<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/dm/doc/dmdoc1510m000" xml:lang="en">
   <Header>
      <Title>Documents (dmdoc1510m000)</Title>
   </Header>
   <HelpTopic>
      <AimSection>
         <Paragraph>Use this session to maintain documents
		  details. Information is stored in files or hard copies which are attached and
		  accessed through the <Link href="/baanerp/dm/glossary/glossary#000019" role="glossary">document</Link>. A document is purely a logical entity if no
		  file or hard copy is attached to the document and if the document is used to
		  group other documents.</Paragraph>
         <Paragraph>Most document functions pertain to <Link href="/baanerp/dm/glossary/glossary#000020" role="glossary">document revision</Link>. For a new document, the status is set
		  to First Revision.</Paragraph>
      </AimSection>
      <RelatedTopics>
         <SectionTitle>Related topics</SectionTitle>
         <RelTopic>
            <Link href="/baanerp/dm/doc/dmdoc2530m000" role="session">Reviewers List (dmdoc2530m000)</Link>
         </RelTopic>
         <RelTopic>
            <Link href="/baanerp/dm/doc/dmdoc1520m000" role="session">Document Revisions (dmdoc1520m000)</Link>
         </RelTopic>
         <RelTopic>
            <Link href="/baanerp/dm/sys/dmsys9113m000" role="session">Families Members with Amounts (dmsys9113m000)</Link>
         </RelTopic>
         <RelTopic>
            <Link href="/baanerp/dm/com/dmcom9110m000" role="session">Object Links (dmcom9110m000)</Link>
         </RelTopic>
         <RelTopic>
            <Link href="/baanerp/dm/com/dmcomobjbrows" role="session">Object Browsing (dmcomobjbrows)</Link>
         </RelTopic>
      </RelatedTopics>
   </HelpTopic>
   <Fields>
      <FieldHelp ID="dmdoc110.dcid">
         <Header>
            <Title>Document</Title>
         </Header>
         <FuncDesc>The document identification code.</FuncDesc>
         <Note>
            <SectionTitle>Note</SectionTitle>
            <Paragraph>If object masks are configured, the document identification
			 code is automatically generated. If no object masks are configured, the user
			 can manually enter the document identification code.</Paragraph>
         </Note>
      </FieldHelp>
      <FieldHelp ID="dmdoc110.type">
         <Header>
            <Title>Type</Title>
         </Header>
         <FuncDesc>The document type. Select the appropriate document type from
		  the <Link href="/baanerp/dm/doc/dmdoc2510m000" role="session">Document Types (dmdoc2510m000)</Link> session.</FuncDesc>
         <Note>
            <SectionTitle>Note</SectionTitle>
         </Note>
         <SimpleSection>
            <Paragraph>Various document
			 types can have the same document identifier.</Paragraph>
         </SimpleSection>
         <Note>
            <SectionTitle>Note</SectionTitle>
            <Paragraph>Document ID's are generated, if already defined in the
			 Object Masks Session (dmcom0522m000) session, based on the document
			 type.</Paragraph>
         </Note>
      </FieldHelp>
      <FieldHelp ID="dmdoc210.desc">
         <Header>
            <Title>Type</Title>
         </Header>
         <FuncDesc> The description or name of the code.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="dmdoc110.dscr">
         <Header>
            <Title>Title</Title>
         </Header>
         <FuncDesc>The title of the document.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="dmdoc110.rrol">
         <Header>
            <Title>Responsible Role</Title>
         </Header>
         <FuncDesc>Role represents the owners of the document. The roles are
		  classified into many categories such as designer, engineer, administrator,
		  programmer, global, and so on. The role determines what action the user can
		  perform on the document. Select the appropriate role from the <Link href="/baanerp/tc/ppl/tcppl0160m000" role="session">Roles (tcppl0160m000)</Link> session.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="dmdoc110.auth">
         <Header>
            <Title>Originator</Title>
         </Header>
         <FuncDesc>The origin/source of the document is displayed here. Example, the
		  origin can be internal, external, employee name, and so on.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="dmdoc110.seak">
         <Header>
            <Title>Search Key I</Title>
         </Header>
         <FuncDesc>The document search criteria.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="dmdoc110.seab">
         <Header>
            <Title>Search Key II</Title>
         </Header>
         <FuncDesc>The document search criteria.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="dmdoc110.type">
         <Header>
            <Title>Type</Title>
         </Header>
         <FuncDesc>The type of document.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="dmdoc210.desc">
         <Header>
            <Title>Description</Title>
         </Header>
         <FuncDesc>The description or name of the code.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="dcid">
         <Header>
            <Title>Document</Title>
         </Header>
         <FuncDesc>The document ID. This value is generated either by the mask or
		  can be entered manually.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="libr">
         <Header>
            <Title>Library</Title>
         </Header>
         <FuncDesc>The ID of the library in which the document is stored. Select
		  the appropriate library from the <Link href="/baanerp/dm/sys/dmsys0540m000" role="session">Libraries (dmsys0540m000)</Link> session.</FuncDesc>
         <RelatedTopics>
            <SectionTitle>Related topics</SectionTitle>
            <RelTopic>
               <Link href="/baanerp/dm/sys/dmsys0540m000" role="session">Libraries (dmsys0540m000)</Link>
            </RelTopic>
         </RelatedTopics>
      </FieldHelp>
      <FieldHelp ID="dmdoc110.docl">
         <Header>
            <Title>Quick Approval Process</Title>
         </Header>
         <FuncDesc>If this check box is selected, the quick approval process is
		  enabled.</FuncDesc>
         <Note>
            <SectionTitle>Note</SectionTitle>
            <Paragraph>Select the <GUIRef href="" role="manual">Quick Approval Process</GUIRef> check
			 box to assign the document as a light document, in other words, a document that
			 does not have to be submitted and approved before being released. In the quick
			 approval process, the document can be released directly from the In-Design
			 status.</Paragraph>
         </Note>
      </FieldHelp>
      <FieldHelp ID="dsca">
         <Header>
            <Title>Responsible Role</Title>
         </Header>
         <FuncDesc>The role represents the owners of the document. The roles are
		  classified into various categories, such as designer, engineer, administrator,
		  programmer, global, and so on. The role determines what action the user can
		  perform on the document. Select the appropriate role from the <Link href="/baanerp/tc/ppl/tcppl0160m000" role="session">Roles (tcppl0160m000)</Link> session.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="dmdoc110.auth">
         <Header>
            <Title>Originator</Title>
         </Header>
         <FuncDesc>The origin/source of the document is displayed here. Example, the
		  origin can be internal, external, employee name, and so on.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="comt">
         <Header>
            <Title>Committee</Title>
         </Header>
         <FuncDesc>The ID of the committee associated with the document. The field
		  is available only for the standard document revision lifecycle. If the <GUIRef href="" role="manual">Quick Approval</GUIRef> check box is selected, the committee is
		  unavailable.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="comt_desc">
         <Header>
            <Title>Description</Title>
         </Header>
         <FuncDesc>The description or name of the code.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="dmdoc110.fapr">
         <Header>
            <Title>Fixed Reviewers Sequence</Title>
         </Header>
         <FuncDesc>If this check box is selected, the <GUIRef href="" role="manual">Fixed Reviewers Sequence</GUIRef> is enabled.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="dmdoc110.cuer">
         <Header>
            <Title>Currently under Exclusive Revise</Title>
         </Header>
         <FuncDesc>If this check box is selected, only the creator can revise the document.
		  This information is maintained in common ODM parameters (dmsys0100m000)
		  session.</FuncDesc>
         <Important>
            <SectionTitle>Important!</SectionTitle>
            <Paragraph>If this check box is selected, a document can be revised multiple times. If this check box is cleared, a document can be revised only once.</Paragraph>
         </Important>
      </FieldHelp>
      <FieldHelp ID="libr_desc">
         <Header>
            <Title>Description</Title>
         </Header>
         <FuncDesc>The description or name of the code.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="numdr">
         <Header>
            <Title>Document Revisions</Title>
         </Header>
         <FuncDesc>The number of revision of the current document.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="numid">
         <Header>
            <Title>"In Design"</Title>
         </Header>
         <FuncDesc>The number of revisions in In-Design status.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="numsb">
         <Header>
            <Title>"Submitted"</Title>
         </Header>
         <FuncDesc>The number of revisions in Submitted status.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="numap">
         <Header>
            <Title>"Approved"</Title>
         </Header>
         <FuncDesc>The number of revisions in Approved status.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="numrl">
         <Header>
            <Title>"Released"</Title>
         </Header>
         <FuncDesc>The number of revisions in Released status.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="numrj">
         <Header>
            <Title>"Rejected"</Title>
         </Header>
         <FuncDesc>The number of revisions in Rejected status.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="numwd">
         <Header>
            <Title>"Withdrawn"</Title>
         </Header>
         <FuncDesc>The number of revisions in Withdrawn status.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="numexp">
         <Header>
            <Title>Expired</Title>
         </Header>
         <FuncDesc>The number of revisions in Expired status.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="rvwr">
         <Header>
            <Title>Reviewer</Title>
         </Header>
         <FuncDesc>The ID of the reviewer associated with the document revision.
		  The field is visible if the user starts the session from the <GUIRef href="" role="manual">Specific menu (Document -&gt; By Reviewer)</GUIRef> in the <Link href="/baanerp/dm/com/dmcom0126m000" role="session">Reviewers by Change Committee (dmcom0126m000)</Link> session.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="comt3">
         <Header>
            <Title>Committee</Title>
         </Header>
         <FuncDesc>The description of the committee associated with the document
		  revision.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="dmdoc110.fapr">
         <Header>
            <Title>Fixed Reviewers Sequence</Title>
         </Header>
         <FuncDesc>If this check box is selected, the <GUIRef href="" role="manual">Fixed Reviewers Sequence</GUIRef> is enabled. If the <GUIRef href="" role="manual">Fixed Reviewers</GUIRef> check box is selected, the
		  recommendations by the committee members must be run in the sequence defined in
		  the <Link href="/baanerp/dm/doc/dmdoc2530m000" role="session">Reviewers List (dmdoc2530m000)</Link> session.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="dmdoc110.cuer">
         <Header>
            <Title>Currently under Exclusive Revise</Title>
         </Header>
         <FuncDesc>If this check box is selected, this document does not undergo parallel
		  development. By default, selecting/clearing this field is maintained in <Link href="/baanerp/dm/sys/dmsys0100m000" role="session">Common ODM Parameters (dmsys0100m000)</Link> session.</FuncDesc>
         <Note>
            <SectionTitle>Note</SectionTitle>
            <Paragraph>Parallel development enables multiple revisions to be
			 derived from the released document revision.</Paragraph>
         </Note>
      </FieldHelp>
      <FieldHelp ID="dmdoc110.erby">
         <Header>
            <Title>Exclusive Revised By</Title>
         </Header>
         <FuncDesc>The name of the user currently working on the revised
		  document.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="revision">
         <Header>
            <Title>Document Revision</Title>
         </Header>
         <FuncDesc>The document revision identifier.</FuncDesc>
         <Note>
            <SectionTitle>Note</SectionTitle>
            <Paragraph>Masks are defined for revision by document type.</Paragraph>
         </Note>
      </FieldHelp>
      <FieldHelp ID="status">
         <Header>
            <Title>Status</Title>
         </Header>
         <FuncDesc>The status of the document revision.</FuncDesc>
         <SimpleSection>
            <Paragraph>A document revision can have the following status:</Paragraph>
            <List>
               <ListItem>
                  <GUIRef href="" role="manual">In Design</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="" role="manual">Submitted</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="" role="manual">Approved</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="" role="manual">Released</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="" role="manual">Rejected</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="" role="manual">Withdrawn</GUIRef>
               </ListItem>
               <ListItem>
                  <GUIRef href="" role="manual">Expired</GUIRef>
               </ListItem>
            </List>
         </SimpleSection>
      </FieldHelp>
      <FieldHelp ID="author">
         <Header>
            <Title>Created By</Title>
         </Header>
         <FuncDesc>The name of the user who created the document.</FuncDesc>
      </FieldHelp>
      <FieldHelp ID="datarev">
         <Header>
            <Title>Creation Date</Title>
         </Header>
         <FuncDesc>The date and time when the document was created.</FuncDesc>
      </FieldHelp>
   </Fields>
   <FormCommands>
      <CommandHelp ID="object.browser">
         <Header>
            <Title>Browse</Title>
         </Header>
         <FuncDesc>Select the browse option from <GUIRef href="" role="manual">Specific</GUIRef> menu to
		  open the <Link href="/baanerp/dm/com/dmcomobjbrows" role="session">Object Browsing (dmcomobjbrows)</Link> session. The session enables you to view all
		  the properties and links of the document in a tree-like format.</FuncDesc>
      </CommandHelp>
      <CommandHelp ID="dmdoc1410m000">
         <Header>
            <Title>Print Documents</Title>
         </Header>
         <FuncDesc>Starts the <Link href="/baanerp/dm/doc/dmdoc1420m000" role="session">Print Document Revisions (dmdoc1420m000)</Link> session to print a report containing
		  information about documents within the specified range.</FuncDesc>
      </CommandHelp>
      <CommandHelp>
         <Header>
            <Title>Filter</Title>
         </Header>
         <FuncDesc>Filters the document by two sub-options, namely: <GUIRef href="" role="manual">Query Filter</GUIRef> and <GUIRef href="" role="manual">Remove Filter</GUIRef>.</FuncDesc>
      </CommandHelp>
      <CommandHelp>
         <Header>
            <Title>Query Filter</Title>
         </Header>
         <FuncDesc>Starts the <Link href="/baanerp/dm/qry/dmqry0501m000" role="session">Query (dmqry0501m000)</Link> session. This option enables you to filter the records
		  of the Documents session, based on the results returned by the selected <Link href="/baanerp/dm/glossary/glossary#000039" role="glossary">query</Link>. For example, if the selected query has a condition
		  to display only documents of type DWG, the document session displays only the
		  document of type DWG. The documents of other types are filtered.</FuncDesc>
      </CommandHelp>
      <CommandHelp>
         <Header>
            <Title>Remove Filter</Title>
         </Header>
         <FuncDesc>Undoes the query filter, if already set, to display all the
		  documents.</FuncDesc>
      </CommandHelp>
   </FormCommands>
</Session>