| Work Order Activities (tswcs2110m000) |  |
| Use this session to maintain work order activities. Work order activities can be based on the reference activities that are defined in the Activity Management module. If you do not use reference activities, you can identify the work order activity with a description. You can select a single reference activity, a master routing, a routing option, or an operation to plan and carry out maintenance on a (serialized) item. The master routing, routing option, and operation are identified by a reference activity. You can modify the default data that you defined for the reference activity in the Activity Management module, for example, activity duration, required materials, required hours, or required tools. The default transaction time for a new work order activity is the current time. The transaction time is also used to identify the version of the reference activities. In this session you can: Modify the planning times of the activity. Enter the actual times. Enter the actual result of an inspection. Add a routing to the work order activity line. Add resource requirements to a work order activity. You can add activities to a work order during the work order's planning phase, during the work orders preparation phase, and during the execution phase. The work order status must be Free, Planned, or Released. You cannot add activities to subcontracted work orders that have the Released status. Related topics To use reference activities Master routings and routing options
Fields | Description
Work Order | The series code that identifies the work order. You can define the series for the work order number group in the First Free Numbers (tcmcs0150m000) session. The number group for work orders is set in the Work Order Parameters (tswcs0100m000) session. Related topics Number groups in Service
Work Order | The work order description is selected in the following order: The description of the service type. The description of the serialized item. The description of the item. The label description.
Work Order Status | The current status of the work order. The work order status is used to control the various phases of the work order process. You can change the work order status at any time if the status is Free or Planned. After the work order is released, all work order activities must be completed before the work order can be updated to the next status. Work Order Status
Item | The item or serialized item on which maintenance must be carried out.
Description | The item description.
Serial Number | The serial number of the serialized item.
Activity Line | The activity line represents the reference activity or master routing that must be carried out for the work order. The activity line is identified by a sequence number.
Activity Line | The current status of the work order activity. The work order activity status is used to control the various phases of the work order activity process. The work order activities have an activity status that is related to the work order status. The following table lists the possible activity status values for each work order value.
Order status | Activity status
--- | ---
Free | Free
Planned | Free, Planned, Canceled
Released | Free, Planned, Released, Completed, Signed-off, Closed, Canceled
Completed | Completed, Signed-off, Closed, Canceled
Signed-off | Signed-off, Closed, Canceled
Closed | Closed
Canceled | Canceled
You can change the work order status at any time if the status is Free or Planned. After the work order is released, all work order activities must be completed before the work order can be updated to the next status.
Master Routing | The reference activity that identifies the master routing, and is selected from the Reference Activities (tsacm1101m000) session. Note If the work order's item is serialized, the item's serial number must be within the master routing's serialized item ranges. The service department that is specified on the work order header must be linked to the activity group that is linked to the reference activity in the Activity Management module. Related topics Master routings and routing options
Sequence Number | The sequence number of the work order's activity.
Reference Activity | The reference activity that must be carried out. You can enter a single reference activity or the reference activity that is specified for an operation in the master routing. Note If a main service department must carry out the work order, you can only select reference activities that are defined for the item that must be maintained and for the main service department in the Reference Activities (tsacm1101m000) session. You cannot modify the reference activity if the activity status is Released, Completed, Signed-Off, Closed, or Canceled. If the Reference Activity Mandatory check box in the Work Order Parameters (tswcs0100m000) session is selected, the reference activity must be filled in. The serialized item must belong to the serialized item ranges that are defined for the reference activity in the Reference Activities (tsacm1101m000) session.
Effective Time | The first date and time when the reference activity becomes valid. Note The effective time and expiry time are defined in the Reference Activities (tsacm1101m000) session and are change controlled.
Execution Time | The first date and time when the reference activity is no longer valid. Note The effective time and expiry time are defined in the Reference Activities (tsacm1101m000) session and are change controlled.
Description | The description of the work order activity. If you do not use reference activities from the Reference Activities (tsacm1101m000) session, you can manually enter a description to identify the work order activity. Note If you have entered a reference activity, the reference activity description is selected from the Reference Activities (tsacm1101m000) session.
Activity Text | If this check box is selected, an additional text was added to the activity description. Note The activity text refers to the manually entered description, not to the reference activity that you have defined in the Reference Activities (tsacm1101m000) session. Related topics Text (additional)
Search Argument | The work order activities search argument. The search argument is derived from the description.
Maintained Quantity | The number of maintained items/parts which went successfully through one or all steps of the work order process.
Work Center | The work center in which the work order activities are carried out. You can link the reference activity's activity group to the work center: When you define a reference activity in the Reference Activities (tsacm1101m000) session. For example, cleaning activities that belong to the Cleaning activity group must be carried out in a work center where cleaning equipment is available.
Checklist | The checklist that can be used to carry out the work order activities.
Sign-off Skill | The required skill that authorizes a service employee to change the activity status to Signed-Off.
Skipped | If this check box is selected, the activity is not carried out.
Finding Reason | The code that identifies the result of the inspection.
Findings Text | If this check box is selected, a text was added to the finding reason. Related topics To use texts
Signed-off By | The service employee who signs off the activity. The employee must possess the required sign-off skills.
Signed-off Time | The date and time when the activity status was changed to Signed-Off.
Earliest Start Time | The earliest time when you can start to carry out the work order activity. The default value for the first work order activity is equal to the work order's earliest start time. For subsequent work order activities, the following formula is used to calculate the earliest start time (EST):
     EST current activity = EST previous activity + duration previous activity
Latest Finish Time | The latest time when you can finish carrying out the work order activity. The default value for the last work order activity is equal to the work order's latest finish time. For previous work order activities, the following formula is used to calculate the latest finish time (LFT):
     LFT previous activity = LFT next activity - duration next activity
Appointment | If this check box is selected, an appointment exists for the work order activity, and you can only modify the earliest start time and the latest finish time in the Appointments (tsmdm0123m000) session. Note The checkbox is cleared when the ATP check is performed and there is a changed in the planned start time. Related topics Impact of ATP Date
ATP Date | The ATP date when the specific spare part is available in the warehouse. Note When the ATP date is greater than the earliest start time then the earliest start time is set equivalent to the ATP date. The Planned Delivery Date is also changed to match the ATP date. The ATP date is not generated when: The ATP check does not generate any date. The Item is not present in the warehouse The master plan is not present When the item falls outside the range of the master plan horizon range.
ATP Check | Indicates when there is a change in the planned start time and appointment due to ATP check. Related topics ATP
Queue Time | The default planned queue time is equal to the work center's queue time. The work center's queue time is defined in the Service Departments (tsmdm1100m000) session.
Queue Time | The unit in which the time duration is expressed. The duration time unit is defined in the General Service Parameters (tsmdm0100m000) session.
Setup Time | The planned setup time for the work order activity. The setup time is expressed in the unit of time duration that is defined in the General Service Parameters (tsmdm0100m000) session.
Labor Run Time | The planned labor run time is expressed in the unit of time duration parameter.
Machine Run Time | The planned machine run time is expressed in the unit of time duration parameter.
Activity Duration | The order activity duration is the sum of the setup time and the run time. You can enter the machine run time and the labor run time. The largest of both run times is used to calculate the order activity duration. Example The setup time for an order activity is one hour. During the setup time, the maintenance employee prepares the order. The machine run time is three hours. During the first hour of the machine run time, the maintenance employee keeps the machine in operation.
Time | hrs
--- | ---
Setup time | 1
Machine run time | 3
Labor run time | 2
Resulting order activity duration: 4 hours (setup time + machine run time)
Start | The planned time to start to carry out the work order activity. The planned start time can be (re)calculated based on the order activity duration and the planned finish time. Click Determine Start to (re)calculate the planned start time based on a calendar. Note The planned start time must be: Equal to or after the earliest start time. Equal to or before the latest finish time.
Finish | The planned time at which you must finish the work order activities. The planned finish time can be (re)calculated based on the order activity duration and the planned start time. Click Determine Finish to (re)calculate the planned start time based on a calendar. Note The planned finish time must be: Equal to or after the earliest start time. Equal to or before the latest finish time.
Start | The date and time when work on the work order activity started.
Finish | The date and time when work on the work order activity was finished.
No. 1 | A subset of master routing. A predefined set of operations that can be carried out. Each operation is identified by a unique sequence number. Related topics Master routings and routing options
No. 1 | The description of the routing option. Related topics Master routings and routing options
No. 2 | The description of the routing option.
No. 3 | The description of the routing option.
No. 4 | The description of the routing option.
No. 5 | The description of the routing option.
No. 6 | The description of the routing option.
No. 7 | The description of the routing option.
No. 8 | The description of the routing option.
No. 9 | The description of the routing option.
No. 10 | The description of the routing option. Related topics Master routings and routing options
Coverage Type | The coverage type for the work order activity is used to cover the general work order activity costs in Financials. Note You cannot change the coverage type after you book the actual costs in Financials. However, you can change the coverage type for WIP costs that are booked in Financials.
Quotation | The maintenance sales order quotation that is linked to the work order.
Quotation Line | The maintenance sales order quotation line that is linked to the work order activity.
Service/Cost Item | Enter a cost item or a service item to identify the work order activities that are subcontracted. You must use an item because you cannot add an activity to a purchase order line. Note If you enter a subcontracting item, you must also define a buy-from business partner to identify the subcontractor. Related topics Subcontracting - Work Order
Buy-from Business Partner | The code that identifies the buy-from business partner if the work order activity is carried out by a third party. Related topics Subcontracting - Work Order
Commands | Description
Perform ATP check | Performs the ATP check for the selected work order activities and updates the ATP date. In case the item, quantity, warehouse or delivery date are changed then the ATP check is performed again and the ATP date is updated. Related topics ATP Impact of ATP Date
Plan... | Use this option to plan work orders and/or activities in the Work Order Planning/Releasing (tswcs3200m000) session.
Release... | Use this option to release work orders and/or activities in the Work Order Planning/Releasing (tswcs3200m000) session. The selected Work Order Activities are released, independent of the header status( Free or Planned). The status of the Work Order Activities, which are not selected for release, remains unchanged.
Complete | Use this option to change a work order activity status to Completed. A work order is completed if all related activities are carried out.
Sign-off | Use this option to change the work order activity status to Signed-Off. You can only sign off work order activities that have the Released or the Completed status.
Material Resources | Choose this option to add material resources to a work order activity.
Material Resources - Assemblies | Choose this option to add material resources-assemblies to a work order activity.
Hours Accounting | Choose this option to do hours accounting in the Work Order Hours (bptmm1140m000) session. Note You cannot use this option if: People is not implemented. The work order status is Free or Planned.
Other Resources | Starts the Work Order Other Resources (tswcs4130m000) session.
Measurements | Starts the Work Order Measurements (tswcs2120m000) session.
Select Routing Options... | Choose this option to select routing options in the Routing Option Selection (tsacm2810m000) session.
Determine Start | Calculates the planned start time for the work order activity, based on activity duration, planned finish time, and applicable calendars. You can calculate the planned start time if the work order activity status is Free, Planned, or Released.
Determine Finish | Use this option to calculate the planned finish time for the work order activity, based on activity duration, planned start time, and applicable calendars. You can calculate the planned finish time if the work order activity status is Free, Planned, or Released.