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<ManualTopic ID="/baanerp/tf/onlinemanual/000450" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Recurring journals</Title>
		<Keyword><Level1>journals</Level1>
			<Level2>recurring</Level2>
		</Keyword>
		<Keyword><Level1>recurring journals</Level1>
		</Keyword>
	</Header>
	<GeneralSection><Paragraph>Recurring journal transactions are journal transactions that SSA ERP can generate regularly based on the transaction details and instructions that you set up in the recurring journal definition.</Paragraph>
		<Paragraph>Common costs such as the costs of the office buildings and parking spaces, a canteen, technical staff and security officers, and the costs of heating, electricity, and water, are often distributed over the various departments and sites of an organization on a fixed basis. You can set up recurring journal definitions to distribute such costs.</Paragraph>
		<Paragraph>For such costs, you can set up recurring journal definitions to generate the corresponding financial transactions and support the monthly accounting of the departments. The resulting reports provide useful management information and they are required in countries in which organizations must prepare consolidated financial statements and are requested to disclose profit and loss for each department separately.</Paragraph>
	</GeneralSection>
	<GeneralSection><SectionTitle>Recurring journal categories</SectionTitle>
		<Paragraph>The data class of a recurring journal definition indicates the transaction category.</Paragraph>
		<List><ListIntro>The following categories exist:</ListIntro>
			<ListItem><GUIRef href="/baanerp/tf/domains/gld.dcls#transfer" role="enum">Transfer</GUIRef>, to transfer costs to other departments or companies.</ListItem>
			<ListItem><GUIRef href="/baanerp/tf/domains/gld.dcls#allowance" role="enum">Allowance</GUIRef> to assign estimated costs to other departments or companies.</ListItem>
			<ListItem><GUIRef href="/baanerp/tf/domains/gld.dcls#payment" role="enum">Payment</GUIRef>, to generate simple recurring purchase invoices.</ListItem>
			<ListItem><GUIRef href="/baanerp/tf/domains/gld.dcls#billing" role="enum">Billing</GUIRef> to generate simple recurring sales invoices.</ListItem>
		</List>
		<Paragraph>For details, refer to <Link href="/baanerp/tf/domains/gld.dcls" role="domain">Data class</Link>
		</Paragraph>
		<Note><SectionTitle>Note</SectionTitle>
			<List><ListIntro>In the <GUIRef href="/baanerp/tf/acr" role="module">Accounts Receivable</GUIRef> and the <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef> modules, you can also create recurring invoices and recurring payments in the following sessions:</ListIntro>
				<ListItem><GUIRef href="/baanerp/tf/acr/tfacr1514m000" role="session">Recurring Sales Invoices (tfacr1514m000)</GUIRef>
				</ListItem>
				<ListItem><GUIRef href="/baanerp/tf/acp/tfacp1113s000" role="session">Recurring Purchase Invoices (tfacp1113s000)</GUIRef>
				</ListItem>
			</List>
			<Paragraph>The difference with recurring journal transactions of the <GUIRef href="/baanerp/tf/domains/gld.dcls#payment" role="enum">Payment</GUIRef> or <GUIRef href="/baanerp/tf/domains/gld.dcls#billing" role="enum">Billing</GUIRef> data class is that in the <GUIRef href="/baanerp/tf/acr" role="module">Accounts Receivable</GUIRef> and the <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef> session, you can enter more transaction details.</Paragraph>
		</Note>
	</GeneralSection>
	<GeneralSection><SectionTitle>Currency rates</SectionTitle>
		<Paragraph>Depending on the data class of the transactions, you can select a <Link href="/baanerp/ci/glossary/glossary#000007" role="glossary">rate determiner</Link> for the recurring journal transactions. If you use a dependent multicurrency system and the <GUIRef href="/baanerp/tf/gld/tfgld0140m100#tfgld040.rade" role="formfield">Rate Determiner</GUIRef> is <GUIRef href="/baanerp/tc/domains/fcrt#manual" role="enum">Manually Entered</GUIRef>, you can change the rate between the transaction currency and the reference currency.</Paragraph>
		<Paragraph>When you generate the recurring transactions and whenyou print a transaction report, you can either use the currency rates that are valid on the day when the transactions are generated or the currency rates you specified on the journal header.</Paragraph>
	</GeneralSection>
	<GeneralSection><SectionTitle>Reversal transactions</SectionTitle>
		<Paragraph>You can reverse recurring journal transactions of the <GUIRef href="/baanerp/tf/domains/gld.dcls#transfer" role="enum">Transfer</GUIRef> or <GUIRef href="/baanerp/tf/domains/gld.dcls#allowance" role="enum">Allowance</GUIRef> data class.</Paragraph>
		<Paragraph>For example, to cover the telephone charges you can set up a recurring journal definition of the <GUIRef href="/baanerp/tf/domains/gld.dcls#allowance" role="enum">Allowance</GUIRef> data class to monthly assign a fixed amount to the various departments. At quarter end when the actual telephone costs are known, you can reverse the journal transactions and charge the actual costs to the departments.</Paragraph>
		<Paragraph>You can set up reversal transactions as described in <Link href="/baanerp/tf/onlinemanual/000451#reversal" role="manual">To set up periodic reversal</Link>.</Paragraph>
		<GeneralSection><SectionTitle>To use normal reversal transactions</SectionTitle>
			<Paragraph>Another way to reverse the transactions is to create the instructions and select the <GUIRef href="/baanerp/tf/domains/gld.rvsl#not.applicable" role="enum">Not Applicable</GUIRef> reversal type. To reverse the transaction, create an instruction of the <GUIRef href="/baanerp/tf/domains/gld.rvsl#normal.reversal" role="enum">Normal Reversal</GUIRef> type. This instruction generates the transactions of the recurring journal definition but reverses Debit and Credit.</Paragraph>
			<Note><SectionTitle>Note</SectionTitle>
				<Paragraph>For the normal reversal transactions, SSA ERP uses the currency rate information of the generation date of the reversal transaction, which can cause currency differences.</Paragraph>
			</Note>
		</GeneralSection>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/tf/onlinemanual/000451" role="manual">To set up recurring journal definitions</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tf/onlinemanual/000452" role="manual">To generate recurring journal transactions</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
