<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tf/onlinemanual/000403" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To post purchase invoices to control accounts</Title>
		<Keyword><Level1>Control accounts</Level1>
			<Level2>post purchase invoices</Level2>
		</Keyword>
		<Keyword><Level1>purchase invoices</Level1>
			<Level2>posting</Level2>
		</Keyword>
	</Header>
	<GeneralSection><Paragraph>To post purchase invoice transactions to the correct control accounts, you can use the following sessions:</Paragraph>
	</GeneralSection>
	<ProcedureSection><Steps><Step><StepTitle>One of the following sessions:</StepTitle>
				<List><ListItem><GUIRef href="/baanerp/td/pur/tdpur4101s000" role="session">Purchase Order - Line (tdpur4101s000)</GUIRef>.</ListItem>
					<ListItem><GUIRef href="/baanerp/td/pur/tdpur3110m000" role="session">Purchase Schedules (tdpur3110m000)</GUIRef>.</ListItem>
				</List>
				<Paragraph>In the <GUIRef href="" role="manual">Purchase Type</GUIRef> field, SSA ERP displays the default purchase type for the order. This can be the purchase type that answers the selection criteria that you defined in the <GUIRef href="/baanerp/tc/mcs/tcmcs2103m000" role="session">Purchase Type Exceptions (tcmcs2103m000)</GUIRef> session, or the default purchase type of the financial business partner group to which the buy-from business partner belongs. If you wish, you can select a different purchase type for the purchase invoice.</Paragraph>
				<Paragraph>For manual purchase orders and purchase schedules, SSA ERP retrieves the default purchase type by searching for the most specific purchase type.</Paragraph>
				<ProcedureList><ListIntro>SSA ERP searches for the default purchase type in this order:</ListIntro>
					<ListItem>The purchase type that answers the selection criteria that you defined in the <GUIRef href="/baanerp/tc/mcs/tcmcs2103m000" role="session">Purchase Type Exceptions (tcmcs2103m000)</GUIRef> session.</ListItem>
					<ListItem>The purchase type for the invoice-from business partner for the <GUIRef href="" role="manual">All Origins</GUIRef> origin and with an empty <GUIRef href="/baanerp/tc/mcs/tcmcs2103m000#tcmcs203.citg" role="formfield">Item Group</GUIRef>, <GUIRef href="/baanerp/tc/mcs/tcmcs2103m000#tcmcs203.cprj" role="formfield">Project</GUIRef>, and <GUIRef href="/baanerp/tc/mcs/tcmcs2103m000#tcmcs203.item" role="formfield">Item</GUIRef> field. The <GUIRef href="/baanerp/tc/mcs/tcmcs2103m000#tcmcs203.ddel" role="formfield">Direct Delivery</GUIRef> check box must be cleared.</ListItem>
					<ListItem>If still no purchase type is found, SSA ERP leaves the <GUIRef href="/baanerp/tc/mcs/tcmcs2103m000#tcmcs203.ptyp" role="formfield">Purchase Type</GUIRef> field blank and you can enter a purchase type.</ListItem>
				</ProcedureList>
				<Paragraph>For purchase orders raised during the direct delivery process, the purchase type that answers the selection criteria and for which the <GUIRef href="/baanerp/tc/mcs/tcmcs2103m000#tcmcs203.ddel" role="formfield">Direct Delivery</GUIRef> check box is selected is retrieved from the <GUIRef href="/baanerp/tc/mcs/tcmcs2103m000" role="session">Purchase Type Exceptions (tcmcs2103m000)</GUIRef> session.</Paragraph>
				<Paragraph>If the <GUIRef href="/baanerp/tc/mcs/tcmcs2103m000#tcmcs203.ddel" role="formfield">Direct Delivery</GUIRef> check box is not selected for any of the purchase types, the field is left blank.</Paragraph>
				<Paragraph>For purchase orders for which intercompany settlement transactions are generated, no purchase type is used. For such orders, the <GUIRef href="/baanerp/tc/mcs/tcmcs2103m000#tcmcs203.ptyp" role="formfield">Purchase Type</GUIRef> field is disabled.</Paragraph>
				<List><ListIntro>For purchase orders generated from projects, SSA ERP retrieves the purchase type from the corresponding session, which can be:</ListIntro>
					<ListItem>Planned PRP Purchase Order (Material) (tppss610).</ListItem>
					<ListItem>Planned PRP Purchase Orders (Equipment) (tppss611).</ListItem>
					<ListItem>Planned PRP Purchase Orders (Subcontracting) (tppss612).</ListItem>
				</List>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/tf/acp/tfacp1100s000" role="session">Received Purchase Invoices (tfacp1100s000)</GUIRef>
				</StepTitle>
				<Paragraph>In the <GUIRef href="" role="manual">Purchase Type</GUIRef> field, SSA ERP displays the default purchase type. If you wish, you can select a different purchase type for the purchase invoice.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/tf/acp/tfacp1110s000" role="session">Purchase Invoices (tfacp1110s000)</GUIRef>
				</StepTitle>
				<Paragraph>In the <GUIRef href="" role="manual">Purchase Type</GUIRef> field, SSA ERP displays the default purchase type. The non-finalized transactions are posted to the control account and dimensions linked to this purchase type in the <GUIRef href="/baanerp/tf/acp/tfacp0515m000" role="session">Control Accounts by BP Group (tfacp0515m000)</GUIRef> session. When you register purchase invoices, you can select a different purchase type for the purchase invoice.</Paragraph>
				<Paragraph>If recurring purchase invoices are generated in the <GUIRef href="/baanerp/tf/acp/tfacp1202m000" role="session">Generate Recurring Purchase Invoices (tfacp1202m000)</GUIRef> session, SSA ERP uses the purchase type of the original sales invoice. The non-finalized transactions of the recurring purchase invoice are posted to the control account linked to this purchase type.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/tf/acp/tfacp2290m000" role="session">Generate Self-Billed/Internal Purchase Invoices (tfacp2290m000)</GUIRef>
				</StepTitle>
				<Paragraph>When you create self-billed invoices, the purchase type of the purchase order determines the control accounts and dimensions to which the transactions are posted.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/tf/acp/tfacp1520m000" role="session">Procurement Card Statements (tfacp1520m000)</GUIRef>
				</StepTitle>
				<Paragraph>In the <GUIRef href="" role="manual">Purchase Type</GUIRef> field, SSA ERP displays the default purchase type. If you wish, you can select a different purchase type for the procurement card statement.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/tf/acp/tfacp2110s000" role="session">Purchase-Invoice Corrections (tfacp2110s000)</GUIRef>
				</StepTitle>
				<Paragraph>In the <GUIRef href="" role="manual">Purchase Type</GUIRef> field, SSA ERP displays the default purchase type. You can select a different purchase type for the purchase invoice correction. SSA ERP will create the non-finalized transactions to reverse the posting to the previous control account and move the balance to the new control account.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/tf/acp/tfacp2121s000" role="session">Assign Invoices to Credit Notes (tfacp2121s000)</GUIRef>
				</StepTitle>
				<Paragraph>If you assign invoices to credit notes, the credit note’s sale type determines the control account for the non-finalized transaction that affects the credit note’s balance and for the assignment open entry for the credit note. On the other side of the transaction, the purchase invoice’s purchase type determines the control accounts for the non-finalized transactions and for the assignment open entry for the invoice.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/tf/acp/tfacp2255m000" role="session">Import Requisitions and Statements (tfacp2255m000)</GUIRef>
				</StepTitle>
				<Paragraph>When you import requisitions and statements to be matched with procurement card statements, you must enter a purchase type.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/tf/acp/tfacp2541m000" role="session">Match Purchase Order Lines (tfacp2541m000)</GUIRef>
				</StepTitle>
				<Paragraph>When you match purchase orders to purchase invoices, SSA ERP displays a warning if the order and the invoice have different purchase types. You can then decide whether or not to mark the order line as <GUIRef href="" role="manual">Matched</GUIRef>.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/tf/acp/tfacp2544m000" role="session">Match Purchase Receipt Lines (tfacp2544m000)</GUIRef>
				</StepTitle>
				<Paragraph>When you match purchase receipt lines to purchase invoices, SSA ERP displays a warning if the receipt line and the invoice have different purchase types. You can then decide whether or not to mark the receipt line as <GUIRef href="" role="manual">Matched</GUIRef>.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/tf/acp/tfacp2546m000" role="session">Match with Loads/Shipments/Clusters (tfacp2546m000)</GUIRef>
				</StepTitle>
				<Paragraph>When you match purchase receipt lines to purchase invoices, SSA ERP displays a warning if the receipt line and the invoice have different purchase types. You can then decide whether or not to mark the receipt line as <GUIRef href="" role="manual">Matched</GUIRef>.</Paragraph>
			</Step>
		</Steps>
	</ProcedureSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/tf/onlinemanual/000400" role="manual">Control accounts</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tf/onlinemanual/000027" role="manual">Financial business partner group ledger accounts</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
