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<ManualTopic ID="/baanerp/td/onlinemanual/000412" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Additional costs on purchase orders</Title>
		<Keyword><Level1>additional costs</Level1>
		</Keyword>
		<Keyword><Level1>purchase order</Level1>
		</Keyword>
	</Header>
	<AimSection><Paragraph>Cost items in SSA ERP are used to define charges such as freight, handling, and administrative fees. These costs can be added to an order so the order accurately reflects charges billed to a customer, or charges billed to us by our buy-from business partners. Additional costs can be placed on an order as extra cost (items) after the last item recorded. Several additional cost items can be assigned to an order by bringing them together in a <Link href="/baanerp/td/glossary/glossary#CostSets.td" role="glossary" Update="No">cost set</Link>. SSA ERP can automatically apply these cost sets to purchase orders.</Paragraph>
	</AimSection>
	<ProcedureSection><SectionTitle>To define additional costs</SectionTitle>
		<ProcIntro><Paragraph>If you want to assign <Link href="/baanerp/fm/glossary/glossary#000047" role="glossary">additional costs</Link> of items to purchase price lists and buy-from business partners, after which these costs can be added to the purchase order, complete the following steps:</Paragraph>
		</ProcIntro>
		<Steps><Step><StepTitle><GUIRef href="/baanerp/td/pur/tdpur0100m400" role="session">Purchase Order Parameters (tdpur0100m400)</GUIRef>
				</StepTitle>
				<List><ListIntro>In the <GUIRef href="/baanerp/td/pur/tdpur0100m400" role="session">Purchase Order Parameters (tdpur0100m400)</GUIRef> session, define the following fields:</ListIntro>
					<ListItem><GUIRef href="/baanerp/td/pur/tdpur0100m400#tdpur000.cspn.4" role="formfield">First Position Number for Additional Costs Sets</GUIRef>: Enter the first position number for a purchase order line with additional costs.</ListItem>
					<ListItem><GUIRef href="/baanerp/td/pur/tdpur0100m400#tdpur000.arac.4" role="formfield">Recalculation of Additional Costs</GUIRef>: you can indicate whether or not additional costs are recalculated when an order is modified in the <GUIRef href="/baanerp/td/pur/tdpur4101m000" role="session">Purchase Order Lines (tdpur4101m000)</GUIRef> session. <List><ListItem><GUIRef href="/baanerp/td/domains/sls.acpd#no" role="enum">No</GUIRef>: The additional costs are not recalculated. You can manually maintain additional costs in the <GUIRef href="/baanerp/td/pur/tdpur4101m000" role="session">Purchase Order Lines (tdpur4101m000)</GUIRef> session.</ListItem>
							<ListItem><GUIRef href="/baanerp/td/domains/sls.acpd#interactive" role="enum">Interactive</GUIRef>: SSA ERP asks you whether the additional costs must be recalculated. You can still manually maintain the additional costs in the <GUIRef href="/baanerp/td/pur/tdpur4101m000" role="session">Purchase Order Lines (tdpur4101m000)</GUIRef> session, but if you let SSA ERP recalculate the additional costs, the manual changes can be lost.</ListItem>
							<ListItem><GUIRef href="/baanerp/td/domains/sls.acpd#automatic" role="enum">Automatic</GUIRef>: You cannot maintain the additional costs on an order. The additional cost are recalculated each time you leave the <GUIRef href="/baanerp/td/pur/tdpur4101m000" role="session">Purchase Order Lines (tdpur4101m000)</GUIRef> session.</ListItem>
						</List>
					</ListItem>
				</List>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/td/pur/tdpur0124m000" role="session">Additional Cost Sets (tdpur0124m000)</GUIRef>
				</StepTitle>
				<Paragraph>In the <Link href="/baanerp/td/pur/tdpur0124m000" role="session">Additional Cost Sets (tdpur0124m000)</Link> session, group additional costs into sets and define the currency that must be used for the cost set. Cost sets are used to group additional charges to be incurred on the order, such as freight and handling. Cost sets can be linked to business partners or price lists, which enables you to automatically add appropriate charges to orders.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/td/pur/tdpur0128m000" role="session">Additional Cost Set - Item (tdpur0128m000)</GUIRef>
				</StepTitle>
				<Paragraph>In the <Link href="/baanerp/td/pur/tdpur0128m000" role="session">Additional Cost Set - Item (tdpur0128m000)</Link> session, define the <Link href="/baanerp/tc/glossary/glossary#000059" role="glossary" Update="No">cost items</Link> that belong to a cost set. Examples of cost set lines that you can enter in this session are administrative costs added to the order if the order amount is lower than a certain value, or freight costs added to the order if the total weight of the purchased goods exceeds a certain value.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/td/pur/tdpur0127m000" role="session">Cost Sets per Price List/Buy-from BP (tdpur0127m000)</GUIRef>
				</StepTitle>
				<Paragraph>Use the <Link href="/baanerp/td/pur/tdpur0127m000" role="session">Cost Sets per Price List/Buy-from BP (tdpur0127m000)</Link> session to link a default cost set to a price lists or a buy-from business partner. In this session, you can also indicate whether the cost set lines are added to the purchase order automatically, or interactively.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/td/pcg/tdpcg0131m000" role="session">Price Books (tdpcg0131m000)</GUIRef>
				</StepTitle>
				<Paragraph>To define the actual charges to be applied, <GUIRef href="/baanerp/td/pcg" role="module">Pricing Control</GUIRef> is used. Use the <Link href="/baanerp/td/pcg/tdpcg0131m000" role="session">Price Books (tdpcg0131m000)</Link> session to define charges for additional cost items. You must select the price book and the cost item and then define price breaks. The pricing structure for the cost sets is flexible. As a result, the structure can be unique or the same for different business partners.</Paragraph>
			</Step>
		</Steps>
	</ProcedureSection>
	<Note><SectionTitle>Note</SectionTitle>
		<Paragraph>Since costs are added based on order totals, they are added when the user exits the purchase order line in the <GUIRef href="/baanerp/td/pur/tdpur4101m000" role="session">Purchase Order Lines (tdpur4101m000)</GUIRef> session. In addition, the <GUIRef href="/baanerp/td/pur/tdpur4101m000#tdpur401.pric" role="formfield">Price</GUIRef> field on the order line is a price per unit. For additional cost items, this field is left empty. The amount applied appears in the <GUIRef href="/baanerp/td/pur/tdpur4101m000#tdpur401.oamt" role="formfield">Order Amount</GUIRef> field on the purchase order line.</Paragraph>
	</Note>
</ManualTopic>
