| # Additional costs on purchase orders Cost items in ERP LN are used to define charges such as freight, handling, and administrative fees. These costs can be added to an order so the order accurately reflects charges billed to a customer, or charges billed to us by our buy-from business partners. Additional costs can be placed on an order as extra cost (items) after the last item recorded. Several additional cost items can be assigned to an order by bringing them together in a cost set. ERP LN can automatically apply these cost sets to purchase orders. To define additional costs If you want to assign additional costs of items to purchase price lists and buy-from business partners, after which these costs can be added to the purchase order, complete the following steps: Step 1. Purchase Order Parameters (tdpur0100m400) In the Purchase Order Parameters (tdpur0100m400) session, define the following fields: First Position Number for Additional Costs Sets: Enter the first position number for a purchase order line with additional costs. Recalculation of Additional Costs: you can indicate whether or not additional costs are recalculated when an order is modified in the Purchase Order Lines (tdpur4101m000) session. No: The additional costs are not recalculated. You can manually maintain additional costs in the Purchase Order Lines (tdpur4101m000) session. Interactive: ERP LN asks you whether the additional costs must be recalculated. You can still manually maintain the additional costs in the Purchase Order Lines (tdpur4101m000) session, but if you let ERP LN recalculate the additional costs, the manual changes can be lost. Automatic: You cannot maintain the additional costs on an order. The additional cost are recalculated each time you leave the Purchase Order Lines (tdpur4101m000) session. Step 2. Purchase Additional Cost Set - Items (tdpur0624m000) The header of the Purchase Additional Cost Set - Items (tdpur0624m000) session refers to the Purchase Additional Cost Sets (tdpur0124m000) session. Use this session to group additional costs into sets and define the currency that must be used for the cost set. Cost sets are used to group additional charges to be incurred on the order, such as freight and handling. Cost sets can be linked to buy-from business partners or price lists, which enables you to automatically add appropriate charges to orders. The lines of the Purchase Additional Cost Set - Items (tdpur0624m000) session refer to the Purchase Additional Cost Set Items (tdpur0128m000) session. Use this session to define the cost items that belong to a cost set. On the cost set line, you can define when the additional costs are applicable and how these additional costs must be retrieved or calculated. Examples of cost set lines that you can enter in this session are administrative costs added to the order if the order amount is lower than a certain value, or freight costs added to the order if the total weight of the purchased goods exceeds a certain value. Step 3. Purchase Cost Sets per Price List / Business Partner (tdpur0127m000) Use the Purchase Cost Sets per Price List / Business Partner (tdpur0127m000) session to link a default cost set to a price lists or a buy-from business partner. In this session, you can also indicate whether the cost set lines are added to the purchase order automatically, or interactively. Step 4. Price Books (tdpcg0131m000) To define the actual charges to be applied, Pricing Control is used. Use the Price Books (tdpcg0131m000) session to define charges for additional cost items. You must select the price book and the cost item and then define price breaks. The pricing structure for the cost sets is flexible. As a result, the structure can be unique or the same for different business partners. Note Since costs are added based on order totals, they are added when the user exits the purchase order line in the Purchase Order Lines (tdpur4101m000) session. In addition, the Price field on the order line is a price per unit. For additional cost items, this field is left empty. The amount applied appears in the Order Amount field on the purchase order line. |