<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/td/pur/tdpur4223m000" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Process Purchase Orders (tdpur4223m000)</Title>
	</Header>
	<HelpTopic><AimSection><Paragraph>Use this session to process purchase orders. These purchase orders are transferred from the regular database to the history database.</Paragraph>
		</AimSection>
		<GeneralSection><Paragraph>A purchase order line is ready for processing if its status reads <Emphasis>Ready for Processing</Emphasis> in the <GUIRef href="/baanerp/td/pur/tdpur4534m000" role="session">Purchase Order Line Status (tdpur4534m000)</GUIRef> session.</Paragraph>
			<List><ListIntro>Although a purchase order line is ready for processing, the order line cannot be processed if:</ListIntro>
				<ListItem>An <Link href="/baanerp/qm/glossary/glossary#000001" role="glossary">inspection order</Link> is still open.</ListItem>
				<ListItem>The <Link href="/baanerp/td/glossary/glossary#BackorQuanti.td" role="glossary">back order quantity</Link> is not confirmed yet.</ListItem>
				<ListItem>Rejected inventory is still present at the <Link href="/baanerp/wh/glossary/glossary#000412" role="glossary">reject location</Link>.</ListItem>
			</List>
			<List><ListIntro>When a purchase order is processed, SSA ERP:</ListIntro>
				<ListItem>Inserts a turnover history record.</ListItem>
				<ListItem>Updates called quantities/amounts and invoiced quanties/amounts for purchase contracts.</ListItem>
				<ListItem>Updates the average purchase price if Financials is not implemented.</ListItem>
				<ListItem>Updates the invoice-from business partner's balance.</ListItem>
			</List>
			<Note><SectionTitle>Note</SectionTitle>
				<Paragraph>If all purchase order lines are processed the purchase order is set to <GUIRef href="/baanerp/td/domains/pur.hdst#closed" role="enum">Closed</GUIRef>.</Paragraph>
			</Note>
			<GeneralSection><SectionTitle>To update contract data in case of consignment</SectionTitle>
				<Paragraph>In case of consignment, two purchase orders exist. One for the replenishment and one for the payment. The consignment replenishment order can be linked to a contract.</Paragraph>
				<ProcedureList><ListIntro>When the consignment replenishment order is processed, the contract data is not updated, because no invoice is made for that order. At the moment the consignment payment is done and the order is processed, SSA ERP:</ListIntro>
					<ListItem>Searches for the consignment replenishment order.</ListItem>
					<ListItem>Retrieves the contract from the consignment replenishment order.</ListItem>
					<ListItem>Updates called quantities/amounts and invoiced quantitities/amounts on the purchase contract.</ListItem>
				</ProcedureList>
			</GeneralSection>
			<GeneralSection><SectionTitle>To match and approve purchase invoices</SectionTitle>
				<Paragraph>Processing of purchase orders and matching and approving of purchase orders in <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef> can be executed independently from each other. For instance, you can approve the purchase invoice after you processed the purchase order. In this case, the invoice amount is not booked into a turnover history record. As a result, you must repair the situation by running the <GUIRef href="/baanerp/td/pur/tdpur4223m000" role="session">Process Purchase Orders (tdpur4223m000)</GUIRef> session again. In this case, SSA ERP notices that the invoice amount is not booked yet into a turnover history record and adds additional turnover history records (- and +) with the invoice amount.</Paragraph>
			</GeneralSection>
		</GeneralSection>
		<RelatedTopics><SectionTitle>Related topics</SectionTitle>
			<RelTopic><Link href="/baanerp/td/onlinemanual/000406" role="manual">Flexible purchase order processing</Link>
			</RelTopic>
			<RelTopic><Link href="/baanerp/td/onlinemanual/000012" role="manual">To process purchase orders/schedules</Link>
			</RelTopic>
			<RelTopic><Link href="/baanerp/td/onlinemanual/000332" role="manual">Back orders - automatic confirmation</Link>
			</RelTopic>
			<RelTopic><Link href="/baanerp/td/onlinemanual/000333" role="manual">Back orders - manual confirmation</Link>
			</RelTopic>
		</RelatedTopics>
	</HelpTopic>
	<Fields><FieldHelp ID="process.upto"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Process up to Date</Title>
			</Header>
			<FuncDesc>The date until which you want SSA ERP to process the order data.</FuncDesc>
			<SimpleSection><Paragraph>SSA ERP processes all purchase orders of which the actual <Link href="/baanerp/wh/glossary/glossary#000370" role="glossary">receipt date</Link> is earlier than the date as entered in this field.</Paragraph>
				<Paragraph>You can use this field to only process purchase order lines that are received before a specific date. For more recent lines, you can decide not to process them because you want to perform receipt corrections and process price variations.</Paragraph>
			</SimpleSection>
			<Note><SectionTitle>Note</SectionTitle>
				<Paragraph>If you leave this field empty, SSA ERP does not process any order lines.</Paragraph>
			</Note>
		</FieldHelp>
		<FieldHelp ID="print.errors"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Print Errors</Title>
			</Header>
			<FuncDesc>If this check box is selected,SSA ERP prints a report of the errors that occur while processing the purchase orders.</FuncDesc>
		</FieldHelp>
	</Fields>
</Session>
