| # Purchase-Invoice Details (tfacp2100s000) Use this session to maintain the details of a purchase invoice. You can make changes to some of the invoice details until the invoice is fully paid. Changes are possible for non-finalized and finalized invoices. Note You cannot modify the financial invoice data such as: The document date The amount The exchange rate To change these invoice details, you must create a credit note or an invoice correction. For details, refer to Purchase invoice corrections. Purchase invoice authorization You can also add a hold reason and an assigned approver to the invoice if a problem has arisen. If an authorized user approves the invoice, ERP LN removes the hold reason and clears the Hold Reason and the Assigned Approver fields. If the user is also authorized to approve the invoice for payment, approving the invoice automatically approves the invoice for payment. If you add a hold reason and/or and assigned approver to an approved invoice, the invoice is automatically unapproved for payment. Related topics To process purchase invoices Authorization of registered invoices To match and approve purchase invoices Purchase invoice corrections Document Document Enter the transaction type to approve the open entries that concern purchase invoices that have not been approved during their registration. Allowed values Select a transaction type with the transaction category Purchase Corrections. Document The document number. The combination of transaction type and document number is used to identify invoices. Document The line number, part of the invoice identification. Document The type of transaction to which the document refers. Approved for Payment An authorized user has approved the invoice for payment. Invoice Type Invoice Type Invoice Status The stage the invoice has reached in its processing. Business Partner The invoice-from business partner from which you received the invoice. Amount Details Amount The open invoice amount ( balance). From the Tools menu, choose Rotate Currency to switch home currencies. Amount The total invoice amount is expressed in the invoice currency, defined in the Purchase Invoices (tfacp1110s000) session. in HC The open invoice amount ( balance), expressed in one of the home currencies. From the Tools menu, choose Rotate Currency to switch home currencies. in HC The home currency to which the invoice amount is converted. From the Tools menu, choose Rotate Currency to switch home currencies. Balance The open invoice amount ( balance), expressed in the invoice currency. in HC The open invoice amount ( balance), expressed in the home currency. Rate The exchange rate used to convert amounts from one currency to another. Rate Determiner The method to decide which date is used to determine the exchange rates. During the composing process, all amounts in foreign currencies are converted to the home currency, based on the determined exchange rate. Related topics Rate determiners Document Date The date on which the invoice was created. ERP LN uses this date, for example, to calculate the due dates and discounts. Related topics To process purchase invoices Due date calculation Due Date In ERP LN, the date that a payment or receipt is required. Default value ERP LN calculates the due date using the document date and the terms of payment entered in the Purchase Invoices (tfacp1110s000) session. You can modify this date. Example An invoice exists with an invoice amount of $1.000.000.000,-. The amount is not paid on time. According to the late payment surcharge, you must pay interest over this invoice. However, you agree with the pay-to business partner that you can pay this invoice at a later date, without having to pay interest. You can shift the due date for the invoice in this session. Related topics Due date calculation Details Order The purchase order related to the invoice. If the invoice is related to orders, you can change the order number. You cannot change the order number if the order is: Partly matched Fully matched Approved Related topics To match and approve purchase invoices Packing Slip The packing slip number. Load In ERP LN, all goods and/or shipments carried by one means of transport on a specific date and time and using a specific route. Shipment The code of the shipment created by Warehouse Management during the advance shipment notice (ASN) process. Freight Order Cluster A freight order cluster is a group of freight order lines with matching properties, such as shipping offices, planning groups, overlapping time windows, transport means groups, and so on, that is subcontracted to a carrier. The carrier will plan and carry out the transportation of the goods listed on the freight order lines according to the subcontracting order. Original Invoice The transaction type of the invoice to which the credit note refers. You can link the credit note to the original invoice. Related topics Credit notes Original Invoice The number of the invoice to which the credit note refers. You can link the credit note to the original invoice. You can enter a different invoice number in this field. Related topics Credit notes BP's Invoice Number The number under which the buy-from business partner registered the selected invoice. ERP LN prints this number as the payment reference when the invoice is paid. Reference A text defined for internal use as reference. Bank Reference If you use bank reference numbers, this is the bank reference number of the invoice. Related topics Bank reference numbers Subcontracting If this check box is selected, the invoice is related to a subcontracting account. You can select or clear this check box. The invoice can only be a subcontracting invoice if: The buy-from business partner selected is a subcontractor Subcontracting master data is present for this business partner in the Subcontractors (tfacp3510m000) session The business partner is not a one-time business partner Related topics Operation subcontracting without material flow support Text If this check box is selected, a text is present. Payment Data Payment Details Payment Method The method used to create a payment (purchase invoice) or a receipt (sales invoice). The payment method defines details such as: The maximum amount The due date Allowance of foreign currencies and other details which must be printed on the report These are default values that you can change on the order or on the invoice. Reason for Payment The reason for payment. You can select a reason for the payment if: The Add Reason to Foreign Payments check box is selected for the payment method in the Payment/Receipt Method (tfcmg0140s000) session and the invoice amount exceeds the Minimum Amount for Reason specified in the same session. It is a foreign payment, which means that the selected buy-from business partner has a different country code to your company in which the purchase invoice is stored. Additional description code The code for the description of the reason for payment in a foreign currency. The additional description is a requirement for Nordic bank files. If you register a purchase invoice, you can enter a reason for payment. If additional descriptions are linked to the reason for payment, ERP LN displays the default additional description code. You can change the additional description code. Original Pay-to Business Partner The pay-to business partner that is linked to the invoice-from business partner. For a factored invoice, the original pay-to business partner is replaced with the factor. Related topics Factoring Pay-to Business Partner The business partner to which you pay invoices. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, the supplier's bank relation, the number of days within which you must pay the invoices, and if the business partner uses a factoring company. Payments by Schedule If this check box is selected, a payment schedule is linked to the invoice. Factoring Commission in If this check box is selected, the purchase invoice is factored. Related topics Factoring Factoring Number The identifier with which the business partner is registered by a factor. Related topics Factoring To Bank The business partner's bank. To Bank The business partner's bank account number. IBAN The business partner's international bank account number. Buy-from Business Partner The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, terms of delivery, and the related ship-from and invoice-from business partner. Miscellaneous Blocking Details Hold Reason A code attached to a purchase invoice to block the payment of that invoice. For credit notes, this field is not available. Related topics Authorization of registered invoices Assigned Approver The person or department that is responsible for removing a hold reason from a registered invoice and release the invoice for further processing. For credit notes, this field is not available. Related topics Authorization of registered invoices Approve Before The invoice must be approved before this date. For credit notes, this field is not available. Related topics Authorization of registered invoices Others Cash Flow Reason The cash flow reason of the transaction. Related topics Cash flow statements Payment Agreement A way to define how invoice amounts must be paid. This includes the payment methods that apply to various parts of the invoice amount, and the payment currency. For example, you can define a payment agreement to pay the first part of the invoice amount through the bank according to payment method PM1, 40 percent of the remaining amount, according to payment method PM2, and the other 60 % according to payment method PM3, which can be a trade note payable. Withholding Tax Invoice If this check box is selected, withholding income tax or withholding social contributions is registered for the invoice. Batch Information Fiscal Year A separate period, or year for financial purposes. There are three types of periods: Fiscal, in which all transactions are recorded (for example, 12 months). Reporting, for management requirements (for example, 52 weeks). Tax, for tax regulations (for example, 4 quarters). Batch A group of financial transactions processed together. If you finalize a batch, all the transactions are processed, or if an error occurs, no transactions are processed. Ledger Account/Dimensions Purchase Type A purchase order property that enables you to identify the kind of purchase made and in this way, the kind of payable. This property is used to post the purchase to the correct Accounts Payable account when the invoice is created. To post a purchase invoice, ERP LN retrieves the control account from the purchase type linked to the purchase order line. Control Account A ledger account used to reflect the balance of a number of related subsidiary accounts. In ERP LN, 'control account' usually refers to the creditors' account or the debitors' account defined for the financial business partner groups in Accounts Payable and Accounts Receivable. In addition to the creditors' account and the debitors' account, you can define a number of specific control accounts for a business partner group, such as control accounts for doubtful invoices, advance and anticipated payments or receipts, and realized and unrealized currency profit or loss. Dimension 1-5 Analysis account for ledger accounts to get a vertical view on ledger accounts. Dimensions are used to specify ledger account information. Matched Order Lines Starts the Matched Order Lines (tfacp2552m000) session. Payments on Purchase Invoices Starts the Payments on Purchase Invoices (tfacp2523m000) session. Procurement Card Statements Starts the Procurement Card Statements (tfacp1520m000) session. Recurring Purchase Invoices Starts the Recurring Purchase Invoices (tfacp1513m000) session. Subcontracting Invoice Starts the Subcontracting Invoice (tfacp3160s000) session. GL Transactions Starts the Non-Finalized Transaction Lines (tfgld1508m000) session. Authorize Purchase Invoices Starts the Authorize Purchase Invoices (tfacp1142m000) session. Payment Schedule Starts the Payment Schedule (tfacp1103m000) session. Terms of Payment Starts the Terms of Payment (tfacp1111s000) session. One-Time Business Partner Addresses Starts the One-Time Business Partner Addresses (tfacp1102s000) session. Withholding Tax If withholding income tax or withholding social contributions is registered for the invoice, use this command to display the amounts. |