<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/tf/acp/tfacp2265m000" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Write Off Excess Billing (tfacp2265m000)</Title>
	</Header>
	<HelpTopic><AimSection><Paragraph>Use this session to write off excess billing on a requisition. If a procurement card statement is billed more than the requisition, in other words, the matched quantity is greater than the received quantity in the requisition, the excess billed quantity is written off.</Paragraph>
		</AimSection>
		<GeneralSection><Paragraph>The session also provides the option to write off open requisitions (before a certain date), for which procurement card statements are not expected.</Paragraph>
			<List><ListIntro>You can select one of the following ways to process excess billing:</ListIntro>
				<ListItem><GUIRef href="" role="manual">Adjust Open Requisitions</GUIRef>. SSA ERP links open requisitions that are not matched to requisitions with excess billing. The link is established based on the resemblance of the matching criteria of the requisition's matching line. The requisition with excess billing is written off and the marched quantity of the open requisition is increased. If the matched quantity now equals the requisition quantity, the requisition is set to <GUIRef href="" role="manual">Posted</GUIRef>.</ListItem>
				<ListItem><GUIRef href="" role="manual">Write-off Open Requisitions</GUIRef>. SSA ERP updates the requisition. The matched quantity and the write-off quantity are both increased. The requisition is set to <GUIRef href="" role="manual">Posted</GUIRef>.</ListItem>
				<ListItem><GUIRef href="" role="manual">Write-off Excess Billing</GUIRef>. SSA ERP writes off the requisition with the excess quantity (that is: matching lineed quantity - requisition quantity). The requisition is set to <GUIRef href="" role="manual">Posted</GUIRef>.</ListItem>
			</List>
			<Paragraph>If you select both <GUIRef href="" role="manual">Adjust Open Requisitions</GUIRef> and <GUIRef href="" role="manual">Write-off Open Requisitions</GUIRef>, if no linked requisition is found, the open requisition is written off.</Paragraph>
		</GeneralSection>
		<RelatedTopics><SectionTitle>Related topics</SectionTitle>
			<RelTopic><Link href="/baanerp/tf/onlinemanual/000318" role="manual">Procurement card payments</Link>
			</RelTopic>
			<RelTopic><Link href="/baanerp/tf/onlinemanual/000320" role="manual">Procurement card processing</Link>
			</RelTopic>
		</RelatedTopics>
	</HelpTopic>
	<Fields><FieldHelp ID="wrdt"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Write-Off all Requisitions before</Title>
			</Header>
			<FuncDesc>The requisitions generated before this date are written off.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="leac"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Ledger Account</Title>
			</Header>
			<FuncDesc>The ledger account.</FuncDesc>
			<SimpleSection><Paragraph>The requisitions that are written off are posted to this account.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="batch.refr"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Batch Reference</Title>
			</Header>
			<FuncDesc>The reference to identify the batch.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ttyp"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Transaction Type / Series</Title>
			</Header>
			<FuncDesc>The transaction type used to create the posting to write off excess billing.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="seri"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">/</Title>
			</Header>
			<FuncDesc>The transaction series number used to create the posting to write off excess billing.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="fiscal.year"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Fiscal Year / Period</Title>
			</Header>
			<FuncDesc>The fiscal year in which the excess billing is written off.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="fiscal.period"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">/</Title>
			</Header>
			<FuncDesc>The fiscal period in which the excess billing is written off.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="reporting.period"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">/</Title>
			</Header>
			<FuncDesc>The reporting year.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tax.year"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Tax Year / Period</Title>
			</Header>
			<FuncDesc>The tax year.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tax.period"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">/</Title>
			</Header>
			<FuncDesc>The tax period.</FuncDesc>
		</FieldHelp>
	</Fields>
</Session>
