| Purchase order approval |  |
| After purchase orders are created, purchase order approval is a mandatory step in the purchase order procedure. You can approve purchase orders: Based on approval rules for a range of purchase orders in the Approve Purchase Orders (tdpur4210m100) session. Manually, for a range of purchase orders in the Approve Purchase Orders (tdpur4210m100) session. Manually , for a specific purchase order. To approve a specific purchase order, click Approve on the Specific menu of the Purchase Orders (tdpur4100m000) session, or the Purchase Order - Lines (tdpur4100m900) session. Note If you approve a purchase order directly in the Purchase Orders (tdpur4100m000) session or the Purchase Order - Lines (tdpur4100m900) session, ERP LN does not check the approval rules. Purchase order approval based on approval rules In ERP LN 6.1, you can validate purchase orders against approval rules before their status becomes Approved. These rules enable you to define conditions based on which ERP LN can automatically approve purchase orders. The purchase orders that cannot be approved based on the approval rules, must be approved manually. To use approval rules, take the following steps: Define a number group for approval rules in the Number Group for Approval Rules field of the Purchase Order Parameters (tdpur0100m400) session. Define the Basis for Approval Rule field as Acceptance or Exceptions in the Purchase Order Parameters (tdpur0100m400) session. Define the approval rules in the Approval Rules (tdpur0191m000) session. If you want to validate purchase orders against approval rules before their status can become Approved, select the Apply Approval Rules check box in the Approve Purchase Orders (tdpur4210m100) session. It is not mandatory to check the approval rules for approving purchase orders. Note You cannot approve purchase orders that are waiting for commingling before they are actually commingled. For more information, refer to Overview of purchase order commingling. If the Use Confirmation check box is selected in the Order Terms and Conditions (tctrm1130m000) session, or the Buy-from Business Partners (tccom4120s000) session, you cannot approve purchase orders before the Confirmed Quantity and Order Confirmation Date fields are filled on the purchase order line(s). When a purchase order is approved, flexible purchase order processing can start. For more information, refer to Flexible purchase order processing. Example Each week, 1000 purchase order lines are generated by Enterprise Planning. The Approve Purchase Orders (tdpur4210m100) session, with the Apply Approval Rules check box selected, is run in a job. As a result, 90% of all purchase order lines can be approved based on the approval rules. You must manually approve the remaining 10%. Related topics Flexible purchase order processing Overview of terms and conditions Overview of purchase order commingling To commingle purchase orders |