| To use transaction schedules |  |
| A transaction schedule is a set of entries created (generated and repeated) to distribute a transaction over a number of ledger accounts and dimensions. For example, you can distribute the recurring purchase invoices for general supplies over a number of departments or work centers. The set of transactions is automatically linked to the document. For each transaction schedule you can define one or more transaction schedule lines to specify the distribution of the main transaction amount over a number of ledger accounts and dimensions. The transaction schedule type determines whether the distribution of the transaction amount is based on: Amounts Fixed amounts are posted to specific ledger accounts and dimensions. The sum of the amounts must be equal to the transaction amount. Percentages Percentages of the transaction amount are posted to specific ledger accounts and dimensions. The sum of the percentages must be 100. Factors Proportional parts of the transaction amount are posted to specific ledger accounts and dimensions. You can create transactions based on transaction schedules in the following sessions: Create Transactions from Schedule (tfgld1204s000) Standing Orders (tfcmg1110s000) To use factors You can use factors to distribute the transaction amount proportionally. For example, to distribute the electricity bill proportionally over three work center that comprise three, five, and two machines respectively, you can set up a transaction schedule that is based on a factor. You must define three transaction schedule lines in the Transaction Schedule Details (tfgld0113s000) session, one for each work center. For the first work center, you enter 3 in the Factor field, for the second work center, you enter 5, and so on. ERP LN calculates the parts of the transaction amount for each transaction schedule line as follows: 3 + 5 +4 = 12. As a result: 3/12 of the total transaction amount is posted to the first work center. 5/12 of the total transaction amount is posted to the second work center. 4/12 of the total transaction amount is posted to the third work center. To specify the transaction schedule line: Select a transaction schedule and on the Specific menu, click Details. The Transaction Schedule Details (tfgld0113s000) session starts. Specify the part of the transaction amount and the ledger account and dimensions to which the amount must be posted in the Transaction Schedule Details (tfgld0113s000) session. Click New to define the next transaction schedule line. ERP LN automatically generates the next line number. Repeat Step 2 and Step 3 for each transaction schedule line. |