<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/tf/acp/tfacp1133s000" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000)</Title>
	</Header>
	<HelpTopic><AimSection><Paragraph>Use this session to enter transactions related to <Link href="/baanerp/tc/glossary/glossary#000059" role="glossary">cost items</Link> or booking variances.</Paragraph>
		</AimSection>
		<GeneralSection><Paragraph>Cost items are used to post extra costs, such as accounting expenses, to an order-related purchase invoice.</Paragraph>
			<Paragraph>Booking variances are used to post the difference between the invoice amount and the goods received amount. The difference is created by the charges that are added by the invoice-from business partner, for example, freight costs.</Paragraph>
			<Paragraph>You can enter one or more cost items/booking variance transactions for one purchase-invoice header. Each transaction receives a unique line number generated by <GUIRef href="/baanerp/tc" role="package">Common Data</GUIRef>.</Paragraph>
			<Paragraph>Each purchase invoice is posted to the <GUIRef href="/baanerp/tf/gld" role="module">General Ledger</GUIRef> module. You must define ledger accounts and dimensions for each transaction.</Paragraph>
			<GeneralSection><SectionTitle>For Cost items</SectionTitle>
				<Paragraph>If you start this session by selecting the <GUIRef href="" role="manual">Cost Items</GUIRef> option in the <GUIRef href="/baanerp/tf/acp/tfacp2541m000" role="session">Match Purchase Order Lines (tfacp2541m000)</GUIRef> session, you can enter cost item transactions.</Paragraph>
			</GeneralSection>
			<Paragraph>The transactions you enter for a cost item must be entered for a purchase order as Cost to be specified. If this invoice is approved, the entry on Costs to be specified is reversed.</Paragraph>
			<Paragraph>View the matched amount, minus already entered transactions, in the <GUIRef href="/baanerp/tf/acp/tfacp1133s000#rem.amount" role="formfield">Remaining Amount</GUIRef> field. For cost items, this amount is always a credit amount. You must enter the transaction amounts as debit.</Paragraph>
			<ExampleSection><Paragraph>If you start this session by selecting the <GUIRef href="" role="manual">Add Costs</GUIRef> option in the <GUIRef href="/baanerp/tf/acp/tfacp1110s000" role="session">Purchase Invoices (tfacp1110s000)</GUIRef> session or in the <GUIRef href="/baanerp/tf/acp/tfacp2107s000" role="session">Match/Approve Purchase Invoices (tfacp2107s000)</GUIRef> session, you can enter booking variance transactions. A booking variance is the difference between the total invoice amount and the total matched amount.</Paragraph>
			</ExampleSection>
			<Paragraph>You can view the current booking variance, which is the total variance minus already entered transactions, in the <GUIRef href="/baanerp/tf/acp/tfacp1133s000#rem.amount" role="formfield">Remaining Amount</GUIRef> field. If the invoice amount is greater than the matched amount, this amount is a credit amount. You must then enter the transactions using debit amounts.</Paragraph>
			<ExampleSection><SectionTitle>Example</SectionTitle>
				<Paragraph>Order: 10 cost items at GBP 30.00 = GBP 300.00</Paragraph>
				<Paragraph>During receipt of the cost items, the following postings are made:</Paragraph>
				<TABLE border="1"><TBODY><TR><TD>General Costs account</TD>
							<TD>GBP 300.00</TD>
						</TR>
						<TR><TD>TO Invoice Receivable account</TD>
							<TD>GBP 300.00</TD>
						</TR>
					</TBODY>
				</TABLE>
				<Paragraph>While matching cost items with the invoice in the <GUIRef href="" role="manual">Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000)</GUIRef> session, you can enter a ledger account to specify the general costs:</Paragraph>
				<TABLE border="1"><TBODY><TR><TD>Rent Costs account</TD>
							<TD>GBP 150.00</TD>
						</TR>
						<TR><TD>Electricity Costs account</TD>
							<TD>GBP 150.00</TD>
						</TR>
						<TR><TD>TO General Costs account</TD>
							<TD>GBP 300.00</TD>
						</TR>
					</TBODY>
				</TABLE>
			</ExampleSection>
		</GeneralSection>
		<RelatedTopics><SectionTitle>Related topics</SectionTitle>
			<RelTopic><Link href="/baanerp/tf/onlinemanual/000104" role="manual">To process purchase invoices</Link>
			</RelTopic>
			<RelTopic><Link href="/baanerp/tf/onlinemanual/000106" role="manual">Extensive Purchase Invoice Matching</Link>
			</RelTopic>
		</RelatedTopics>
	</HelpTopic>
	<Fields><FieldHelp ID="tfacp101.ityp"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Invoice</Title>
			</Header>
			<FuncDesc>The invoice's <Link href="/baanerp/tf/glossary/glossary#TransaType.tf" role="glossary">transaction type</Link>.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp101.idoc"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Invoice</Title>
			</Header>
			<FuncDesc>The invoice's <Link href="/baanerp/tf/glossary/glossary#Document.tf" role="glossary">document</Link> number.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp101.loco"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Comp/Order/Pos./Seq</Title>
			</Header>
			<FuncDesc>The <Link href="/baanerp/tc/glossary/glossary#LogistCompan.tc" role="glossary">logistic company</Link> of the order with which the invoice is matched.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp101.orno"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Comp/Order/Pos./Seq</Title>
			</Header>
			<FuncDesc>The number of the purchase order with which the invoice is matched.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp101.pono"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Comp/Order/Pos./Seq</Title>
			</Header>
			<FuncDesc>The position number of the order with which the invoice is matched.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp101.sqnb"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Comp/Order/Pos./Seq</Title>
			</Header>
			<FuncDesc>The sequence number of the <Link href="/baanerp/td/glossary/glossary#PurchaOrderL.td" role="glossary">purchase order lines</Link>.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp101.sern"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Transaction line</Title>
			</Header>
			<FuncDesc>The <Link href="/baanerp/td/glossary/glossary#InvoicLine.td" role="glossary">invoice line</Link> number of the transaction.</FuncDesc>
			<DefaultValue><SectionTitle>Default value</SectionTitle>
				<Paragraph>The field's default value is the <Link href="/baanerp/tc/glossary/glossary#FirstFreeNum.tc" role="glossary">first free number</Link>. You can change this value.</Paragraph>
			</DefaultValue>
			<RelatedTopics><SectionTitle>Related topics</SectionTitle>
				<RelTopic><Link href="/baanerp/tf/onlinemanual/000012" role="manual">Unrealized currency differences</Link>
				</RelTopic>
			</RelatedTopics>
		</FieldHelp>
		<FieldHelp ID="tfacp101.comp"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Target Company</Title>
			</Header>
			<FuncDesc>The financial company to which SSA ERP posts the transaction.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp101.leac"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Ledger Account</Title>
			</Header>
			<FuncDesc>The ledger account to which you want to transfer the amount of the transaction.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp101.typ1" OtherIDs="tfacp101.typ2 tfacp101.typ3 tfacp101.typ4 tfacp101.typ5"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Transaction Type</Title>
			</Header>
			<FuncDesc>The <Link href="/baanerp/tf/glossary/glossary#TransaType.tf" role="glossary">transaction type</Link> to approve the <Link href="/baanerp/tf/glossary/glossary#OpenInvoic.tf" role="glossary">open entries</Link> that concern purchase invoices that have not been approved during their registration.</FuncDesc>
			<AllowedValues><SectionTitle>Allowed values</SectionTitle>
				<Paragraph>Select a transaction type with the transaction category <GUIRef href="/baanerp/tf/domains/gld.catg#purchase.corr" role="enum">Purchase Corrections</GUIRef>.</Paragraph>
			</AllowedValues>
			<RelatedTopics><SectionTitle>Related topics</SectionTitle>
				<RelTopic><Link href="/baanerp/tf/onlinemanual/000123" role="manual">To use transaction types</Link>
				</RelTopic>
				<RelTopic><Link href="/baanerp/tf/onlinemanual/000106" role="manual">Extensive Purchase Invoice Matching</Link>
				</RelTopic>
			</RelatedTopics>
		</FieldHelp>
		<FieldHelp ID="tfacp101.dim1" OtherIDs="tfacp101.dim2 tfacp101.dim3 tfacp101.dim4 tfacp101.dim5"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Dimensions</Title>
			</Header>
			<FuncDesc><Link href="/baanerp/tf/glossary/glossary#Dimension.tf" role="glossary">dimension</Link>
			</FuncDesc>
			<AllowedValues><SectionTitle>Allowed values</SectionTitle>
				<List><ListItem>Depending on how the dimension type is set for this ledger account, you can or you must enter a dimension.</ListItem>
					<ListItem>Choose a dimension from the range of dimensions for this ledger account defined in the <GUIRef href="/baanerp/tf/gld/tfgld0509m000" role="session">Dimension Ranges by Ledger Account (tfgld0509m000)</GUIRef> session.</ListItem>
				</List>
			</AllowedValues>
		</FieldHelp>
		<FieldHelp ID="tfacp101.ccur"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Amount</Title>
			</Header>
			<FuncDesc>The invoice currency.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp101.amnt"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Amount</Title>
			</Header>
			<FuncDesc>The transaction amount.</FuncDesc>
			<RelatedTopics><SectionTitle>Related topics</SectionTitle>
				<RelTopic><Link href="/baanerp/tf/onlinemanual/000104" role="manual">To process purchase invoices</Link>
				</RelTopic>
			</RelatedTopics>
		</FieldHelp>
		<FieldHelp ID="tfacp101.dbcr"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Amount</Title>
			</Header>
			<FuncDesc>Specify how you want to post the amount to the ledger account.</FuncDesc>
			<SimpleSection><List><ListIntro>The options are:</ListIntro>
					<ListItem>Debit</ListItem>
					<ListItem>Credit</ListItem>
				</List>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="home.ccur"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">In</Title>
			</Header>
			<FuncDesc>The home currency. From the Tools menu, choose Rotate Currency to switch home currencies.</FuncDesc>
			<SimpleSection><List><ListItem><Link href="/baanerp/tc/glossary/glossary#000064" role="glossary">home currency</Link>
					</ListItem>
				</List>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="amount.in.home"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">In</Title>
			</Header>
			<FuncDesc>The transaction amount in the home currency.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="rem.amount"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Remaining Amount</Title>
			</Header>
			<FuncDesc>The open amount of the transaction that is still to be processed.</FuncDesc>
			<SimpleSection><List><ListIntro>This amount is calculated as Transaction amount - entered transactions. The transaction amount is:</ListIntro>
					<ListItem>The total booking variance, or</ListItem>
					<ListItem>The total <Link href="/baanerp/tc/glossary/glossary#000059" role="glossary">cost item</Link> amount.</ListItem>
				</List>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="rem.dbcr"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Remaining Amount</Title>
			</Header>
			<FuncDesc>This field indicates if:</FuncDesc>
			<SimpleSection><List><ListItem>The remaining amount has a debit <Link href="/baanerp/tc/glossary/glossary#Balance.tc" role="glossary">balance.</Link>
					</ListItem>
					<ListItem>The remaining amount has a credit balance.</ListItem>
				</List>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="tfacp101.ivam"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Investment Charge Amount</Title>
			</Header>
			<FuncDesc>The <Link href="/baanerp/tc/glossary/glossary#000408" role="glossary">investment charge tax</Link> amount of the transaction.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="invest.charge.hc"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">In</Title>
			</Header>
			<FuncDesc>The <Link href="/baanerp/tc/glossary/glossary#000408" role="glossary">investment charge tax</Link> amount of the transaction in the home currency.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp101.ivcc"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Tax Country/Code</Title>
			</Header>
			<FuncDesc>The country for the calculation of the investment charge tax.</FuncDesc>
			<SimpleSection><Paragraph>To calculate the investment charge tax amounts, by default SSA ERP uses the details defined in the <GUIRef href="/baanerp/tc/mcs/tcmcs0136s000" role="session">Tax Codes by Country (tcmcs0136s000)</GUIRef> session for the combination of this country and the tax code entered in the <GUIRef href="/baanerp/tf/acp/tfacp0100s000#tfacp000.ivcv" role="formfield">Default Tax Code</GUIRef> field.</Paragraph>
			</SimpleSection>
			<RelatedTopics><SectionTitle>Related topics</SectionTitle>
				<RelTopic><Link href="/baanerp/tc/onlinemanual/000405" role="manual">Investment charge tax</Link>
				</RelTopic>
			</RelatedTopics>
		</FieldHelp>
		<FieldHelp ID="tfacp101.ivcv"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Tax Country/Code</Title>
			</Header>
			<FuncDesc>The tax code for the calculation of the investment charge tax.</FuncDesc>
			<SimpleSection><Paragraph>To calculate the investment charge tax amounts, by default SSA ERP uses the details defined in the <GUIRef href="/baanerp/tc/mcs/tcmcs0136s000" role="session">Tax Codes by Country (tcmcs0136s000)</GUIRef> session for the combination of this tax code and the country entered in the <GUIRef href="/baanerp/tf/acp/tfacp0100s000#tfacp000.ivcc" role="formfield">Default Tax Country</GUIRef> field.</Paragraph>
			</SimpleSection>
			<RelatedTopics><SectionTitle>Related topics</SectionTitle>
				<RelTopic><Link href="/baanerp/tc/onlinemanual/000405" role="manual">Investment charge tax</Link>
				</RelTopic>
			</RelatedTopics>
		</FieldHelp>
		<FieldHelp ID="cvat.desc"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Tax Country/Code</Title>
			</Header>
			<FuncDesc>The description or name of the code.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp101.refr"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Trans. Reference</Title>
			</Header>
			<FuncDesc>The description of the transaction.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp101.qty1" OtherIDs="tfacp101.qty2"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Quantity x</Title>
			</Header>
			<FuncDesc>The quantity ordered, expressed in the unit defined for the selected ledger account in the <GUIRef href="/baanerp/tf/gld/tfgld0108s000#tfgld008.uni1" role="formfield" Update="No">Unit x</GUIRef> field in the <GUIRef href="/baanerp/tf/gld/tfgld0108s000" role="session">Chart of Accounts (tfgld0108s000)</GUIRef> session.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfgld008.uni1" OtherIDs="tfgld008.uni2"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Quantity Unit</Title>
			</Header>
			<FuncDesc>The unit in which the order quantity is expressed.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp101.fyer"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Fiscal Period</Title>
			</Header>
			<FuncDesc>The fiscal year to which the transaction is posted.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfgld003.psep"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Fiscal Period</Title>
			</Header>
			<FuncDesc>The separator between the year and the period.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp101.fprd"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Fiscal Period</Title>
			</Header>
			<FuncDesc>The fiscal period to which the transaction is posted.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp101.ryer"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Reporting Period</Title>
			</Header>
			<FuncDesc>The year in which the transactions must be reported.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp101.rprd"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Reporting Period</Title>
			</Header>
			<FuncDesc>The period in which the transactions must be reported.</FuncDesc>
		</FieldHelp>
	</Fields>
</Session>
