| Match/Approve Purchase Invoices (tfacp2107s000) |  |
| Use this session to manually match and approve invoices. The session displays details of the invoice amount and the blocking data. You cannot change the invoice amount, but you can change the blocking data. The most important field is the Invoice Status field, which displays the invoice status. If the invoice status is Registered, you can match the invoice to receipt lines or to order lines. On the Specific menu, click the appropriate Match command. The corresponding session starts, which you can use to manually match the invoice. For example, if you click Match Receipt, the Match Purchase Receipt Lines (tfacp2544m000) session starts. If the invoice status is Matched, you can perform the following actions: If the invoice is fully matched, approve the invoice. On the Specific menu, click Approve Invoice. The Posting Data for Approval Transactions (tfacp1141s000) session starts, in which you can specify the date and periods to which the bookings must be posted. If the Amount Unassigned is not zero, match the invoice with multiple receipt lines or purchase order lines. Add transactions for cost items, price differences, or additional costs. To add a transaction, on the Specific menu click Add Costs. The Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) session is started. If the invoice cannot be approved, ERP LN displays an error message. If the invoice status is Approved, you can click Unapprove Invoice to undo the approval. For example, you must unapprove the invoice if you want to make corrections to the invoice. Related topics To process purchase invoices To match and approve purchase invoices Authorization of registered invoices Purchase invoice corrections
Fields | Description
Business Partner | The invoice-from business partner linked to this invoice
Invoice Document | The transaction type part of the invoice identification.
Invoice Document | The document number part of the invoice identification.
Invoice Status | The stage the invoice has reached in the matching/approval process. The invoice status reflects the various stages of the process, and can change as follows: Received--> Registered Registered--> Matched Matched--> Approved Approved--> Matched if you unapprove the invoice Related topics To process purchase invoices
Matching Procedure |
Amounts In
Net Amount | All amounts in this session are expressed in the invoice currency.
Net Amount | The net invoice amount. The net amount is the total invoice amount minus the following: The total tax amount The corrections The credit notes Related topics Tax calculation
Matched Amount | The invoice amount that is matched
Entered Transactions | The total amount of the cost item and additional costs transactions entered for this invoice in the Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) session. To enter transactions for an invoice, on the Specific menu, click Add Costs. Related topics To process purchase invoices
Price Difference | A difference between the invoice amount and the order amount or the goods received amount which is caused by a difference between the price per unit on the order and the price per unit on the invoice. The price difference is calculated as follows:
    price difference = invoiced quantity * (order price per unit - invoice price per unit)
Related topics Authorization of price differences and additional costs Example of price difference and additional costs
Amount Unassigned | The invoice amount that is still unassigned to purchase orders or cost items. If this amount is zero, you have completely matched the invoice. Related topics To match and approve purchase invoices
Authorization Data
Hold Reason | You must link a hold reason to the invoice if you want to block the invoice. Related topics Authorization of registered invoices
Assigned Approver | The assigned approver who can approve the invoice and remove the hold reason, or approve the price difference and payment of the invoice. Related topics Purchase invoice authorization
Miscellaneous
Invoice Type | Invoice Type
Order | The purchase order number can be used to select receipts in the purchase-invoice matching-procedure. If the invoice refers to a single order, you can enter the order number in this field. For automatic matching, you must enter the order number. If you do not enter an order number, you can only match the invoice manually. Related topics To match and approve purchase invoices
Load | In ERP LN, all goods and/or shipments carried by one means of transport on a specific date and time and using a specific route.
Packing Slip | An order document that shows in detail the contents of a particular package for shipment. The details include a description of the items, the shippers or customers item number, the quantity shipped, and the inventory unit of the shipped items.
Shipment | The smallest consignment for which Freight Management plans transportation. A shipment is an identifiable part of a load, and contains a number of goods that are transported to a given destination on a given date/time via a specific route.
Freight Order Cluster | A freight order cluster is a group of freight order lines with matching properties, such as shipping offices, planning groups, overlapping time windows, transport means groups, and so on, that is subcontracted to a carrier. The carrier will plan and carry out the transportation of the goods listed on the freight order lines according to the subcontracting order.
Approval
Document | The transaction type that is used for approving the purchase invoice. After you successfully approve the invoice, ERP LN enters the transaction type for approval in this field. ERP LN creates the financial transactions under this transaction type. This type is only relevant when you use the invoice matching procedure.
Document Approval | The document number that is used to approve the purchase invoice. After you successfully approve the invoice, ERP LN enters a document number in this field. ERP LN creates the financial transactions under this document number. This number is only relevant when you use the invoice matching procedure. Related topics To match and approve purchase invoices
Batch | The number of the batch that is used to post approved invoices to the general ledger.
Commands | Description
Match Order | Starts the Match Purchase Order Lines (tfacp2541m000) session , which you can use to manually match purchase order lines with an invoice.
Match Receipt | Starts the Match Purchase Receipt Lines (tfacp2544m000) session which you can use to match receipt lines with purchase invoices.