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<ManualTopic ID="/baanerp/wh/onlinemanual/000016" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Approvals and inspections</Title>
		<Keyword><Level1>Receipts</Level1>
			<Level2>inspecting</Level2>
		</Keyword>
		<Keyword><Level1>Receipts</Level1>
		</Keyword>
		<Keyword><Level1>Orders</Level1>
			<Level2></Level2>
		</Keyword>
	</Header>
	<GeneralSection><Paragraph>In many, but not all warehouses, inspections are included in the inbound and/or outbound goods flow. Therefore, the inspection procedure is optional in ERP LN 6.1. You can inspect received items and items to be shipped. You can carry out inspections in the <GUIRef href="/baanerp/wh/inh/whinh3122m000" role="session">Warehouse Inspections (whinh3122m000)</GUIRef> session. For example, you can use inspections for the following reasons:</Paragraph>
		<List><ListItem>To check the quality of goods ordered from a new supplier.</ListItem>
			<ListItem>To monitor a supplier with a history of quality problems.</ListItem>
			<ListItem>To check the quality of outbound goods that were damaged on the way to the staging location.</ListItem>
		</List>
	</GeneralSection>
	<GeneralSection><SectionTitle>Inspection of received items</SectionTitle>
		<List><ListIntro>To enable received items to be inspected in <GUIRef href="/baanerp/wh" role="package">Warehouse Management</GUIRef>, you must set up the following data:</ListIntro>
			<ListItem>Your warehouse must have a location of the <GUIRef href="/baanerp/wh/domains/wmd.loct#inspection" role="enum">Inspection</GUIRef> type. In the <GUIRef href="/baanerp/wh/wmd/whwmd2100s000" role="session">Warehouse (whwmd2100s000)</GUIRef> session, you can specify whether a warehouse has locations. In the <GUIRef href="/baanerp/wh/wmd/whwmd3100s000" role="session">Warehouse - Location (whwmd3100s000)</GUIRef> session, you can specify the locations of the warehouse.</ListItem>
			<ListItem>An inspection procedure must be specified for the warehousing order lines of the received goods. The first activity of the inspection procedure must be the <GUIRef href="/baanerp/wh/inh/whinh3122m000" role="session">Warehouse Inspections (whinh3122m000)</GUIRef> session.</ListItem>
			<ListItem>For purchased items, at least one of the following check boxes must be selected. If you select of one of the following check boxes, the <GUIRef href="/baanerp/td/pur/tdpur4101s000#tdpur401.qual" role="formfield">Inspection</GUIRef> check box on the <GUIRef href="/baanerp/td/pur/tdpur4101s000" role="session">Purchase Order - Line (tdpur4101s000)</GUIRef> session is selected, or you are enabled to select this check box: <List><ListItem>The <GUIRef href="/baanerp/td/ipu/tdipu0101m000#tdipu001.qual" role="formfield">Inspection</GUIRef> check box on the <GUIRef href="/baanerp/td/ipu/tdipu0101m000" role="session">Item - Purchase (tdipu0101m000)</GUIRef> session</ListItem>
					<ListItem>The <GUIRef href="/baanerp/td/ipu/tdipu0110m000#tdipu010.qual" role="formfield">Inspection</GUIRef> check box on the <GUIRef href="/baanerp/td/ipu/tdipu0110m000" role="session">Item - Purchase Business Partner (tdipu0110m000)</GUIRef> session</ListItem>
					<ListItem>The <GUIRef href="/baanerp/tc/com/tccom4121s000#tccom121.qual" role="formfield">Inspection</GUIRef> check box on the <GUIRef href="/baanerp/tc/com/tccom4121s000" role="session">Ship-from Business Partners (tccom4121s000)</GUIRef> session</ListItem>
				</List>
			</ListItem>
		</List>
		<Paragraph>After receipt, SSA ERP checks whether <GUIRef href="/baanerp/qm" role="package">Quality Management</GUIRef> applies to the item, the order, and/or the supplier. If so, the inspection is carried out by <GUIRef href="/baanerp/qm" role="package">Quality Management</GUIRef> and the inspection results are reported in the <GUIRef href="/baanerp/wh/inh/whinh3122m000" role="session">Warehouse Inspections (whinh3122m000)</GUIRef> session. If <GUIRef href="/baanerp/qm" role="package">Quality Management</GUIRef> inspection results are not mandatory, you can modify them in the <GUIRef href="/baanerp/wh/inh/whinh3122m000" role="session">Warehouse Inspections (whinh3122m000)</GUIRef> session. You must always confirm inspection results by approving them in the <GUIRef href="/baanerp/wh/inh/whinh3122m000" role="session">Warehouse Inspections (whinh3122m000)</GUIRef> session, which enables you to go on with the inspection procedure.</Paragraph>
		<Paragraph>If <GUIRef href="/baanerp/qm" role="package">Quality Management</GUIRef> does not apply, SSA ERP checks whether inspection is required for the order in <GUIRef href="/baanerp/wh" role="package">Warehouse Management</GUIRef>.</Paragraph>
		<Paragraph>If you receive items in the warehouse for which inspection is required, these items are, as a result of the inbound procedure, taken from the receipt location and put away in an <Link href="/baanerp/wh/glossary/glossary#000326" role="glossary">inspection location</Link>. For each inspection location to be used, an approval record is created for the quantity of items placed in that location. SSA ERP creates the approval records in the <GUIRef href="/baanerp/wh/inh/whinh3122m000" role="session">Warehouse Inspections (whinh3122m000)</GUIRef> session.</Paragraph>
		<Paragraph>You can use the <GUIRef href="/baanerp/wh/inh/whinh3122m000" role="session">Warehouse Inspections (whinh3122m000)</GUIRef> session to approve, reject, or destroy goods. The destroyed quantity is part of the approved quantity and removed from inventory. The destroyed quantity is part of the approved quantity because the supplier must be paid for the destroyed goods. The supplier must be paid for the destroyed goods, because usually the goods were destroyed for testing purposes or by some accident, for which the supplier is not liable.</Paragraph>
		<List><ListIntro>You can perform multiple inspections on a receipt line, which has the following advantages:</ListIntro>
			<ListItem>You can give various rejection reasons for a receipt line.</ListItem>
			<ListItem>You can put away approved goods without waiting for the entire order to be inspected.</ListItem>
		</List>
		<Paragraph>An adjustment order is generated for any rejected quantity if no reject location is present. If a reject location is present, the rejected goods are put in this location.</Paragraph>
	</GeneralSection>
	<GeneralSection><SectionTitle>Inspection of items to be shipped</SectionTitle>
		<Paragraph>To enable outbound items to be inspected, you must specify an outbound procedure for the related outbound order.</Paragraph>
		<Paragraph>If you want to inspect outbound items, you must define an outbound procedure. The last activity of the outbound procedure must be the <GUIRef href="/baanerp/wh/inh/whinh3122m000" role="session">Warehouse Inspections (whinh3122m000)</GUIRef> session.</Paragraph>
		<Paragraph>As a rule, outbound items are inspected on a staging location and not on an inspection location. If items are rejected, SSA ERP automatically generates and processes an <Link href="/baanerp/wh/glossary/glossary#000037" role="glossary">adjustment order</Link> with a reason code for the rejected items. You can view the adjustment order in the <GUIRef href="/baanerp/wh/inh/whinh5570m000" role="session">Processed Adjustment Order History (whinh5570m000)</GUIRef> session. The approved quantity will be shipped.</Paragraph>
		<List><ListIntro>You can perform multiple inspections on a shipment line, which has the following advantages:</ListIntro>
			<ListItem>You can give various rejection reasons for a shipment line.</ListItem>
			<ListItem>You can ship approved goods without waiting for the entire order to be inspected.</ListItem>
		</List>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/wh/onlinemanual/000006" role="manual">To define warehousing procedures</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/wh/onlinemanual/000007" role="manual">To define warehousing order types</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/wh/onlinemanual/000011" role="manual">How to receive goods</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/wh/onlinemanual/000300" role="manual">Rejected inventory</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
