| # Additional costs - order based Order based additional costs are calculated for sales orders. After sales order approval, additional costs are placed on an order as extra cost (items) after the last item recorded. To define additional costs If you want to assign additional costs of items to sales price lists and sold-to business partners, after which these costs can be added to the sales order, complete the following steps: Step 1. To define the parameters In the Sales Order Parameters (tdsls0100s400) session, define the following fields:
First Position Number for Additional Costs Sets | Enter the first position number for a sales order line with additional costs. | -
Recalculation of Additional Costs | You can indicate whether or not additional costs are recalculated when an order is modified in the Sales Order Lines (tdsls4101m000) session. | No The additional costs are not recalculated. You can manually maintain additional costs in the Sales Order Lines (tdsls4101m000) session. Interactive LN asks you whether the additional costs must be recalculated. You can still manually maintain the additional costs in the Sales Order Lines (tdsls4101m000) session, but if you let LN recalculate the additional costs, the manual changes can be lost. Automatic You cannot maintain the additional costs on an order. The additional cost are recalculated when you approve the sales order.
Release Additional Cost Lines automatically to Invoicing | Indicate when a sales order's additional cost lines can be released to Central Invoicing. | -
Step 2. To define master data for sold-to business partners In the Sold-to Business Partners (tccom4110s000) session, set the Calculate Additional Costs For field to Orders. Step 3. To define additional cost sets and linked cost items The header of the Sales Additional Cost Set - Items (tdsls0624m000) session refers to the Sales Additional Cost Sets (tdsls0124m000) session. Use this session to group additional costs into sets and define the currency that must be used for the cost set. Cost sets are used to group additional charges to be incurred on the order, such as freight and handling. Cost sets can be linked to sold-to business partners or price lists, which enables you to automatically add appropriate charges to orders. The lines of the Sales Additional Cost Set - Items (tdsls0624m000) session refer to the Sales Additional Cost Set Items (tdsls0528m000) session. Use this session to define the cost items that belong to a cost set. On the cost set line, you can define when the additional costs are applicable and how these additional costs must be retrieved or calculated. Examples of cost set lines that you can enter in this session are administrative costs added to the order if the order amount is lower than a certain value, or freight costs added to the order if the total weight of the sold goods exceeds a certain value. Step 4. To assign additional costs to sold-to business partners Use the Sales Cost Sets by Price List / Business Partner (tdsls0527m000) session to link a default cost set to a price list or a sold-to business partner. In this session, you can also indicate whether the cost set lines are added to the sales order automatically, or interactively. Step 5. To define the additional costs For the cost items that are specified in the additional cost set, a price must be set up in a price book. Use the Price Books (tdpcg0131m000) session to define charges for additional cost items. Complete the following steps in the Price Books (tdpcg0131m000) session: Select the price book that is defined in the Default Sales Price Book field of the Pricing Parameters (tdpcg0100m000) session. Select the required cost item. Define the price breaks. Once an additional cost set is retrieved from the Sales Cost Sets by Price List / Business Partner (tdsls0527m000) session for a sales order, the fields in the Determining group box of the Sales Additional Cost Set Items (tdsls0528m000) session determine whether the cost line is applicable for the sales order and, therefore, a price must be retrieved from the price book for the item. If yes, based on the fields in the Costs group box of the Sales Additional Cost Set Items (tdsls0528m000) session, a quantity is calculated that is used to retrieve the correct price in the price book. Step 6. To generate sales order lines with additional costs If an additional cost set with valid cost lines is found for an order, after sales order approval, these cost lines are added to the order as extra cost (items) in the Sales Order Lines (tdsls4101m000) session. The position number for these sales order lines is retrieved from the First Position Number for Additional Costs Sets field in the Sales Order Parameters (tdsls0100s400) session. The Price field on the sales order line is a price per unit. For additional cost items, this field is left empty. The additional cost amount appears in the Amount field on the sales order line. Step 7. To issue the sales order line items Based on the value of the Release to Warehouse check box in the Items - Sales (tdisa0501m000) session, the issue of the cost item is carried out in Warehouse Management or in Sales Control. Therefore, either the Release Sales Orders to Warehousing (tdsls4246m000) or the Maintain Deliveries Sales Order Lines (tdsls4101m200) activity must be executed for the sales order line. Step 8. To release the sales order to Central Invoicing In the Release Sales Orders/Schedules to Invoicing (tdsls4247m000) session, select the Order check box and release the sales order to Central Invoicing. Step 9. To process the delivered sales order Process the delivered sales order in the Process Delivered Sales Orders (tdsls4223m000) session. Related topics Additional costs for sales orders and schedules |