<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tf/onlinemanual/000393" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To use the journal book</Title>
		<Keyword><Level1>Journal book</Level1>
			<Level2>process</Level2>
		</Keyword>
	</Header>
	<GeneralSection><List><ListIntro>If you use the <Link href="/baanerp/tf/glossary/glossary#000484" role="glossary">journal book</Link> functionality, the following rules apply:</ListIntro>
			<ListItem>The <Link href="/baanerp/tf/glossary/glossary#000488" role="glossary">transaction entry dates</Link> of newly created transactions must be between a start date and the expiry date of the related journal book section. If the expiry date is blank, the transaction entry dates must be later than the start date.</ListItem>
			<ListItem>You cannot create integration transactions if the <Link href="/baanerp/tf/glossary/glossary#000485" role="glossary">journal book section</Link> linked to the transaction type has been finally printed or the journal book summary has already been printed for the transaction entry date.</ListItem>
			<ListItem>If the journal book section status is <GUIRef href="/baanerp/tf/domains/gld.stat#printed" role="enum">Printed</GUIRef>, the transaction entry date of newly created transactions must be later than the last transaction entry date in the journal section report.</ListItem>
			<ListItem><Link href="/baanerp/tf/glossary/glossary#000444" role="glossary">Exchange gain and loss</Link> is included in the journal book if both sides of the integration transaction are included in the journal book, independent of the selection of the <GUIRef href="/baanerp/tf/gld/tfgld0108s000#tfgld008.injb" role="formfield">Include in Journal Book</GUIRef> check box of the <GUIRef href="/baanerp/tf/gld/tfgld0103s000#tfgld004.dgla" role="formfield">Exchange Gain/Loss Account</GUIRef> defined in the <GUIRef href="/baanerp/tf/gld/tfgld0103s000" role="session">Company Parameters (tfgld0103s000)</GUIRef> session.</ListItem>
		</List>
		<ProcedureList><ListIntro>The journal book procedure consists of the following steps:</ListIntro>
			<ListItemHead>Generate and print the journal book sections</ListItemHead>
			<ListItem>You can generate and print the journal book sections in the <GUIRef href="/baanerp/tf/gld/tfgld5410m000" role="session">Print Journal Book (tfgld5410m000)</GUIRef> session. For details, refer to <Link href="/baanerp/tf/onlinemanual/000392" role="manual">To print the journal book</Link>.</ListItem>
			<ListItemHead>Generate and print the journal book summary</ListItemHead>
			<ListItem>If all the journal book sections have the <GUIRef href="/baanerp/tf/domains/gld.stat#printed" role="enum">Printed</GUIRef> status, you can use the <GUIRef href="/baanerp/tf/gld/tfgld5410m000" role="session">Print Journal Book (tfgld5410m000)</GUIRef> session to print the journal book summary. You can also use this session to reprint finally printed journal book reports, if required.</ListItem>
			<ListItemHead>View the journal book</ListItemHead>
			<ListItem><Paragraph>In the <GUIRef href="/baanerp/tf/gld/tfgld5510m000" role="session">Journal Books (tfgld5510m000)</GUIRef> session, you can view the generated journal book sections and journal book summary, as well as the journal book transactions.</Paragraph>
				<Paragraph>In addition, on the <GUIRef href="" role="menu">Specific</GUIRef> menu, you can click <GUIRef href="/baanerp/tf/gld/tfgld5510m000#cross.comp.print" role="formcommand">Reprint Journal Book - Multi Company</GUIRef> to print already generated journal books for a range of financial companies.</Paragraph>
			</ListItem>
			<ListItemHead>Archive and/or delete the journal book data</ListItemHead>
			<ListItem><Paragraph>After submission of the journal book to the authorities, you can use the <GUIRef href="/baanerp/tf/gld/tfgld5212m000" role="session">Archive / Delete Journal Books (tfgld5212m000)</GUIRef> to archive and/or delete the journal book data. You can only archive and/or delete journal book sections that have the status <GUIRef href="/baanerp/tf/domains/gld.stat#summary" role="enum">Summary Printed</GUIRef>.</Paragraph>
				<Paragraph>If you run this session, SSA ERP clears the Journal Book Transactions (tfgld511) and the Journal Book Summaries (tfgld512) tables. The Journal Books (tfgld510) table is not cleared because the data in this table is required for the period range sequence control.</Paragraph>
			</ListItem>
		</ProcedureList>
		<Paragraph>The status of the journal book sections indicate each stage of the process. For details, refer to <Link href="/baanerp/tf/domains/gld.stat" role="domain">Journal Book Status</Link>.</Paragraph>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/tf/onlinemanual/000397" role="manual">Journal book - overview</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tf/onlinemanual/000391" role="manual">To set up the journal book</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tf/onlinemanual/000392" role="manual">To print the journal book</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
