<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/tc/com/tccom7271m000" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Export Intrastat Transactions (tccom7271m000)</Title>
	</Header>
	<HelpTopic><AimSection><Paragraph>Use this session to create an export file of the <Link href="/baanerp/tc/glossary/glossary#Intrastat.tc" role="glossary">Intrastat declaration</Link> data.</Paragraph>
		</AimSection>
		<GeneralSection><Paragraph>You can further process the export file with an external Intrastat application.</Paragraph>
			<List><ListIntro>You can generate the following types of files:</ListIntro>
				<ListItem>A sequential CBS IRIS file.</ListItem>
				<ListItem>A sequential Import IDEP file.</ListItem>
				<ListItem>A sequential Export IDEP file.</ListItem>
				<ListItem>An XML file that you can directly transfer to the Intrastat collection center.</ListItem>
			</List>
			<Paragraph>To regenerate the previous export file, you can select the <GUIRef href="/baanerp/tc/com/tccom7271m000#processed.line" role="formfield">Including Processed Lines</GUIRef> check box. In this case you must enter the same selection ranges and dates that you entered previously.</Paragraph>
			<Paragraph>When you export the data, SSA ERP recalculates the goods amounts in the local currency using the sales exchange-rate or the internal exchange-rate calculations as applicable. If you wish to first validate the output file, you can select the <GUIRef href="/baanerp/tc/com/tccom7271m000#simulate" role="formfield">Simulate</GUIRef> check box.</Paragraph>
			<Paragraph>Click the <GUIRef href="" role="manual">Continue</GUIRef> button to generate the export file. If the <GUIRef href="/baanerp/tc/com/tccom7271m000#simulate" role="formfield">Simulate</GUIRef> check box is cleared, SSA ERP marks the records as <GUIRef href="" role="manual">Processed</GUIRef>.</Paragraph>
			<Paragraph>SSA ERP generates the file in the $BSE/tmp directory on the SSA ERP server. The generated filename starts with 'tmp'.</Paragraph>
			<Paragraph>If you use an Intrastat declaration application which runs on your PC (the client), in addition the <GUIRef href="" role="manual">Save As</GUIRef> dialog is displayed which you can use to store the export file locally on your PC. As a result, the export file is stored both on the server and on your PC.</Paragraph>
		</GeneralSection>
		<RelatedTopics><SectionTitle>Related topics</SectionTitle>
			<RelTopic><Link href="/baanerp/tc/onlinemanual/000064" role="manual">To export the Intrastat data</Link>
			</RelTopic>
			<RelTopic><Link href="/baanerp/tc/onlinemanual/000066" role="manual">The layout of the Intrastat file</Link>
			</RelTopic>
			<RelTopic><Link href="/baanerp/basictasks/000006" role="manual">To use From and To fields</Link>
			</RelTopic>
		</RelatedTopics>
	</HelpTopic>
	<Fields><FieldHelp ID="entity.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Entity Type</Title>
			</Header>
			<FuncDesc>The <GUIRef href="" role="manual">From</GUIRef> and <GUIRef href="" role="manual">To</GUIRef> fields define the range of entity types for which you export the data.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="entity.t"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Entity Type</Title>
			</Header>
			<FuncDesc>The <GUIRef href="" role="manual">From</GUIRef> and <GUIRef href="" role="manual">To</GUIRef> fields define the range of entity types for which you export the data.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="department.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Office</Title>
			</Header>
			<FuncDesc>The <GUIRef href="" role="manual">From</GUIRef> and <GUIRef href="" role="manual">To</GUIRef> fields define the range of sales departments or purchase departments for which you export the data.</FuncDesc>
			<SimpleSection><Paragraph>Select a purchase office or a sales office or a range of offices that all belong to the financial company for which you want to create the Intrastat declaration.</Paragraph>
				<Paragraph>If the offices are linked to multiple financial companies, SSA ERP displays an error message.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="department.t"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Office</Title>
			</Header>
			<FuncDesc>The <GUIRef href="" role="manual">From</GUIRef> and <GUIRef href="" role="manual">To</GUIRef> fields define the range of sales departments or purchase departments for which you export the data.</FuncDesc>
			<SimpleSection><Paragraph>Select a purchase office or a sales office or a range of offices that all belong to the financial company for which you want to create the Intrastat declaration.</Paragraph>
				<Paragraph>If the offices are linked to multiple financial companies, SSA ERP displays an error message.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="order.origin.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Order Origin</Title>
			</Header>
			<FuncDesc>The <GUIRef href="" role="manual">From</GUIRef> and <GUIRef href="" role="manual">To</GUIRef> fields define the range of order origins for which you export the data.</FuncDesc>
			<SimpleSection><Paragraph>To export the data for the full range of order origins, keep the default field values (from <GUIRef href="/baanerp/tc/domains/corg#sls" role="enum">Sales Order</GUIRef> to <GUIRef href="/baanerp/tc/domains/corg#pur.sched" role="enum">Purchase Schedule</GUIRef>.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="order.origin.t"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Order Origin</Title>
			</Header>
			<FuncDesc>The <GUIRef href="" role="manual">From</GUIRef> and <GUIRef href="" role="manual">To</GUIRef> fields define the range of order origins for which you export the data.</FuncDesc>
			<SimpleSection><Paragraph>To export the data for the full range of order origins, keep the default field values (from <GUIRef href="/baanerp/tc/domains/corg#sls" role="enum">Sales Order</GUIRef> to <GUIRef href="/baanerp/tc/domains/corg#pur.sched" role="enum">Purchase Schedule</GUIRef>.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="order.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Order</Title>
			</Header>
			<FuncDesc>The <GUIRef href="" role="manual">From</GUIRef> and <GUIRef href="" role="manual">To</GUIRef> fields define the the range of orders for which you export the data.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="order.t"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Order</Title>
			</Header>
			<FuncDesc>The <GUIRef href="" role="manual">From</GUIRef> and <GUIRef href="" role="manual">To</GUIRef> fields define the the range of orders for which you export the data.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="flow"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Flow</Title>
			</Header>
			<FuncDesc>The <GUIRef href="" role="manual">From</GUIRef> and <GUIRef href="" role="manual">To</GUIRef> fields define the goods flows (import or export) for which you export the data.</FuncDesc>
			<SimpleSection><Paragraph>Usually, separate Intrastat declarations are required for the import flow and the export flow. To export the data for one flow , select the same value in both fields. For the import flow, select <GUIRef href="/baanerp/tc/domains/com.kotr#receipt" role="enum">(+) Receipt</GUIRef> and for the export flow, select <GUIRef href="/baanerp/tc/domains/com.kotr#requirement" role="enum">(-) Issue</GUIRef>.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="position.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Position</Title>
			</Header>
			<FuncDesc>The <GUIRef href="" role="manual">From</GUIRef> and <GUIRef href="" role="manual">To</GUIRef> fields define the range of line positions in the selected range of orders for which you export the data.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="position.t"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Position</Title>
			</Header>
			<FuncDesc>The <GUIRef href="" role="manual">From</GUIRef> and <GUIRef href="" role="manual">To</GUIRef> fields define the range of line positions in the selected range of orders for which you export the data.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="sequence.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Sequence No.</Title>
			</Header>
			<FuncDesc>The <GUIRef href="" role="manual">From</GUIRef> and <GUIRef href="" role="manual">To</GUIRef> fields define the range of line sequence numbers in the selected range of orders for which you export the data.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="sequence.t"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Sequence No.</Title>
			</Header>
			<FuncDesc>The <GUIRef href="" role="manual">From</GUIRef> and <GUIRef href="" role="manual">To</GUIRef> fields define the range of line sequence numbers in the selected range of orders for which you export the data.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="transact.date.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Transaction Date</Title>
			</Header>
			<FuncDesc>The <GUIRef href="" role="manual">From</GUIRef> and <GUIRef href="" role="manual">To</GUIRef> fields define the period for which you export the data.</FuncDesc>
			<SimpleSection><Paragraph>The records that you exported for the previous declaration now have the <GUIRef href="" role="manual">Processed</GUIRef> status.</Paragraph>
				<List><ListIntro>To export the data collected during the period since the previous declaration, you can enter the following data:</ListIntro>
					<ListItem>Leave the <GUIRef href="/baanerp/tc/com/tccom7271m000#transact.date.f" role="formfield" Update="No">Transaction Date From</GUIRef> field empty.</ListItem>
					<ListItem>Clear the <GUIRef href="/baanerp/tc/com/tccom7271m000#processed.line" role="formfield">Including Processed Lines</GUIRef> check box.</ListItem>
					<ListItem>In the <GUIRef href="/baanerp/tc/com/tccom7271m000#transact.date.t" role="formfield" Update="No">Transaction Date To</GUIRef> field, enter the end date of the period for which you want to create the Intrastat declaration.</ListItem>
				</List>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="transact.date.t"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Transaction Date</Title>
			</Header>
			<FuncDesc>The <GUIRef href="" role="manual">From</GUIRef> and <GUIRef href="" role="manual">To</GUIRef> fields define the period for which you export the data.</FuncDesc>
			<SimpleSection><Paragraph>The records that you exported for the previous declaration now have the <GUIRef href="" role="manual">Processed</GUIRef> status.</Paragraph>
				<List><ListIntro>To export the data collected during the period since the previous declaration, you can enter the following data:</ListIntro>
					<ListItem>Leave the <GUIRef href="/baanerp/tc/com/tccom7271m000#transact.date.f" role="formfield" Update="No">Transaction Date From</GUIRef> field empty.</ListItem>
					<ListItem>Clear the <GUIRef href="/baanerp/tc/com/tccom7271m000#processed.line" role="formfield">Including Processed Lines</GUIRef> check box.</ListItem>
					<ListItem>In the <GUIRef href="/baanerp/tc/com/tccom7271m000#transact.date.t" role="formfield" Update="No">Transaction Date To</GUIRef> field, enter the end date of the period for which you want to create the Intrastat declaration.</ListItem>
				</List>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="processed.line"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Including Processed Lines</Title>
			</Header>
			<FuncDesc>If this check box is selected, transactions that were already processed earlier are included in the export file.</FuncDesc>
			<SimpleSection><Paragraph>For example, you can select this check box to regenerate the previous export file if necessary. You must enter the same selection ranges and dates that you entered previously.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="simulate"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Simulate</Title>
			</Header>
			<FuncDesc>If this check box is selected,SSA ERP generates the export file in the regular way but does not set the Intrastat transaction lines to <GUIRef href="" role="manual">Processed</GUIRef>.</FuncDesc>
			<SimpleSection><Paragraph>You can use this feature to generate a trial export file before you generate the final export file.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="decl.excrate.calc"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Recalculate Amounts with Declarant Exchange Rates</Title>
			</Header>
			<FuncDesc>If this check box is selected,SSA ERP recalculates the amounts with the exchange rate type that you select in the <GUIRef href="/baanerp/tc/com/tccom7271m000#decl.exch.rate.tp" role="formfield">Declarant Exchange Rate Type</GUIRef> field.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="decl.exch.rate.tp"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Declarant Exchange Rate Type</Title>
			</Header>
			<FuncDesc>If you select the <GUIRef href="/baanerp/tc/com/tccom7271m000#decl.excrate.calc" role="formfield">Recalculate Amounts with Declarant Exchange Rates</GUIRef> check box, SSA ERP recalculates the amounts with the selected exchange rate type.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="allow.transcur"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Allow exporting in Transaction Currencies</Title>
			</Header>
			<FuncDesc>If this check box is selected, and if conversion to the local currency is not possible, for example, because no currency rate is available, SSA ERP enters the amounts on the report in the transaction currency.</FuncDesc>
			<SimpleSection><Paragraph>If the authorities permit you to transfer the Intrastat declaration amounts in the transaction currencies, you can select this check box. Usually, you can still convert the amounts in the IDEP application.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="period"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Reference Period</Title>
			</Header>
			<FuncDesc>You can use this field to indicate the period in which you made the declaration.</FuncDesc>
			<SimpleSection><Paragraph>For example, you can enter 2005-3 to indicate March 2005 or 2005 Q1 to indicate the first quarter of 2005.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="declaration"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Declaration</Title>
			</Header>
			<FuncDesc>If you select the range of offices for the export file, this field displays the financial company, the country, and the VAT number for which the export file is generated.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="file.data.format"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">File Data Format</Title>
			</Header>
			<FuncDesc>The type of file you want to generate.</FuncDesc>
			<SimpleSection><Paragraph>To generate an XML file that you can directly transfer to the Intrastat collection center, select <GUIRef href="/baanerp/tc/domains/fdft#xml" role="enum">XML</GUIRef>.</Paragraph>
				<List><ListItem>To generate a sequential IDEP file select <GUIRef href="/baanerp/tc/domains/fdft#csv" role="enum">CSV</GUIRef>.</ListItem>
					<ListItem>To generate a sequential IRIS file, select <GUIRef href="/baanerp/tc/domains/fdft#csv" role="enum">CSV</GUIRef> and clear the <GUIRef href="/baanerp/tc/com/tccom7271m000#with.header" role="formfield">Header</GUIRef> and the <GUIRef href="/baanerp/tc/com/tccom7271m000#strip.field" role="formfield">Squeeze Field</GUIRef> check boxes.</ListItem>
				</List>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="with.header"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Header</Title>
			</Header>
			<FuncDesc>If this check box is selected, the generated export file contains a header with the column names.</FuncDesc>
			<SimpleSection><Paragraph>A comma separated (CSV) file can have a header containing the field names. If you generate a sequential IDEP file, you can select this check box.</Paragraph>
				<Paragraph>To create a fixed length export file, for example, to process with IRIS, you must clear this check box.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="strip.field"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Squeeze Field</Title>
			</Header>
			<FuncDesc>If this check box is selected, leading spaces and leading zeroes are suppressed in the export file.</FuncDesc>
			<SimpleSection><Paragraph>To create a fixed length (positional) export file, for example, to process with IRIS, you must clear this check box.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="separator"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Separator</Title>
			</Header>
			<FuncDesc>The character that separates the columns of the CSV file. It is recommended that you use a semicolon (;) as the delimiter, because the comma (,) can also be part of the data.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="envelope.id"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Envelope ID</Title>
			</Header>
			<FuncDesc>An identification of the document</FuncDesc>
			<SimpleSection><Paragraph>If the <GUIRef href="/baanerp/tc/com/tccom7271m000#file.data.format" role="formfield">File Data Format</GUIRef> is <GUIRef href="/baanerp/tc/domains/fdft#xml" role="enum">XML</GUIRef>, you must supply the data as prescribed by the local tax authorities.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="decl.id"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Declaration ID</Title>
			</Header>
			<FuncDesc>A kind of sequence number of the declaration.</FuncDesc>
			<SimpleSection><Paragraph>If the <GUIRef href="/baanerp/tc/com/tccom7271m000#file.data.format" role="formfield">File Data Format</GUIRef> is <GUIRef href="/baanerp/tc/domains/fdft#xml" role="enum">XML</GUIRef>, you must supply the data as prescribed by the local tax authorities.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="prev.decl.id"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Previous Declaration ID</Title>
			</Header>
			<FuncDesc>The declaration ID of the previous declaration.</FuncDesc>
			<SimpleSection><Paragraph>If the <GUIRef href="/baanerp/tc/com/tccom7271m000#file.data.format" role="formfield">File Data Format</GUIRef> is <GUIRef href="/baanerp/tc/domains/fdft#xml" role="enum">XML</GUIRef>, you must supply the data as prescribed by the local tax authorities.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="decl.type.code"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Declaration Type Code</Title>
			</Header>
			<FuncDesc>The code for the type of declaration prescribed by the authorities.</FuncDesc>
			<SimpleSection><Paragraph>For example, the declaration type can be Detailed Return, or Simplified Return.</Paragraph>
			</SimpleSection>
			<Note><SectionTitle>Note</SectionTitle>
				<Paragraph>You cannot use the Intrastat data logged in SSA ERP to submit a Fiscal Return declaration because in SSA ERP the <Link href="/baanerp/tc/glossary/glossary#SalesListin.tc" role="glossary">sales listing</Link> is used for <Link href="/baanerp/tc/glossary/glossary#000338" role="glossary">VAT</Link> returns.</Paragraph>
			</Note>
			<SimpleSection><Paragraph>If the <GUIRef href="/baanerp/tc/com/tccom7271m000#file.data.format" role="formfield">File Data Format</GUIRef> is <GUIRef href="/baanerp/tc/domains/fdft#xml" role="enum">XML</GUIRef>, you must supply the data as prescribed by the local authorities.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="function.code"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Function Code</Title>
			</Header>
			<FuncDesc>The function code of the declaration prescribed by the authorities.</FuncDesc>
			<SimpleSection><Paragraph>For example, the function code can be Original, or Nil Return if no intracommunity trade took place during the declaration period.</Paragraph>
			</SimpleSection>
			<Note><SectionTitle>Note</SectionTitle>
				<Paragraph>You cannot use the Intrastat data logged in SSA ERP to submit a Correction declaration.</Paragraph>
			</Note>
			<SimpleSection><Paragraph>If the <GUIRef href="/baanerp/tc/com/tccom7271m000#file.data.format" role="formfield">File Data Format</GUIRef> is <GUIRef href="/baanerp/tc/domains/fdft#xml" role="enum">XML</GUIRef>, you must supply the data as prescribed by the local tax authorities.</Paragraph>
			</SimpleSection>
		</FieldHelp>
	</Fields>
</Session>
