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<ManualTopic ID="/baanerp/ci/onlinemanual/000012" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To create manual sales invoices</Title>
		<Keyword><Level1>Invoicing</Level1>
			<Level2>manual sales invoices</Level2>
		</Keyword>
	</Header>
	<GeneralSection><Paragraph>To create invoices for which no related sales order or other type of order exists, for example, if you require an invoice when you dispose of a fixed asset, you can create a manual sales invoice.</Paragraph>
		<GeneralSection ID="Set_up"><SectionTitle>Posting data</SectionTitle>
			<List><ListIntro>If you post a manual sales invoice, the debit entry is posted to the business partner control account. You can specify the posting data for the credit entry of manual sales invoices in the following ways:</ListIntro>
				<ListItem>You use a <Link href="/baanerp/tf/glossary/glossary#000446" role="glossary">GL code</Link>.</ListItem>
				<ListItem>You manually enter an integration ledger account and dimensions in <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef>.</ListItem>
				<ListItem>You define the mapping of the Manual Sales Invoice/Revenue Analysis integration document type in the <Link href="/baanerp/tf/glossary/glossary#000015" role="glossary">integration mapping scheme</Link>.</ListItem>
			</List>
		</GeneralSection>
		<GeneralSection ID="Set_up"><SectionTitle>To set up manual sales invoices</SectionTitle>
			<List><ListIntro>To set up manual sales invoices, perform the following actions:</ListIntro>
				<ListItemHead>Define the mapping</ListItemHead>
				<ListItem>In the <GUIRef href="/baanerp/tf/gld/tfgld4573m000" role="session">Mapping Scheme (tfgld4573m000)</GUIRef> session, define the mapping of the <Link href="/baanerp/tf/integrations/10082082" role="manual">Manual Sales Invoice / Revenues Analysis</Link> integration document type. This step is optional.</ListItem>
				<ListItemHead>Define the manual sales parameters</ListItemHead>
				<ListItem><List><ListIntro>In the <GUIRef href="/baanerp/ci/sli/cisli1500m000" role="session">SLI Parameters (cisli1500m000)</GUIRef> session, you can enter the following manual sales parameters:</ListIntro>
						<ListItem><List><ListIntro>If you do not want to define the mapping for the <Link href="/baanerp/tf/integrations/10082082" role="manual">Manual Sales Invoice / Revenues Analysis</Link> integration document type, you can specify the integration ledger account for manual sales invoices as follows:</ListIntro>
								<ListItemHead><GUIRef href="/baanerp/ci/sli/cisli1500m000#cisli100.glca" role="formfield">Use GL Code</GUIRef>
								</ListItemHead>
								<ListItem>If you select this check box, in the <GUIRef href="/baanerp/ci/sli/cisli1500m000#cisli100.glcd" role="formfield">GL Code</GUIRef> field, you can enter the default GL code for the credit entry of manual sales invoices.</ListItem>
								<ListItem>If you clear the <GUIRef href="/baanerp/ci/sli/cisli1500m000#cisli100.glca" role="formfield">Use GL Code</GUIRef> check box, you can enter the default manual sales ledger account and dimensions. The credit entry is posted to the manual sales ledger account. The debit entry is posted to the business partner control account.</ListItem>
							</List>
						</ListItem>
						<ListItem>The <GUIRef href="/baanerp/ci/sli/cisli1500m000#cisli100.hdim" role="formfield">Allow Dimensions on Header</GUIRef> check box. If you select this check box, you can select the dimensions for the control account when you create the manual sales invoice header in the <GUIRef href="/baanerp/ci/sli/cisli2120s000" role="session">Manual Sales Invoice Data (cisli2120s000)</GUIRef> session.</ListItem>
						<ListItem>The default billing request template and billing request addition for the direct processing of manual sales invoices.</ListItem>
						<ListItem>The default transaction type and series to generate invoice document numbers.</ListItem>
					</List>
				</ListItem>
			</List>
			<Paragraph></Paragraph>
		</GeneralSection>
		<GeneralSection ID="Create"><SectionTitle>To create manual sales invoices</SectionTitle>
			<ProcedureList><ListIntro>To create a manual sales invoice, take the following steps:</ListIntro>
				<ListItem>In the <GUIRef href="/baanerp/ci/sli/cisli2520m000" role="session">Manual Sales Invoice Data (cisli2520m000)</GUIRef> session, click <GUIRef href="" role="manual">New</GUIRef> to create the manual sales invoice header. The <GUIRef href="/baanerp/ci/sli/cisli2120s000" role="session">Manual Sales Invoice Data (cisli2120s000)</GUIRef> details session starts.</ListItem>
				<ListItem>In the <GUIRef href="/baanerp/ci/sli/cisli2120s000" role="session">Manual Sales Invoice Data (cisli2120s000)</GUIRef> session, enter the required data.</ListItem>
				<ListItem>The <GUIRef href="/baanerp/ci/sli/cisli2120s000#ledger.account" role="formfield">Control Account</GUIRef> field displays the control account of the financial business partner group to which the invoice-to business partner belongs. If you selected the <GUIRef href="/baanerp/ci/sli/cisli1500m000#cisli100.hdim" role="formfield">Allow Dimensions on Header</GUIRef> check box in the <GUIRef href="/baanerp/ci/sli/cisli1500m000" role="session">SLI Parameters (cisli1500m000)</GUIRef> session, you can enter the control account dimensions.</ListItem>
				<ListItem>To create the invoice lines, on the <GUIRef href="" role="menu">Specific</GUIRef> menu click <GUIRef href="/baanerp/ci/sli/cisli2120s000#sales.invoice.lines" role="formcommand">Lines</GUIRef>. The <GUIRef href="/baanerp/ci/sli/cisli2525m000" role="session">Manual Sales Invoice Data - Lines (cisli2525m000)</GUIRef> session starts.</ListItem>
				<ListItem>In the <GUIRef href="/baanerp/ci/sli/cisli2525m000" role="session">Manual Sales Invoice Data - Lines (cisli2525m000)</GUIRef> session, click <GUIRef href="" role="manual">New</GUIRef> to start the details session.</ListItem>
				<ListItem>Enter the invoice data. The manual sales ledger account defined in the <GUIRef href="/baanerp/ci/sli/cisli1500m000" role="session">SLI Parameters (cisli1500m000)</GUIRef> session is displayed by default. If required, you can enter a different ledger account. The manual sales ledger account is used for the credit posting.</ListItem>
				<ListItem>if you wish, you can click the <GUIRef href="" role="manual">Text</GUIRef> button to add a detail text to the invoice line. For details, refer to <Link href="/baanerp/ci/onlinemanual/000003" role="manual">To print texts on invoices</Link>.</ListItem>
				<ListItem>To enter multiple invoice lines, repeat steps 5 to 7.</ListItem>
				<ListItem>Save the data and in the <GUIRef href="/baanerp/ci/sli/cisli2520m000" role="session">Manual Sales Invoice Data (cisli2520m000)</GUIRef> session, save the invoice header data and close the details session.</ListItem>
			</ProcedureList>
			<Paragraph>The newly created manual sales invoice has the <GUIRef href="/baanerp/ci/domains/sli.stat#on.hold" role="enum">On Hold</GUIRef> status.</Paragraph>
		</GeneralSection>
		<GeneralSection ID="Process"><SectionTitle>To process manual sales invoices</SectionTitle>
			<List><ListIntro>You can process a manual sales invoice in two ways:</ListIntro>
				<ListItem>Through direct processing</ListItem>
				<ListItem>Through manual processing</ListItem>
			</List>
			<List><ListTitle>Direct processing</ListTitle>
				<ListItem>To directly process a manual sales invoice, you must have entered default billing request templates and billing request additions in the <GUIRef href="/baanerp/ci/sli/cisli1500m000" role="session">SLI Parameters (cisli1500m000)</GUIRef> session. In the <GUIRef href="/baanerp/ci/sli/cisli2520m000" role="session">Manual Sales Invoice Data (cisli2520m000)</GUIRef> session, select the invoices that you wish to process and on the <GUIRef href="" role="menu">Specific</GUIRef> menu, click <GUIRef href="/baanerp/ci/sli/cisli2520m000#sales.direct.processing" role="formcommand">Direct Processing</GUIRef>. Without asking for confirmation, SSA ERP automatically processes the invoice. <List><ListIntro>SSA ERP performs the following actions:</ListIntro>
						<ListItem>Changes the status to <GUIRef href="/baanerp/ci/domains/sli.stat#confirmed" role="enum">Confirmed</GUIRef>.</ListItem>
						<ListItem>Composes the invoice.</ListItem>
						<ListItem>Prints the invoice according to default template addition for manual sales, to the device defined for direct processing in the <GUIRef href="/baanerp/ci/sli/cisli1500m000" role="session">SLI Parameters (cisli1500m000)</GUIRef> session.</ListItem>
						<ListItem>Posts the invoice amounts.</ListItem>
						<ListItem>Changes the status to <GUIRef href="/baanerp/ci/domains/sli.stat#posted" role="enum">Posted</GUIRef>.</ListItem>
					</List>
				</ListItem>
			</List>
			<ProcedureList><ListTitle>Manual processing</ListTitle>
				<ListIntro>To manually process a manual sales invoice, take the following steps:</ListIntro>
				<ListItem>The newly created manual sales invoice has the <GUIRef href="/baanerp/ci/domains/sli.stat#on.hold" role="enum">On Hold</GUIRef> status. Change the status to <GUIRef href="/baanerp/ci/domains/sli.stat#confirmed" role="enum">Confirmed</GUIRef> in one of the following ways: <List><ListItem>In the <GUIRef href="/baanerp/ci/sli/cisli2219m000" role="session">Global Confirmation of Order data (cisli2219m000)</GUIRef> session, select the <GUIRef href="/baanerp/ci/sli/cisli2219m000#confirm.msid" role="formfield">Manual Sales Invoices</GUIRef> check box and then click <GUIRef href="/baanerp/ci/sli/cisli2219m000#exec.cont.process" role="formcommand">Process</GUIRef>. SSA ERP changes the status of all manual invoices that have the <GUIRef href="/baanerp/ci/domains/sli.stat#on.hold" role="enum">On Hold</GUIRef> status to <GUIRef href="/baanerp/ci/domains/sli.stat#confirmed" role="enum">Confirmed</GUIRef>.</ListItem>
						<ListItem>In the <GUIRef href="/baanerp/ci/sli/cisli2525m000" role="session">Manual Sales Invoice Data - Lines (cisli2525m000)</GUIRef> overview session, select the invoicing data line and on the <GUIRef href="" role="menu">Specific</GUIRef> menu, click <GUIRef href="/baanerp/ci/sli/cisli2525m000#confirm.lines" role="formcommand">Confirm</GUIRef>.</ListItem>
					</List>
				</ListItem>
				<ListItem>Create and process a billing request for the manual sales invoice as described in <Link href="/baanerp/ci/onlinemanual/000001" role="manual">The invoicing procedure</Link>.</ListItem>
			</ProcedureList>
		</GeneralSection>
		<GeneralSection ID="Fixed_assets"><SectionTitle>Disposal of fixed assets</SectionTitle>
			<List><ListIntro>If you create and process a manual sales invoice for disposed fixed assets, note the following points:</ListIntro>
				<ListItem>In the <GUIRef href="/baanerp/ci/sli/cisli2525m000#cisli225.leac" role="formfield">Ledger Account</GUIRef> field of the <GUIRef href="/baanerp/ci/sli/cisli2525m000" role="session">Manual Sales Invoice Data - Lines (cisli2525m000)</GUIRef> session, enter a ledger account of which the <GUIRef href="/baanerp/tf/gld/tfgld0108s000#tfgld008.ifas" role="formfield">Fixed Asset Integration</GUIRef> field in the <GUIRef href="/baanerp/tf/gld/tfgld0108s000" role="session">Chart of Accounts (tfgld0108s000)</GUIRef> session is <GUIRef href="/baanerp/tf/domains/gld.ifas#disposal" role="enum">Disposal</GUIRef>. You can then select the asset.</ListItem>
				<ListItem>When you post the invoice, SSA ERP generates a batch. To set the asset status to <GUIRef href="" role="manual">Disposed</GUIRef>, you must finalize the batch in <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>. SSA ERP generates the integration transactions described in <Link href="/baanerp/tf/integrations/SLI00002" role="manual">Interim Revenue for Asset Disposal</Link>.</ListItem>
			</List>
		</GeneralSection>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/ci/onlinemanual/000001" role="manual">The invoicing procedure</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
