| # Purchase Receipts (tdpur4106m000) Use this session to view, enter, and maintain the receipts that are recorded for a specific purchase order line. Items can be: Received by Warehouse Management. Received by Purchase Control. Received by means of an advance shipment notice. For each receipt that is recorded in Warehouse Management or in Purchase Control, a record is available in the current session. Items that are received by Warehouse Management For items that are received by Warehouse Management, you can use this session to view the various warehouse receipts for a purchase order line. In Warehouse Management, you can maintain the receipts as long as the invoice is not completely matched and approved in Accounts Payable. Items that are received by Purchase Control You can use this session to manually maintain the receipt of non-inventory items. Non-inventory items are: Items whose Item Type is set to Cost or Service in the Item - General (tcibd0101s000) session and for which the Release to Warehouse check box is cleared in the Items - Purchase (tdipu0101m000) session. Items whose Item Type is set to List ( list item). Items that are purchased for a direct delivery sales order or service order. Items that must be directly delivered on a certain address. For non-inventory items, this session enables you to: Enter the various purchase receipts for the purchase order line. For the latest receipt of an order line, you must also select the Final Receipt check box. Maintain, for already entered and saved purchase receipts, the Final Receipt check box if it is not yet selected. View the various purchase receipts that you entered for the purchase order line. Note After the Final Receipt check box is selected for an order line, you can no longer enter receipts for that order line. To enter purchase receipts for a specific purchase order line, complete the following steps: Select a purchase order line in the Purchase Order Lines (tdpur4101m000) session. Click Receive on the appropriate menu. As a result, the Purchase Receipts (tdpur4106m000) session is started with the default information from the order line. Enter the receipt data and save the record. Confirm the receipt by clicking Confirm Receipt on the appropriate menu. Note After a receipt is confirmed, you can no longer change the receipt data in this session. However, you can still change specific receipt data in the Correct Purchase Receipt (tdpur4106s100) session. Items that are received by means of an advance shipment notice If you use advance shipment notices, receipts for items are inserted in this session as soon as ASNs are received and confirmed for an order line in the Shipment Notices (whinh3100m000) session. This also applies to ASNs that are received for a direct delivery sales order or service order. Multiple ASN lines can be received for one purchase order line. For each ASN line, a receipt line is created in the current session. If you do not use ASNs, you must manually enter the receipts for direct delivery sales orders and service orders in the Purchase Receipts (tdpur4106m000) session. Actions LN can automatically update actual receipts due to: A receipt correction in Warehouse Management. As a result, the Received Quantity and the Packing Slip Quantity are changed. An inspection of the received goods in Warehouse Management. As a result, the Approved Quantity, the Rejected Quantity, and the Reason for Rejection are updated. A receipt correction in the Correct Purchase Receipt (tdpur4106s100) session. A change of prices and discounts after receipts in the Change Price and Discounts after Receipt (tdpur4122m000) session. As a result, all actual receipts for the purchase order line are updated with the new price. On the appropriate menu, you can click: Confirm Receipt, to confirm the purchase receipt. Correct Purchase Receipt, to start the Correct Purchase Receipt (tdpur4106s100) session in which you can correct the confirmed receipts for non-inventory items. Change Price and Discounts after Receipt..., to start the Change Price and Discounts after Receipt (tdpur4122m000) session in which you can change prices after receipts are registered. Update Sales / Service Order with Delivery Information, to start the Update Sales / Service Order with Delivery Information (tdpur4222m000) session in which you can communicate direct delivery information from Purchase Control to Sales Control or Service. Purchase Actual Receipt History, to start the Purchase Actual Receipt History (tdpur4556m000) session in which you can view actual receipt history that LN uses for reconciliation. Matched Invoices, to start the Matched Invoices by Order (tfacp2550m000) session in which you can view the invoices that are matched to the purchase order line. Note For collect orders and consignment payment orders, LN inserts a record in this session at the moment of order entry. If you delete a purchase order line in the Delete Purchase Orders (tdpur4224m000) session, LN also deletes the actual receipts that are linked to the purchase order line. Related topics Reconciliation - overview Flexible purchase order processing Overview of purchase order handling Direct delivery To generate freight orders for direct delivery sales orders How to receive goods Order Number The number of the purchase order. Position Number The number of the purchase order line. Sequence Number The number used to identify in detail the position number of a sales order (delivery) line or a purchase order line (detail). Related topics Sequence numbers on purchase orders Receipt Sequence Number If multiple (partial) receipts are recorded for a purchase order line, this field displays the receipt sequence number. For the last receipt of an order line, the Final Receipt check box must be selected. Shipping Date The date on which the items are shipped. Note This date must be filled if the following applies: The Self-Billing check box is selected for the purchase order line. The Payment is set to Pay on Receipt for the purchase order line. The Self-Billing Date Type is set to Shipping Date in the Invoicing Terms and Conditions (tctrm1145m000) or Buy-from Business Partners (tccom4120s000) sessions. Default value If the shipping date is mandatory and you maintain receipts in Purchase Control, this field is defaulted from the Actual Receipt Date. Otherwise, the shipping date is derived from Warehouse Management or can be manually entered. Note If the Load Date changes, the Shipping Date is updated with the load date. If the Shipping Date changes, the Load Date is updated with the shipping date, if applicable. Actual Receipt Date The date on which the items are actually received in the destination warehouse. Receipt Number The sequence number assigned to every individual receipt of goods. Note This number is derived from Warehouse Management or can be entered in this field when you maintain receipts in Purchase Control. Receipt Number Sequence The number of the purchase order line (receipt line) that is linked to the receipt number in Warehouse Management. You can register receipts in the Warehouse Receipts (whinh3512m000) session. Packing Slip The number of the packing slip whose quantity is displayed in the Packing Slip Quantity field. Note This number is derived from Warehouse Management or can be entered in this field when you maintain receipts in Purchase Control. Received Quantity The delivered quantity expressed in the inventory unit. Packing Slip Quantity The quantity that is stated on the packing slip and that is expressed in the inventory unit. Approved Quantity The approved quantity expressed in the inventory unit. Rejected Quantity The rejected quantity expressed in the inventory unit. Inventory Unit The unit of measure in which the inventory of an item is recorded, such as piece, kilogram, box of 12, or meter. The inventory unit is also used as the base unit in measure conversions, especially for conversions that concern the order unit and the price unit on a purchase order or a sales order. These conversions always use the inventory unit as the base unit. An inventory unit therefore applies to all item types, also to item types that cannot be kept in stock. Final Receipt If this check box is selected, this is the last receipt for an order line. As a result, you can no longer register receipts for this particular order line in this session. Confirmed If this check box is selected, this (partial) receipt is confirmed. As a result, you can no longer change the receipt in this session. Note For items that are received by Warehouse Management, or by means of an advance shipment notice, this check box is always selected. Accepted Rejected Goods If this check box is selected, the goods for this receipt were received from the reject location. Related topics To handle rejected inventory Back orders - manual confirmation Delivery Note The number of the delivery note in case of a purchase return order. Related topics Delivery notes Standard Cost Price The sum of the following item costs as calculated by the standard price calculation code: Material costs Operational costs Surcharges Prices that are calculated against other price simulation codes are simulated prices. The cost price is used for simulation purposes and in transactions when no actual price is available. Reference Currency The currency in which balances of entities shared by all the companies of a financial company group are expressed. For example, LN uses the reference currency for business partner balances. Note The reference currency is the common base currency of the companies in a multisite structure. For currency systems other than the standard currency system, the reference currency is a company's base currency for all calculations with currencies. Price The price you pay for an item, expressed in the purchase currency. Purchase Price Unit The item unit in which an item's purchase price is expressed. This unit can differ from the item's inventory unit. Total Line Discount Amount The discount amount resulting from the order line discount. This amount is calculated as follows:
    Order Line Discount Amount = Quantity * Price * Order Line Discount/100
The calculation result is rounded. The order line discount amount is always expressed in the order/quotation currency. Order Discount Amount The total of order line discount amounts for the order. Receipt Amount The actual received amount. This amount can differ from the ordered amount. Currency The currency in which the amounts on the purchase order are expressed. Item In LN, the raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, sold, and so on. An item can also represent a set of items handled as one (kit), or exist in multiple product variants (generic item). You can also define nonphysical items, which are not held in inventory but can be used to post costs or to invoice services to customers. Examples of nonphysical items: Cost items (for example, electricity) Service items Subcontracting services List items (menus/options) Manufacturer Part Number The manufacturer part number (MPN) for the item. Note The MPN must belong to the MPN set that is linked to the purchase order line. Click MPN Set to start the MPN Set Details (tdipu0147m000) session, in which you can view the MPN set that is linked to the purchase order line. Related topics To set up and use MPN items Manufacturer The manufacturer that is linked to the manufacturer part number (MPN). Related topics To set up and use MPN items Engineering Item Revision The revision code of a revision-controlled item. Note If a serialized item is shipped and the lot and/or serial selection is changed in Warehouse Management, the revision code is updated. Planned Receipt Date The receipt date that is used to retrieve the cost price for the order line. This date can be one of the following: The Changed Receipt Date. If the Changed Receipt Date is not filled, the Confirmed Receipt Date. If the Confirmed Receipt Date is not filled, the Planned Receipt Date. This date cannot fall before the Order Date. Ordered Quantity The ordered quantity expressed in the purchase unit. Purchase Unit The unit in which you purchase an item, also referred to as the purchase quantity unit. Ordered Quantity The ordered quantity expressed in the inventory unit. Required Quantity The ordered quantity that is required by the supplier. Note Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are enough to meet the planned quantities, or whether additional supply is required. Required Quantity Unit The unit in which the Required Quantity is expressed. Required Quantity The ordered quantity that is required by the supplier, expressed in the inventory unit.. Note Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are enough to meet the planned quantities, or whether additional supply is required. Confirmed Quantity The ordered quantity that is confirmed by the supplier. Note This field can only be filled if the Use Confirmation (Purchase) check box is selected in the Implemented Software Components (tccom0100s000) session. This field is not applicable in case of operation subcontracting and for orders with the Subcontracting Purchase Order origin. Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are enough to meet the planned quantities, or whether additional supply is required. Confirmed Quantity Unit The unit in which the Confirmed Quantity is expressed. Confirmed Quantity The ordered quantity that is confirmed by the supplier, expressed in the inventory unit. Note This field can only be filled if the Use Confirmation (Purchase) check box is selected in the Implemented Software Components (tccom0100s000) session. This field is not applicable in case of operation subcontracting and for orders with the Subcontracting Purchase Order origin. Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are enough to meet the planned quantities, or whether additional supply is required. Receipt Log Date The date on which the receipt is registered in LN, which is the date and time a user confirms the receipt. This date can differ from the receipt date, because the receipt date reflects the physical receipt of the goods. Note This date is used by Manufacturing to calculate a cost price in the past and relates to the valuation method lower cost or market value (LCMV). Related topics Lower cost or market value Received Quantity The delivered quantity expressed in the purchase unit. Lot A number of items produced and stored together that are identified by a (lot) code. Lots identify goods. Note The Lot Entry for Direct Delivery field in the Items - Warehousing (whwmd4500m000) session determines whether lots must be registered for a direct delivery purchase receipt. If this field is set to Yes for the item, LN checks whether the lot and serial set is complete when you confirm the receipt. In case an advance shipment notice is received and confirmed for a direct delivery sales order or service order wit a lot controlled item, a lot and serial set is created automatically in Purchase Control. You can view the lot and serial set to which the item is linked by clicking the Lot and Serial Set button. After the direct delivery information is communicated to the sales order or service order by means of the Update Sales / Service Order with Delivery Information (tdpur4222m000) session, you can also zoom to the lot and serial set in Sales Control or Service. For receipts that must be entered manually, a lot and serial set usually does not exist at the moment of receipt. You can define a set in the Lot and Serial Set (tcibd4111m000) session, after which you can enter it in the current field. After the lot is entered and saved, you can no longer change the lot. Related topics Lot registration Serial Number The unique identification of a single physical item. LN uses a mask to generate the serial number. The serial number can consist of multiple data segments that represent, for example, a date, model and color information, sequence number, and so on. Serial numbers can be generated for items and for tools. If serialized items are kept in inventory, which you can define by selecting the Serials in Inventory check box in the Item - Warehousing (whwmd4100s000) session, a separate sales order delivery line is generated for each serial number in the Sales Order Delivery Lines (tdsls4101m100) session. Each serial number is linked to a separate lot and serial set in the Lot and Serial Set (tcibd4111m000) session. You can view the lot and serial set to which the serial number is linked by clicking the Lot and Serial Set button. If the serialized item is not kept in inventory, LN does not store the serial number(s) on the sales order line or the delivery lines, but only in the generated lot and serial set in the Lot and Serial Set (tcibd4111m000) session. This lot and serial set contains multiple lots and/or serials. You can view the serial set that is linked to the direct delivery order line and the serials that are linked to the serial set by clicking the Lot and Serial Set button. Note The Serial Number Entry for Direct Delivery field in the Items - Warehousing (whwmd4500m000) session determines whether serials must be registered for a direct delivery purchase receipt. If this field is set to Yes for the item, LN checks whether the lot and serial set is complete when you confirm the receipt. In case an advance shipment notice is received and confirmed for a direct delivery sales order or service order with a serialized item, a lot and serial set is created automatically in Purchase Control. After the direct delivery information is communicated to the sales order or service order by means of the Update Sales / Service Order with Delivery Information (tdpur4222m000) session, you can also zoom to the lot and serial set in Sales Control or Service. For receipts that must be entered manually, a lot and serial set usually does not exist at the moment of receipt. You can define a set in the Lot and Serial Set (tcibd4111m000) session, after which you can enter it in the current field. After the serial number is entered and saved, you can no longer change the serial number. Related topics Overview of serialized items Carrier/LSP The actual carrier, which is used for the calculation of freight costs. If multiple receipts are linked to one direct delivery purchase order line, multiple freight loads with multiple carriers can exist for one direct delivery purchase order line. The carrier is retrieved from the load plan. If no load plan exists, the carrier is defaulted from the freight order. You can also manually enter an actual carrier, or the carrier can be entered in the ASN, after which it is communicated to this session by means of the ASN. If only one load exists for the direct delivery purchase order line, the carrier that is displayed in this field must match the carrier on the load. Note This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line. Related topics To generate freight orders for direct delivery sales orders Load In LN, all goods and/or shipments carried by one means of transport on a specific date and time and using a specific route. Note This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line. Related topics To generate freight orders for direct delivery sales orders Shipment The number of the shipment. Note This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line. Related topics To generate freight orders for direct delivery sales orders Load Date The date on which the goods are shipped. Note This field is enabled if items are received for a direct delivery sales order and a freight order is linked to the purchase order line. If the Load Date changes, the Shipping Date is updated with the load date. If the Shipping Date changes, the Load Date is updated with the shipping date, if applicable. Related topics To generate freight orders for direct delivery sales orders Weight The load's gross weight. Note This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line. Default value This field is defaulted from the Weight field in the Item - General (tcibd0101s000) session. Related topics To generate freight orders for direct delivery sales orders Weight Unit The unit in which the gross weight is expressed. Note This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line. Default value This field is defaulted from the Weight Unit field in the Item - General (tcibd0101s000) session. Related topics To generate freight orders for direct delivery sales orders Reference The freight reference. Note This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line. Default value This field is defaulted from the Reference A field in the Purchase Orders (tdpur4100m000) session. Related topics To generate freight orders for direct delivery sales orders Approved Quantity The number of delivered items that is approved, expressed in the purchase unit. Note If the receipt is not carried out in Warehouse Management, LN enters the delivered quantity in this field. Approved Quantity The number of delivered items that is approved, expressed in the inventory unit. Note If the receipt is not carried out in Warehouse Management, LN enters the delivered quantity in this field. Rejected Quantity The rejected quantity expressed in the purchase unit. Rejected Quantity The rejected quantity expressed in the inventory unit. Reason for Rejection The reason why received goods did not pass the inspection. Operation Costs Operation costs are item costs that you receive at the moment you post the items to inventory. The operation costs are the total costs of all operations that are recorded for the item on all levels of the production structure. The costs of the highest level of the production structure of the manufactured item are also included in the operation costs. Related topics Cost price calculation Cost Price Component The cost component that is used for posting financial data. Note If you post items to inventory in the Warehouse Receipts (whinh3512m000) session, LN takes the cost price component defined for the posted item. Related topics Cost components in Manufacturing Print Purchase Actual Receipts Starts the Print Purchase Actual Receipts (tdpur4406m000) session. Purchase Actual Receipt History Starts the Purchase Actual Receipt History (tdpur4556m000) session. Confirm Receipt Confirms the purchase receipt. Correct Purchase Receipt Starts the Correct Purchase Receipt (tdpur4106s100) session in which you can correct the confirmed receipts for non-inventory items. Change Price and Discounts after Receipt Starts the Change Price and Discounts after Receipt (tdpur4122m000) session. Update Sales / Service Order with Delivery Information Starts the Update Sales / Service Order with Delivery Information (tdpur4222m000) session. Matched Invoices Starts the Matched Invoices by Order (tfacp2550m000) session. Receipts Starts the Warehouse Receipt Headers (whinh3110m000) session. Lot and Serial Set Starts the Lot and Serial Set (tcibd4111m000) session. Loads Starts the Loads (fmlbd4100m000) session. Shipments Starts the Shipments (fmlbd3100m000) session. MPN Set Starts the MPN Set Details (tdipu0147m000) session. |