| # Purchase Request for Quotation - Lines (tdpur1600m000) Use this session to view, enter, maintain, and process a specific request for quotation (RFQ) and linked request for quotation (RFQ) lines. This session supports easy RFQ entry. You can perform all the actions on one screen. This session enables you to quickly enter the most important information for an RFQ and to process the RFQ. You can start this session from the Purchase Requests for Quotation (tdpur1501m000) overview session, by double-clicking a record, or by entering a new RFQ. You can also start this session stand-alone. To view the details of the RFQ header, click Details on the Specific menu of the current session. As a result, the Purchase Requests for Quotation (tdpur1501m000) details session starts. RFQ lines The lines on the tabs refer to the following sessions: RFQ Lines The lines on the RFQ Lines tab refer to the Purchase Request for Quotation Lines (tdpur1502m000) session. On this tab, you can enter and view the lines of the RFQ. Double-click the line for more detailed information. RFQ - Buy-from BPs The lines on the RFQ - Buy-from BPs tab refer to the Request for Quotation - Buy-from BP's (tdpur1505m000) session. On this tab, you can view and link the buy-from business partners to whom the RFQ must be sent. Buy-from BP - Quotations The lines on the Buy-from BP - Quotations tab refer to the Buy-from BP - Quotations (tdpur1506m000) session. On this tab, you can: View quotation data by buy-from business partner and RFQ, which is defaulted when a record is inserted in the Request for Quotation - Buy-from BP's (tdpur1505m000) session. You cannot change the data for records with the Created status in the Buy-from BP - Quotations (tdpur1506m000) session. View, enter, and maintain the quotation data that is returned in response to the RFQ. After an RFQ is printed for a buy-from business partner, and as a result, its status is set to Printed, you can enter returned quotation data in the Buy-from BP - Quotations (tdpur1506m000) session. As a result, the Status is set to Returned. Note You cannot delete an RFQ line if a buy-from business partner is linked to the RFQ or if an alternative RFQ line is present for the current RFQ line. Related topics Request for quotation procedure Calculation of total scoring values per criterion To rank quotations Request for Quotation The number of the request for quotation (RFQ). Reference A The first extra reference by which the order or (request-for-) quotation can be identified. This reference is printed on various order documents and lists. Reference B The second extra reference field that you can fill with extra information. This reference is printed on the order documents and lists. Buyer The employee of your company who is the contact to the concerned buy-from business partner. The buyer is also known as the purchasing agent. Default value ERP LN retrieves the default buyer from the Purchase User Profiles (tdpur0143m000) session. Status The request for quotation (RFQ) status indicates the steps of the RFQ procedure that are finished. Note The RFQ status is assigned by ERP LN. Allowed values Quotation Status RFQ Date The date on which the request-for-quotation is entered into the system. Default value The default RFQ date is the system date. Note You can define RFQ dates in the past or in the future Return Date The last date on which the buy-from business partner can submit a quotation on the request-for-quotation. Default value The default return date is determined by the number of days defined in the Default Term for Returning RFQ's field of the Request for Quotation Parameters (tdpur0100m100) session. The number of days defined in this Default Term for Returning RFQ's field is added to the RFQ date. Example If the RFQ date is 2000-01-01, and the value of the Default Term for Returning RFQ's field is 10 days, ERP LN comes up with the default return date 2000-01-11. Note If the return date has expired, and no quotation is submitted on the request for quotation (RFQ), you can remove the RFQ in the Delete Request for Quotations (tdpur1205m000) session. The return date on the RFQ header is used as the default return date for all buy-from business partners who are selected for the RFQ. The default return date for the buy-from business partners can be overwritten in the Request for Quotation - Buy-from BP's (tdpur1505m000) session. The return date cannot be before the RFQ date. Reminder Date The date when a reminder was (last) printed for the RFQ. You can print reminders in the Print RFQ Reminders (tdpur1402m000) session. Receipt Date The date on which the items, for which you send the request for quotation, are planned to be delivered. Note After you accept the quotation of the buy-from business partner and you copy the RFQ in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session, the receipt date is copied to the purchase order or purchase contract. The receipt date cannot be before the return date. Start Receipt Period The start date of the period that the items, for which you send the request for quotation, are scheduled to be delivered. Note After you accept the quotation of the buy-from business partner and you copy the RFQ in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session, the start date is copied to the purchase order, or the purchase contract. The start date of the receipt period cannot be before the return date. You cannot define a receipt period if a receipt date is defined. End Receipt Period The end date of the period that the items, for which you send the request for quotation, are scheduled to be delivered. Note After you accept the quotation of the buy-from business partner and you copy the RFQ in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session, the end date is copied to the purchase order or the purchase contract. The end date of the receipt period cannot be before the start date. You cannot define a receipt period if a receipt date is defined. Purchase Office A department in your organization that is responsible for buying the materials and services needed by your organization. You assign number groups to the purchase office. In this way, you can assign serial numbers to: Purchase orders Purchase schedules Requests for quotations Purchase contracts You can also define a default warehouse where goods ordered by the purchase office must be delivered. Related topics Default purchase office Warehouse The warehouse where the items must be delivered. Note If you have defined a warehouse, the Receipt Address field must also be filled. You are not allowed to enter a warehouse of the type Shop Floor. Receipt Address The address of the warehouse or place where the goods must be delivered. Terms of Delivery The agreements with the business partner, concerning the way the goods are delivered. Relevant information is printed on various order documents. Note You can also define terms of delivery per buy-from business partner in the Request for Quotation - Buy-from BP's (tdpur1505m000) session. Related topics Terms of delivery Point of Title Passage The point at which the legal ownership changes. At this point, the risk passes from the seller to the buyer. Related topics Terms of delivery Terms of Payment Agreements about the way in which invoices are paid. The terms of payment include: The period within which invoices must be paid. The discount granted if an invoice is paid within a given period The terms of payment allow you to calculate: The date on which the payment is due The date on which the discount periods expire The discount amount Note You can also define terms of payment per buy-from business partner in the Request for Quotation - Buy-from BP's (tdpur1505m000) session. Generate Request for Quotations Starts the Generate Request for Quotations (tdpur1220m000) session. Convert Quotations to Contracts/Orders/Price Books Starts the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session. Delete Request for Quotations Starts the Delete Request for Quotations (tdpur1205m000) session. Compare Quotations Starts the Compare Quotations (tdpur1110m000) session. All RFQ's Displays all RFQs. Open RFQ's Only displays the RFQs with the status Created, Printed, Modified, or Returned. Pegging Starts the Browse Order Pegging (cprrp0740m000) session. Link Buy-from BPs to RFQ Starts the Link Buy-from BPs to RFQ (tdpur1221m000) session. RFQ - Lines - Synchronization Starts the RFQ - Lines Synchronization (tdpur0280m000) session. Purchase Request for Quotation History Starts the Purchase Request for Quotation History (tdpur1550m000) session. Details Starts the Purchase Requests for Quotation (tdpur1501m000) details session. |