<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/tt/cmf/ttcmf2100s000" xml:lang="en">
	<Header>
		<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Address Book Details (ttcmf2100s000)</Title>
	</Header>
	<HelpTopic xml:lang="en"><AimSection><Paragraph class="Default">
                                 Use this session to add and update entries in the address book. Use the main session to add an entry and use the details session to fill in the information or to update the entry.</Paragraph>
		</AimSection>
		<GeneralSection><Paragraph class="Default">You cannot delete an entry if it is still present in other tables. If the entry can be deleted, the DAL removes it automatically from all distribution lists. Also, when you double-click an entry in the Distribution List category, the Distribution Lists (ttcmf2110m000) session starts, showing the members of the selected list.</Paragraph>
			<ProcedureList><ListIntro>To enter a new address book entry, complete the following steps:</ListIntro>
				<ListItem>On the <GUIRef href="" role="manual">File</GUIRef> menu, click <GUIRef href="" role="manual">New</GUIRef>.</ListItem>
				<ListItem>Fill in the <GUIRef href="/baanerp/tt/cmf/ttcmf2100s000#ttcmf200.catg" role="manual">Category</GUIRef> field. The <GUIRef href="/baanerp/tt/cmf/ttcmf2100s000#ttcmf200.catg" role="manual">Category</GUIRef> field is a free-form text field with no constraints, so you can develop your own categories or use one of the following supplied categories: ERP LN User or Distribution Lists.</ListItem>
				<ListItem>The <GUIRef href="/baanerp/tt/cmf/ttcmf2100s000#ttcmf200.akey" role="manual">Key</GUIRef> field corresponds to the user listed in the User Data table. Enter a new key if you want to add a new entry manually, or accept the default key. If you update or insert a record into the User Data table, the record and its key are also automatically updated in the Address Book table.</ListItem>
				<ListItem>Enter the address type of the e-mail address, for example, SMTP, X400, Lotus Notes, ccMail Novell Messaging, or Microsoft Mail.</ListItem>
				<ListItem>Enter the e-mail address of the recipient.</ListItem>
				<ListItem>For the telephone number and fax number, enter the absolute numbers, including the country code. The format must be a plus sign (+) followed by the country code and then the number. For European and other countries with similar schemes, omit the zero at the front of the number. For example, +31342428888 is valid but +31(0)3428888 is incorrect.</ListItem>
				<ListItem>Enter the telex, SITA, and SMS addresses if applicable.</ListItem>
				<ListItem>Enter a default address type for the user.</ListItem>
			</ProcedureList>
		</GeneralSection>
	</HelpTopic>
	<Fields><FieldHelp ID="ttcmf200.catg"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Category</Title>
			</Header>
			<FuncDesc>Enter the category of the entry. This is a free form text field with no constraints, so you can develop your own categories. The initial categories are Employee, Business Partner, ERP LN User and Distribution List. The category Distribution List is reserved and you cannot add records to this category.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ttcmf200.akey"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Key</Title>
			</Header>
			<FuncDesc>If there is an entry for this user in the User Data table, ERP LN automatically enters the key here. You can also enter a new key. If you click on the right arrow you can choose either the current company or the global company.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ttcmf200.name"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Display Name</Title>
			</Header>
			<FuncDesc>Enter or let ERP LN enter the full name of the recipient to which the entry applies, for example, John Smith.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ttcmf200.mail"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Email Address</Title>
			</Header>
			<FuncDesc>Enter the e-mail address of the recipient. ERP LN checks the validity of the e-mail address based on the e-mail type.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ttcmf200.type"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Email Type</Title>
			</Header>
			<FuncDesc>Enter the address type of the e-mail address, for example, SMTP, X400, Lotus Notes, ccMail Novell Messaging, or Microsoft Mail.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ttcmf200.faxn"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Fax Number</Title>
			</Header>
			<FuncDesc>Enter the absolute fax number of the recipient, including the country code. Use the same format as that used in the Telephone Number field.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ttcmf200.telx"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Telex Address</Title>
			</Header>
			<FuncDesc>Enter the telex address of the recipient.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ttcmf200.sita"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">SITA Address</Title>
			</Header>
			<FuncDesc>Enter the SITA address of the recipient. SITA addresses can take two formats. The first format consists of three uppercase alphabetic characters (A-Z) followed by four alphanumeric characters. The second format consists of a number sign (#) followed by six uppercase alphanumeric characters.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ttcmf200.smsa"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">SMS Address</Title>
			</Header>
			<FuncDesc>Enter the SMS address of the recipient. Currently SMS addresses are entered as telephone numbers.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ttcmf200.defa"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Default</Title>
			</Header>
			<FuncDesc>Enter the default address type for the user. ERP LN uses the default when an application does not specify how a message should be sent to the user. If you use a default message type, you must also supply an address for that type. You can also leave this field empty if the user has no default message type.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ttcmf200.tele"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Telephone Number</Title>
			</Header>
			<FuncDesc>Enter the absolute telephone number of the recipient, including the country code. The format must be a plus sign (+) followed by the country code and then the number. For European and other countries with similar schemes, omit the zero at the front of the number. For example, +31342428888 is valid but +31(0)3428888 is incorrect.</FuncDesc>
		</FieldHelp>
	</Fields>
</Session>
