate Freight Orders from Purchase check box must be selected. The Carrier Binding check box must be selected if you want the same carrier to be used in the freight order as in the purchase order. A service level must be entered in the Freight Service Level field if you want the same service level to be used in the freight order as in the purchase order. A date must be entered in the Planned Receipt Date field. If the purchasing company is responsible for transportation, you must consider this as the unload date, the date when the goods must be available in the warehouse. A planned load date must be entered in the Planned Load Date field. If the purchasing company is responsible for transportation, this is the date on which the suppliers must be ready with the goods on their site. This date can also be considered as the shipment date. To generate freight orders from purchase orders The Generate Freight Orders from Purchase check box in the Items - Purchase Business Partner (tdipu0110m000) initially determines whether freight orders must be generated for a specific combination of item and purchase business partner. You can, however, always determine not to generate, or to generate a freight order for an individual purchase order (detail) line by clearing or selecting the Generate Freight Orders from Purchase check box on the purchase order (detail) line. In the Purchase Order Type - Activities (tdpur0560m000) session, you can define how freight orders are generated. If the Generate Freight Orders from Purchase check box is selected in the Items - Purchase Business Partner (tdipu0110m000) session, and a purchase order is generated for the item – purchase business partner combination, ERP LN checks whether Generate Freight Orders (tdpur4220m000) is linked as an activity to the purchase order type in the Purchase Order Type - Activities (tdpur0560m000) session. The freight order generation method depends on the settings in the Purchase Order Type - Activities (tdpur0560m000) session. The following possibilities exist: Generate Freight Orders (tdpur4220m000) is linked as an activity to the purchase order type and the Automatic check box is selected. As a result, ERP LN automatically generates a freight order for the purchase order. Generate Freight Orders (tdpur4220m000) is linked as an activity to the purchase order type and the Automatic check box is cleared. As a result, you must manually generate a freight order for the purchase order in the Generate Freight Orders (tdpur4220m000) session. Generate Freight Orders (tdpur4220m000) is not linked as an activity to the purchase order type. As a result, you must manually generate a freight order for the purchase order in the Generate Freight Orders (tdpur4220m000) session. If the Generate Freight Orders from Purchase check box is cleared in the Items - Purchase Business Partner (tdipu0110m000) session, and you still want to generate a freight order for the purchase order (detail) line, you must select the Generate Freight Orders from Purchase check box on the purchase order (detail) line. After approval, ERP LN checks whether Generate Freight Orders (tdpur4220m000) is linked as an activity to the order type in the Purchase Order Type - Activities (tdpur0560m000) session to determine the freight order generation method. However, if no record exists for an item-business partner combination in the Items - Purchase Business Partner (tdipu0110m000) session, ERP LN checks the Purchase Order Type - Activities (tdpur0560m000) session to find out whether freight orders must be generated, and how the freight orders must be generated (either manually, or automatically). If freight orders must be generated for the order type, ERP LN automatically selects the Generate Freight Orders from Purchase check box in the Purchase Order Lines (tdpur4101m000) session/ Purchase Order Line Details (tdpur4101m200) session. You can, again, still clear the check box in the Purchase Order Lines (tdpur4101m000) session/ Purchase Order Line Details (tdpur4101m200) session. Note If Generate Freight Orders (tdpur4220m000) is linked as an activity to the order type in the Purchase Order Type - Activities (tdpur0560m000) session and a purchase order is generated, the activity Generate Freight Orders is linked to the purchase order (detail) line in the Purchase Order Line Status (tdpur4534m000) session. In addition, you can view the activity's execution mode and status in the Purchase Order Line Status (tdpur4534m000) session. However, if you decide to clear the Generate Freight Orders from Purchase check box on the purchase order (detail) line, ERP LN removes the activity Generate Freight Orders from the Purchase Order Line Status (tdpur4534m000) session. Functional explanation of the integration between Freight Order Control and Purchase Control If a freight order is generated from a purchase order (detail) line, the freight order has the status Expected. The information that goes to the freight order contains purely shipping related data, such as planned dates, addresses, shipping constraints, carrier, route, terms of delivery and planning responsibility. If a load plan is created for the freight order, the freight order has the status Planned. The load plan can only be made actual in Freight Management, and the freight order can receive the status Actual, when the purchase order (detail) line is released to Warehouse Management. If the freight order has the status Planned, on the Specific menu of the Purchase Order Lines (tdpur4101m000) session, or the Purchase Order Line Details (tdpur4101m200) session, click: Freight Details, to start the Freight Details (fmlbd3552m000) session, or the Freight Details (fmfoc3501m000) session. In these sessions, you can view freight details, such as information about shipments and loads, the used carrier, the dates that the shipments will be executed, and the quantities to be shipped. Purchase Order Line - Linked Information, to start the Purchase Order Line - Linked Information (tdpur4502s000) session. In this session, you can view linked freight orders. Note If you want to modify, block, delete or cancel a purchase order and linked freight order, the status of the corresponding freight order must be Expected, Planned, or Actual. After the Planned Receipt Date is entered on the purchase order (detail) line, Freight Management determines if the transportation lead time is sufficient to deliver the goods in time. If not, a signal is sent back to the purchase order (detail) line and the user must either change the Planned Receipt Date or select another carrier. It occurs that, due to the type of transport or the availability of the carrier, the Planned Receipt Date differs from the date as entered on the purchase order (detail) line. If you click Printing in the Purchase Orders (tdpur4100m000) session and select Print with Deviation in the Shipment Dates(Dummy for FM), the Print Orders with Deviating Shipment Dates (fmlbd3450m000) session starts. In this session, you can generate a difference report that provides an overview of all orders for which the dates from the origin are not the same as those in the load plan of Freight Management. Related topics Integration Purchase and Freight Management To generate freight orders for direct delivery sales orders To generate freight orders for direct delivery service orders Freight Order Control Flexible purchase order processing |