| Archive / Delete Fully Paid Sales Invoices (tfacr2260m000) |  |
| Use this session to remove fully paid invoices from the open item file. ERP LN deletes the invoices that have a zero balance, including all corresponding documents, such as payments, corrections, and so on. Address data of one-time customers and receipt schedules are also deleted. A high number of invoice data in the open items file can slow down ERP LN's performance. Therefore, you must regularly delete redundant data, for example, the fully paid invoices. Before deleting the paid invoices, you must copy the data to an archive company defined in the Company Parameters (tfgld0103s000) session. If you remove the fully paid invoices, the factored invoices are also removed from the Factored Invoices (tfacr210) table. If you record shipment information in Financials to assign advance receipts to invoices based on the shipment details, the shipment information is also removed. Note An invoice can only be deleted if: The statistics are updated in the Update Pay-by Business Partner Statistics (tfcmg3200m000) session. The invoice, corrections, and credit notes are finalized. If invoices are included in a monthly billing invoice, you can only remove the invoices if the monthly billing invoice has the Printed status. Related topics Archiving finalized transactions
Fields | Description
Invoice-to Business Partners | Select the business partner Related topics To use From and To fields
Transaction Type | Select the Transaction Type Related topics To use From and To fields
Document | Select the document number, part of the invoice identification. Related topics To use From and To fields
Invoice Period | The fiscal year to which the financial transactions are linked. Related topics To use From and To fields
Invoice Period | The separator between the year and the period.
Payment in Period | The fiscal year to which the financial transactions are linked. Related topics To use From and To fields
History Company | The number of the archive company in which the history data is stored. This number is defined in the Company Parameters (tfgld0103s000) session.
Business Partner | The business partner for which ERP LN currently removes the invoices.
Transaction Type | The transaction type for which ERP LN currently removes the invoices.
Document | The document for which ERP LN currently removes the invoices.
Print Removed Invoices | If this check box is selected, the removed invoice data is printed in a report.
Copy to History | If this check box is selected, the removed sales invoice data is stored in the archive company. Default value If a company number for archiving is defined in the Company Parameters (tfgld0103s000) session, ERP LN selects this check box.
Delete Cash Journals | If this check box is selected, ERP LN removes the cash journals. The cash journals include the standing orders, the journals, and the stand alone payments.
Archive General Data | To archive the general data, select this check box. The general data includes master data such as business partners, addresses, and transaction types.