| Hours and Expenses by Employee Overview (bptmm1100m000) |  |
| Use this session to view hours transactions. To maintain hours for a task by employee or team, on the Specific menu, choose the appropriate transaction type. Related topics To use the People package Working time schedules
Fields | Description
Working Time Schedule | A schedule used to define the number of working hours per day and distribute these hours according to different labor types. As a result, different labor rates can be used for regular time and overtime.
Employee | The employee's code.
Total | The unit in which regular time and overtime is expressed. Note Overtime is usually booked in hours.
Total | The regular time accumulated for this period.
Total | The overtime hours accumulated for this period.
Employment | The number of regular hours that an employee works per defined period.
Year/Period | The year for which the hours were registered. The year and the period code identify a unique period.
Period | The identification of a period table. The different periods of a year, including the period number, start date and end date are linked to the period-table code.
Start Date | Start date of the period.
End Date | End date of the period.
Element | The smallest part of an element structure. An element is used to define the (structure of the) work of the project, so that you can carry it out.
Activity | The smallest part of the activity structure used for a time-scaled budget. An entity that is used to represent a part of a project in an activity structure. ERP LN distinguishes the following activity types: WBS Element Project Cost Account Work Package Planning Package Milestone
Cost Type | If you entered labor time, the cost type is Labor. If you entered expenses, it can be either Labor or Sundry Costs.
Cost Component | A cost component is a collection of cost objects with a certain characteristic. A cost component does not depend on the cost type, therefore, for example, a project can be monitored from another dimension. For example, all the costs that refer to electrical work, for example, cable and installation work, are visible if the applicable cost objects are linked to the cost component Electrical work.
Production Order | An order to produce a specified quantity of an item on a specified delivery date.
Operation | A step or a series of steps performed by an employee or a machine.
Task | An activity to manufacture or repair an item. For example, sawing, drilling, or painting. A task is carried out on a work center, and can be related to a machine.
Percentage Completed | If the transaction type is Production Order, this field is available. The default value is calculated based on the estimated hours present for the operation.
Service Order | Orders that are used to plan, carry out, and control all repair and maintenance on configurations as present on customer sites or as present with the company.
Activity Line | Activity line number.
Labor Line | The labor line on which the employee registers hours.
Cost Component | A cost component is a collection of cost objects with a certain characteristic. A cost component does not depend on the cost type, therefore, for example, a project can be monitored from another dimension. For example, all the costs that refer to electrical work, for example, cable and installation work, are visible if the applicable cost objects are linked to the cost component Electrical work.
Work Order | A schedule of maintenance activities.
Reference Activity | A group activity or a single activity (directive) that is planned for a serialized item or cluster. A list of reference activities for an item forms a maintenance concept.
Cost Component | A cost component is a collection of cost objects with a certain characteristic. A cost component does not depend on the cost type, therefore, for example, a project can be monitored from another dimension. For example, all the costs that refer to electrical work, for example, cable and installation work, are visible if the applicable cost objects are linked to the cost component Electrical work.
General Task | A user-defined task that does not contribute or relate to the costs of a specific order or project. In ERP LN, two types of general tasks exist: Indirect Task To be used for indirect hours, such as administration and general meetings, also called overhead. Absence Task To be used for absence hours, such as vacation, illness, or a doctor's visit.
Department | A company's organizational unit that carries out a specific set of tasks, for example, a sales office or a purchase office. Departments are assigned number groups for the orders they issue. The department's enterprise unit determines the financial company to which the financial transactions that the department generates are posted.
Cost Component | A cost component is a collection of cost objects with a certain characteristic. A cost component does not depend on the cost type, therefore, for example, a project can be monitored from another dimension. For example, all the costs that refer to electrical work, for example, cable and installation work, are visible if the applicable cost objects are linked to the cost component Electrical work.
Hours Distribution Done | If this check box is selected, the hours were distributed among the team members.
Setup Time | If this check box is selected, the entered labor or machine time is setup time, otherwise the entered labor or machine time is run time. Note This field must be filled if the transaction type is Production Order.
Machine Time | A department's total machine time spent on a specific order or a specific project in a given year and period.
Project | An endeavor with a specific objective to be met within the prescribed time and financial limitation, and that has been assigned for definition or execution.
Transaction Status | If the transaction type is Production, Assembly or PCS Project, the transaction status can be one of the following: Active The task's start date was entered. Interrupted The task's hours registration was suspended. Closed The task's end date was entered. See also Hours Transaction Status. Note For all other transaction types, the status is not applicable and only Closed will be displayed.
Registration/Start Date | The date on which the employee is scheduled to start working on a task, an activity, or an assignment.
End Date | The date on which the employee is scheduled to stop working on a task, an activity, or an assignment. Note This date is only entered if you use working time schedules.
Time Unit | The time unit in which the labor time and machine time is expressed.
Labor Time | The amount of time spent by an employee on a task or activity. ERP LN enters the difference between the start date and end date as a default value. Note If you enter the actual time and the start date in the Hours and Expenses by Employee Overview (bptmm1100m000) session, ERP LN automatically calculates the end date.
Currency | The currency in which expenses are entered.
Expense Amount | Amount spent on a project, which will be accounted as sundry. If you enter expenses, the costs can be booked on either the Labor or the Sundry Costs cost type. Note When expenses are processed, the following happens: Project expenses are booked to Project, then to Financials. General expenses are booked to Financials straightaway.
Labor Type | Labor can be entered in overtime and regular time.
Overtime | If this check box is selected, the entered labor type is Overtime.
Transaction Type | The logistic entity type to which an employee's hours are allocated and to which the employee costs must be posted. In ERP LN, hours can be allocated to the following transaction types: General Task Project PCS Project Production Order Assembly Order Service Order Work Order
Text | If this check box is selected, a text is present.
Task Type | A user-defined task that does not contribute or relate to the costs of a specific order or project. In ERP LN, two types of general tasks exist: Indirect Task To be used for indirect hours, such as administration and general meetings, also called overhead. Absence Task To be used for absence hours, such as vacation, illness, or a doctor's visit.
Approved | If this check box is selected, you either approved the hours in the overview session via the Specific menu Approve Hours command, or you globally approved the hours when you finished entering all lines.
Processed | If this check box is selected, the hours were processed.
Machine | In ERP LN, a mechanical object on which operations can be carried out to produce items. Machines are linked to operation rates. The operation rate and the labor rate together form the basis for the actual costing of production orders.
Order | An order to produce a specified quantity of an item on a specified delivery date.
Assembly Line | A set of consecutive line stations in which FAS (Final Assembly Schedule) items are manufactured. The items are manufactured by passing the items from line station to line station and by carrying out operations at each line station. An assembly line is subdivided into a number of line segments separated by buffers. An assembly line can be either a main line or a supplying line.
Task | An activity to manufacture or repair an item. For example, sawing, drilling, or painting. A task is carried out on a work center, and can be related to a machine.
Machine | In ERP LN, a mechanical object on which operations can be carried out to produce items. Machines are linked to operation rates. The operation rate and the labor rate together form the basis for the actual costing of production orders.