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<ManualTopic ID="/baanerp/td/onlinemanual/000331" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Integration Freight Invoicing and Purchase Invoicing</Title>
		<Keyword><Level1>Integration Freight Management</Level1>
		</Keyword>
	</Header>
	<GeneralSection><Paragraph>If a purchasing company is responsible for the transportation of goods and hires a <Link href="/baanerp/tc/glossary/glossary#Carrier.tc" role="glossary">carrier</Link> to transport the goods, after transportation, the carrier sends an invoice to the purchasing company. The freight rate that a company must pay to the carrier is called freight costs.</Paragraph>
		<Paragraph>To invoice your external business partner for freight, you must define the following master data:</Paragraph>
		<ProcedureList><ListItem>In the <GUIRef href="/baanerp/tc/com/tccom4120s000" role="session">Buy-from Business Partners (tccom4120s000)</GUIRef> session, select the <GUIRef href="/baanerp/tc/com/tccom4120s000#tccom120.frin" role="formfield">Invoice BP for Freight</GUIRef> check box to indicate that you want the business partner to pay for the freight costs you make. This check box is used as a default for the <GUIRef href="/baanerp/td/pur/tdpur4100m000#tdpur400.iebp" role="formfield">Invoice External BP</GUIRef> field in the <GUIRef href="/baanerp/td/pur/tdpur4100m000" role="session">Purchase Orders (tdpur4100m000)</GUIRef> session, and the <GUIRef href="/baanerp/td/pur/tdpur1105s000#tdpur105.iebp" role="formfield">Invoice External BP</GUIRef> field in the <GUIRef href="/baanerp/td/pur/tdpur1105s000" role="session">Request for Quotation - Buy-from BP (tdpur1105s000)</GUIRef> session, but can be overwritten in these sessions.</ListItem>
			<ListItem><List><ListIntro>In the <GUIRef href="/baanerp/tc/com/tccom4112s000" role="session">Invoice-to Business Partners (tccom4112s000)</GUIRef> session, define the <GUIRef href="/baanerp/tc/com/tccom4112s000#tccom112.infr" role="formfield">Invoice for Freight Based On</GUIRef> field as:</ListIntro>
					<ListItem><GUIRef href="/baanerp/tc/domains/com.infr#actual" role="enum">Freight Costs</GUIRef>: If you want the freight costs for a shipment or load to be based on the best information currently available. The freight invoice amount is based on a <Link href="/baanerp/fm/glossary/glossary#000040" role="glossary">carrier rate book</Link> in <GUIRef href="/baanerp/td/pcg" role="module">Pricing Control</GUIRef>. These costs are also known as estimated freight costs.</ListItem>
					<ListItem><GUIRef href="/baanerp/tc/domains/com.infr#costplus" role="enum">Freight Costs (Update Allowed)</GUIRef>: If you want the freight costs to be invoiced after matching the carrier invoice to a certain load or shipment. Initially, the freight invoice amount is based on a carrier rate book in <GUIRef href="/baanerp/td/pcg" role="module">Pricing Control</GUIRef>. These costs are also known as actual freight costs.</ListItem>
					<ListItem><GUIRef href="/baanerp/tc/domains/com.infr#estimate" role="enum">Client Rates</GUIRef>: If you want the freight invoice amount to be based on a <Link href="/baanerp/fm/glossary/glossary#000039" role="glossary">client rate book</Link> in <GUIRef href="/baanerp/td/pcg" role="module">Pricing Control</GUIRef>. This rate book stores freight service rates for a specific business parter.</ListItem>
				</List>
			</ListItem>
		</ProcedureList>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>The <GUIRef href="/baanerp/tc/com/tccom4112s000#tccom112.infr" role="formfield">Invoice for Freight Based On</GUIRef> field is used as a default for the <GUIRef href="/baanerp/td/pur/tdpur4100m000#tdpur400.iafc" role="formfield">Freight Costs Based On</GUIRef> field in the <GUIRef href="/baanerp/td/pur/tdpur4100m000" role="session">Purchase Orders (tdpur4100m000)</GUIRef> session and the <GUIRef href="/baanerp/td/pur/tdpur1105s000#tdpur105.iafc" role="formfield">Freight Costs Based On</GUIRef> field in the <GUIRef href="/baanerp/td/pur/tdpur1105s000" role="session">Request for Quotation - Buy-from BP (tdpur1105s000)</GUIRef> session, but can be overwritten in these sessions.</Paragraph>
			<List><ListIntro>In the <GUIRef href="/baanerp/tc/com/tccom4112s000" role="session">Invoice-to Business Partners (tccom4112s000)</GUIRef> session, you can define the following fields if you want SSA ERP to add a cost plus amount or a cost plus percentage to the invoice:</ListIntro>
				<ListItem><GUIRef href="/baanerp/tc/com/tccom4112s000#tccom112.adpc" role="formfield">Additional Percentage</GUIRef>: The percentage with which the freight invoice amount must be increased.</ListItem>
				<ListItem><GUIRef href="/baanerp/tc/com/tccom4112s000#tccom112.adam" role="formfield">Additional Amount</GUIRef>: The amount with which the freight invoice amount must be increased.</ListItem>
			</List>
		</Note>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>The <GUIRef href="/baanerp/tc/com/tccom4112s000#tccom112.adpc" role="formfield">Additional Percentage</GUIRef> and <GUIRef href="/baanerp/tc/com/tccom4112s000#tccom112.adam" role="formfield">Additional Amount</GUIRef> fields can only be defined if the <GUIRef href="/baanerp/tc/com/tccom4112s000#tccom112.infr" role="formfield">Invoice for Freight Based On</GUIRef> field is set to <GUIRef href="/baanerp/tc/domains/com.infr#actual" role="enum">Freight Costs</GUIRef> or <GUIRef href="/baanerp/tc/domains/com.infr#costplus" role="enum">Freight Costs (Update Allowed)</GUIRef>.</Paragraph>
		</Note>
		<GeneralSection><SectionTitle>Explanation of invoicing methods</SectionTitle>
			<List><ListIntro>A company can invoice freight rates to the external business partner, based on:</ListIntro>
				<ListItem><GUIRef href="/baanerp/tc/domains/com.infr#actual" role="enum">Freight Costs</GUIRef>.</ListItem>
				<ListItem><GUIRef href="/baanerp/tc/domains/com.infr#costplus" role="enum">Freight Costs (Update Allowed)</GUIRef>.</ListItem>
				<ListItem><GUIRef href="/baanerp/tc/domains/com.infr#estimate" role="enum">Client Rates</GUIRef>.</ListItem>
			</List>
		</GeneralSection>
		<GeneralSection><SectionTitle>Freight Costs</SectionTitle>
			<Paragraph><GUIRef href="/baanerp/fm" role="package">Freight Management</GUIRef> calculates the freight invoice amount based on the best information currently available (estimated freight costs). These freight costs are retrieved from a carrier rate book in <GUIRef href="/baanerp/td/pcg" role="module">Pricing Control</GUIRef> and are updated every time a change is made to the shipment/load. It is <GUIRef href="/baanerp/fm" role="package">Freight Management</GUIRef> that releases the freight invoice to <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef>.</Paragraph>
		</GeneralSection>
		<GeneralSection><SectionTitle>Freight Costs (update allowed)</SectionTitle>
			<Paragraph><GUIRef href="/baanerp/fm" role="package">Freight Management</GUIRef> prorates the freight amount for the purchase order (estimated freight costs) based on the entire load in <GUIRef href="/baanerp/fm" role="package">Freight Management</GUIRef>. It occurs that, when <GUIRef href="/baanerp/fm" role="package">Freight Management</GUIRef> releases the freight invoice with the estimated freight costs to <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef>, the invoice is sent before the actual costs are received from the carrier. In other words, first the estimated freight costs are determined, based on the carrier rate books as stored in <GUIRef href="/baanerp/td/pcg" role="module">Pricing Control</GUIRef>. In a later stage, after the carrier invoice is received and matched in <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef>, the actual costs can be entered. As a result, you can invoice your business partner the difference between the estimated costs and the actual costs.</Paragraph>
		</GeneralSection>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>If you want to invoice your business partner with the difference, SSA ERP can generate an additional invoice. The invoice is based on the data you enter in the <GUIRef href="/baanerp/fm/fri/fmfri0100m000#fmfri000.inva" role="formfield">If amount greater than</GUIRef>, or the <GUIRef href="/baanerp/fm/fri/fmfri0100m000#fmfri000.invp" role="formfield">If greater than</GUIRef> field of the <GUIRef href="/baanerp/fm/fri/fmfri0100m000" role="session">Freight Invoicing Parameters (fmfri0100m000)</GUIRef> session.</Paragraph>
		</Note>
		<GeneralSection><SectionTitle>Client Rates</SectionTitle>
			<Paragraph>If the invoicing method is <GUIRef href="/baanerp/tc/domains/com.infr#estimate" role="enum">Client Rates</GUIRef>, the invoice amount is based on fixed agreements with customers about the freight rates that can be charged to them in order to be compensated for the freight costs that a company must pay to the carrier.</Paragraph>
		</GeneralSection>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000384" role="manual">Freight rate retrieval</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000389" role="manual">To define freight rate books</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000390" role="manual">Freight rate book codes</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/fm/onlinemanual/000030" role="manual">Invoicing methods</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000329" role="manual">Integration Purchase and Freight Management</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
