| Addresses (tccom4130s000) |  |
| Use this session to maintain address data. Command buttons If you have recorded addresses by ZIP/ postal codes in the ZIP Codes/Postal Codes (tccom4136s000) session, you can use this information to find addresses or ZIP/postal codes. Click the Find Data by ZIP button to let ERP LN search for the address that corresponds with the ZIP/postal code that you have entered. Click the Find ZIP Code button to let ERP LN search for the address's ZIP/postal code. If more than one jurisdiction corresponds with the address, click the Jurisdiction button to display the possible jurisdictions and select the correct one. In all other cases you cannot click this button. Note You can only click the Jurisdiction button if you have registered the country for use by the tax provider, in the Country Tax Provider Register (tccom7140m000) session. The jurisdiction depends on: The city City limits check box The country The state/province The ZIP/postal code. Since county is not part of the address details, in some cases the proper jurisdiction cannot be determined. If this is the case, ERP LN starts the Select Tax Jurisdiction (tccom7250m000) session when you create the address. You must choose the proper jurisdiction. This will be reflected in the GEO code assigned by the tax provider. Related topics To use addresses ZIP code/postal code mask To set up tax registration
Fields | Description
Address Code | The code for the address. If you create a new address and you selected the Use Number Group for Addresses check box in the COM Parameters (tccom0000s000) session, you must select a series from the number group for addresses. ERP LN then generates the address code from the series code and the first free number in the series that you select. If you did not select the Use Number Group for Addresses check box, you can enter a code for a new address. Related topics To use number groups and series
Name | The name of the person or organization whose address this is. If the name consists of more than one part, or it does not fit in this field, you can enter the second part in the Name 2 field on the last tab. You can then print the parts of the name on separate lines on orders and other documents.
Search Key | The address's search key. Default value The first 16 characters of the Name field. Periods and any characters preceding them are not included in the search key. Related topics To use search keys
Country | The country of the address. Note ERP LN uses this field to determine the country of a financial company. If the financial company that is linked to the enterprise unit of a sales office resides in an EU member country, the European Union (EU) VAT rules apply to the sales transactions.
State/Province | The code of the state or the (Canadian) province. Related topics To set up tax registration
Address | The physical address. For example, the street name. If the name consists of more than one part, or does not fit in this field, you can enter the second part in the Address 2 field. You can then print the parts of the address on separate lines on orders and other documents.
House Number | The house number. If you specify the house number, you cannot enter a value in the P.O. Box Number field.
P.O. Box Number | The person's or organization's post-office box number. If you specify the post-office box number, You cannot enter a value in the House Number field.
ZIP Code/Postal Code | The address's ZIP/postal code. If you have already defined an address with the same ZIP/postal code, ERP LN displays a warning message, showing the other address's ZIP/postal code. If you defined a ZIP code or postal code mask in the Countries (tcmcs0110s000) session, ERP LN checks the ZIP code against the mask. In addition, ERP LN checks that the ZIP code length is at least equal to the ZIP Code Base defined for the country in the Countries (tcmcs0110s000) session. For example, if the ZIP code base is 3, the ZIP code that you enter must be three or more characters. Related topics ZIP code/postal code mask
City | The code of the city. To specify the city, zoom to the Cities by Country (tccom4139s000) session and select the city or click New to add the city and then select it.
City | The description or name of the code.
GEO Code | The code used together with or instead of address information such as the city, state/province, and postal code to identify a taxing jurisdiction in North America and Canada. The tax provider determines the GEO code based upon the address information entered and the county and city selected. The format of the GEO code varies by tax provider. Related topics To set up tax registration
Inside | Select this check box if the address is located within the actual boundaries of the specified city. The check box is used by the tax provider to determine the proper jurisdiction. Some addresses can actually be located in unincorporated areas outside of the city, but still use the city name in their address. This is important for sales tax because some cities have their own sales tax, but they only have jurisdiction over sales within their actual city limits. You can select this check box if you have specified that you are using a tax provider in the Tax Provider Parameters (txtax6100m000) session, and Vertex is the provider chosen.
Text | If this check box is selected, a text is present.
Telephone | The address's main telephone number. This field is used for information only.
Fax | The address's fax number. This field is used for information only.
Telex | The address's telex number. This field is used for information only.
Internet | The address's main internet address. This field is used for information only.
E-Mail | The address's main e-mail address. This field is used for information only.
E-Mail Address Type | The type of the address's main e-mail address. This field is used for information only. If the address type is not in the list, select Not Applicable.
SMS Number | The preferred cell phone number to which you can send an SMS (Short Message Service) message for the person or company that uses this address. This field is used for information only.
SITA Address | The SITA (Societe Internationale de Telecommunications Aeronautiques) address of the company or person who uses this address. This field is used for information only.
Default Messaging | The communication type to be used by default for this address. This field is used for information only. If you have specified any communication address or number in the preceding fields, you cannot select Not Applicable.
Tax Number | If this field has a value, ERP LN applies the EU VAT rules to transactions for which this address is used. If your business is established in a European Union (EU) member country, you must enter the following values: For a business partner in the EU, enter the business partner's tax number. For a ERP LN company in the EU, enter the company's tax number (that is your own tax number). Optionally, you can enter a dummy tax number for business partners outside the EU. For example, enter 'NOVAT'. This starts the EU VAT calculation process for transactions with business partners that have this address. If the address's country is outside the EU, ERP LN correctly applies import VAT or export VAT to such transactions. ERP LN checks the tax number by means of a country-specific algorithm. If the tax number is not valid, ERP LN displays a warning but does not replace the tax number that you entered. Related topics Value added tax (VAT)
Country for VAT ID Check | If this field has a value, ERP LN applies the tax number check of that country tot he tax number. This field overrules the VAT Number Check that you selected for the country of the address in the Countries (tcmcs0110s000) session. If you enter a country in this field, ERP LN also uses this country to determine the tax code and in this way, the EU VAT rate that applies to the invoices for the business partner. If you leave this field empty, ERP LN uses the country of the address to determine the tax number check and the EU VAT rates. You may wish to enter the country for VAT ID check if the ship-to address and the invoice-to address of a business partner are in different countries of the EU and the tax number was assigned by the ship-to country. For example, a company in Belgium has a business partner in Finland. The business partner asks the Belgium company to deliver goods to Finland and to send the invoice to their office in Belgium. The Finnish VAT number must be printed on the invoice, so the invoice is sent to an address in Belgium with a Finnish VAT number. Based on this flow, ERP LN determines that the tax country is Belgium, which is correct, and the tax code is ICT sales VAT because it concerns a transaction between Belgium and Finland. Related topics Value added tax (VAT)
Verification Date | When you verify the tax number, you can enter the current date and time in these fields. To ensure that the information in the import/export reports is reliable, you must check tax numbers on a regular basis.
Name 2 | Part two or any other additional text of the Name field.
Address 2 | Part two or any other additional text of the Address 2 field.
City 2 | Part two or any other additional text of the City name.
Address Line 1 | The first part of the address, which is defined by the user. Note Exchange of address data between ERP LN and an external package, occurs by means of the address line (1-6) fields. However, you can also use these fields internally.
Address Line 2 | The second part of the address, which is defined by the user. Note Exchange of address data between ERP LN and an external package, occurs by means of the address line (1-6) fields. However, you can also use these fields internally.
Address Line 3 | The third part of the address, which is defined by the user. Note Exchange of address data between ERP LN and an external package, occurs by means of the address line (1-6) fields. However, you can also use these fields internally.
Address Line 4 | The fourth part of the address, which is defined by the user. Note Exchange of address data between ERP LN and an external package, occurs by means of the address line (1-6) fields. However, you can also use these fields internally.
Address Line 5 | The fifth part of the address, which is defined by the user. Note Exchange of address data between ERP LN and an external package, occurs by means of the address line (1-6) fields. However, you can also use these fields internally.
Address Line 6 | The sixth part of the address, which is defined by the user. Note Exchange of address data between ERP LN and an external package, occurs by means of the address line (1-6) fields. However, you can also use these fields internally.
Route | The default route to which you assign this address. If this is a business partner's address, you can specify a different route on the actual order. You can print addresses by route code when you print picking lists and packing slips.
Address Format | The address format to be used when printing the address. If you leave this field empty, ERP LN uses the format selected for the country, or the default address format. Related topics To use address formats
Calendar Code | The calendar to be used for this address.
Time Zone | The address's time zone. ERP LN uses the time zone for resources that have this address. The default time zones are the time zones that you specify: In the States/Provinces (tcmcs1143m000) session. In the Countries (tcmcs0110s000) session. If you do not enter a default time zone for the country, state, or province, you must enter the time zone for each address. Related topics To use time zones
Date Last Modification | The date and time when you most recently changed the address data. This field is used as a selection criterion in the Delete Unused Addresses (tccom4230m000) session.
Local Tax Number | The fiscal number assigned by the local tax office. If the business partner that uses this address has a European tax number and a local tax number, this is the local tax number. In some countries, for example, in Germany, businesses can have a European tax number and a local tax number. Both tax numbers must be printed on invoices. The European tax number must be printed on the sales listing and the intrastat report.
Commands | Description
Find ZIP Code | ERP LN searches the information you have entered in the ZIP Codes/Postal Codes (tccom4136s000) session for the address and city that correspond with the ZIP Code/Postal Code. You can then fill out the other address details.
Find ZIP Code | ERP LN searches the information you entered in the ZIP Codes/Postal Codes (tccom4136s000) session for the ZIP Code/Postal Code that corresponds with the Address, House Number or P.O. Box Number, and City fields. You can then fill out the other address details.
Jurisdiction | Starts the Select Tax Jurisdiction (tccom7250m000) session, displaying the jurisdictions that correspond with the address details. You must select the correct jurisdiction to be used by the tax provider. You can only click this button if: You have registered the country for use by the tax provider, in the Country Tax Provider Register (tccom7140m000) session. More than one jurisdiction corresponds with the address details.