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<ManualTopic ID="/baanerp/td/onlinemanual/000332" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Back orders - automatic confirmation</Title>
		<Keyword><Level1>back orders</Level1>
		</Keyword>
	</Header>
	<GeneralSection><List><ListIntro>Before SSA ERP can automatically generate and confirm back orders, you must select the following check boxes in the <GUIRef href="/baanerp/td/pur/tdpur0100m400" role="session">Purchase Order Parameters (tdpur0100m400)</GUIRef> session:</ListIntro>
			<ListItem><Link href="/baanerp/td/pur/tdpur0100m400#tdpur000.back.4" role="formfield">Back Orders Allowed</Link>
			</ListItem>
			<ListItem><Link href="/baanerp/td/pur/tdpur0100m400#tdpur000.cboa.4" role="formfield">Confirm Back Orders Automatically</Link>
			</ListItem>
		</List>
		<List><ListIntro>The following results in a back order if the receipt is a final receipt:</ListIntro>
			<ListItem>The received quantity of the purchase order line is less than the ordered quantity at the time of delivery date.</ListItem>
			<ListItem>The received quantity of the goods is (partially) rejected during inspection.</ListItem>
		</List>
		<GeneralSection><SectionTitle>Received quantity is less than ordered quantity</SectionTitle>
			<Paragraph>If you enter a purchase order and release it to <GUIRef href="/baanerp/wh" role="package">Warehouse Management</GUIRef>, its status is <GUIRef href="/baanerp/td/domains/pur.hdst#in.process" role="enum">In Process</GUIRef>. After the purchase order is released to <GUIRef href="/baanerp/wh" role="package">Warehouse Management</GUIRef>, receipts are carried out in the <GUIRef href="/baanerp/wh/inh/whinh3512m000" role="session">Warehouse Receipts (whinh3512m000)</GUIRef> session. In this session, you must enter the quantity of goods received in the <GUIRef href="/baanerp/wh/inh/whinh3512m000#whinh312.qrcr" role="formfield" Update="No">Quantity</GUIRef> field. If the expected quantity is more than the received quantity and if you select the <GUIRef href="/baanerp/wh/inh/whinh2110m000#whinh210.fire" role="formfield">Final Receipt</GUIRef> check box and confirm the receipt, SSA ERP generates a back order and automatically confirms the backorder.</Paragraph>
			<Paragraph>If the back order is confirmed, SSA ERP generates a new purchase order line (with the same position number as the original line, but with another sequence number) of <GUIRef href="/baanerp/td/pur/tdpur4101m200#tdpur401.oltp" role="formfield">Line Type</GUIRef>
				<GUIRef href="/baanerp/td/domains/gen.oltp#backorder" role="enum">Back Order</GUIRef>. When this back order is confirmed, the purchase back order line is automatically released to <GUIRef href="/baanerp/wh" role="package">Warehouse Management</GUIRef>. The original purchase order status still is <GUIRef href="/baanerp/td/domains/pur.hdst#in.process" role="enum">In Process</GUIRef>. After the receipt is carried out, the normal procedure for the <Link href="/baanerp/td/glossary/glossary#000056" role="glossary">purchase order type</Link> applies.</Paragraph>
			<GeneralSection><SectionTitle>Received quantity is (partially) rejected</SectionTitle>
				<Paragraph>If inspection is required on the goods, first receipts are carried out in the <GUIRef href="/baanerp/wh/inh/whinh3512m000" role="session">Warehouse Receipts (whinh3512m000)</GUIRef> session and then the goods must be inspected in the <GUIRef href="/baanerp/wh/inh/whinh3122m000" role="session">Warehouse Inspections (whinh3122m000)</GUIRef> session. If the goods are rejected during inspection, a back order is created for the rejected items.</Paragraph>
				<Paragraph>Back order lines that are the result of rejection during inspection cannot be confirmed automatically and always result into a <Link href="/baanerp/td/glossary/glossary#000331" role="glossary">potential back order</Link>. The reason for this is that a user must have the time to decide how to handle the rejected inventory that is stored in the <Link href="/baanerp/wh/glossary/glossary#000412" role="glossary">reject location</Link> of the warehouse, which can also be accepted again.</Paragraph>
				<List><ListIntro>Rejected quantity that is present at the reject location, can be:</ListIntro>
					<ListItem>Returned.</ListItem>
					<ListItem>Destroyed.</ListItem>
					<ListItem>Accepted again.</ListItem>
				</List>
				<Paragraph>Potential back orders can be confirmed manually in the <GUIRef href="/baanerp/td/pur/tdpur4101m700" role="session">Potential Purchase Back Orders (tdpur4101m700)</GUIRef> session. Confirmation can occur before or after a user has decided how to handle the rejected inventory at the reject location. However, if (part of) the rejected goods are accepted again, a user can first adapt the <GUIRef href="/baanerp/td/pur/tdpur4101m700#tdpur401.qbbc" role="formfield">To be Confirmed Backorder Quantity</GUIRef> and then confirm the potential back order.</Paragraph>
				<List><ListIntro>The following applies to the original purchase order line (detail):</ListIntro>
					<ListItem>If rejected goods are accepted again in the <GUIRef href="/baanerp/wh/wmd/whwmd2570m000" role="session">Rejected Inventory (whwmd2570m000)</GUIRef> session, a new receipt is executed for the original purchase order line (detail) and the <GUIRef href="/baanerp/td/pur/tdpur4101m000#form.qorj" role="formfield">Rejected Quantity</GUIRef> is reduced with the accepted quantity.</ListItem>
					<ListItem>The original purchase order line (detail) can only be processed in the <GUIRef href="/baanerp/td/pur/tdpur4223m000" role="session">Process Purchase Orders (tdpur4223m000)</GUIRef> session if the total received quantity is inspected and rejected goods are no longer present at the reject location.</ListItem>
					<ListItem>The invoicing status, which is displayed in the <GUIRef href="/baanerp/td/pur/tdpur4501m500#tdpur401.stsd" role="formfield">Invoicing Status</GUIRef> field of the <GUIRef href="/baanerp/td/pur/tdpur4501m500" role="session">Purchase Order Lines Monitor (tdpur4501m500)</GUIRef> session, can only be set to <GUIRef href="/baanerp/tc/domains/stsd#all.approved" role="enum">All Approved</GUIRef> if rejected goods are no longer present at the reject location. If rejected goods are still present, the goods can be accepted again, after which they must be invoiced.</ListItem>
				</List>
			</GeneralSection>
		</GeneralSection>
		<Note><SectionTitle>Note</SectionTitle>
			<List><ListIntro>You can view:</ListIntro>
				<ListItem><List><ListIntro>The ordered quantity, received quantity, rejected quantity (destroyed and returned), quantity on the reject location, back order quantity, and the most recent <Link href="/baanerp/wh/glossary/glossary#000372" role="glossary">receipt number</Link> in the following sessions:</ListIntro>
						<ListItem><GUIRef href="/baanerp/td/pur/tdpur4101m700" role="session">Potential Purchase Back Orders (tdpur4101m700)</GUIRef>
						</ListItem>
						<ListItem><GUIRef href="/baanerp/td/pur/tdpur4531m000" role="session">Purchase Orders - Receipt Overview (tdpur4531m000)</GUIRef>
						</ListItem>
						<ListItem><GUIRef href="/baanerp/td/pur/tdpur4101m000" role="session">Purchase Order Lines (tdpur4101m000)</GUIRef>
						</ListItem>
					</List>
				</ListItem>
				<ListItem>The confirmed back orders for the purchase orders in the <GUIRef href="/baanerp/td/pur/tdpur4101m800" role="session">Confirmed Purchase Back Orders (tdpur4101m800)</GUIRef> session.</ListItem>
			</List>
		</Note>
		<GeneralSection><SectionTitle>Planned inventory transactions for back orders</SectionTitle>
			<Paragraph>As soon as a back order is generated, SSA ERP creates a <Link href="/baanerp/wh/glossary/glossary#000012" role="glossary">planned inventory transaction</Link> in the <GUIRef href="/baanerp/wh/inp/whinp1500m000" role="session">Planned Inventory Transactions (whinp1500m000)</GUIRef> session and the <GUIRef href="/baanerp/wh/inp/whinp1501m000" role="session">Order - Planned Inventory Transactions (whinp1501m000)</GUIRef> session. The value of the <GUIRef href="/baanerp/wh/inp/whinp1500m000#whinp100.qana" role="formfield">Planned Quantity</GUIRef> field in these sessions is equal to the quantity that is expected to be received on the back order.</Paragraph>
		</GeneralSection>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>SSA ERP does not create purchase back orders for <Link href="/baanerp/td/glossary/glossary#ReturnOrder.td" role="glossary">return orders</Link>.</Paragraph>
		</Note>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/wh/onlinemanual/000300" role="manual">Rejected inventory</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000333" role="manual">Back orders - manual confirmation</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/wh/onlinemanual/000035" role="manual">Planned inventory transactions</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
