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<ManualTopic ID="/baanerp/tf/onlinemanual/000101" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To block purchase invoices</Title>
		<Keyword><Level1>Purchase invoice</Level1>
			<Level2>blocking</Level2>
		</Keyword>
	</Header>
	<GeneralSection><Paragraph>By blocking purchase invoices you can exclude invoices from the automatic payment procedure. For example, reasons for blocking an invoice can be incorrect quantities, incorrect prices, or defects found in the received goods.</Paragraph>
		<Paragraph>A purchase invoice can be blocked by linking a blocking code to it. This can be done automatically as well as manually.</Paragraph>
		<Paragraph>If you block an invoice, SSA ERP can register the blocking date and a reference to the person or department responsible for blocking the invoice. You can define a default references for blocking codes, in the <GUIRef href="/baanerp/tf/acp/tfacp0130m000" role="session">Blocking References (tfacp0130m000)</GUIRef> session. You can select a default reference for each blocking code, in the <GUIRef href="/baanerp/tf/acp/tfacp0120m000" role="session">Blocking Codes (tfacp0120m000)</GUIRef> session.</Paragraph>
		<GeneralSection><SectionTitle>To link blocking codes to purchase invoices automatically</SectionTitle>
			<List><ListIntro>You can define default blocking codes at two levels:</ListIntro>
				<ListItem>Globally, in the <GUIRef href="/baanerp/tf/acp/tfacp0100s000" role="session">ACP Parameters (tfacp0100s000)</GUIRef> session.</ListItem>
				<ListItem>By business partner, in the <GUIRef href="/baanerp/tc/com/tccom4122s000" role="session">Invoice-from Business Partners (tccom4122s000)</GUIRef> session.</ListItem>
			</List>
			<Paragraph>If you define blocking codes for business partners besides a global blocking code, the blocking codes at business partner level override the global blocking code. You can manually change a blocking code when you enter an invoice in the <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef> module.</Paragraph>
			<Paragraph>If you defined a default blocking code in the <GUIRef href="/baanerp/tf/acp/tfacp0100s000" role="session">ACP Parameters (tfacp0100s000)</GUIRef> session, all registered invoices are automatically blocked by using this default blocking code. If you defined blocking codes by business partner in the <GUIRef href="/baanerp/tc/com/tccom4122s000" role="session">Invoice-from Business Partners (tccom4122s000)</GUIRef> session, the correct blocking code is assigned to the invoices for each invoice-from business partner.</Paragraph>
			<List><ListIntro>In one of the following sessions you can always remove the blocking code:</ListIntro>
				<ListItem>The <GUIRef href="/baanerp/tf/acp/tfacp1110s000" role="session">Purchase Invoices (tfacp1110s000)</GUIRef> session.</ListItem>
				<ListItem>The <GUIRef href="/baanerp/tf/acp/tfacp2100s000" role="session">Purchase-Invoice Details (tfacp2100s000)</GUIRef> session.</ListItem>
			</List>
			<Paragraph>In the <GUIRef href="/baanerp/tf/acp/tfacp0120m000" role="session">Blocking Codes (tfacp0120m000)</GUIRef> session, you can indicate that the blocking code must be automatically removed after approval, so that the approved invoice can be processed for payment.</Paragraph>
		</GeneralSection>
		<GeneralSection><SectionTitle>To link blocking codes to purchase invoices manually</SectionTitle>
			<Paragraph>If no default blocking code is defined in the <GUIRef href="/baanerp/tf/acp/tfacp0100s000" role="session">ACP Parameters (tfacp0100s000)</GUIRef> session, you can manually add a blocking code to an invoice. If a default blocking code is defined, you can always add another blocking code to a particular invoice.</Paragraph>
			<List><ListIntro>You can add a blocking code to an invoice in one of the following sessions:</ListIntro>
				<ListItem>The <GUIRef href="/baanerp/tf/acp/tfacp1110s000" role="session">Purchase Invoices (tfacp1110s000)</GUIRef> session.</ListItem>
				<ListItem>The <GUIRef href="/baanerp/tf/acp/tfacp2100s000" role="session">Purchase-Invoice Details (tfacp2100s000)</GUIRef> session.</ListItem>
				<ListItem>The <GUIRef href="/baanerp/tf/acp/tfacp2107s000" role="session">Match/Approve Purchase Invoices (tfacp2107s000)</GUIRef> session.</ListItem>
			</List>
			<Paragraph>If an invoice is blocked for payment, this means that this invoice is not selected for payment in the <GUIRef href="/baanerp/tf/cmg/tfcmg1220m000" role="session">Select Invoices for Payment (tfcmg1220m000)</GUIRef> session. When you define a blocking code in the <GUIRef href="/baanerp/tf/acp/tfacp0120m000" role="session">Blocking Codes (tfacp0120m000)</GUIRef> session, you can indicate if this blocking code must also block invoices for manual payment. If an invoice is also blocked for manual payment, you cannot even manually add the invoice to a payment batch by using the <GUIRef href="/baanerp/tf/cmg/tfcmg1120s000" role="session">Payment Advice (tfcmg1120s000)</GUIRef> session.</Paragraph>
		</GeneralSection>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>When payments are processed in the <GUIRef href="/baanerp/tf/cmg/tfcmg2100s000" role="session">Bank Transactions (tfcmg2100s000)</GUIRef> session and the <GUIRef href="/baanerp/tf/cmg/tfcmg2110s000" role="session">Anticipated Payments (tfcmg2110s000)</GUIRef> session, SSA ERP does not check if invoices are blocked, because in these sessions the invoices are registered afterwards.</Paragraph>
			<Paragraph>During purchase invoice matching, SSA ERP checks if an invoice is blocked. SSA ERP performs this check when you approve an invoice. If the invoice is blocked, SSA ERP asks if the blocking code can be removed after approving the invoice.</Paragraph>
		</Note>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/tf/onlinemanual/000017" role="manual">To use invoice authorization</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
