| # Account Matching (tfgld1550m000) Use this session to match transactions of a ledger account manually. If required, you can add transactions to an existing set of matched transactions. To match two or more transactions, take the following steps: Select the transactions to be matched. You can match two or more transactions. On the Specific menu, click one of the following commands: Match without Transaction Use this command to match transactions that balance. Match with Transaction Use this command to match transactions and generate a matching transaction for the difference amount. Match with Existing Match Use this command to add the selected transaction to an existing match using the Add Transaction To Existing Match (tfgld1251m000) session. For each match ERP LN creates a matching transaction in the Matched Transactions (tfgld1551m000) session. Note To perform account matching, you must be listed in the Account Matching Users (tfgld1152m000) session. In this session, a user's authorization is defined by an account matching authorization scheme and a ledger account matching scheme. During account matching, ERP LN does not check whether specific transactions can be matched. Instead, ERP LN performs this check when the resulting matching transactions are approved. To match transactions automatically, use the Match Transactions Automatically (tfgld1250m000) session. Related topics Account matching Basic rules for account matching To match with a matching transaction The account matching process References Account Matching Ledger Account A register used to record financial transactions and to accumulate the values of the transactions for reporting and analysis. The ledger accounts classify the transactions into categories such as revenues, expenses, assets, and liabilities. Year/Period A separate period, or year for financial purposes. There are three types of periods: Fiscal, in which all transactions are recorded (for example, 12 months). Reporting, for management requirements (for example, 52 weeks). Tax, for tax regulations (for example, 4 quarters). Year/Period A separate period, or year for financial purposes. There are three types of periods: Fiscal, in which all transactions are recorded (for example, 12 months). Reporting, for management requirements (for example, 52 weeks). Tax, for tax regulations (for example, 4 quarters). Amounts Amount in Invoice Currency The amount in the invoice currency. Ledger Balance The balance of the ledger account. Unmatched Balance The balance of unmatched transactions. Unmatched Balance The total number of unmatched transactions. Matched Balance The balance of matched transactions. Matched Balance The total number of matched transactions. Approved Balance The balance of approved transactions. Approved Balance The total number of approved transactions. Processed Balance The balance of processed transactions. Processed Balance The total number of processed transactions. Non-Finalized Transactions If this check box is selected, the amounts of non-finalized transactions are included in the balance amounts. Transaction Reference A user-defined description of the transaction. Document A user-defined three-position code used to identify documents. The series linked to the transaction type give documents the sequence number. Document Number The identification of a transaction. The document code is a combination of: Transaction-type code Series number Sequence number Document Number The document line number of the transaction. Sequence Number The sequence number of the document. Background Sequence No. Background sequence number. Document Date The transaction date in Financials. The document date is always registered in local time. Usually the document date is the same date as the transaction date, except if you manually enter a different transaction date in Financials or if the UTC time and the local time differ by a day. Debit Amount in HC The debit amount in the home currency. Credit Amount in HC The credit amount in the home currency. Transaction Amount The transaction amount. Transaction Amount The currency used in the transaction document. Select by Tax Period Matching Code A generated code used to group matched transactions. Document Details Correction Document If a correction transaction was created, this field shows the transaction type part of the correction document number. Correction Document If a correction transaction was created, this field shows the correction document number. Reference Amount in Home Currency Amount in Home Currency Country for Tax The country in which the tax must be paid. Tax Code A code that identifies the tax rate and which determines how ERP LN calculates and registers tax amounts. Transaction Category A way to categorize transaction types, for example journal vouchers, recurring/reverse journals, purchase invoices, and sales invoices. The category defines how to process a transaction linked to the selected transaction type. Matched If this check box is selected, the transaction was matched. Approved If this check box is selected, the transaction was approved. Processed If this check box is selected, the transaction was processed. Finalized If this check box is selected, the transaction was finalized. Fiscal Year A separate period, or year for financial purposes. There are three types of periods: Fiscal, in which all transactions are recorded (for example, 12 months). Reporting, for management requirements (for example, 52 weeks). Tax, for tax regulations (for example, 4 quarters). Fiscal Period A separate period, or year for financial purposes. There are three types of periods: Fiscal, in which all transactions are recorded (for example, 12 months). Reporting, for management requirements (for example, 52 weeks). Tax, for tax regulations (for example, 4 quarters). Business Partner A party with whom you carry out business transactions, for example, a customer or a supplier. You can also define departments within your organization that act as customers or suppliers to your own department as business partners. The business partner definition includes: The organization's name and main address. The language and currency used. Taxation and legal identification data. You address the business partner in the person of the business partner's contact. The business-partner status determines if you can carry out transactions. The transactions type (sales orders, invoices, payments, shipments) is defined by the business partner's role. Matched/Approved/Processed in Fiscal Year The fiscal year in which the status change occurred. Matched/Approved/Processed in Fiscal Period The Financial period in which the status change occurred. Dimensions Cash Flow Reason An indication of the kind of cash transaction. Transactions to which you link a reason code of the Cash Flow type are included in the cash flow statement, sorted by cash flow reason. Reconciliation Area A general area on which you can perform reconciliation, for example, Inventory, Production Order WIP, Interim Costs, and Invoice Accrual. The reconciliation area and subarea together form a reconciliation group which represents a group of integration ledger accounts. Reconciliation Sub Area A further division of a reconciliation area into the kinds of origins of the transactions. For example, the Interim Costs and Invoice Accrual reconciliation areas are divided into many subareas such as Sales Order, Purchase Order, Service Order, and so on. The reconciliation area and subarea together form a reconciliation group which represents a group of integration ledger accounts. Integration Account A ledger account used for integration transactions. You can use the account for other transaction types, such as manual transactions, only if you specify exceptions. To maintain data integrity for reconciliation purposes, by default, you cannot manually enter transactions on an integration account. To correct postings on integration accounts, two methods are available: To enable manual posting for several domain-specific sessions, use the Manual Posting Exceptions (tfgld0148m000) session. Enter the correction entries on another ledger account with the same parent as the integration ledger account. The results will then appear in the parent account. Dimension 1-5 Analysis account for ledger accounts to get a vertical view on ledger accounts. Dimensions are used to specify ledger account information. Show All All transactions (matched and unmatched) are displayed. Show Unmatched Transactions Only the unmatched transactions for the ledger account are displayed. Show Only Matched Only the matched transactions for the ledger account are displayed. Match with Transaction Matches transactions of which the difference exceeds the specified tolerances. Match without Transaction Matches transactions of which the difference is less than or equal to the currency tolerance. No new transaction is created. Match with Existing Match Starts the Add Transaction To Existing Match (tfgld1251m000) session. Unmatch Cancels the matching transaction. Show All Ledger Accounts Shows all ledger accounts for which account matching can be performed, regardless of user authorizations. Show User Ledger Accounts Shows only the ledger accounts for which the current user can perform account matching. Matched Transactions Starts the Matched Transactions (tfgld1551m000) session. Finalized Transactions Starts the Finalized Transaction Lines (tfgld1509m000) session. Calculate Balances ERP LN calculates the totals. For performance reasons, by default, ERP LN only calculates the ledger balance, based on the period selected. Match Transactions Automatically Starts the Match Transactions Automatically (tfgld1250m000) session. Print Account Matching Transactions Starts the Print Account Matching Transactions (tfgld1450m000) session. |