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<ManualTopic ID="/baanerp/td/onlinemanual/000396" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Integration Freight Invoicing and Sales Invoicing</Title>
		<Keyword><Level1>Integration Freight Management</Level1>
		</Keyword>
		<Keyword><Level1>Freight Management</Level1>
		</Keyword>
	</Header>
	<GeneralSection><Paragraph>If a sales company is responsible for the transportation of goods and hires a <Link href="/baanerp/tc/glossary/glossary#Carrier.tc" role="glossary">carrier</Link> to transport the goods, after transportation, the carrier sends an invoice to the sales company. The freight rate that a company must pay to the carrier is called freight costs. You can invoice your business partner, for whom you arranged transportation services, for freight.</Paragraph>
		<GeneralSection><SectionTitle>Master data</SectionTitle>
		</GeneralSection>
		<List><ListIntro>If you want to invoice your business partner for freight, you must define the following data:</ListIntro>
			<ListItem>In the <GUIRef href="/baanerp/td/isa/tdisa0110s000" role="session">Item - Sales Business Partner (tdisa0110s000)</GUIRef> session, select the <GUIRef href="/baanerp/td/isa/tdisa0110s000#tdisa010.frin" role="formfield">Invoice for Freight</GUIRef> check box. The value of this check box is defaulted to the <GUIRef href="/baanerp/td/sls/tdsls4101m000#tdsls401.frin" role="formfield">Invoice for Freight</GUIRef> check box in the <GUIRef href="/baanerp/td/sls/tdsls4101m000" role="session">Sales Order Lines (tdsls4101m000)</GUIRef> session, <GUIRef href="/baanerp/td/sls/tdsls4101m100" role="session">Delivery Lines (tdsls4101m100)</GUIRef> session, and <GUIRef href="/baanerp/td/sls/tdsls1101s000" role="session">Sales Quotation Lines (tdsls1101s000)</GUIRef> session.</ListItem>
			<ListItem>In the <GUIRef href="/baanerp/tc/com/tccom4110s000" role="session">Sold-to Business Partners (tccom4110s000)</GUIRef> session, select the <GUIRef href="/baanerp/tc/com/tccom4110s000#tccom110.frin" role="formfield">Invoice BP for Freight</GUIRef> check box. The value of this check box is defaulted to the <GUIRef href="/baanerp/td/sls/tdsls4100m000#tdsls400.frin" role="formfield">Freight Costs to be Invoiced</GUIRef> check box in the <GUIRef href="/baanerp/td/sls/tdsls4100m000" role="session">Sales Orders (tdsls4100m000)</GUIRef> session, or the <GUIRef href="/baanerp/td/sls/tdsls1101s000#tdsls101.frin" role="formfield">Invoice for Freight</GUIRef> check box in the <GUIRef href="/baanerp/td/sls/tdsls1100s000" role="session">Sales Quotations (tdsls1100s000)</GUIRef> session.</ListItem>
		</List>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>If no combination is present in <GUIRef href="/baanerp/td/isa/tdisa0110s000" role="session">Item - Sales Business Partner (tdisa0110s000)</GUIRef> session, SSA ERP defaults the value from the <GUIRef href="/baanerp/td/sls/tdsls4100m000#tdsls400.frin" role="formfield">Freight Costs to be Invoiced</GUIRef> check box in the <GUIRef href="/baanerp/td/sls/tdsls4100m000" role="session">Sales Orders (tdsls4100m000)</GUIRef> session to the <GUIRef href="/baanerp/td/sls/tdsls4101m000#tdsls401.frin" role="formfield">Invoice for Freight</GUIRef> check box in the <GUIRef href="/baanerp/td/sls/tdsls4101m000" role="session">Sales Order Lines (tdsls4101m000)</GUIRef> session, or <GUIRef href="/baanerp/td/sls/tdsls4101m100" role="session">Delivery Lines (tdsls4101m100)</GUIRef> session. SSA ERP defaults the value from the <GUIRef href="/baanerp/td/sls/tdsls1100s000#tdsls100.frin" role="formfield">Invoice for Freight</GUIRef> check box in the <GUIRef href="/baanerp/td/sls/tdsls1100s000" role="session">Sales Quotations (tdsls1100s000)</GUIRef> session to the <GUIRef href="/baanerp/td/sls/tdsls1101s000#tdsls101.frin" role="formfield">Invoice for Freight</GUIRef> check box in the <GUIRef href="/baanerp/td/sls/tdsls1101s000" role="session">Sales Quotation Lines (tdsls1101s000)</GUIRef> session.</Paragraph>
		</Note>
		<Paragraph></Paragraph>
		<List><ListIntro>In the <GUIRef href="/baanerp/tc/com/tccom4112s000" role="session">Invoice-to Business Partners (tccom4112s000)</GUIRef> session, you must define the <GUIRef href="/baanerp/tc/com/tccom4112s000#tccom112.infr" role="formfield">Invoice for Freight Based On</GUIRef> field as:</ListIntro>
			<ListItem><GUIRef href="/baanerp/tc/domains/com.infr#actual" role="enum">Freight Costs</GUIRef>: if you want the freight costs for a shipment or load to be based on the best information currently available. The freight invoice amount is based on a <Link href="/baanerp/fm/glossary/glossary#000040" role="glossary">carrier rate book</Link> in <GUIRef href="/baanerp/td/pcg" role="module">Pricing Control</GUIRef>. These costs are also known as estimated freight costs.</ListItem>
			<ListItem><GUIRef href="/baanerp/tc/domains/com.infr#costplus" role="enum">Freight Costs (Update Allowed)</GUIRef>: if you want the freight costs to be invoiced after matching the carrier invoice to a certain load or shipment. Initially, the freight invoice amount is based on a carrier rate book in <GUIRef href="/baanerp/td/pcg" role="module">Pricing Control</GUIRef>. These costs are also known as actual freight costs.</ListItem>
			<ListItem><GUIRef href="/baanerp/tc/domains/com.infr#estimate" role="enum">Client Rates</GUIRef>: if you want the freight invoice amount to be based on a <Link href="/baanerp/fm/glossary/glossary#000039" role="glossary">client rate book</Link> in <GUIRef href="/baanerp/td/pcg" role="module">Pricing Control</GUIRef>. This rate book stores freight service rates for a specific business parter.</ListItem>
		</List>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>The <GUIRef href="/baanerp/tc/com/tccom4112s000#tccom112.infr" role="formfield">Invoice for Freight Based On</GUIRef> field is used as a default for the <GUIRef href="/baanerp/td/sls/tdsls4100m000#tdsls400.infr" role="formfield">Freight Costs Based On</GUIRef> field in the <GUIRef href="/baanerp/td/sls/tdsls4100m000" role="session">Sales Orders (tdsls4100m000)</GUIRef> session and the <GUIRef href="/baanerp/td/sls/tdsls1100s000#tdsls100.infr" role="formfield">Invoice Freight Costs Based On</GUIRef> field in the <GUIRef href="/baanerp/td/sls/tdsls1100s000" role="session">Sales Quotations (tdsls1100s000)</GUIRef> session, but can be overwritten in these sessions.</Paragraph>
			<Paragraph></Paragraph>
			<List><ListIntro>In the <GUIRef href="/baanerp/tc/com/tccom4112s000" role="session">Invoice-to Business Partners (tccom4112s000)</GUIRef> session, you can define the following fields if you want SSA ERP to add a cost plus amount or a cost plus percentage to the invoice:</ListIntro>
				<ListItem><GUIRef href="/baanerp/tc/com/tccom4112s000#tccom112.adpc" role="formfield">Additional Percentage</GUIRef>: the percentage with which the freight invoice amount must be increased.</ListItem>
				<ListItem><GUIRef href="/baanerp/tc/com/tccom4112s000#tccom112.adam" role="formfield">Additional Amount</GUIRef>: the amount with which the freight invoice amount must be increased.</ListItem>
			</List>
		</Note>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>The <GUIRef href="/baanerp/tc/com/tccom4112s000#tccom112.adpc" role="formfield">Additional Percentage</GUIRef> and <GUIRef href="/baanerp/tc/com/tccom4112s000#tccom112.adam" role="formfield">Additional Amount</GUIRef> fields can only be defined if the <GUIRef href="/baanerp/tc/com/tccom4112s000#tccom112.infr" role="formfield">Invoice for Freight Based On</GUIRef> field is set to <GUIRef href="/baanerp/tc/domains/com.infr#actual" role="enum">Freight Costs</GUIRef> or <GUIRef href="/baanerp/tc/domains/com.infr#costplus" role="enum">Freight Costs (Update Allowed)</GUIRef>.</Paragraph>
		</Note>
		<GeneralSection><SectionTitle>Explanation of invoicing methods</SectionTitle>
			<List><ListIntro>A company can invoice freight rates to the external business partner, based on:</ListIntro>
				<ListItem><GUIRef href="/baanerp/tc/domains/com.infr#actual" role="enum">Freight Costs</GUIRef>.</ListItem>
				<ListItem><GUIRef href="/baanerp/tc/domains/com.infr#costplus" role="enum">Freight Costs (Update Allowed)</GUIRef>.</ListItem>
				<ListItem><GUIRef href="/baanerp/tc/domains/com.infr#estimate" role="enum">Client Rates</GUIRef>.</ListItem>
			</List>
		</GeneralSection>
		<GeneralSection><SectionTitle><GUIRef role="enum" href="/baanerp/tc/domains/com.infr#actual">Freight Costs</GUIRef></SectionTitle>
			<Paragraph>SSA ERP calculates the freight invoice amount based on the best information currently available (estimated freight costs). These freight costs are retrieved from a carrier rate book in <GUIRef href="/baanerp/td/pcg" role="module">Pricing Control</GUIRef> and are updated every time a change is made to the shipment/load. When <GUIRef href="/baanerp/td/sls" role="module">Sales Control</GUIRef> releases the sales invoice to <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef>, with the calculated amount on the sales order (delivery) line, SSA ERP automatically releases the freight invoice to <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef> as well. <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef> then combines the order invoice with the freight invoice and sends an invoice. However, <GUIRef href="/baanerp/fm" role="package">Freight Management</GUIRef> can release the freight invoice to <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef> even though the sales invoice is not yet released to <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef>. As a result, <GUIRef href="/baanerp/td/sls" role="module">Sales Control</GUIRef> sends an invoice for goods sold and <GUIRef href="/baanerp/fm" role="package">Freight Management</GUIRef> sends an invoice for goods transported.</Paragraph>
		</GeneralSection>
		<GeneralSection><SectionTitle><GUIRef role="enum" href="/baanerp/tc/domains/com.infr#costplus">Freight Costs (Update Allowed)</GUIRef></SectionTitle>
			<Paragraph><GUIRef href="/baanerp/fm" role="package">Freight Management</GUIRef> prorates the freight amount for the order (delivery) line, or quotation line based on the entire load in <GUIRef href="/baanerp/fm" role="package">Freight Management</GUIRef>. First, the freight costs (estimated freight costs) are determined, based on the carrier rate books in <GUIRef href="/baanerp/td/pcg" role="module">Pricing Control</GUIRef>. In a later stage, after the carrier invoice is received and matched in <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef>, you can enter the actual costs. When <GUIRef href="/baanerp/td/sls" role="module">Sales Control</GUIRef> releases the sales invoice to <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef>, with the prorated amount on the sales order (delivery) line, which are the freight costs, SSA ERP automatically releases the freight invoice to <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef> as well. However, <GUIRef href="/baanerp/fm" role="package">Freight Management</GUIRef> can release the freight invoice to <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef>, even though the sales invoice is not yet released to <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef>. In this case, <GUIRef href="/baanerp/td/sls" role="module">Sales Control</GUIRef> sends an invoice for goods sold and <GUIRef href="/baanerp/fm" role="package">Freight Management</GUIRef> sends an invoice for goods transported. If the sales order (delivery) line is invoiced with the freight costs before the actual costs are received from the carrier, you can invoice the customer with the difference between the estimated freight costs and the actual costs.</Paragraph>
		</GeneralSection>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>If you want to invoice your business partner with the difference, SSA ERP can generate an additional invoice. The invoice is based on the data you enter in the <GUIRef href="/baanerp/fm/fri/fmfri0100m000#fmfri000.inva" role="formfield">If amount greater than</GUIRef> or the <GUIRef href="/baanerp/fm/fri/fmfri0100m000#fmfri000.invp" role="formfield">If greater than</GUIRef> field of the <GUIRef href="/baanerp/fm/fri/fmfri0100m000" role="session">Freight Invoicing Parameters (fmfri0100m000)</GUIRef> session.</Paragraph>
		</Note>
		<GeneralSection><SectionTitle><GUIRef role="enum" href="/baanerp/tc/domains/com.infr#estimate">Client Rates</GUIRef></SectionTitle>
			<Paragraph>If the invoicing method is <GUIRef href="/baanerp/tc/domains/com.infr#estimate" role="enum">Client Rates</GUIRef>, the freight invoice amount is based on fixed agreements with customers about the freight rates that can be charged to them in order to be compensated for the freight costs that a company must pay to the carrier.</Paragraph>
		</GeneralSection>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>To calculate the freight invoice amount, you can click <GUIRef href="/baanerp/td/sls/tdsls4101m000#get.freight.amount" role="formcommand">Freight Amount</GUIRef> in the <GUIRef href="/baanerp/td/sls/tdsls4101m000" role="session">Sales Order Lines (tdsls4101m000)</GUIRef> session, the <GUIRef href="/baanerp/td/sls/tdsls4101m100" role="session">Delivery Lines (tdsls4101m100)</GUIRef> session, or the <GUIRef href="/baanerp/td/sls/tdsls1101s000" role="session">Sales Quotation Lines (tdsls1101s000)</GUIRef> session. As a result, SSA ERP displays the freight invoice amount in the <Link href="/baanerp/td/sls/tdsls4101m000#tdsls401.fram" role="formfield">Freight Amount</Link> field of the <GUIRef href="/baanerp/td/sls/tdsls4101m000" role="session">Sales Order Lines (tdsls4101m000)</GUIRef> session/ <GUIRef href="/baanerp/td/sls/tdsls4101m100" role="session">Delivery Lines (tdsls4101m100)</GUIRef> session, or in the <GUIRef href="/baanerp/td/sls/tdsls1101s000#tdsls101.fram" role="formfield">Freight Amount</GUIRef> field of the <GUIRef href="/baanerp/td/sls/tdsls1101s000" role="session">Sales Quotation Lines (tdsls1101s000)</GUIRef> session.</Paragraph>
		</Note>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/fm/onlinemanual/000030" role="manual">Invoicing methods</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000384" role="manual">Freight rate retrieval</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000389" role="manual">To define freight rate books</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000390" role="manual">Freight rate book codes</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000393" role="manual">Integration Sales and Freight Management</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000394" role="manual">Integration Freight Order Control and Sales Control</Link>
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		<RelTopic><Link href="/baanerp/td/onlinemanual/000395" role="manual">Integration Freight Rating and Sales Control</Link>
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	</RelatedTopics>
</ManualTopic>
