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<ManualTopic ID="/baanerp/dm/onlinemanual/000022" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Files</Title>
	</Header>
	<GeneralSection><Paragraph>You can save the contents of a document in one or more electronic files. To register any type of electronic file, you can link the electronic file to a document revision with the status <GUIRef href="" role="manual">In Design</GUIRef>. The document type of the document revision determines whether the files are assigned with revisions, if any. The files must reside in directories that are registered in SSA ERP by the <GUIRef href="" role="manual">SSA ERP administrator</GUIRef>. These types of directories are referred to as areas. The file types are defined for all the files registered in SSA ERP ODM and are assigned a document type.</Paragraph>
		<Paragraph>The files maintain document information and must be linked to the relevant document revisions. A file cannot be linked to the revisions of more than one document.</Paragraph>
		<Paragraph>The file operations that a user can perform, such as Edit, View, Print, Redline, Email, Move, Copy, Archive, Check Out, and Undo Check Out, depend on the authorizations and the status of the document revision to which the file is linked. When you revise a released document revision, all the files and hard copies linked to the released document revision are linked to the new revision when you select <GUIRef href="" role="manual">Copy Document Revision Content</GUIRef> option from the <GUIRef href="" role="menu">Specific</GUIRef> menu. Click <GUIRef href="" role="manual">Yes</GUIRef> in the <GUIRef href="" role="manual">Copy Document Revision Links to New Revision</GUIRef> window to enable the copy process.</Paragraph>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>Making a backup of files is the responsibility of the network system administrator and is not handled by the SSA ERP ODM <GUIRef href="/baanerp/dm/doc" role="module">Document Management</GUIRef> module.</Paragraph>
		</Note>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/dm/onlinemanual/000021" role="manual">Document Revisions</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/dm/onlinemanual/000024" role="manual">Document Life Cycle</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
