| # Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) Use this session to enter transactions related to cost items or additional costs. Cost items are used to post extra costs, such as accounting expenses, to an order-related purchase invoice. Additional costs are used to post the difference between the invoice amount and the goods received amount. The difference is created by the charges that are added by the invoice-from business partner, for example, freight costs. You can enter one or more cost items or additional costs transactions for one purchase-invoice header. For each transaction, LN generates a line number. Each purchase invoice is posted to the General Ledger module. You must define ledger accounts and dimensions for each transaction. Cost items If you start this session by selecting the Cost Items option in the Match Purchase Order Lines (tfacp2541m000) session, you can enter cost item transactions. The transactions you enter for a cost item must be entered for a purchase order as Cost to be specified. If this invoice is approved, the entry on Costs to be specified is reversed. View the matched amount, minus already entered transactions, in the Remaining Amount field. For cost items, this amount is always a credit amount. You must enter the transaction amounts as debit. Additional costs You can enter additional costs transactions to cover the difference between the total invoice amount and the total matched amount, if you start this session by clicking Add Costs or Additional Costs on the appropriate menu in the following sessions: Purchase Invoices (tfacp1110s000) Match/Approve Purchase Invoices (tfacp2107s000) Authorize Purchase Invoices (tfacp1142m000) You can view the current difference amount, which is the total difference amount minus already entered transactions, in the Remaining Amount field. If the invoice amount is greater than the matched amount, this amount is a credit amount. You must then enter the transactions using debit amounts. Example Order: 10 cost items at GBP 30.00 = GBP 300.00 During receipt of the cost items, the following postings are made:
General Costs account | GBP 300.00
TO Invoice Receivable account | GBP 300.00
While matching cost items with the invoice in the Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) session, you can enter a ledger account to specify the general costs:
Rent Costs account | GBP 150.00
Electricity Costs account | GBP 150.00
TO General Costs account | GBP 300.00
Related topics Authorization of price differences and additional costs To match and approve purchase invoices Invoice The invoice's transaction type. Invoice The invoice's document number. Comp/Order/Pos./Seq The logistic company of the order with which the invoice is matched. Comp/Order/Pos./Seq The number of the purchase order with which the invoice is matched. Comp/Order/Pos./Seq The position number of the order with which the invoice is matched. Comp/Order/Pos./Seq The sequence number of the purchase order lines. Transaction line The invoice line number of the transaction. Default value The field's default value is the first free number. You can change this value. Target Company The financial company to which LN posts the transaction. Ledger Account The ledger account to which you want to transfer the amount of the transaction. Transaction Type The transaction type to approve the open entries that concern purchase invoices that have not been approved during their registration. Allowed values Select a transaction type with the transaction category Purchase Corrections. Related topics To use transaction types To match and approve purchase invoices Dimensions Analysis account for ledger accounts to get a vertical view on ledger accounts. Dimensions are used to specify ledger account information. Allowed values Depending on how the dimension type is set for this ledger account, you can or you must enter a dimension. Choose a dimension from the range of dimensions for this ledger account defined in the Dimension Ranges by Ledger Account (tfgld0509m000) session. Transaction Amount The invoice currency. Amount The transaction amount. Related topics To process purchase invoices Amount Specify how you want to post the amount to the ledger account. The options are: Debit Credit Amount in Home Currency The home currency. From the Tools menu, choose Rotate Currency to switch home currencies. In The transaction amount in the home currency. Remaining Amount The open amount of the transaction that is still to be processed. Remaining Amount Indicates whether the remaining amount has a debit or a credit balance. Transaction Reference The description of the transaction. Quantity x The quantity ordered, expressed in the unit defined for the selected ledger account in the Unit field in the Chart of Accounts (tfgld0108s000) session. Quantity Unit The unit in which the order quantity is expressed. Fiscal Period The fiscal year to which the transaction is posted. Fiscal Period The separator between the year and the period. Fiscal Period The fiscal period to which the transaction is posted. Reporting Period The year in which the transactions must be reported. Reporting Period The period in which the transactions must be reported. |