| # To use an archive company Use archiving to remove historic data from your database. Archiving data reduces the number of records. You can then access and work with the current data faster and easier. If you archive data, LN moves the data from the operational company to an archive company. LN deletes archived data from the operational company. You must change to the archive company to access the archived data. Note Archiving data is also called Copy to history. Archiving and retrieving data Use the Archive sessions of the LN modules to archive the data. In the LN Operations Management packages, you can archive such data as: Sales transaction Purchase transactions Projects Production orders Inventory transactions You can only archive transactions that have the required status for archiving. For example, you can only archive Project Control projects with the Closed status. In Financials, you can only archive transactions with the Finalized status. For details, refer to Archiving finalized transactions. You can use some of the Archive sessions to retrieve archived data and reintroduce it into the operational company. However, in most cases you cannot restore archived data to the operational company. Archiving the master data The archived transactions often refer to master data in their own package and in Common. To avoid errors in the archive company because this data does not exist, the master data must also be archived. In many Archive sessions, you can select the Archive General Data check boxes to archive the master data. If the master data is not changed, you need to archive it only once. If you archive master data that was already archived earlier, LN overwrites the earlier data. Package VRC You can only archive and retrieve data between an operational company and an archive company of the same Package, Version, Release, Customer (VRC) combination. After archiving data, you must use the Reorganize Tables (ttaad4225m000) session to reorganize the database tables and reduce the database size. Authorizations To read and print archived data, you must have read-only access to the data of the archive company. The system administrator must set up the required user authorizations by using the User Management sessions of BAAN Tools. Accessing the archived data To access the archived data, you must change to the archive company and run the appropriate sessions. Depending on the session, you can either see: The same details that you see in the operational company Summarized data Creating an archive company You can create an archive company in the same way you create a regular company. In addition, you must copy the operational company's master data to the archive company. For the requirements of archiving companies in a multifinancial company structure, refer to Archiving finalized transactions Archive companies in a multicompany environment For the requirements of archiving companies in a multifinancial company structure, refer to Archiving finalized transactions Related topics Archiving finalized transactions Companies - overview |