| # Purchase Schedule - Receipts (tdpur3115m200) Use this session to: View all (partial) receipts that are made for a particular purchase schedule (line) in Warehouse Management. View, maintain, and confirm all (partial) receipts that are made for a particular purchase schedule line with an administrative cost or service item. Note To have an overview of schedule receipts for multiple items, refer to the Purchase Schedules - Receipt Overview (tdpur3518m000) session. Receipts in Warehouse Management If a receipt is made in Warehouse Management, in the current session, LN searches for an existing record for a combination of Schedule, Receipt Number, Packing Slip, and Receipt Date. If found, the following fields are updated: Packing Slip Quantity Received Quantity Rejected Quantity Approved Quantity ASN number, if ASNs are used in a company. If the combination is not found, LN creates a new record in this session. For push schedules, goods are received against a blanket warehouse order. During receipt, the oldest requirement on the purchase schedule is fulfilled first. As a result, one receipt can be made for several purchase schedule lines. For an example of receiving goods on a push schedule, refer to Purchase schedule cumulatives. For pull call-off schedules, goods are received against a specific reference ID. This reference ID is displayed in the Reference ID field of the Purchase Schedule - Lines (tdpur3111m000) session. As a result, for every pull schedule line, a warehousing order line exists with a position number and a reference number, and only one receipt can be made for one purchase schedule line. After a receipt is confirmed in Warehouse Management, you can perform a receipt correction on uninspected goods in the Receipt Correction (whinh3121s000) session. If you change the delivered quantity of an already confirmed receipt on a pull call-off schedule line, LN updates: The Received Quantity field in the Purchase Schedule - Lines (tdpur3111m000) session. The Received Quantity field in the Purchase Schedule - Receipts (tdpur3115m200) session. If you change the delivered quantity of an already confirmed receipt on a push schedule, a distinction is made between increasing the delivered quantity and decreasing the delivered quantity ( Related topics Receipts on push schedule lines). Receipts in Purchase Control (PUR) For cost or service items, you must enter and confirm the receipt of goods in the Purchase Schedule - Receipts (tdpur3115m200) session. To enter and confirm a receipt, take the following steps: In the Purchase Schedule - Lines (tdpur3111m000) session, select the applicable purchase schedule line. On the appropriate menu in the Purchase Schedule - Lines (tdpur3111m000) session, click Receipts. The Purchase Schedule - Receipts (tdpur3115m200) session starts. In the Purchase Schedule - Receipts (tdpur3115m200) session, enter the purchase schedule line's receipt details and click Confirm Receipts on the appropriate menu of the current session to confirm the receipt. Related topics Purchase schedule receipts Blanket warehousing orders To inspect scheduled items How to receive goods Push schedules Pull call-off schedules Schedule The number of the purchase schedule. Receipt Amount The delivered quantity * the price. Related topics Overview of purchase schedule handling To set up purchase contract price revisions Currency The purchase schedule's currency. The purchase currency is retrieved from the Currency field in the Purchase Schedules (tdpur3110m000) session. Receipt Number The sequence number assigned to every individual receipt of goods. / The number of the receipt line that is linked to the receipt number. Packing Slip The packing slip number. LN retrieves the packing slip number and the packing slip information from the Inventory Handling module. Packing Slip Quantity The shipped quantity as mentioned on the packing slip, expressed in the purchase unit. Packing Slip Quantity The shipped quantity as mentioned on the packing slip, expressed in the inventory unit. Approved Quantity The approved quantity expressed in the purchase unit. If inspection of received goods is mandatory in a company, LN retrieves the approved quantity from the Warehouse Inspections (whinh3122m000) session. If received goods need not be inspected, this field is equal to the value of the Received Quantity field. Note In the Inspection field of the Purchase Contract Lines (tdpur3101m000) session and/or in the Inspection field of the Items - Purchase Business Partner (tdipu0110m000) session, you can define for a company whether goods must be inspected upon receipt. In case of a receipt correction on a push schedule, in the current field, a negative value can be displayed. Related topics Receipts on push schedule lines Approved Quantity The approved quantity expressed in the inventory unit. Rejected Quantity The rejected quantity expressed in the purchase unit. If inspection of received goods is mandatory in a company, LN retrieves the rejected quantity from the Warehouse Inspections (whinh3122m000) session. If received goods need not be inspected, this field is always set to zero. Note In the Inspection field of the Purchase Contract Lines (tdpur3101m000) session and/or in the Inspection field of the Items - Purchase Business Partner (tdipu0110m000) session, you can define for a company whether goods must be inspected upon receipt. Related topics Receipts on push schedule lines Rejected Quantity The rejected quantity expressed in the inventory unit. Status The purchase schedule line's status. If goods are received in the Warehouse Receipts (whinh3512m000) session, only the purchase schedule lines with one of the following statuses are displayed in the Purchase Schedule - Receipts (tdpur3115m200) session: Partial Receipt Final Receipt For push schedules, these statuses represent the following: Partial Receipt Schedule Quantity > Delivered Quantity, or Total Approved Quantity + Rejected Quantity < Delivered Quantity. Final Receipt Schedule Quantity = Delivered Quantity, and Total Approved Quantity + Rejected Quantity = Delivered Quantity. For pull call-off schedules, the status of the purchase schedule line/ purchase schedule receipt detail depends on the value of the Final Receipt check box on the Lines tab of the Warehouse Receipts (whinh3512m000) session: If this check box is selected, the purchase schedule line/ purchase schedule receipt detail automatically receives the status Final Receipt. If this check box is cleared, the purchase schedule line/ purchase schedule receipt detail automatically receives the status Partial Receipt. Allowed values Purchase Schedule Status Confirmed If this check box is selected, the receipt is confirmed for a combination of receipt number, packing slip number, and receipt date. Note If receipts are made in Warehouse Management, this check box is automatically selected. The reason for this is that Warehouse Management only sends confirmed receipts to Purchase Control. You can only delete a confirmed receipt if the purchase schedule line has the status Processed. If the purchase schedule line holds an administrative cost or service item, receipts on the schedule line must be maintained and confirmed in the Purchase Schedule - Receipts (tdpur3115m200) session. If you click Confirm Receipts on the appropriate menu of the Purchase Schedule - Receipts (tdpur3115m200) session, the schedule's cumulative quantities are updated, as well as the Purchase Schedule - Lines (tdpur3111m000) session. After confirmation of the receipt, you can no longer change the receipt. Related topics Purchase schedule receipts Purchase schedule cumulatives Overview of purchase schedule handling Final Receipt If this check box is selected, the entered receipt is the final receipt for the purchase schedule line. Subsequently, if you click Confirm Receipts on the appropriate menu of the current session, the schedule line's status changes to Final Receipt. You must only confirm the receipt of an administrative item (cost or service). If this check box is cleared, the entered receipt is a partial receipt for the purchase schedule line. Subsequently, if you click Confirm Receipts on the appropriate menu of the current session, the schedule line's status changes to Partial Receipt. Note You must only confirm the receipt of an administrative item (cost or service). Shipping Date The date on which the items are shipped. Note This date must be filled if the following applies: The Self-Billing check box is selected for the purchase schedule. The Payment is set to Pay on Receipt for the purchase schedule line. The Self-Billing Date Type is set to Shipping Date in the Invoicing Terms and Conditions (tctrm1145m000) or Buy-from Business Partners (tccom4120s000) sessions. Default value If the shipping date is mandatory, the default value is the receipt date. Otherwise, this field is empty. Receipt Date The date on which the items are actually received in the destination warehouse. ASN A notification that a shipment has been sent. Advanced shipment notices are sent and received by means of EDI. You can receive advance shipment notices from your supplier informing you that goods are to arrive at your warehouse, and/or you can send advance shipment notices to your customers that the goods they ordered are about to be delivered. Manufacturer Part Number The manufacturer part number (MPN) for the scheduled item. Note The MPN must belong to the MPN set that is linked to the purchase schedule line. Related topics To set up and use MPN items Manufacturer The manufacturer that is linked to the manufacturer part number (MPN). Related topics To set up and use MPN items Purchase Schedule Type The type of the purchase schedule. Receipts can only be made for push schedules and pull call-off schedules. Related topics Push schedules Pull call-off schedules Schedule Position The number of the schedule line. This number uniquely identifies each requirement of an item that a specified business partner must supply at a specific date and time. Item In LN, the raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, sold, and so on. An item can also represent a set of items handled as one (kit), or exist in multiple product variants (generic item). You can also define nonphysical items, which are not held in inventory but can be used to post costs or to invoice services to customers. Examples of nonphysical items: Cost items (for example, electricity) Service items Subcontracting services List items (menus/options) Sequence The number that identifies a (partial) receipt of a purchase schedule line. Receipt Log Date The date on which the receipt is registered in LN, which is the date and time a user confirms the receipt. This date can differ from the receipt date, because the receipt date reflects the physical receipt of the goods. Note This date is used by Manufacturing to calculate a cost price in the past and relates to the valuation method lower cost or market value (LCMV). Related topics Lower cost or market value Received Quantity The delivered quantity expressed in the purchase unit. Note The delivered quantity cannot be greater than the ordered quantity on the purchase schedule line. In case of a receipt correction on a push schedule, in the current field, a negative value can be displayed. Related topics Receipts on push schedule lines Received Quantity The unit in which you purchase an item, also referred to as the purchase quantity unit. Received Quantity The delivered quantity expressed in the inventory unit. Received Quantity The unit of measure in which the inventory of an item is recorded, such as piece, kilogram, box of 12, or meter. The inventory unit is also used as the base unit in measure conversions, especially for conversions that concern the order unit and the price unit on a purchase order or a sales order. These conversions always use the inventory unit as the base unit. An inventory unit therefore applies to all item types, also to item types that cannot be kept in stock. Confirm Receipts Confirms the receipt of an administrative item (cost or service). |