| # Received Purchase Invoices (tfacp1500m000) Use this session to view and maintain received purchase invoices. LN records invoices in this session as soon as the invoices are received, without creating any transactions. You can copy these invoices to the invoice register to make them available for processing. To do so, in the Purchase Invoices (tfacp1110s000) session, on the appropriate menu, click Copy Received Purchase Invoices. After a purchase invoice has been copied, its document number is displayed in the Copied to Invoice field. Click the New button to create a record. The details session opens. You can enter the invoice details. When you save the record and exit the session, the invoice is given the Received status. To remove an invoice from the Accounts Payable module without copying the invoice, set the invoice status to Canceled. You can delete the invoice in the Delete Copied/Canceled Purchase Invoices (tfacp1200m000) session. Related topics To process purchase invoices Document Details Document The document number is a sequence number under which the invoice is temporarily recorded. If an invoice is officially registered, you can assign it to a different number, in combination with a transaction type. Related topics To process purchase invoices Business Partner Details Reference Line If a payment slip is attached to the invoice, this field must contain the payment slip reference line. Related topics The payment slip reference line in Sales Invoicing To process payment slips for purchase invoices Business Partner The business partner that sends invoices to your organization. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, invoicing method and frequency, information about your organization's credit limit, the terms and method of payment, and the related pay-to business partner. Purchase Type The purchase type of the purchases made. To retrieve the most specific default purchase type, for invoices that are related to purchase/freight orders, LN checks for a purchase type in the following order: The purchase type of the unmatched order line. The purchase type in the Purchase Type Exceptions (tcmcs2103m000) session for the invoice-from business partner and the purchase order origin, with the various details fields left blank. The default purchase type of the business partner group of the invoice-from business partner. To retrieve the most specific default purchase type, LN checks for the default purchase type of the business partner group of the invoice-from business partner. Business Partner Invoice Number The number under which the invoice-from business partner registered the selected invoice. LN prints this number as the payment reference when paying the invoice. Related topics To process purchase invoices Reference You can enter a text to be used for internal reference. Invoice Date The date on which the invoice is printed. Curency and Rate Currency The currency of the invoice amount. Related topics To process purchase invoices Rate Determiner The method to decide which date is used to determine the exchange rates. During the composing process, all amounts in foreign currencies are converted to the home currency, based on the determined exchange rate. Amount The invoice amount. Related topics To process purchase invoices Currency Rate The price at which one currency can be exchanged for another currency. In other words, the amount which one currency will buy another currency at a particular time. Home Currency One of a company's base currencies in which LN registers and reports amounts. In a multicurrency system, up to three home currencies can be defined: The local currency Two reporting currencies Invoice amount in Home Currency The invoice amount expressed in the home currency. Conversion of the transaction currency to the home currency with the displayed currency rate. Dimensions Control Account The control account to which the transaction will be posted. LN derives the control account from the financial business partner group. Dimensions The dimensions to which the transaction will be posted. Dimension Description One of up to twelve available analysis account bases for ledger accounts. Payment Details Payment Details Late Payment Surcharge The percentage that is charged over the goods amount or over rendered services that the recipient of the invoice must pay if the bill is not paid within a specified period. Terms of Payment Agreements about the way in which invoices are paid. The terms of payment include: The period within which invoices must be paid. The discount granted if an invoice is paid within a given period The terms of payment allow you to calculate: The date on which the payment is due The date on which the discount periods expire The discount amount Payment/Receipt Method The method used to create a payment (purchase invoice) or a receipt (sales invoice). The payment method defines details such as: The maximum amount The due date Allowance of foreign currencies and other details which must be printed on the report These are default values that you can change on the order or on the invoice. Bank Reference If you use bank reference numbers, this is the bank reference number of the invoice. Related topics Bank reference numbers Bank The invoice-from business partner's bank. If a payment schedule is linked to the invoice, this field is empty. The bank is determined separately for each payment schedule line. Invoice Details Text If this check box is selected, a text is present. Invoice Status The status of the invoice indicates the processing stage the invoice has reached. Related topics To process purchase invoices Copied to Invoice The Transaction Type part of the document number of a copied invoice. Copied to Invoice The document number of a copied invoice. Note For invoices with status Received or Canceled, this field displays a '0' (zero). Authorization Data Starts the Authorization Data (tfacp1101m000) session. Print Received Purchase Invoices Starts the Print Received Purchase Invoices (tfacp1400m000) session. One-Time BP Address Zooms to the One-Time Business Partner Addresses (tfacp1102s000) session. Delete Copied/Canceled Purchase Invoices Starts the Delete Copied/Canceled Purchase Invoices (tfacp1200m000) session. |