| # To map an element group to ledger accounts or dimensions Next, you must define the ledger account mapping and optionally, the dimension mapping for the integration document type on which you are working. To do this, you map the element group or groups linked to the integration document type to ledger accounts and dimensions. Note If you select the same element group in more that one field, for example, in the Ledger Element Group Code field and in one or more Dimension Element Group fields, you map the transaction to exactly the same ledger accounts or dimensions. Therefore, ERP LN displays a warning message if you select the same element group. To map an element group to a ledger account, you map values or ranges of the mapping elements to a ledger account. You must define a mapping for all the elements of the element group. If the ledger mapping and/or dimension mapping is already defined for the element group, you can continue with To set up the integration transaction document numbers. To define the ledger account mapping, take the following steps: In the Mapping Scheme (tfgld4573m000) session, on the Mapping Scheme Details tab select an integration document type and on the Specific menu, click Ledger Mapping. The Ledger Mapping (tfgld4569m000) session starts. Note: If the Ledger Mapping command is not available, check that the element group contains at least one element. As you must map elements to the ledger accounts, you cannot define the mapping if the element group is empty. In a multicompany structure, if you enter zero in the Logistic Company field and /or the Financial Company field, the mapping applies to all the companies. To define an exception to the shared mapping, you can enter company numbers in these fields. In the Ledger Account field, zoom to the Chart of Accounts (tfgld0508m000) session and select a ledger account. ERP LN only displays the ledger accounts for which you selected the Integration Account check box. The Elements tab of the Ledger Mapping (tfgld4569m000) session contains a line for every element of the element group. By default, the full range of values of each element is mapped on the ledger account. If you want to map specific values of the elements to the ledger account, enter the values of the range, or double click an element. The Elements by Ledger Mapping (tfgld4570m000) details session starts. In the Element Value From and Element Value To fields, enter the range of values of this element that you want to map to the ledger account, and save the data. Close the Elements by Ledger Mapping (tfgld4570m000) overview session. You return to the Ledger Mapping (tfgld4569m000) session. To map another value or range of the same element to a different ledger account, in the Ledger Mapping (tfgld4569m000) session, click New. ERP LN asks whether you want to add a priority or a sequence. Click Sequence to add a ledger account to the mapping with the same priority. The Elements by Ledger Mapping (tfgld4570m000) details session starts. In the Element Value From and the Element Value To fields, enter the range of values of this element that you want to map to the ledger account and save the data. You return to the Ledger Mapping (tfgld4569m000) session. In the Ledger Mapping (tfgld4569m000) session, you can see that for the other elements of the group, the Element Value From and the Element Value To fields are now empty. That means that for this mapping sequence, the mapping of those elements is not yet defined. For every mapping sequence, you must define the mapping of all the elements of the element group. To map the full range of the other elements to the ledger account, on the Specific menu you can click Set Not Defined Ranges to Full Range. For performance reasons, it is important that you put the elements in the correct element sequence. The most specific element must have the sequence number one and the least specific element must have the highest sequence number. To change an element's sequence number, select the element and on the Specific menu of the Used Elements by Element Group (tfgld4568m000) session, click Move Record Up or Move Record Down. If you wish, you can map the full range of each integration element to a default ledger account at a low priority. In this way, ERP LN will always find a ledger account for the transaction. The result is similar to defining default ledger accounts as described in To define default account mapping. Repeat steps 6 to 8 to map various values or ranges of values of one element to different ledger accounts. For every new ledger account, you must specify the mapping for each element of the element group. If you want to map ranges of only one element to different ledger accounts, you must set the other elements to their full range for every ledger account, that is, for every new sequence number of the element mapping. Repeat steps 3 to 10 above to define the ledger account mapping of all the elements of the element groups linked to the integration document type. In the various sessions, the priorities indicate the sequence in which ERP LN determines the mapping of the transaction. Within each priority, the sequence numbers indicate the sequence in which ERP LN checks the values of the elements. The following rules apply to the mapping priority and the mapping sequence: For different priorities, the mapped values and value ranges of the mapping elements can overlap. If the mapped values and values ranges of the mapping elements of the mapping sequences in a mapping priority overlap, ERP LN generates a warning. If the ledger accounts used in the ledger mapping have a mandatory or optional link with dimension types, define the dimension mapping in the same way as the ledger account mapping. For each integration document type, you must define the mapping for the debit side and the credit side. If you have mapped only one side, define the mapping for the other side starting at To add integration document types to the mapping scheme or, if you already added the integration document type, start at To create element groups. For the remaining integration document types of the same reconciliation group, you can define a similar mapping very quickly as described in To adapt the mapping. Continue with To set up the integration transaction document numbers. Related topics To set up the integration transaction document numbers To adapt the mapping To set up an integration mapping scheme Integration document types |