| # Items - Purchase (tdipu0101m000) Use this session to list and maintain purchase related data by item. In this session you can only maintain and display purchase related data by item. This data is linked to an already defined item in the Item - General (tcibd0101s000) session. On the Specific menu you can choose: Item - Purchase Business Partners, to start the Item - Purchase Business Partner (tdipu0110m000) session in which you can view and maintain business partner specific information that is related to a purchased item. Manufacturer Information, to start the Item - Manufacturer (tdipu0130m000) session in which you can view and maintain item manufacturer combinations and their statuses. Import Prices from Item Data to Price Book, to start the Import Prices from Item Data to Price Book (tdpcg0231m200) session in which you can copy item purchase prices into a price book. Date Effective Item Data, to start the Date-Effective Item Data (tcibd0510m000) session in which you can view and change item types and their effective dates. Equate Balance of Receipts with Inventory Level, to start the Equate Balance of Receipts with Inventory Level (tdipu0201m000) session in which you can equate the cumulative receipts with the inventory on hand to ensure the calculation of realistic average purchase prices for an item. Item Actual Purchase Prices, to start the Item Actual Purchase Prices (tdipu1500m100) session in which you can view the actual purchase prices for an item. Related topics Item data Purchase item data To purchase manufacturer's items Item In ERP LN, the raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, sold, and so on. An item can also represent a set of items handled as one (kit), or exist in multiple product variants (generic item). You can also define nonphysical items, which are not held in inventory but can be used to post costs or to invoice services to customers. Examples of nonphysical items: Cost items (for example, electricity) Service items Subcontracting services List items (menus/options) Note If the warehouse is WMS controlled, and the Inbound BOM/List Items check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a list item of the type kit in this field. Related topics WMS Integration parameters Search Key I A keyword that is used for searching. A search argument is usually linked to a description. Item Type A classification of items used to identify if the item is, for example, a purchased item, a manufactured item, or an equipment item. Depending on the item's type, certain functions will only apply to that item. Default value This field is defaulted from the Item Type field in the Item - General (tcibd0101s000) session. On the Specific menu, you can click Date Effective Item Data to start the Date-Effective Item Data (tcibd0110s000) session, in which you can temporarily change the item type of purchased or manufactured items. Related topics Date-effective item data Actual Item Type The item type that is valid at the current date and time. Note Most of the time, this field is equal to the Item Type field of the Item - General (tcibd0101s000) session. However, this field can have a different value if the item type of a purchased or manufactured item is temporarily changed, which you can perform by clicking Date Effective Item Data on the Specific menu. Related topics Date-effective item data Buy-from Business Partner The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, terms of delivery, and the related ship-from and invoice-from business partner. Default value If this field is filled, ERP LN takes this field as the default value for retrieving a buy-from business partner when a purchase order is generated. The searching logic to retrieve a buy-from business partner is as follows: From the Buy-from Business Partner field in the Items - Purchase (tdipu0101m000) session. From the Buy-from Business Partner in the Items - Purchase Business Partner (tdipu0110m000) session that is: Set to Single Source in the Items - Purchase Business Partner (tdipu0110m000) session. Linked to an Item in the Items - Purchase Business Partner (tdipu0110m000) session. From the Buy-from Business Partner in the Items - Purchase Business Partner (tdipu0110m000) session that is: Set to Preferred in the Preferred field of the Items - Purchase Business Partner (tdipu0110m000) session. Linked to an Item in the Items - Purchase Business Partner (tdipu0110m000) session. From the Buy-from Business Partner in the Items - Purchase Business Partner (tdipu0110m000) session that is: Set to Single Source in the Items - Purchase Business Partner (tdipu0110m000) session. Linked to an Item Group in the Items - Purchase Business Partner (tdipu0110m000) session. From the Buy-from Business Partner in the Items - Purchase Business Partner (tdipu0110m000) session that is: Set to Preferred in the Preferred field of the Items - Purchase Business Partner (tdipu0110m000) session. Linked to an Item Group in the Items - Purchase Business Partner (tdipu0110m000) session. Note When a purchase order is generated by Enterprise Planning, this field is not used. As a result, Enterprise Planning starts with number two when searching for a buy-from business partner. Buyer The employee of your company who is the contact to the concerned buy-from business partner. The buyer is also known as the purchasing agent. Vendor Rating If this check box is selected, the item is included at the time of vendor rating processing. Related topics To calculate vendor ratings Purchase Unit The unit in which you purchase an item, also referred to as the purchase quantity unit. Purchase Price Unit The item unit in which an item's purchase price is expressed. This unit can differ from the item's inventory unit. Note When the purchase price unit is changed, the purchase prices are recalculated automatically. Purchase Currency The currency in which the item is purchased or subcontracted. Note When the purchase currency is changed, the purchase prices are recalculated automatically. Purchase Price The price you pay for an item, expressed in the purchase currency. Price in Home Currency The price of the item expressed in the home currency. The results for this field per currency system are: Dependent currency system: This field and the View Other Currencies button are always unavailable. Single currency system: This field and the View Other Currencies button are always unavailable. When the transaction currency is equal to the home currency, the price is also displayed in this field. When the transaction currency is unequal to the home currency, the price is not displayed in this field. Independent currency system with a transaction currency equal to one of the three home currencies: You can use the View Other Currencies button to display the price in one of the two home currencies that is different from the transaction currency. You can also change the price in home currency. ERP LN stores the price in home currency. Independent currency system with a transaction currency different from the three home currencies: This field is always unavailable. From the Tools menu, choose Rotate Currency to switch home currencies.. ERP LN does not store the price in the home currency. Related topics Currency systems Price in Home Currency One of a company's base currencies in which ERP LN registers and reports amounts. In a multicurrency system, up to three home currencies can be defined: The local currency Two reporting currencies Note From the Tools menu, choose Rotate Currency to switch home currencies. Tax Code A code that indentifies the tax rate and which determines how ERP LN calculates and registers tax amounts. Purchase Price Group A group of items to which the same pricing characteristics apply. Source of Price The method used to calculate the item's subcontracting purchase price or subcontracting cost price. Note You can specify a value in this field if: Operation subcontracting is applicable. For item subcontracting, the method for calculating the subcontracting price is always Price Book / Contract. The item is a Subcontracted Service item. The item is a subassembly, which you can define in the Subassembly field of the Item - General (tcibd0101s000) session. Allowed values Source of Price Related topics Overview of subcontracting Subcontracting rates Subcontracting Purchase Price The purchase price of a subcontracted item or subassembly, expressed in the purchase currency. Note This field can only be used if: The item is a Subcontracted Service item. The item is a subassembly, which you can define in the Subassembly field of the Item - General (tcibd0101s000) session. This field is also used for the calculation of the subcontracting operation costs in the Cost Price Calculation module of Manufacturing. In addition, the following applies for the following subcontracting types: Operation subcontracting The subcontracting purchase price can only be used if the Source of Price field is set to Price Book / Contract. Item subcontracting The subcontracting purchase price can be used, because for item subcontracting, the subcontracting price is always based on the Price Book / Contract method. Related topics Overview of subcontracting Price in Home Currency The purchase price of a subcontracted item or subassembly, expressed in the home currency. ERP LN uses this field for the following subcontracting types: Operation subcontracting The subcontracting purchase price can only be used if the Source of Price field is set to Price Book / Contract. Item subcontracting The subcontracting purchase price can be used, because for item subcontracting, the subcontracting price is always based on the Price Book / Contract method. Note This field is also used for the calculation of the subcontracting operation costs in the Cost Price Calculation module of Manufacturing. Related topics Overview of subcontracting Purchase Item Text If this check box is selected, a purchase text is added to the item. Purchase Stat. Group A group of items for which statistical information is collected and represented. Purchase Office A department in your organization that is responsible for buying the materials and services needed by your organization. You assign number groups to the purchase office. In this way, you can assign serial numbers to: Purchase orders Purchase schedules Requests for quotations Purchase contracts You can also define a default warehouse where goods ordered by the purchase office must be delivered. Delivery Date Tolerance (-) The number of days early that a supplier can make a delivery. Note Deliveries under this limit will be signaled/blocked. Delivery Date Tolerance (+) The number of days late that a supplier can make a delivery. Note Deliveries over this limit will be signaled/blocked. Quantity Tolerance (-) The percentage that the received quantity may be less than the ordered quantity. Default value ERP LN retrieves the default value from the Quantity Tolerance (-) field of the Items - Purchase Defaults (tdipu0102m000) session. This value serves as the default value for the Receipt Quantity Tolerance (-) field of the Items - Purchase Business Partner (tdipu0110m000) session. Quantity Tolerance (+) The percentage that the received quantity may be more than the ordered quantity. Default value ERP LN retrieves the default value from the Quantity Tolerance (+) field of the Items - Purchase Defaults (tdipu0102m000) session. This value serves as the default value for the Receipt Quantity Tolerance (+) field of the Items - Purchase Business Partner (tdipu0110m000) session. Hard Stop on Date The way in which ERP LN must react to a receipt that does not meet the time tolerances. Note This field is defaulted to the Hard Stop on Time field of the Inbound Order Lines (whinh2110m000) session, when: A purchase order is released to warehousing in the Release Purchase Orders to Warehousing (tdpur4246m000) session. A purchase schedule is released to warehousing in the Regenerate Schedules (tdpur3211m000) session. Allowed values Hard stop Hard Stop on Quantity The way in which ERP LN must react to a receipt that does not meet the quantity tolerances. Note This field is defaulted to the Hard Stop on Quantity field of the Inbound Order Lines (whinh2110m000) session, when: A purchase order is released to warehousing in the Release Purchase Orders to Warehousing (tdpur4246m000) session. A purchase schedule is released to warehousing in the Regenerate Schedules (tdpur3211m000) session. Allowed values Hard stop Supply Time The total time required to obtain a purchased item. This time includes order document preparation, sourcing, and supplier lead time. Related topics To determine the planned receipt date To calculate purchase item lead time Unit for Supply Time The unit in which the supply time of the item is expressed. Related topics To determine the planned receipt date To calculate purchase item lead time Warehouse A place for storing goods. For each warehouse, you can enter address data and data relating to its type. Note The warehouse for this item cannot be overruled: When issues and receipts are processed. On a purchase order. Accessories Allowed If this check box is selected, accessories are defined for this item. Release to Warehouse If this check box is selected, the receipt of this purchased item is booked in Warehouse Management. If this check box is cleared, the receipt of this purchased item is booked in the Purchase Control module. Note If the purchase item is a physical item, this check box is unavailable and selected, because physical items must always be released to Warehouse Management. Physical items are all items except items of type Cost, Service, Equipment, and Subcontracted Service. If the purchase item is a cost item a service item, or a Subcontracted Service, this check box is available. So, you can decide per item whether it is released to Warehouse Management or not. If the purchase item is an Equipment item, this check box is always cleared and unavailable. This check box is used to determine whether the Warehouse field of the Purchase Order Lines (tdpur4101m000) session can be left empty. Inspection If this check box is selected, the item must be inspected on receipt. Note When you create a purchase order line for the item, by default, the Inspection check box in the Purchase Order Lines (tdpur4101m000) session receives the same value as the Inspection check box in the Items - Purchase Business Partner (tdipu0110m000) session. If no combination of item and business partner is specified in the Items - Purchase Business Partner (tdipu0110m000) session, the Inspection check box in the Purchase Order Lines (tdpur4101m000) session is selected only if the same check box is also selected in the Ship-from Business Partners (tccom4121s000) and Item - Purchase (tdipu0601m000) sessions. Multiple Manufacturer Item If this check box is selected, you can maintain multiple manufacturers for an item - business partner combination. If this check box is cleared, you can define only one manufacturer for an item - business partner combination. Multiple manufacturer items are mostly used by companies that buy components that have similar or the same specifications or quality, from various intermediate suppliers. If the ordered quantity is less than the minimum quantity that you can order from a manufacturer, you cannot directly buy from the manufacturer, but you must buy the components from an intermediate supplier. This supplier can obtain the components from several approved manufacturers. Note If this check box is selected, you can enter item manufacturer information in the Item - Manufacturer (tdipu0130m000) session and define a preferred manufacturer for the item supplier combination in the Items - Purchase Business Partner (tdipu0110m000) session. You can either work with Multiple Manufacturer Items or with MPN Items. You cannot select both functionalities for an item. The MPN Item functionality is the preferred and most extensive functionality. Related topics To set up and use multiple manufacturer items To convert multiple manufacturer items to MPN items To purchase manufacturer's items Effective Date by Change Order If this check box is selected, you indicate that the effectivity of the item manufacturer combination is controlled by Data Management. In this case, the following fields in the Item - Manufacturer (tdipu0130m000) session cannot be defined manually, but are Data Management controlled: Effective Date Expiry Date Status Blocking Reason Related topics To set up and use multiple manufacturer items Multiple Change Orders If this check box is selected, you allow ERP LN to simultaneously store multiple change orders for a manufacturer before processing them. Related topics To set up and use multiple manufacturer items Multiple Manufacturer Item Check Use this field to select the type for checking the manufacturer's validity. Note This check box only applies if the Multiple Manufacturer Item check box is selected in the Items - Purchase (tdipu0101m000) session. Allowed values Check Type for Multiple Manufacturer Related topics To set up and use multiple manufacturer items To convert multiple manufacturer items to MPN items MPN Item If this check box is selected, this is an item to which manufacturer part numbers (MPNs) are (to be) linked. You can link MPNs to items in the Manufacturer Part Numbers (tdipu0145m000) session. Note You can only select this check box if the Manufacturer Part Numbers Implemented check box is selected in the Implemented Software Components (tccom0100s000) session. You can either work with Multiple Manufacturer Items or with MPN Items. You cannot select both functionalities for an item. The MPN Item functionality is the preferred and most extensive functionality. If the warehouse is WMS controlled, and the Manufacturer Part Numbers check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot select this check box. Related topics To set up and use MPN items To convert multiple manufacturer items to MPN items To purchase manufacturer's items Preferred Manufacturer Part Number The preferred manufacturer part number (MPN) for the item. Note For this MPN, the Preferred MPN check box is selected in the Manufacturer Part Numbers (tdipu0145m000) session. Related topics To set up and use MPN items Check Approved Source List If this check box is selected, the buy-from business partner selected on the purchase order must be an approved supplier for the item. This means that the Item - Buy-from BP status field must be set to Approved in the Items - Purchase Business Partner (tdipu0110m000) session. It depends on the following settings whether you can create a purchase order line:
Value of the Check Approved Source List check box in the Items - Purchase (tdipu0101m000) session | selected | selected | selected | cleared | cleared
Existance of record in Items - Purchase Business Partner (tdipu0110m000) session | no | yes + approved | yes + not approved | no | yes + approved
Creation of purchase order line | no | yes | no | yes | yes
Note If a record is blocked in the Items - Purchase Business Partner (tdipu0110m000) session, you can never create a purchase order line for the relevant item - business partner combination. Default value The value of this field is defaulted from the Check Approved Source List check box in the Items - Purchase Defaults (tdipu0102m000) session. Last Purchase Price Transaction The most recent date on which you changed the item's purchase price. Average Purchase Price The average purchase price expressed in the purchase currency. The average purchase price can be based on cumulative purchases or on the current inventory, according to the value of the Method of Calculating Average Purchase Price field in the Purchase Order Parameters (tdpur0100m400) session. Note You can use the average purchase price as a directive to determine the cost price. Average Purchase Price (MC) The latest average purchase price expressed in one of the company's three home currencies. Note From the Tools menu, choose Rotate Currency to switch home currencies. Latest Purchase Price The purchase price that is displayed on the most recent invoice received for the concerned purchased item. Latest Purchase Price (MC) The latest purchase price expressed in one of the company's three home currencies. Note From the Tools menu, choose Rotate Currency to switch home currencies. |