| Changing/Acknowledging Orders |  |
| A purchase order of one company is always linked to a sales order of another company, and vice versa. The reason for this link is that a purchase order of one company always results in a sales order of another company. So, a change in a purchase order can influence the corresponding sales order, and vice versa. Change/acknowledgement of a purchase order When a sold-to business partner changes a purchase order, that partner can fill in the following fields of the Purchase Orders (tdpur4100m000) session: Change Reason. Change Type. Change Order Sequence. When a sold-to business partner changes a purchase order line, that partner can fill in the following fields of the Purchase Order Lines (tdpur4101m000) session: Change Reason Lines. Change Type Lines. Change Order Sequence. The sold-to business partner must inform the buy-from business partner about the changes on the purchase order (line). The sold-to business partner can, for example, inform the buy-from business partner by telephone, EDI message, mail, or another way. If the buy-from business partner agrees with the changes, he has to make the same changes in the corresponding sales order (line). To acknowledge the changes, the buy-from business partner has to fill in: The Sales Acknowledgment field in the Sales Orders (tdsls4100m000) session in case of an order change. The Sales Acknowledgment field in the Sales Order Lines (tdsls4101m000) session in case of an order line change. The fields above can be filled in either manually or automatically. The buy-from business partner will send the sold-to business partner the acknowledgment (of the changes) by mail or EDI. The buy-from business partner can also make changes to the requested changes. In this case, the buy-from business partner can overwrite the changes. After the sales order(line) is updated by the buy-from business partner, this partner will send the sold-to business partner the acknowledgment (of the changes) by mail or EDI. Procedure
    Buy-from business partner                   Sold-to business partner

    Purchase order changes ----(changes)------> Sales order updated with
                                                received changes and change
                                                codes.
                                                            |
                                                            V
                                                Assign acknowledgment
                                                code.
                                                If changes are made, fill
                                                the change code fields.
                                                Otherwise, the change code
                                                values are the values that
                                                are received from the
                                                sold-to business partner.
                                                            |
                                                            V
    Purchase order updated <-----(changes)----- Send acknowledgment with received
    changes and change codes.
Change/acknowledgement of a sales order When a sales order (line) is changed by the buy-from business partner, you can read the procedure above with the buy-from business partner changed into the sold-to business partner, and vice versa. The same procedure is valid for the Purchase Orders (tdpur4100m000) session and the Purchase Order Lines (tdpur4101m000) session. You can substitute these sessions with the Sales Orders (tdsls4100m000) session and the Sales Order Lines (tdsls4101m000) session, and vice versa. Procedure
    Buy-from business partner                   Sold-to business partner

    New purchase order -----------------------> New sales order
                                                            |
                                                            V
                                                Assign acknowledgment
                                                code.
                                                If changes are made, fill
                                                the change code fields.
                                                            |
                                                            V
    Purchase order updated <-----(changes)----- Send acknowledgment with received
                                                changes and change codes.
Printing changes You can reprint a changed purchase order. You can also print only the changes. The Print Purchase Order by Exception check box of the Buy-from Business Partners (tccom4120s000) session determines which changes are printed. You can also reprint a changed sales order and print only the changes. The Acknowledge by Exception check box of the Sold-to Business Partners (tccom4110s000) session determines which changes are printed. EDI and printing new lines and/or changes If you use EDI and have already printed an order, the following restriction is valid. You can only print new order lines and/or order(line) changes if the Change Type field is filled in the order or order line sessions. Note You can check if an order is already printed in the Purchase Order Line Status (tdpur4534m000) session or Sales Order Line Status (tdsls4534s000) session. You can always go back to the order or order line sessions to fill the Change Type field if you want to print the new order lines and/or changes. |