| Write Off Payment Differences (tfacp2230m000) |  |
| Use this session to write off payment differences. If an invoice or payment schedule line is not paid completely but the difference between the invoice amount and the paid amount is so small that you do not want to maintaining an open, you can write off the payment difference in this session. Write-off takes place for amounts equal to or smaller than the values entered in the Max. Amount to be written off field and the Max. Percent to be Written off field. To write off the payment differences, click Write Off. To view the effect in advance you can click Simulate to simulate the writing off of payment differences. Example If the invoice amount is 1000.- and the following data apply: Maximum amount to be written off 10,- Maximum percentage to be written off 5% The open balance of the invoice is 20.00. Because this amount does not exceed the maximum percentage, but is larger than the maximum amount, ERP LN will not write off this amount as payment difference. Performance aspects The settings in this session could affect system performance and database growth. For more information, refer to Write off payment differences. Related topics To process purchase invoices Purchase invoice authorization
Fields | Description
Select Specific Invoices | To select individual documents, select this check box and then click Specific Invoices. If you want to write off payment differences for a number of documents that are not in sequence, you can click Specific Invoices to start the Write off Payment/Currency Differences for Specific Invoices (tfacp2520m001) session.
Transaction Type | Select your Transaction Type
Document | Select the document number. A combination of transaction type and document number is used to identify invoices.
Max. Amount to be written off | Enter the maximum amount for each invoice to be written off as payment difference. If the open amount on an invoice is greater than this amount, no write-off takes place. Allowed values This amount must always be greater than zero. The amount is expressed in the home currency. Write off the amount as a payment difference. The open invoice balance must also be less than the percentage defined in the Max. Percent to be Written off field. If this is not the case, no write-off takes place. Example The invoice amount is 1000.00. You have defined the following data: Maximum amount to be written off = 10.00 Maximum percentage to be written off = 5% The payment difference amount is 20.00. This amount is less than the maximum percentage, but not less than the maximum amount. As a result, ERP LN will not write off the difference. When a payment difference meets both the conditions, the following entry will be made: Accounts Payable to Payment Differences
Max. Amount to be written off | One of a company's base currencies in which ERP LN registers and reports amounts. In a multicurrency system, up to three home currencies can be defined: The local currency Two reporting currencies Click Rotate Currency to switch home currencies.
Max. Percent to be Written off | Enter the maximum percentage over the total invoice amount which may not be exceeded by the open balance to be written off as payment difference. Allowed values This percentage must always be greater than zero. To write off a payment difference for an invoice, the open invoice balance must also be less than the amount entered in the Max. Amount to be written off field.
Document Date | The date on which the payment difference transactions are written off. Allowed values This date must be in the fiscal period you define.
Fiscal Period | Enter the fiscal year in which the payment difference transactions must be included.
Fiscal Period | Enter the fiscal period in which the payment difference transactions must be included. Allowed values The period must have status Open for the Accounts Payable module.
Tax Period | Enter the year of the tax period for the payment difference transactions.
Tax Period | Enter the tax period for the payment difference transactions. Allowed values This period must have the status Open for the Accounts Payable module.
Reporting Period | Enter the year of the reporting period for the payment difference transactions. You can access this field if the Reporting Periods check box in the Group Company Parameters (tfgld0101s000) session is selected.
Reporting Period | Enter the reporting period for the payment difference transactions. Allowed values This period must have status Open for the Accounts Payable module. You can only access this field if the Reporting Periods check box in the Group Company Parameters (tfgld0101s000) session is selected.
Document | The transaction type used to post the payment difference transactions that must be written off. This transaction type has been defined in the Transaction Type for Payment Differences field of the ACP Parameters (tfacp0100s000) session. Related topics Unrealized currency differences
Document | Enter a series number that is defined for the transaction type for payment differences in the Transaction Type Series (tfgld0114m000) session. Allowed values Enter a series number that is defined for the transaction type for payment differences in the Transaction Type Series (tfgld0114m000) session. ERP LN uses the first free number to create a document number. All payment difference transactions created in one run are posted under this document number.
Batch | A batch consists of a group of transactions which fall within one period.
Print Details | If this check box is selected, a detailed report is printed regarding the write off of the payment differences.
Commands | Description
Simulate Write Off | Starts the Write off Payment/Currency Differences for Specific Invoices (tfacp2520m001) session, which you can use to select individual documents that are not in sequence.