<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/td/pur/tdpur5201m000" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Archive/Delete Purchase Order/Schedule History (tdpur5201m000)</Title>
	</Header>
	<HelpTopic><AimSection><Paragraph>Use this session to archive and/or delete purchase order history and/ or purchase schedule history.</Paragraph>
		</AimSection>
		<GeneralSection><Paragraph>The way in which SSA ERP deletes the history data depends on the value of the <Link href="/baanerp/td/pur/tdpur0100m400#tdpur000.mdoh.4" role="fieldhelp">Method of Deleting Order History Data</Link> field in the <GUIRef href="/baanerp/td/pur/tdpur0100m400" role="session">Purchase Order Parameters (tdpur0100m400)</GUIRef> session.</Paragraph>
		</GeneralSection>
		<Note><SectionTitle>Note</SectionTitle>
			<List><ListItem>To delete the order/schedule history, the order/schedule (line) can no longer be present in the actual tables. In other words, the order/schedule (line) is invoiced and logistically completed.</ListItem>
				<ListItem><List><ListIntro>You can only delete history data if:</ListIntro>
						<ListItem>The data is no longer needed for <Link href="/baanerp/tf/glossary/glossary#000180" role="glossary">reconciliation</Link> purposes. <List><ListIntro>As a result, you can only delete order/schedule history data as long as the financial transactions of the order/schedule (line):</ListIntro>
								<ListItem>Are <GUIRef href="/baanerp/tf/gld/tfgld4595m000#tfgld495.accf" role="formfield">Finally Accepted</GUIRef> in the <GUIRef href="/baanerp/tf/gld/tfgld4595m000" role="session">Operations Management - Financial Reconciliation (tfgld4595m000)</GUIRef> session.</ListItem>
								<ListItem>Are processed in a financial period that has the status <GUIRef href="/baanerp/tf/domains/gld.sper#closed" role="enum">Closed</GUIRef> or <GUIRef href="/baanerp/tf/domains/gld.sper#finally.closed" role="enum">Finally Closed</GUIRef> in the <GUIRef href="/baanerp/tf/gld/tfgld0107m000" role="session">Period Status (tfgld0107m000)</GUIRef> session.</ListItem>
							</List>
						</ListItem>
						<ListItem>The data is included in updating the statistics in the <GUIRef href="/baanerp/td/sta/tdsta2250m000" role="session">Update Statistics (tdsta2250m000)</GUIRef> session. This only applies if statistics is implemented, which you can set in the <GUIRef href="/baanerp/tc/com/tccom0100s000#tccom000.stat" role="formfield">Purchase/Sales Statistics (STA)</GUIRef> field of the <GUIRef href="/baanerp/tc/com/tccom0100s000" role="session">Implemented Software Components (tccom0100s000)</GUIRef> session.</ListItem>
					</List>
				</ListItem>
			</List>
		</Note>
		<Important><SectionTitle>Important!</SectionTitle>
			<Paragraph>Order history is the basis for statistics. Archiving and/or deleting order history limits a full update of statistics. If you archive the order history up to a certain period in time, it is recommended to archive the statistics also up to that period.</Paragraph>
		</Important>
		<RelatedTopics><SectionTitle>Related topics</SectionTitle>
			<RelTopic><Link href="/baanerp/td/onlinemanual/000021" role="manual">Purchase order/schedule history</Link>
			</RelTopic>
			<RelTopic><Link href="/baanerp/tf/integrations/400030" role="manual">Reconciliation - overview</Link>
			</RelTopic>
		</RelatedTopics>
	</HelpTopic>
	<Fields><FieldHelp ID="arch.delete"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Delete or Archive</Title>
			</Header>
			<FuncDesc>Define whether you want to delete the history, transfer the history to an archiving file, or first transfer the history to an archiving file and then delete the history.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="comp.no.archive"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Archive Company</Title>
			</Header>
			<FuncDesc>The archiving company to which the history information is transferred.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="delete.orders"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Delete Order History</Title>
			</Header>
			<FuncDesc>If this check box is selected, order history data is deleted.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="del.ord.upto"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Delete up to Date</Title>
			</Header>
			<FuncDesc>The <Link href="/baanerp/td/glossary/glossary#000203" role="glossary">transaction date/time</Link> until which you want to delete the order history data.</FuncDesc>
			<Note><SectionTitle>Note</SectionTitle>
				<Paragraph>You cannot delete history records of an order/ order line that has a transaction date that falls after the date you entered in this field.</Paragraph>
			</Note>
		</FieldHelp>
		<FieldHelp ID="delete.schedules"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Delete Schedule History</Title>
			</Header>
			<FuncDesc>If this check box is selected, schedule history data is deleted.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="del.sch.upto"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Delete up to Date</Title>
			</Header>
			<FuncDesc>The <Link href="/baanerp/td/glossary/glossary#000203" role="glossary">transaction date/time</Link> until which you want to delete the schedule history data.</FuncDesc>
			<Note><SectionTitle>Note</SectionTitle>
				<Paragraph>You cannot delete history records of a schedule/ schedule line that has a transaction date that falls after the date you entered in this field.</Paragraph>
			</Note>
		</FieldHelp>
		<FieldHelp ID="arch.gen.tc.data"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Archive General Data</Title>
			</Header>
			<FuncDesc>If this check box is selected, general data from the <GUIRef href="/baanerp/tc/com" role="module">Common Data</GUIRef> module is also archived.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="arch.gen.td.data"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Archive Master Data</Title>
			</Header>
			<FuncDesc>If this check box is selected, master data from the <GUIRef href="/baanerp/td" role="package">Order Management</GUIRef> package is also archived.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="arch.text"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Archive Text</Title>
			</Header>
			<FuncDesc>If this check box is selected, texts are also archived.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="overwrite.text"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Overwrite</Title>
			</Header>
			<FuncDesc>If this check box is selected, texts from the archive company number are overwritten with the texts from the operational company.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="print.errors"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Print Errors</Title>
			</Header>
			<FuncDesc>If this check box is selected,SSA ERP prints a report of the errors that occur while archiving/deleting the history data.</FuncDesc>
		</FieldHelp>
	</Fields>
</Session>
