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<ManualTopic ID="/baanerp/tc/onlinemanual/000318" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To use an accounting office</Title>
		<Keyword><Level1>accounting office</Level1>
		</Keyword>
	</Header>
	<GeneralSection><SectionTitle>The accounting office</SectionTitle>
		<Paragraph>To group or distinguish transactions by department in a company of the type <GUIRef href="/baanerp/tc/domains/emm.ctyp#financial" role="enum">Financial</GUIRef>, you can define one or several <Link href="/baanerp/tc/glossary/glossary#000334" role="glossary">accounting offices</Link>.</Paragraph>
		<List><ListIntro>The type of data that you can group by department is mainly:</ListIntro>
			<ListItem>Manually entered sales invoices</ListItem>
			<ListItem><Link href="/baanerp/tf/glossary/glossary#000436" role="glossary">trade notes</Link>
			</ListItem>
			<ListItem>Business partner financial data, such as the bank relation, the payment method, and the control accounts and other ledger accounts defined for the financial business partner groups in <GUIRef href="/baanerp/tf/acr" role="module">Accounts Receivable</GUIRef> and <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef>.</ListItem>
		</List>
		<Paragraph>The accounting office determines, among other things, the control accounts for the various transactions in <GUIRef href="/baanerp/tf/acr" role="module">Accounts Receivable</GUIRef> and <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef>. Because the control accounts must not be changed, once you have selected an accounting office for a financial company and saved the details, you cannot change the accounting office. This also applies if you select no accounting office for the financial company. You cannot select an accounting office for the financial company at a later stage.</Paragraph>
		<List><ListTitle>To use the default business partner financial data</ListTitle>
			<ListIntro>You can use the accounting office to link a specific set of business partner financial data to the financial company. Two ways exist to use the default business partner financial data for the financial company:</ListIntro>
			<ListItem>Select no accounting office for the financial company. In other words, in the <GUIRef href="/baanerp/tf/gld/tfgld0103s000" role="session">Company Parameters (tfgld0103s000)</GUIRef> session, leave the <GUIRef href="/baanerp/tf/gld/tfgld0103s000#tfgld004.acdp" role="formfield">Accounting Department</GUIRef> field empty.</ListItem>
			<ListItem>Select an accounting office for the financial company, however, do not define specific financial business partner data for the accounting office. This is the preferred method.</ListItem>
		</List>
		<Paragraph>In <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef>, you can manually enter invoices in the <GUIRef href="/baanerp/ci/sli/cisli2120s000" role="session">Manual Invoice Data (cisli2120s000)</GUIRef> session. You must enter a department for the invoice. The department is one of the aggregation criteria. If you defined multiple accounting offices for the company, you can select one of these. By default, SSA ERP uses the company's default accounting office to post the invoices.</Paragraph>
		<Paragraph>In a company of type <GUIRef href="/baanerp/tc/domains/emm.ctyp#financial" role="enum">Financial</GUIRef>, you must use an office of type <GUIRef href="/baanerp/tc/domains/typd#accounting" role="enum">Accounting Office</GUIRef>.</Paragraph>
		<List><ListIntro>In a company of type <GUIRef href="/baanerp/tc/domains/emm.ctyp#both" role="enum">Both</GUIRef>, you can use the following department types as accounting office:</ListIntro>
			<ListItem><GUIRef href="/baanerp/tc/domains/typd#sls.office" role="enum">Sales Office</GUIRef>.</ListItem>
			<ListItem><GUIRef href="/baanerp/tc/domains/typd#pur.office" role="enum">Purchase Office</GUIRef>.</ListItem>
			<ListItem><GUIRef href="/baanerp/tc/domains/typd#accounting" role="enum">Accounting Office</GUIRef>.</ListItem>
		</List>
		<Paragraph>The <Link href="/baanerp/tc/glossary/glossary#000412" role="glossary">operational company</Link> of the selected department must be the current company.</Paragraph>
		<Paragraph>You must define the accounting office as a key entity of an enterprise unit. In a company of type <GUIRef href="/baanerp/tc/domains/emm.ctyp#financial" role="enum">Financial</GUIRef>, you can link the accounting office to any enterprise unit that is linked to the financial company.</Paragraph>
		<Paragraph>You can create accounting offices as described in <Link href="/baanerp/tc/onlinemanual/000338" role="manual">To create an accounting office</Link>
		</Paragraph>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/tc/onlinemanual/000338" role="manual">To create an accounting office</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tc/onlinemanual/000312" role="manual">Business partner data by financial company</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
