<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/td/onlinemanual/000023" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Requisition conversion checks</Title>
		<Keyword><Level1>Requisition conversion checks</Level1>
		</Keyword>
	</Header>
	<GeneralSection><GeneralSection><List><ListIntro><Link href="/baanerp/td/glossary/glossary#000153" role="glossary" Update="No">Purchase requisitions</Link> are included in the conversion process if:</ListIntro>
				<ListItem>The <GUIRef href="/baanerp/td/pur/tdpur2106s000#tdpur206.cnty" role="formfield">Conversion Type</GUIRef> field in the <GUIRef href="/baanerp/td/pur/tdpur2106s000" role="session">Approve Requisition (tdpur2106s000)</GUIRef> session is <GUIRef href="/baanerp/td/domains/pur.cnty#rfq" role="enum">RFQ</GUIRef> or <GUIRef href="/baanerp/td/domains/pur.cnty#pur" role="enum">Purchase Order</GUIRef>.</ListItem>
				<ListItem>Valid order series or request for quotation series are specified in the <GUIRef href="/baanerp/td/pur/tdpur2201m000" role="session">Convert Requisition Lines to RFQ/PO (tdpur2201m000)</GUIRef> session.</ListItem>
			</List>
			<Paragraph>Any errors encountered during processing are reported along with a list of successfully converted requisitions. The conversion report includes details about the new RFQ/PO such as original requisition number, position number, and error remarks.</Paragraph>
		</GeneralSection>
		<List><ListIntro>The following checks are made in the <Link href="/baanerp/td/pur/tdpur2106s000" role="session">Approve Requisition (tdpur2106s000)</Link> session to ensure that the conversion process is successful:</ListIntro>
			<ListItem>If, in the <GUIRef href="/baanerp/td/pur/tdpur2501m000" role="session">Purchase Requisitions (tdpur2501m000)</GUIRef> session, the <GUIRef href="/baanerp/td/pur/tdpur2501m000#tdpur200.conv" role="formfield">Convert All Lines (Except Rejected)</GUIRef> check box is cleared and one or more lines have status <GUIRef href="/baanerp/td/domains/pur.rqst#rejected" role="enum">Rejected</GUIRef>, you cannot approve the requisition to purchase orders or RFQ's.</ListItem>
			<ListItem>If the conversion type is <GUIRef href="/baanerp/td/domains/pur.cnty#pur" role="enum">Purchase Order</GUIRef>, all lines must contain an item code and a buy-from business partner; each of these fields is validated. If any requisition line does not include these values, you cannot set the conversion type to purchase order during final approval.</ListItem>
			<ListItem>If the conversion type is <GUIRef href="/baanerp/td/domains/pur.cnty#rfq" role="enum">RFQ</GUIRef>, the item and business partner codes can remain blank in the requisition line.</ListItem>
		</List>
		<Note><SectionTitle>Note</SectionTitle>
			<List><ListItem>If the buy-from business partner code is blank, the RFQ is mandatory.</ListItem>
				<ListItem>If the buy-from business partner is blank and the item code is defined, the conversion will be based on an <Link href="/baanerp/td/glossary/glossary#000084" role="glossary" Update="No">approved source list (ASL)</Link>, if one exists. If no ASL exists, the conversion transfers the specified business partner description to the RFQ process.</ListItem>
				<ListItem>If the item code is blank and the buy-from business partner is defined, the RFQ will be generated for the specified business partner.</ListItem>
				<ListItem>If the item code and the business partner code are both blank, the RFQ will be created using only the item description and business partner description.</ListItem>
			</List>
		</Note>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000056" role="manual">Purchase requisitions</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000025" role="manual">Approval process</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000043" role="manual">Purchase requisition statuses</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
