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<ManualTopic ID="/baanerp/ti/onlinemanual/000421" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To replace an outdated item used as material in BOMs</Title>
		<Keyword><Level1>Use up</Level1>
		</Keyword>
		<Keyword><Level1>Use-up material</Level1>
		</Keyword>
	</Header>
	<AimSection><Paragraph>This topic describes how to replace an outdated item with a replacement item in a <Link href="/baanerp/ti/glossary/glossary#BillOfMateri.ti" role="glossary">bill of material (BOM)</Link> and specify the outdated material as a <Link href="/baanerp/ti/glossary/glossary#000375" role="glossary" Update="No">use-up material</Link>.</Paragraph>
	</AimSection>
	<GeneralSection><Paragraph>For an introduction into the concept of use-up materials, refer to <Link href="/baanerp/ti/onlinemanual/000420" role="manual">To use up remaining stock of outdated items</Link>.</Paragraph>
	</GeneralSection>
	<Note><SectionTitle>Note</SectionTitle>
		<Paragraph>This functionality is available only if the <GUIRef href="/baanerp/tc/com/tccom0100s000#tccom000.altm" role="formfield">Use Up and Alternative Materials</GUIRef> check box is selected in the <GUIRef href="/baanerp/tc/com/tccom0100s000" role="session">Implemented Software Components (tccom0100s000)</GUIRef> session.</Paragraph>
	</Note>
	<GeneralSection><SectionTitle>Engineering items</SectionTitle>
		<Paragraph>If you use the <GUIRef href="" role="module" Update="No">Engineering Data Management (EDM)</GUIRef> module to control changes in a BOM, you must not use this procedure. For more information, refer to the <Link href="/baanerp/ti/onlinemanual/000423" role="manual">To define alternative materials</Link> topic.</Paragraph>
	</GeneralSection>
	<GeneralSection></GeneralSection>
	<ProcedureSection><SectionTitle>To replace outdated items in BOMs</SectionTitle>
		<ProcIntro><Paragraph>Use this procedure only if the replaced item is no longer used in <Emphasis>any</Emphasis> BOM. If you replace a material in one BOM and continue to use that material in another BOM, you must not change the material into a <Link href="/baanerp/ti/glossary/glossary#000375" role="glossary" Update="No">use-up material</Link>.</Paragraph>
		</ProcIntro>
		<Steps><Step><StepTitle><GUIRef href="/baanerp/ti/bom/tibom1412m000" role="session">Print Where-used BOM Components (Single Level) (tibom1412m000)</GUIRef>
				</StepTitle>
				<Paragraph>Optionally print an overview of BOMs that use the item as material.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/tc/ibd/tcibd2500m000" role="session">Items - Ordering (tcibd2500m000)</GUIRef>
				</StepTitle>
				<Paragraph>In the <GUIRef href="/baanerp/tc/ibd/tcibd2500m000" role="session">Items - Ordering (tcibd2500m000)</GUIRef> session, set the <GUIRef href="/baanerp/tc/ibd/tcibd2100s000#tcibd200.lodt" role="formfield">Last allowed Order Date</GUIRef> to the last date on which you can still order the outdated item. Enter a date that is in the near future.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/ti/bom/tibom0251m000" role="session">Check Use-up Material Definitions (tibom0251m000)</GUIRef>
				</StepTitle>
				<Paragraph>Use the <Link href="/baanerp/ti/bom/tibom0251m000" role="session">Check Use-up Material Definitions (tibom0251m000)</Link> session to print a report of BOMs that use the outdated item as material without any alternatives specified.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/ti/bom/tibom1212m000" role="session">Replace Item in Bill of Material (tibom1212m000)</GUIRef>
				</StepTitle>
				<Paragraph>In this step, you add the replacement material to the relevant BOMs.</Paragraph>
				<ProcedureList><ListIntro>In the <Link href="/baanerp/ti/bom/tibom1212m000" role="session">Replace Item in Bill of Material (tibom1212m000)</Link> session, take the following steps:</ListIntro>
					<ListItem>Enter the item to be replaced and the replacement item.</ListItem>
					<ListItem>Enter a date in the <GUIRef href="/baanerp/ti/bom/tibom1212m000#idat" role="formfield">Effective Date</GUIRef> field that is no later than the outdated item's last allowed order date.</ListItem>
					<ListItem>Under <GUIRef href="/baanerp/ti/bom/tibom1212m000#tcgenselrange" role="groupbox">Selection Range</GUIRef>, enter the range of main items of which the BOMs must be adjusted.</ListItem>
					<ListItem>Select the <GUIRef href="/baanerp/ti/bom/tibom1212m000#bom.hist" role="formfield">Retain Original Item</GUIRef> check box to retain information about the history of the BOM. This setting is recommended, but not mandatory.</ListItem>
					<ListItem>Clear the <GUIRef href="/baanerp/ti/bom/tibom1212m000#ret.eff.dates" role="formfield">Retain Effective Date</GUIRef> check box.</ListItem>
					<ListItem>Set the remaining fields, according to your requirements.</ListItem>
					<ListItem>Click <GUIRef href="/baanerp/ti/bom/tibom1212m000#replace.process" role="formcommand">Replace</GUIRef>.</ListItem>
				</ProcedureList>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/ti/bom/tibom0250m000" role="session">Copy Item to Alternative Materials (tibom0250m000)</GUIRef>
				</StepTitle>
				<Paragraph>In this step, you indicate that the system must continue to use the outdated material until that material runs out of stock.</Paragraph>
				<ProcedureList><ListIntro>In the <Link href="/baanerp/ti/bom/tibom0250m000" role="session">Copy Item to Alternative Materials (tibom0250m000)</Link> session, take the following steps:</ListIntro>
					<ListItem>In the <GUIRef href="/baanerp/ti/bom/tibom0250m000#f.source.aitm" role="formfield">Alternative Material</GUIRef> field, enter the outdated item.</ListItem>
					<ListItem>In the <GUIRef href="/baanerp/ti/bom/tibom0250m000#f.target.sitm" role="formfield">Is Alternative for Item</GUIRef> field, enter the replacement material that you just introduced in the BOMs.</ListItem>
					<ListItem>In general, the range of main items of which the BOMs must be adjusted includes all main items.</ListItem>
					<ListItem>Set the <GUIRef href="/baanerp/ti/bom/tibom0250m000#f.alt.priority" role="formfield">Priority</GUIRef> field to <GUIRef href="/baanerp/ti/domains/bom.alpr#highest" role="enum">Add as Highest</GUIRef>. The maximum priority is <GUIRef href="/baanerp/tc/domains/alpr#use.up" role="enum">Use up</GUIRef>.</ListItem>
					<ListItem>Click <GUIRef href="/baanerp/ti/bom/tibom0250m000#alternative.lists" role="formcommand">Generate</GUIRef>.</ListItem>
				</ProcedureList>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/ti/bom/tibom1110m000" role="session">Bill of Material (tibom1110m000)</GUIRef>
				</StepTitle>
				<Paragraph>You can use the <GUIRef href="/baanerp/ti/bom/tibom1110m000" role="session">Bill of Material (tibom1110m000)</GUIRef> session to see the effects of the replacements.</Paragraph>
				<ProcedureList><ListIntro>To see the use-up material, take the following steps:</ListIntro>
					<ListItem>Select the <Link href="/baanerp/wh/glossary/glossary#000027" role="glossary">BOM line</Link> of the newly introduced material.</ListItem>
					<ListItem>On the <GUIRef href="" role="menu">Specific</GUIRef> menu, click <GUIRef href="/baanerp/ti/bom/tibom1110m000#tibom0150m000" role="formcommand">Alternative Materials</GUIRef>.</ListItem>
				</ProcedureList>
			</Step>
		</Steps>
	</ProcedureSection>
	<GeneralSection><SectionTitle>To remove completely used up items</SectionTitle>
		<Paragraph>From time to time, you can run the <Link href="/baanerp/ti/bom/tibom0252m000" role="session">Remove Used Up Materials from Alternative Materials (tibom0252m000)</Link> session to clean up the BOMs after the outdated material is completely used up.</Paragraph>
		<Paragraph>If you want to ensure that the last remaining quantity of an outdated item is kept as spare part, you must change the item's warehouse to a warehouse that is not included in <GUIRef href="" role="manual" Update="No">Enterprise Planning</GUIRef>.</Paragraph>
		<Paragraph>The <Link href="/baanerp/tc/ibd/tcibd2100s000#tcibd200.cwar" role="formfield">Warehouse</Link> field in the <GUIRef href="/baanerp/tc/ibd/tcibd2500m000" role="session">Items - Ordering (tcibd2500m000)</GUIRef> session displays an item's warehouse.</Paragraph>
		<Paragraph>The <Link href="/baanerp/tc/mcs/tcmcs0103s000#tcmcs003.inep" role="formfield">Include in Enterprise Planning</Link> check box in the <GUIRef href="/baanerp/tc/mcs/tcmcs0503m000" role="session">Warehouses (tcmcs0503m000)</GUIRef> session determines whether the warehouse is included in <GUIRef href="" role="manual" Update="No">Enterprise Planning</GUIRef>.</Paragraph>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/ti/onlinemanual/000420" role="manual">To use up remaining stock of outdated items</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/cp/onlinemanual/000454" role="manual">Use-up materials and alternative materials in Enterprise Planning</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/ti/onlinemanual/000423" role="manual">To define alternative materials</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
