<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/tf/gld/tfgld0114m000" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Last-Used Document Numbers by Transaction Type Series (tfgld0114m000)</Title>
	</Header>
	<HelpTopic><AimSection><Paragraph>Use this session to view or change the last used document number for a particular transaction type.</Paragraph>
		</AimSection>
		<GeneralSection><Paragraph>When a new document number is used for the selected transaction type, the last used document number is incremented by 1.</Paragraph>
		</GeneralSection>
		<RelatedTopics><SectionTitle>Related topics</SectionTitle>
			<RelTopic><Link href="/baanerp/tf/onlinemanual/000121" role="manual">To determine document numbers by transaction type</Link>
			</RelTopic>
		</RelatedTopics>
	</HelpTopic>
	<Fields><FieldHelp ID="tfgld017.ttyp"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Transaction Type</Title>
			</Header>
			<FuncDesc><Link href="/baanerp/tf/glossary/glossary#TransaType.tf" role="glossary">Transaction Type</Link>
			</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfgld011.desc"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Transaction Type</Title>
			</Header>
			<FuncDesc>The description of the transaction type.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="dsrs.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Number of Digits for Series</Title>
			</Header>
			<FuncDesc>The field defines how many positions of the document number must be reserved for the series number.</FuncDesc>
			<SimpleSection><Paragraph>This number is defined in the <GUIRef href="/baanerp/tf/gld/tfgld0111s000#tfgld011.dsrs" role="formfield">Number of Digits for Series</GUIRef> field in the <GUIRef href="/baanerp/tf/gld/tfgld0511m000" role="session">Transaction Types (tfgld0511m000)</GUIRef> session.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="tfgld017.seri"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Series</Title>
			</Header>
			<FuncDesc>The series number makes it possible to reserve a range of document numbers for specific transaction types.</FuncDesc>
			<SimpleSection><Paragraph>You must specify the series number you want to allocate to a selected transaction type.</Paragraph>
				<Paragraph>If you enter a value other than 0, all the document numbers that are generated for the selected transaction type will begin with that number.</Paragraph>
				<Paragraph>The number of positions for a series number depends on the value defined in the <GUIRef href="/baanerp/tf/gld/tfgld0114m000#dsrs.f" role="formfield">Number of Digits for Series</GUIRef> field. The maximum position which can be defined is four.</Paragraph>
				<Paragraph>If you enter 0 for the series number, SSA ERP understands that no series number has been defined, so all the eight positions can be used for the document number. You can use the current year, for example, as the series number.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="tfgld017.desc"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Series</Title>
			</Header>
			<FuncDesc>The description or name of the code.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfgld017.vyer"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Tax Year</Title>
			</Header>
			<FuncDesc>The tax year of the document number.</FuncDesc>
			<SimpleSection><Paragraph>For transaction types linked to a <Link href="/baanerp/tf/glossary/glossary#000486" role="glossary">VAT book</Link>, this field is mandatory. VAT book transactions can only be processed if the tax year of the document number equals the <Link href="/baanerp/tf/glossary/glossary#000488" role="glossary">transaction entry date</Link> of the batch.</Paragraph>
			</SimpleSection>
			<RelatedTopics><SectionTitle>Related topics</SectionTitle>
				<RelTopic><Link href="/baanerp/tf/onlinemanual/000389" role="manual">VAT book transaction types</Link>
				</RelTopic>
			</RelatedTopics>
		</FieldHelp>
		<FieldHelp ID="tfgld017.docn"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Last Used Number</Title>
			</Header>
			<FuncDesc>A document number is a combination of a series number and a sequence number. Document numbers must be unique within a transaction type.</FuncDesc>
			<SimpleSection><Paragraph>You cannot enter a lower value that the last used document number. You must enter a higher document number.</Paragraph>
				<Paragraph>The following options control the structure of the document number:</Paragraph>
				<Formula><Paragraph UserLevel="Novice" UserType="Taskuser"> Number of positions      Document number
 reserved for series

          0                 XXXXXXXX
          1                 YXXXXXXX
          2                 YYXXXXXX
          3                 YYYXXXXX
          4                 YYYYXXXX</Paragraph>
				</Formula>
				<Paragraph>The last used document number for the selected transaction type indicates the first new document number to be selected within a particular series.</Paragraph>
				<Paragraph>The document number must not exceed eight positions. Document numbers can however have less than eight positions, as the following example shows.</Paragraph>
				<Formula><Paragraph UserLevel="Novice" UserType="Taskuser"><TextRef role="label" href="/kd/dtd/example">example</TextRef> 
Transaction Type                  :   ABC
Positions reserved for series no. :     2

     Series      Last used document dumber

 1      1               1000023
 2      2               2000018
 3     10              10000131
 4     20              20000009
 5     93              93001475

 </Paragraph>
				</Formula>
				<Paragraph>Two positions are reserved for the series number and six positions are for the rest of the document number. This means that in the first two series a document number will only be seven positions long.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="tfgld017.lbdt"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Last Batch Date</Title>
			</Header>
			<FuncDesc>The <Link href="/baanerp/tf/glossary/glossary#000488" role="glossary">transaction entry date</Link> of the most recent batch.</FuncDesc>
			<SimpleSection><Paragraph>For transaction types linked to a <Link href="/baanerp/tf/glossary/glossary#000486" role="glossary">VAT book</Link>, SSA ERP stores the last batch date.</Paragraph>
			</SimpleSection>
			<RelatedTopics><SectionTitle>Related topics</SectionTitle>
				<RelTopic><Link href="/baanerp/tf/onlinemanual/000389" role="manual">VAT book transaction types</Link>
				</RelTopic>
			</RelatedTopics>
		</FieldHelp>
		<FieldHelp ID="tfgld017.dele"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Blocked</Title>
			</Header>
			<FuncDesc>If this check box is selected, the series cannot be used.</FuncDesc>
		</FieldHelp>
	</Fields>
</Session>
