| To use address formats |  |
| You use address formats to define how addresses must be printed on documents. You can use this to avoid that address information is truncated at the end of a field or line. The address lines on a document are usually 35 positions. The maximum is 60 positions. For this reason there are two fields available for the Name, Address, and City name fields in the Addresses (tccom4130s000) session. This enables you to print parts of the name, address, and city on separate lines, or to print only the first parts. Country address format You can define an address format for a country. You use this to specify if the house number precedes or follows the name of the street, and if the ZIP/postal code precedes or follows the name of the city, in a specific country. The country address format is used for all addresses in that country for which you do not specify a specific address format. Default formats When you define or select an address you can optionally attach an address format to it. However, ERP LN cannot print an address if it cannot find the format to be used. You must specify a default format to avoid that addresses cannot be printed. To define the default format you must leave the Address Format code field empty in the Address Formats (tccom4535m000) session. ERP LN uses the most specific format to print an address. It searches for and uses the address formats in this order: The format attached to the address The format defined for the country of the address The default format of the company in which you are working One address in different formats If you need to have the same address printed in different formats you must make a copy of the address and specify a different format for the copy. You must specify a new, unique code for the copied address. You use this, for example, if on a request for quotation you want to print the fax number and e-mail address, but on a shipping order this information is not necessary. You can also achieve this by specifying a lower priority for the fax number and e-mail address. Related topics To define address formats To use addresses |