<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tt/onlinemanual/100111b" xml:lang="en">
	<Header>
		<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Text Maintenance Procedures</Title>
		<Keyword ContextSensitive="No"><Level1>Text Management</Level1>
		</Keyword>
	</Header>
	<GeneralSection ID=""><SectionTitle>Introduction</SectionTitle>
		<Paragraph class="Default"></Paragraph>
		<List><ListIntro>This section describes the following procedures:</ListIntro>
			<ListItem>the procedure to create a range of text numbers</ListItem>
			<ListItem>the procedure to remove unused texts</ListItem>
		</List>
		<Paragraph class="Default">These are the only text maintenance procedures that are relevant for system administrators.</Paragraph>
		<Note><SectionTitle>
                                 Note
                              </SectionTitle>
			<Paragraph class="Default">Only the most important steps in the procedures are described. For detailed instructions on how to enter data in the sessions that are mentioned in the procedure steps, refer to the online help of the sessions.</Paragraph>
		</Note>
	</GeneralSection>
	<GeneralSection><SectionTitle>To Create a range of text numbers</SectionTitle>
		<Paragraph class="Default">You can use the text numbers to exchange text with ERP LN 's Exchange module between different locations or sites. Make sure that for each site you define unique ranges for the text groups to avoid conflicts with identical text numbers on different sites. For more information on the Exchange tool, refer to <GUIRef href="" role="manual">Introduction to the Exchange module</GUIRef> and to the <DocRef>Exchange User's Guide (U8405 US)</DocRef>.</Paragraph>
		<ProcedureList><ListItem>On the ERP LN Tools menu, select Text Management &gt; Text Maintenance &gt; Text Number Range by Text Group. The <Link href="/baanerp/tt/txt/tttxt0130m000" role="session">Text Number Range by Text Group (tttxt0130m000)</Link> session appears.</ListItem>
			<ListItem>On the toolbar, click the <GUIRef href="" role="manual">New</GUIRef> button. In the <GUIRef href="/baanerp/tt/txt/tttxt0130m000#tttxt030.txtg" role="manual">Text Group</GUIRef> field, enter the <Link href="/baanerp/tt/glossary/glossary#000024" role="glossary">text groups</Link> for which you want to create a range of text numbers.</ListItem>
			<ListItem>In the <GUIRef href="/baanerp/tt/txt/tttxt0130m000#tttxt030.fnum" role="manual">From</GUIRef> field, type the first number in the range of text numbers for the text group.</ListItem>
			<ListItem>In the <GUIRef href="/baanerp/tt/txt/tttxt0130m000#tttxt030.lnum" role="manual">To</GUIRef> field, type the last number in the range of text numbers for the text group.</ListItem>
			<ListItem>Click the <GUIRef href="" role="manual">Save</GUIRef> button and then quit the session.</ListItem>
		</ProcedureList>
	</GeneralSection>
	<GeneralSection><SectionTitle>To remove unused texts</SectionTitle>
		<Paragraph class="Default">Unused texts are texts that are not linked to a record anymore.</Paragraph>
		<Paragraph class="Default">A text becomes unused, for example, when you remove the record (e.g. the Sales Order or the Item) to which the text was linked, or when you unlink the text from its record (through the <GUIRef href="" role="manual">Disconnect</GUIRef> command in the Text Editor).</Paragraph>
		<Paragraph class="Default">It is useful to remove the unused texts every now and then, to avoid pollution in the database.</Paragraph>
		<ProcedureList><ListItem>On the ERP LN Tools menu, select Text Management &gt; Text Maintenance &gt; Delete or Print Unused Texts. The <Link href="/baanerp/tt/txt/tttxt1210m000" role="session">Delete or Print Unused Texts (tttxt1210m000)</Link> session appears.</ListItem>
			<ListItem>Select the language in which ERP LN must perform a keyword search for the texts to be deleted/printed.</ListItem>
			<ListItem>Specify the selection range(s) for the delete/print process. You can select the texts by Text Group, Keyword in the selected language, and by Text number.</ListItem>
			<ListItem>In the <GUIRef href="" role="manual">Options</GUIRef> group box, select the action to be performed by the session. You can Delete, Print, or Delete and Print the unused texts. To avoid accidental deletion of texts that should be preserved, first only print the unused texts. You can then check the resulting list of unused texts, before deleting them.</ListItem>
			<ListItem>Click <GUIRef href="/baanerp/tt/txt/tttxt1210m000#exec.cont.process" role="command">Delete/Print</GUIRef>.</ListItem>
		</ProcedureList>
	</GeneralSection>
	<RelatedTopics><SectionTitle>
                              Related topics
                           </SectionTitle>
		<RelTopic><Link href="/baanerp/tt/onlinemanual/100111a" role="manual">Text Parameters Procedure</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
