| # Purchase Contract Lines (tdpur3101m000) Use this session to view, enter, and maintain purchase contract lines. You can start this session: From the Purchase Contracts (tdpur3100m000) overview session, by clicking Contract Lines on the appropriate menu. From the Purchase Contract - Lines (tdpur3600m000) session, by selecting and double-clicking a purchase contract line. Stand-alone. Note You can activate, de-activate or terminate an individual purchase contract line. As a result, different purchase contract lines of the same purchase contract can have different statuses. If you click one of the status options in the Purchase Contracts (tdpur3100m000) session, all purchase contract lines change to the same status. Related topics Purchase contracts Contract The number of the purchase contract. Buy-from Business Partner The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, terms of delivery, and the related ship-from and invoice-from business partner. Position The number of the purchase contract line. Note You can determine the default step size for contract lines in the Purchase Contract Parameters (tdpur0100m300) session. This enables you to insert new lines in a logical way. Purchase Office A department in your organization that is responsible for buying the materials and services needed by your organization. You assign number groups to the purchase office. In this way, you can assign serial numbers to: Purchase orders Purchase schedules Requests for quotations Purchase contracts You can also define a default warehouse where goods ordered by the purchase office must be delivered. Note Leave this field empty if the contract is a central contract, which is a contract that can be used by multiple logistical companies in a multi site environment. Purchase Price Group The price group to which the item belongs. Note If you select the Apply Contract for All Items in Price Group check box, the contract applies to all items that belong to the price group. Item In LN, the raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, sold, and so on. An item can also represent a set of items handled as one (kit), or exist in multiple product variants (generic item). You can also define nonphysical items, which are not held in inventory but can be used to post costs or to invoice services to customers. Examples of nonphysical items: Cost items (for example, electricity) Service items Subcontracting services List items (menus/options) Note If the warehouse is WMS controlled: And the Inbound BOM/List Items check box is cleared for the warehouse in the WMS Integration Parameters (whwmd2105m000) session, you cannot enter a list item of the type kit in this field. And the Serials in Inventory check box is cleared for the warehouse in the WMS Integration Parameters (whwmd2105m000) session, you cannot enter a serialized item for which the Serials in Inventory check box is selected in the Item - Warehousing (whwmd4100s000) session. And the Serials Not in Inventory check box is cleared for the warehouse in the WMS Integration Parameters (whwmd2105m000) session, you cannot enter a serialized item for which the Serials in Inventory check box is cleared in the Item - Warehousing (whwmd4100s000) session. And the Lots Not in Inventory check box is cleared for the warehouse in the WMS Integration Parameters (whwmd2105m000) session, you cannot enter a lot controlled item for which the Lots in Inventory check box is cleared in the Item - Warehousing (whwmd4100s000) session. Related topics WMS Integration parameters Serialized items in Warehouse Management Lot control Effectivity Unit A reference number on a sales order line or a sales quotation line that is used to model deviations for a unit effective item. Note If the warehouse is WMS controlled, and the Effectivity Units check box is cleared for the warehouse in the WMS Integration Parameters (whwmd2105m000) session, you cannot enter an effectivity unit in this field. Related topics Overview of unit effectivity WMS Integration parameters Agreed Quantity The quantity that must be delivered according to the agreements of the contract. The contract quantity must always be greater than zero. Note The agreed quantity must lie between the minimum contract quantity and the maximum contract quantity. Purchase Unit The unit in which you purchase an item, also referred to as the purchase quantity unit. Effective Date The first day on which a record or a setting is valid. The effective date often includes the effective time. Note A link with a purchase order or a purchase schedule can only exist if the order date on the purchase order line or the planned delivery date on the purchase schedule line falls in the effectivity period of the contract. Default value LN retrieves the default effective date from the Purchase Contracts (tdpur3100m000) session. The purchase contract line's effective date cannot fall before the purchase contract's effective date or after the purchase contract's expiry date. Expiry Date The last day on which a record is valid. If you do not specify an expiry time, the validity expires at the end of the expiry date, at 24:00 hours. Note A link with a purchase order or a purchase schedule can only exist if the order date on the purchase order line or the planned delivery date on the purchase schedule line falls in the effectivity period of the contract. Default value LN retrieves the default effective date from the Purchase Contracts (tdpur3100m000) session. The purchase contract line's effective date cannot fall before the purchase contract's effective date or after the purchase contract's expiry date. Contract Line Status The status of the purchase contract line. A contract line can have the following statuses: Free When a new contract line is created, the contract line status is automatically set to Free. Only if the status is Free, you can make changes to the contract line. Active You can link a purchase order/ schedule/ quotation to a contract line with the Active status. If the status is Active and the Maintaining Contracts Always Allowed check box is cleared in the Purchase Contract Parameters (tdpur0100m300) session, you cannot de-activate the contract agreements. Terminated After a contract line is terminated, the contract line can no longer be used. You can assign a status to each contract line with the following commands: Activate De-activate Terminate Note For purchase contracts with the Free or Active status in the Purchase Contracts (tdpur3100m000) session, you can enter new contract lines. You can maintain the status at contract level in the Purchase Contracts (tdpur3100m000) session. In this case, all contract lines of a contract obtain the same status. Ship-from Business Partner The business partner that ships the ordered goods to your organization. This usually represents a supplier's distribution center or warehouse. The definition includes the default warehouse at which you want to receive the goods and if you want to inspect the goods, the carrier that takes care of the transport, and the related buy-from business partner. Ship-from Address A full set of addressing details, which include the postal address, access numbers for telephone, fax, and telex, e-mail and Internet address, identification for taxation purposes, and routing information. City The city where the ship-from business partner is established. Ship-from Contact The code of the ship-from business partner's contact. Surname The contact's surname. Contract Type The type of contract, which can be special contract, or normal contract. Item Cross Reference The alternative way of communicating with the business partner about items. Allowed values Item Cross Reference Default value This field is defaulted from the Item Cross Reference field of the Buy-from Business Partners (tccom4120s000) session. Related topics To set up and use MPN items Code Item Type The item code system's code. The item code system is used to search for an item in an alternative way, for instance by the buy-from business partner's item code. Note You can only define this field if the Item Cross Reference field is set to ICS. Cross Reference Item The item code that is used to indicate the item in the Item field. The Item Cross Reference field determines the item code that you can select. ICS You can select a code in the item code system from the Item Codes by Item Code System (tcibd0504m000) session. MPN You can select a manufacturer part number (MPN) from the Manufacturer Part Numbers (tdipu0145m000) session. Note Business partners are allowed to supply alternative MPNs, but always against the original contract price. If a purchase order is generated from a delivery contract, the MPN is used as a default. However, defaulting is not applicable if a purchase contract is linked to a purchase order. Related topics To set up and use MPN items Preferred Manufacturer Part Number The preferred manufacturer part number (MPN) for the item. Default value This field is defaulted from the manufacturer part number (MPN) that you entered in the Cross Reference Item field. However, if the item is changed: The preferred manufacturer is defaulted from the MPNs by Item - Business Partner (tdipu0148m000) session. And no preferred MPN is available for the business partner, this field is defaulted from the Preferred Manufacturer Part Number field of the Items - Purchase (tdipu0101m000) session. Related topics To set up and use MPN items Manufacturer The manufacturer that is linked to the manufacturer part number (MPN). Related topics To set up and use MPN items Warehouse The code of the warehouse where the ship-from business partner must deliver the items. Warehouse Address The address where the goods are received. Note If the warehouse has dock (receipt) locations, which you can define in the Warehouse - Dock Locations (whwmd2120m000) session, LN checks whether an address is defined for the relevant receipt location. If yes, this receipt address is displayed by default. Otherwise, the warehouse address is displayed. Standard Description If this check box is selected, both the item-dependent text and the contract line text are printed on the contract acknowledgment. If this check box is cleared, only the contract line text is printed on the contract acknowledgment. Note You can link contract line specific information to a contract line by use of the text button. If the Purchase Price Group field is filled, this Standard Description field is disabled. Text If this check box is selected, a text is present. Minimum Quantity The minimum contract quantity expressed in the purchase unit. Related topics Order quantity settings Maximum Quantity The maximum contract quantity expressed in the purchase unit. Note When the maximum quantity is reached, in the Action on Exceeding Maximum Quantity field of the Purchase Contract Parameters (tdpur0100m300) session, you can define what action is taken. Related topics Order quantity settings Quantity Binding This field indicates whether the contract quantity that you agreed with your supplier is a mandatory quantity to purchase. If this check box is selected, the Evaluate Purchase Contracts (tdpur3420m000) session prints all differences between: The called quantity and the maximum contract quantity. The called quantity and the minimum contract quantity. If this check box is cleared, if the boundaries entered in the Evaluate Purchase Contracts (tdpur3420m000) session are exceeded, the Evaluate Purchase Contracts (tdpur3420m000) session prints the lines that exceed the allowed deviations. Tax Country The country used for tax purposes. Related topics To set up tax codes by country Tax Code The tax code that applies to the purchase contract line. Note The tax code that can be entered in this field can only be of the VAT kind. Related topics To set up tax codes by country Advised Quantity The advised quantity for the purchase contract line, expressed in the inventory unit. The advised quantity totalizes the following: The ordered quantities of all the unapproved purchase order lines that are linked to the contract line. The scheduled quantities of all the purchase schedule lines with the Created status that are linked to the contract line. Related topics Purchase order approval Advised Quantity The advised quantity for the purchase contract line, expressed in the purchase unit. The advised quantity totalizes the following: The ordered quantities of all the unapproved purchase order lines that are linked to the contract line. The scheduled quantities of all the purchase schedule lines with the Created status that are linked to the contract line. Related topics Purchase order approval Called Quantity The sum of the called quantities of all the purchase order/schedule lines that are linked to the contract line, expressed in the inventory unit. Note Based on the called quantity, the effective date, and expiry date, you can calculate the possible total contract quantity at the expiry date. The called quantity is increased when an order/schedule is linked to a contract. The called quantity is decreased again when an order/schedule line is processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session. Called Quantity The sum of the called quantities of all the purchase order/schedule lines that are linked to the contract line, expressed in the purchase unit. Note Based on the called quantity, the effective date, and expiry date, you can calculate the possible total contract quantity at the expiry date. The called quantity is increased when an order/schedule is linked to a contract. The called quantity is decreased again when an order/schedule line is processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session. Called Amount The sum of the called amounts of all purchase order/schedule lines that are linked to the contract line. Note Based on the called amounts, the effective date, and expiry date, you can calculate the possible total contract amount at the expiry date. The called amount is increased when an order/schedule is linked to a contract. The called amount is decreased again when an order/schedule line is processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session. Invoiced Quantity The sum of the invoiced quantities of all purchase order/schedule lines that are linked to the contract line, expressed in the inventory unit. Note Based on the invoiced quantity, the effective date, and expiry date, you can calculate the possible total invoiced quantity at the expiry date. The invoiced quantity is increased when linked purchase order/schedule lines are processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session. Invoiced Quantity The sum of the invoiced quantities of all purchase order/schedule lines that are linked to the contract line, expressed in the purchase unit. Note Based on the invoiced quantity, the effective date, and expiry date, you can calculate the possible total invoiced quantity at the expiry date. The invoiced quantity is increased when linked purchase order/schedule lines are processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session. Invoiced Amount The sum of the invoiced amounts of all purchase order/schedule lines that are linked to the contract line. Note Based on the invoiced amounts, the effective date, and expiry date, you can calculate the possible total invoiced amount at the expiry date. The invoiced amount is increased when linked purchase order/schedule lines are processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session. Engineering Item The code of the engineering item. Exempt Certificate Your own exemption certificate. Note LN prints the exempt reasons on the invoices. This field only applies if the Tax Exempt Level parameter is set to Extended in the Tax Parameters (tctax0100m000) session. This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session. Related topics To set up tax exemptions Evaluation [y/n/repeat] This field indicates whether or not the purchase contract must be (re)evaluated. If a contract line is modified after the line's evaluation, the current field is set to Repeat. Note You can (re)evaluate the purchase contract in the Evaluate Purchase Contracts (tdpur3420m000) session. BP Order Reference The order number the buy-from business partner uses to identify the agreements specified on this contract line. Exempt Reason The reason why your own company is exempt from sales tax. Note This field only applies if the Tax Exempt Level parameter is set to Extended in the Tax Parameters (tctax0100m000) session. This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session. The reason code must be of the Tax Exemption type and must be date effective, as valuated by the Contract Date. Related topics To set up tax exemptions BP Tax Country The country in which the business partner has the tax ID. Related topics To set up tax registration Exempt If this check box is selected, tax exemption applies. Note If the Tax Exempt Level parameter in the Tax Parameters (tctax0100m000) session is set to: Limited and you select this check box manually, the Tax Code is defaulted from the Exempt Purchase field of the Tax Handling (tctax0138m000) session. If you clear this check box manually, the tax code is not changed. Extended and you select this check box manually, the Tax Code is not changed. If you clear this check box manually, the Exempt Reason and Exempt Certificate fields are cleared and disabled. Related topics To set up tax exemptions Tax Classification An attribute of order headers and order lines that you can use to define tax exceptions for the transaction. LN retrieves the default tax classification from the invoice-from and invoice-to business partners. For example, you can use the tax classification to indicate: That payments to an invoice-from business partner are subject to withholding tax and social contributions To group business partners that have the same tax aspects for your company, for example, subcontractors, or agents That the tax must be paid in a country other than the sales office or service office's home country Default value This field is defaulted from the purchase contract header. Related topics To model tax exceptions Print Status This field shows the printing status of the contract line. You can print contract acknowledgements in the Print Purchase Contract Acknowledgments (tdpur3405m000) session. Note If the Reprint Contract Acknowl. after Modification check box is selected in the Purchase Contract Parameters (tdpur0100m300) session and the contract line is modified after the final contract acknowledgement is printed, the print status is automatically set to Changed. As a result, you can reprint the contract acknowledgement. If the Reprint Contract Acknowl. after Modification check box is cleared in the Purchase Contract Parameters (tdpur0100m300) session and a change is made to the contract line after the final contract acknowledgement is printed, the print status remains Original Printed. Allowed values Contract Status Self-Billing If this check box is selected, the purchase contract line contains purchased items for which self-billing is carried out. Related topics Self billing Invoice after You can indicate when a self billed invoice can be generated. Inspection Self bills can be generated after the goods are inspected and approved. Receipt Self bills can be generated after the goods are received or consumed. Related topics Self billing Self Billing Date Type If the Self-Billing check box is selected, use this field to define on which date the self-billing payments are based. Either the receipt date or the shipping date can be used as the invoice date on self-billed invoices. Related topics Self billing Self Billing Method If the Self-Billing check box is selected, you must select a self-billing method, which determines how self-billing is carried out. The self-billing method determines, among other things, the criteria for composing the invoice, the invoicing interval, the output medium, and so on. Related topics Self billing Purchase Schedule in use If this check box is selected,: A purchase schedule can be linked to the purchase contract line. Logistic data must be defined for the contract line. To define logistic data, choose Logistic Data, which starts the Purchase Contract Line Logistic Data (tdpur3102m000) session. Note If this check box is selected, you cannot select the Delivery Contract Available check box. Default value You can only select this check box if the Purchase Schedule in Use check box is selected in the Item - General (tcibd0101s000) session. Inspection If this check box is selected, the purchased items must be inspected upon receipt. Related topics To inspect scheduled items Consigned If this check box is selected, the item on the purchase schedule is consignment inventory. Note If you want to link the payment for a consumption of consignment inventory directly to the replenishment schedule, do not select this check box. Related topics Consignment in Order Management Order Quantity Increment While generating orders or schedules, LN checks whether the order quantity is a multiple of the order quantity increment. This field is expressed in the inventory unit. Default value The current field is defaulted from the Order Quantity Increment field of the Items - Purchase Business Partner (tdipu0110m000) session. If unavailable, the value is defaulted from the Order Quantity Increment field of the Item - Ordering (tcibd2100s000) session. If item ordering data is also not present, the default value is 1. Related topics Order quantity settings Minimum Order Quantity The minimum order quantity expressed in the inventory unit. Maximum Order Quantity The maximum order quantity expressed in the inventory unit. Related topics Order quantity settings Economic Order Quantity The economic order quantity expressed in the inventory unit. If an item's order method is Economic Order Quantity, which you can define in the Order Method field of the Item - Ordering (tcibd2100s000) session, the value of the Economic Order Quantity field, from the Items - Purchase Business Partner (tdipu0110m000) session, is defaulted to the current field. If unavailable, the value of the Economic Order Quantity field from the Item - Ordering (tcibd2100s000) session, is defaulted to the current field. If item ordering data is also not present, the default value is 1. Related topics Order quantity settings Fixed Order Quantity The fixed order quantity expressed in the inventory unit. If an item's order method is Fixed Order Quantity, which you can define in the Order Method field of the Item - Ordering (tcibd2100s000) session, the value of the Fixed Order Quantity field, from the Items - Purchase Business Partner (tdipu0110m000) session, is defaulted to the current field. If unavailable, the value of the Fixed Order Quantity field from the Item - Ordering (tcibd2100s000) session, is defaulted to the current field. If item ordering data is also not present, the default value is 1. Note The value of this field must be a multiple of the Order Quantity Increment field. The value of this field must lie between the values of the Minimum Order Quantity and Maximum Order Quantity fields. Related topics Order quantity settings Buyer The employee of your company who is the contact to the concerned buy-from business partner. The buyer is also known as the purchasing agent. Default value LN retrieves the default buyer from the Buyer field in the Purchase Contracts (tdpur3100m000) Delivery Contract Available Select this check box if you want to specify a delivery contract for the purchase contract line. To specify a delivery contract, choose Delivery Contract. If this check box is selected and unavailable, a delivery contract is already available for the purchase contract line. You can only select this check box if the following check boxes in the Purchase Contract Lines (tdpur3101m000) session are cleared: Apply Contract for All Items in Price Group. Purchase Schedule in use. Related topics To set up a delivery contract Terms of Delivery The agreements with the business partner, concerning the way the goods are delivered. Relevant information is printed on various order documents. Related topics Terms of delivery Point of Title Passage The point at which the legal ownership changes. At this point, the risk passes from the seller to the buyer. Related topics Terms of delivery Apply Contract for All Items in Price Group If this check box is selected, the price and/or discount on the contract line applies to all items that belong to the price group as displayed in the Purchase Price Group field. Note If you record contracts for a price group, the following applies: The Item field must be filled with one of the items that belong to the price group. You cannot enter a delivery contract. You cannot link a purchase schedule to the contract. You can leave the Agreed Quantity field empty. You are not allowed to enter more than one contract line for the same price group in a single contract. You can only have one normal contract with a business partner for each price group, in a specific period. Related topics Purchase contracts Inventory Unit inventory unit. Contract Date The date on which the contract is entered in the system. Default value LN retrieves the default contract date from the Purchase Contracts (tdpur3100m000) session. Active Price The current price of the item. LN retrieves the active price from the Purchase Contract Price Revisions (tdpur3103m000) session. From this session, LN selects a price revision that is active and lies as close as possible to the current date. Related topics To set up purchase contract price revisions Active Price The currency in which the amounts on the contract are expressed. Minimum Quantity The minimum contract quantity expressed in the inventory unit. Related topics Order quantity settings Maximum Quantity The maximum contract quantity expressed in the inventory unit. Note When the maximum quantity is reached, in the Action on Exceeding Maximum Quantity field of the Purchase Contract Parameters (tdpur0100m300) session, you can define what action is taken. Related topics Order quantity settings Own Tax Number A number used to identify legal persons or businesses. The tax authorities assign the tax numbers to the registered businesses. Your business partners must provide you with their tax number. Business partners without a tax number are considered to be private persons. Related topics Overview of tax handling BP Tax Number The business partner's tax ID. Note The business partner's tax ID is date effective. To determine and display the correct tax ID for the business partner, LN uses the current date. Related topics To set up tax registration Purchase Contract Price Revisions Starts the Purchase Contract Price Revisions (tdpur3103m000) session. Delivery Contract Starts the Delivery Contract (tdpur3104m000) session. Logistic Data Starts the Purchase Contract Line Logistic Data (tdpur3102m000) session. Purchase Schedules Starts the Purchase Schedules (tdpur3110m000) session. Contract(Line) Results Starts the Purchase Contract Line - Results (tdpur3513m000) session. Activate Activates the purchase contract line. You cannot change lines with an Active status. To activate a contract line, the following conditions must be met: At least one active purchase contract price revision must exist. If purchase contract line logistic data exists, the data must be active. If the Delivery Contract Available check box is selected, at least one record must exist in the delivery contract. The contract line's expiry date must be later than the system date. De-activate De-activates the purchase contract line. This action changes the status from Active to Free. If called or booked quantities exist, the Maintaining Contracts Always Allowed check box must be selected in the Purchase Contract Parameters (tdpur0100m300) session before the purchase contract line can be de-activated. Terminate Terminates the purchase contract line. If a purchase schedule is linked to a contract line, the purchase schedule must be terminated first. Open Lines Only displays purchase contract lines with the Free, or Active status. All Lines Displays all purchase contract lines. History Starts the Purchase Contract Line - History (tdpur3551m000) session. Turnover History Starts the Purchase Contract - Turnover History (tdpur3551m100) session. Purchase Orders by Contract Starts the Purchase Orders by Contract (tdpur3502m000) session. Pegging Starts the Browse Order Pegging (cprrp0740m000) session. Purchase Contract Starts the Purchase Contracts (tdpur3100m000) details session. |