<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/tt/cmf/ttcmf2100m000" xml:lang="en">
	<Header>
		<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Address Book (ttcmf2100m000)</Title>
	</Header>
	<HelpTopic xml:lang="en"><AimSection><Paragraph class="Default">
                                 Use this session to add and update entries in the address book. Use the main session to add an entry and use the details session to fill in the information or to update the entry.</Paragraph>
		</AimSection>
		<GeneralSection><Paragraph class="Default">You cannot delete an entry that is still present in other tables. If the entry can be deleted, the DAL removes it automatically from all distribution lists. Also, when you double-click an entry in the Distribution List category, the Distribution Lists (ttcmf2110m000) session starts and displays, showing the members of the selected list.</Paragraph>
			<Paragraph class="Default">On the Specific menu, you can click Distribution Lists (Ctrl+Shift+D) to start the <GUIRef href="/baanerp/tt/cmf/ttcmf2110m000" role="session">Distribution Lists (ttcmf2110m000)</GUIRef> session.</Paragraph>
			<ProcedureList><ListIntro>To enter a new address book entry, take the following steps:</ListIntro>
				<ListItem>On the <Emphasis>File</Emphasis> menu, click <Emphasis>New</Emphasis> to start the <GUIRef href="/baanerp/tt/cmf/ttcmf2100s000" role="session">Address Book Details (ttcmf2100s000)</GUIRef> session.</ListItem>
			</ProcedureList>
			<Note><SectionTitle>
                                    Note
                                 </SectionTitle>
				<List><ListIntro>The next steps in the procedure are done in the <Link href="/baanerp/tt/cmf/ttcmf2100s000" role="session">Address Book Details (ttcmf2100s000)</Link> session.</ListIntro>
					<ListItem>On the File menu, click New.</ListItem>
					<ListItem>Fill in the Category field. The Category field is a free-form text field with no constraints, so you can develop your own categories or use one of the following supplied categories: ERP LN User or Distribution Lists.</ListItem>
					<ListItem>The <Emphasis>Key</Emphasis> field corresponds to the user listed in the User Data table. Enter a new key if you want to add a new entry manually, or accept the default key. If you update or insert a record into the User Data table, the record and its key are also automatically updated in the Address Book table.</ListItem>
					<ListItem>Enter the address type of the e-mail address, for example, SMTP, X400, Lotus Notes, ccMail Novell Messaging, or Microsoft Mail.</ListItem>
					<ListItem>Enter the e-mail address of the recipient.</ListItem>
					<ListItem>For the telephone number and fax number, enter the absolute numbers, including the country code. The format must be a plus sign (+) followed by the country code and then the number. For European and other countries with similar schemes, omit the zero at the front of the number. For example, +31342428888 is valid but +31(0)3428888 is incorrect.</ListItem>
					<ListItem>Enter the telex, SITA, and SMS addresses if applicable.</ListItem>
					<ListItem>Enter a default address type for the user.</ListItem>
				</List>
			</Note>
		</GeneralSection>
	</HelpTopic>
	<Fields><FieldHelp ID="ttcmf200.catg"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Category</Title>
			</Header>
			<FuncDesc>Displays the category of the entry. This is a free form text field with no constraints, so you can develop your own categories. The initial categories are Employee, Business Partner, ERP LN User and Distribution List. The category Distribution List is reserved and you cannot add records to this category.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ttcmf200.akey"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Key</Title>
			</Header>
			<FuncDesc>If there is an entry for this user in the User Data table, ERP LN automatically enters the key here. You can also enter a new key.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ttcmf200.name"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Display Name</Title>
			</Header>
			<FuncDesc>Enter or let ERP LN enter the full name of the recipient to which the entry applies, for example, John Smith.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ttcmf200.defa"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Default</Title>
			</Header>
			<FuncDesc>Enter the default address type for the user. ERP LN uses the default when an application does not specify how a message should be sent to the user. If you use a default message type, you must also supply an address for that type. You can also leave this field empty if this user has no default message type.</FuncDesc>
		</FieldHelp>
	</Fields>
</Session>
