<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/dm/doc/dmdoc4530m000" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Files (dmdoc4530m000)</Title>
	</Header>
	<HelpTopic><AimSection><Paragraph></Paragraph>
		</AimSection>
		<GeneralSection><Paragraph>Use this session to view the list of registered files. The <Link href="/baanerp/dm/doc/dmdoc4530m000" role="session">Files (dmdoc4530m000)</Link> session lists all <Link href="/baanerp/dm/glossary/glossary#000032" role="glossary">files</Link> that are registered in Document Management. Any computer-generated file accessed by the Document Management module must be registered.</Paragraph>
			<Note><SectionTitle>Note</SectionTitle>
				<Paragraph>Each file is unique and can be attached to only one document revision. However, the same files can exist in a different area.</Paragraph>
				<Paragraph>Click <GUIRef href="" role="manual">Copy Links</GUIRef> to attach files to the previous revision when you revise a released document revision.</Paragraph>
			</Note>
			<Important><SectionTitle>Important!</SectionTitle>
				<Paragraph>The file the Document Management module accesses must be registered and assigned to a unique file ID. You can only register files in working areas assigned by the ERP administrator.</Paragraph>
				<Paragraph>The system administrator keeps the backup for files, and not the Document Management module.</Paragraph>
			</Important>
		</GeneralSection>
		<RelatedTopics><SectionTitle>Related topics</SectionTitle>
			<RelTopic><Link href="/baanerp/dm/onlinemanual/000022" role="manual">Files</Link>
			</RelTopic>
		</RelatedTopics>
	</HelpTopic>
	<Fields><FieldHelp ID="dmdoc420.flna"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">File Name</Title>
			</Header>
			<FuncDesc>The name of the file.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="dmdoc430.fver"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">File Version</Title>
			</Header>
			<FuncDesc>The version of the file.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="dmdoc430.ftid"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">File Type</Title>
			</Header>
			<FuncDesc>The type of files. The appropriate file type can be of the following types:</FuncDesc>
			<SimpleSection><List><ListItem>Bitmap Image</ListItem>
					<ListItem>Word document</ListItem>
					<ListItem>Notepad</ListItem>
					<ListItem>Excel</ListItem>
				</List>
			</SimpleSection>
			<SimpleSection><Paragraph>File types are maintained in the <Link href="/baanerp/dm/doc/dmdoc4110m000" role="session">File Type (dmdoc4110m000)</Link> session.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="dmdoc440.frev"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">File Revision</Title>
			</Header>
			<FuncDesc>The <Link href="/baanerp/dm/glossary/glossary#000020" role="glossary">document revision</Link> to which the file is attached.</FuncDesc>
		</FieldHelp>
		<FieldHelp><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Area</Title>
			</Header>
			<FuncDesc>The area where the file is located.</FuncDesc>
		</FieldHelp>
	</Fields>
</Session>
