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<ManualTopic ID="/baanerp/tf/integrations/400038" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To archive and delete the reconciliation data</Title>
		<Keyword><Level1>Reconciliation</Level1>
			<Level2>archive and delete the data</Level2>
		</Keyword>
	</Header>
	<GeneralSection><Paragraph>Periodically, you can remove the logged reconciliation data from <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef> and the corresponding transactions from Operations Management.</Paragraph>
		<List><ListIntro>To the archiving and deletion of the reconciliation data, the following rules apply:</ListIntro>
			<ListItem>Before you can archive and delete a transaction in <Link href="/baanerp/tf/glossary/glossary#000451" role="glossary">Operations Management</Link>, the reconciliation data of the corresponding reconciliation group must be <GUIRef href="" role="manual">Finally Accepted</GUIRef>.</ListItem>
			<ListItem><List><ListIntro>Before you can archive and/or delete reconciliation data in the <GUIRef href="/baanerp/tf/gld/tfgld4295m200" role="session">Archive and/or Delete Reconciliation Data (tfgld4295m200)</GUIRef> session, the following conditions must be fulfilled:</ListIntro>
					<ListItem>The reconciliation data of the reconciliation group must be <GUIRef href="" role="manual">Finally Accepted</GUIRef> and the financial periods must be set to <GUIRef href="" role="manual">Reconciled</GUIRef> in the <GUIRef href="/baanerp/tf/gld/tfgld0177m000" role="session">Reconciliation and Archiving Period Status (tfgld0177m000)</GUIRef> session.</ListItem>
					<ListItem>The business objects (the purchase orders, warehouse orders, projects, and so on) of which you want to delete the reconciliation data must no longer exist in Operations Management. In other words, you must first remove the transactions from <Link href="/baanerp/tf/glossary/glossary#000451" role="glossary">Operations Management</Link> before you can remove the reconciliation data from <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>.</ListItem>
				</List>
			</ListItem>
		</List>
		<Paragraph>For long-term projects, for example, projects that run longer than a fiscal year, you can make exceptions to this rule. For these reconciliation groups, you can select the <GUIRef href="/baanerp/tc/fin/tcfin0120m000#fin.block.del.of" role="groupbox">Block deleting of</GUIRef>
			<GUIRef href="/baanerp/tc/fin/tcfin0120m000#tcfin020.bdbo" role="formfield">Business Objects of not finally accepted transactions</GUIRef> check box and the <GUIRef href="/baanerp/tc/fin/tcfin0120m000#fin.block.del.of" role="groupbox">Block deleting of</GUIRef>
			<GUIRef href="/baanerp/tc/fin/tcfin0120m000#tcfin020.bdfa" role="formfield">Finally accepted transactions of not deleted Business Objects</GUIRef> in the <GUIRef href="/baanerp/tc/fin/tcfin0120m000" role="session">Reconciliation Groups (tcfin0120m000)</GUIRef> session.</Paragraph>
		<Paragraph>If you select the <GUIRef href="/baanerp/tf/gld/tfgld4295m200#do.not.group" role="formfield">Do not Group</GUIRef> check box in the <GUIRef href="/baanerp/tf/gld/tfgld4295m200" role="session">Archive and/or Delete Reconciliation Data (tfgld4295m200)</GUIRef> session, SSA ERP checks whether any reconciliation transactions exist outside the financial period that you archive and/or delete. If that is the case, SSA ERP cannot archive and/or delete the reconciliation data, and reports an error. This check box is available for a few reconciliation groups.</Paragraph>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>In the <GUIRef href="/baanerp/tf/gld/tfgld0177m000" role="session">Reconciliation and Archiving Period Status (tfgld0177m000)</GUIRef> session, setting the financial periods to <GUIRef href="" role="manual">Reconciled</GUIRef> is reversible. However, the <GUIRef href="" role="manual">Archived</GUIRef> status cannot be reversed.</Paragraph>
			<Paragraph>SSA ERP checks the period status and the status of the business objects for the reconciliation group that you are processing and in addition, for all the reconciliation groups in which the business object can occur.</Paragraph>
		</Note>
		<GeneralSection><SectionTitle>To create an opening balance for reconciliation</SectionTitle>
			<Paragraph>If you archive transactions that still contribute to the data to be reconciled, for example, for the Inventory reconciliation group, you can create an opening balance in the reconciliation data. Use the <GUIRef href="/baanerp/tf/gld/tfgld4195m000" role="session">Opening Balances for Reconciliation (tfgld4195m000)</GUIRef> session, which you can start, for example, from the <GUIRef href="" role="menu">Specific</GUIRef> menu of the <GUIRef href="/baanerp/tf/gld/tfgld4595m000" role="session">Operations Management - Financial Reconciliation (tfgld4595m000)</GUIRef> session.</Paragraph>
		</GeneralSection>
		<ProcedureSection><SectionTitle>The archive and delete process</SectionTitle>
			<Steps><Step><StepTitle>Archive and delete the orders from Operations Management</StepTitle>
					<Paragraph>Archive and delete the transactions in Operations Management. In the various Operations Management packages, use the <GUIRef href="" role="manual">Archive and Delete</GUIRef> sessions to move the data to an Archive company if required and/or to remove the data from the database.</Paragraph>
				</Step>
				<Step><StepTitle>Archive and delete the reconciliation data from <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>
					</StepTitle>
					<List><ListIntro>You can use the following sessions:</ListIntro>
						<ListItemHead><GUIRef href="/baanerp/tf/gld/tfgld4295m200" role="session">Archive and/or Delete Reconciliation Data (tfgld4295m200)</GUIRef>
						</ListItemHead>
						<ListItem>Use this session to archive and/or remove the reconciliation data from the Reconciliation Data (tfgld495) table.</ListItem>
						<ListItemHead><GUIRef href="/baanerp/tf/gld/tfgld4296m000" role="session">Delete Logged Reconciliation Elements for Settled Recon Groups (tfgld4296m000)</GUIRef>
						</ListItemHead>
						<ListItem>Use this session to delete the logged reconciliation elements that are no longer needed. SSA ERP deletes all the logged reconciliation elements of the reconciliation transactions of the selected <Link href="/baanerp/tf/glossary/glossary#000458" role="glossary">reconciliation groups</Link> from the Reconciliation Elements for Reconciliation Data (tfgld498) table. SSA ERP only removes the reconciliation elements for reconciliation groups for which you cleared the <GUIRef href="/baanerp/tc/fin/tcfin0120m000#tcfin020.lare" role="formfield">Log All Reconciliation Elements</GUIRef> check box in the <GUIRef href="/baanerp/tc/fin/tcfin0120m000" role="session">Reconciliation Groups (tcfin0120m000)</GUIRef> session.</ListItem>
					</List>
				</Step>
			</Steps>
		</ProcedureSection>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/tf/integrations/400030" role="manual">Reconciliation - overview</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tf/integrations/400034" role="manual">The reconciliation process</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tf/onlinemanual/000436" role="manual">Archiving finalized transactions</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
