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<ManualTopic ID="/baanerp/bp/onlinemanual/000307" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To enter master data for People</Title>
		<Keyword><Level1>hours accounting</Level1>
			<Level2>master data</Level2>
		</Keyword>
		<Keyword><Level1>master data</Level1>
			<Level2>hours accounting</Level2>
		</Keyword>
	</Header>
	<GeneralSection><List><ListIntro>To enter master data, under <GUIRef href="/baanerp/bp" role="package">People</GUIRef>, <GUIRef href="" role="manual">Master Data</GUIRef>, access the following sessions:</ListIntro>
			<ListItem><GUIRef href="/baanerp/bp/mdm/bpmdm0100m000" role="session">People Parameters (bpmdm0100m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/bp/mdm/bpmdm0101m000" role="session">Employees - People (bpmdm0101m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/bp/mdm/bpmdm0150m000" role="session">General Tasks (bpmdm0150m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/bp/mdm/bpmdm0155m000" role="session">General Expense Codes (bpmdm0155m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/bp/mdm/bpmdm0130m000" role="session">Assignments (bpmdm0130m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tc/ppl/tcppl1101m000" role="session">Working Time Schedule Codes (tcppl1101m000)</GUIRef>
			</ListItem>
		</List>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>To specify general startup defaults as well as various session-specific settings, use the <GUIRef href="/baanerp/bp/mdm/bpmdm0102m000" role="session">User Profiles (bpmdm0102m000)</GUIRef> session.</Paragraph>
		</Note>
	</GeneralSection>
	<ProcedureSection><Steps><Step><StepTitle><GUIRef href="/baanerp/bp/mdm/bpmdm0100m000" role="session">People Parameters (bpmdm0100m000)</GUIRef>
				</StepTitle>
				<Paragraph>In the <GUIRef href="/baanerp/bp/mdm/bpmdm0100m000" role="session">People Parameters (bpmdm0100m000)</GUIRef> session, you can specify various settings that directly affect the hours recording and processing procedure.</Paragraph>
				<Paragraph>If, on the <GUIRef href="/baanerp/bp/mdm/bpmdm0100m000#mdms0100.01" role="groupbox">Process Labor Costs/Expenses</GUIRef> tab, for example, you select the <GUIRef href="/baanerp/bp/mdm/bpmdm0100m000#bpmdm000.apgt" role="formfield">Approval Required</GUIRef> check box, you must approve the hours, and you cannot use direct processing. If you select the <GUIRef href="/baanerp/bp/domains/mdm.proc#direct" role="enum">Direct</GUIRef> option, the hours processing is performed automatically.</Paragraph>
				<Paragraph>If, on the <GUIRef href="" role="manual">General</GUIRef> tab, you select the <GUIRef href="/baanerp/bp/mdm/bpmdm0100m000#bpmdm000.ueba" role="formfield">Update Employee Budget Automatically</GUIRef> check box, you can accelerate the budgeting of hours. For more information, refer to the online Help of the <Link href="/baanerp/bp/mdm/bpmdm0100m000" role="session">People Parameters (bpmdm0100m000)</Link> session.</Paragraph>
				<List><ListIntro>Note that the following settings on the <GUIRef href="" role="manual">General</GUIRef> tab also affect hours entry, approval, and processing:</ListIntro>
					<ListItem><GUIRef href="/baanerp/bp/mdm/bpmdm0100m000#bpmdm000.dtrc" role="formfield">Direct Time Recording</GUIRef>
					</ListItem>
					<ListItem><GUIRef href="/baanerp/bp/mdm/bpmdm0100m000#bpmdm000.rega" role="formfield">Use Registration Authorization</GUIRef>
					</ListItem>
					<ListItem><GUIRef href="/baanerp/bp/mdm/bpmdm0100m000#bpmdm000.appa" role="formfield">Use Approval Authorization</GUIRef>
					</ListItem>
				</List>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/bp/mdm/bpmdm0101m000" role="session">Employees - People (bpmdm0101m000)</GUIRef>
				</StepTitle>
				<Paragraph>The data in the <GUIRef href="/baanerp/bp/mdm/bpmdm0101m000" role="session">Employees - People (bpmdm0101m000)</GUIRef> session is a subset of the data in the <GUIRef href="/baanerp/tc/com/tccom0101m000" role="session">Employees - General (tccom0101m000)</GUIRef> session. You can enter people information, such as the <Link href="/baanerp/bp/glossary/glossary#000301" role="glossary">fiscal number</Link>, <Link href="/baanerp/bp/glossary/glossary#000325" role="glossary">employment hours</Link>, and the <Link href="/baanerp/bp/glossary/glossary#000308" role="glossary">employment date</Link>.</Paragraph>
				<List><ListIntro>Please note the following:</ListIntro>
					<ListItem>Enter the employment hours if you want SSA ERP to compare the regular hours entered with the number of regular hours specified here.</ListItem>
					<ListItem>If you leave the <GUIRef href="/baanerp/bp/tmm/bptmm1100m000#t150.cwoc" role="formfield">Department</GUIRef> field empty in an hours accounting session, SSA ERP automatically enters the department of the employee. If for any reason you want the hours booked for another department, you can overrule the default.</ListItem>
				</List>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/bp/mdm/bpmdm0150m000" role="session">General Tasks (bpmdm0150m000)</GUIRef>
				</StepTitle>
				<Paragraph>In the <GUIRef href="/baanerp/bp/mdm/bpmdm0150m000" role="session">General Tasks (bpmdm0150m000)</GUIRef> session, you can create <Link href="/baanerp/bp/glossary/glossary#000311" role="glossary">general tasks</Link>. General hours are only booked to <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef> as costs to a general ledger, and for cost analysis to <Link href="/baanerp/tf/onlinemanual/tfcat" role="module">Cost Accounting (CAT)</Link>.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/bp/mdm/bpmdm0155m000" role="session">General Expense Codes (bpmdm0155m000)</GUIRef>
				</StepTitle>
				<Paragraph>Enter the expense codes in the list of the <GUIRef href="/baanerp/bp/mdm/bpmdm0155m000" role="session">General Expense Codes (bpmdm0155m000)</GUIRef> session. The general expense codes can be used in the <GUIRef href="/baanerp/bp/tmm/bptmm1111m300" role="session">General Expenses (bptmm1111m300)</GUIRef> session to book a specific related cost for, for example, mileage. The price and unit entered for the expense code are default values for expense entry.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/bp/mdm/bpmdm0130m000" role="session">Assignments (bpmdm0130m000)</GUIRef>
				</StepTitle>
				<Paragraph>You can create <Link href="/baanerp/bp/glossary/glossary#000300" role="glossary">assignments</Link> for an employee in the <GUIRef href="/baanerp/bp/mdm/bpmdm0130m000" role="session">Assignments (bpmdm0130m000)</GUIRef> session. An assignment has a fixed start and end date and can be recurrent. In the hours sessions, you can retrieve the planned assignments with the <GUIRef href="/baanerp/bp/tmm/bptmm1111m000#bptmm1204m000" role="form command">Use Assignments</GUIRef> command. The use of assignments is optional, but accelerates the hours accounting process.</Paragraph>
				<Paragraph>You can generate assignments from <GUIRef href="/baanerp/tp" role="package">Project</GUIRef>. These assignments originate from the project budget (labor lines), and are updated to <GUIRef href="/baanerp/bp" role="package">People</GUIRef> with the <GUIRef href="/baanerp/tp/ptc/tpptc2211m000" role="session">Update Assignments in Hours Accounting (tpptc2211m000)</GUIRef> session.</Paragraph>
			</Step>
			<Step><StepTitle><GUIRef href="/baanerp/tc/ppl/tcppl1101m000" role="session">Working Time Schedule Codes (tcppl1101m000)</GUIRef>
				</StepTitle>
				<Paragraph>Use the <GUIRef href="/baanerp/tc/ppl/tcppl1101m000" role="session">Working Time Schedule Codes (tcppl1101m000)</GUIRef> session to define a code. Then, with the code selected, on the <GUIRef href="" role="menu">Specific</GUIRef> menu, choose <GUIRef href="" role="manual">Working Time Schedule</GUIRef>. In the <GUIRef href="/baanerp/tc/ppl/tcppl1100m000" role="session">Working Time Schedule (tcppl1100m000)</GUIRef> session, define a <Link href="/baanerp/bp/glossary/glossary#000326" role="glossary">working time schedule</Link> for each working day. To divide the day into parts with different cost rates, you can use a different <Link href="/baanerp/ts/glossary/glossary#000018" role="glossary">labor type</Link> for each day part. A different labor type can mean a different surcharge on top of the employee rate. A different labor type can also mean that the same rate is applied, but that a different definition of the hours in terms (regular time or overtime) is used. The surcharge for the labor type line is defined in the <GUIRef href="/baanerp/tc/ppl/tcppl0131m000" role="session">Labor Type - Surcharges (tcppl0131m000)</GUIRef> session. This surcharge is on top of the already defined employee rate.</Paragraph>
				<Paragraph>Enter your WTS code and the number of hours you worked within a period in the hours accounting details session, and save the line. SSA ERP automatically distributes the entered number of hours according to the working time schedule. The scheduled hours lines appear in your time sheet. You can edit your time sheet after generating the scheduled hours.</Paragraph>
			</Step>
		</Steps>
	</ProcedureSection>
	<Note><SectionTitle>Note</SectionTitle>
		<Paragraph>You can specify the hours for each employee in the <GUIRef href="/baanerp/tc/ppl/tcppl1100m000" role="session">Working Time Schedule (tcppl1100m000)</GUIRef> session not only to easily generate hours lines, but also to have more detail on actual hours. This can be useful, for example, for part timers.</Paragraph>
	</Note>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/bp/onlinemanual/000301" role="manual">Backflushing and <GUIRef href="/baanerp/bp" role="package">People</GUIRef>
			</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/bp/onlinemanual/000304" role="manual">Capacity flows</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/bp/onlinemanual/000305" role="manual">To distribute team hours</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/bp/onlinemanual/000302" role="manual">To use the <GUIRef href="/baanerp/bp" role="package">People</GUIRef> package</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/bp/onlinemanual/000306" role="manual">To work with hours accounting</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/bp/onlinemanual/000303" role="manual">Working time schedules</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
