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<ManualTopic ID="/baanerp/tf/onlinemanual/000460" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To process monthly billing invoices</Title>
		<Keyword><Level1>Monthly billing invoices</Level1>
		</Keyword>
	</Header>
	<GeneralSection><SectionTitle>To process monthly billing invoices</SectionTitle>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>If you selected the <GUIRef href="/baanerp/tf/acr/tfacr0100s000#tfacr000.mbig" role="formfield">Generate MBI at Group Company</GUIRef> check box in the <GUIRef href="/baanerp/tf/acr/tfacr0100s000" role="session">ACR Parameters (tfacr0100s000)</GUIRef> session, you must work in the group company to perform this process.</Paragraph>
		</Note>
		<ProcedureSection><SectionTitle>To process and maintain monthly billing invoices</SectionTitle>
			<Steps><StepsIntro>To process and maintain monthly billing invoices for your customers, use the following sequence of sessions:</StepsIntro>
				<Step><StepTitle><GUIRef href="/baanerp/tf/acr/tfacr4201m000" role="session">Generate Monthly Billing Invoices (tfacr4201m000)</GUIRef>
					</StepTitle>
					<List><ListIntro>Use this session to generate the monthly billing invoices based on the open entries of the following document types:</ListIntro>
						<ListItem>Sales Invoice</ListItem>
						<ListItem>Sales Credit Note</ListItem>
						<ListItem>Advance Receipt</ListItem>
						<ListItem>Unallocated Receipt</ListItem>
						<ListItem>Normal Receipt</ListItem>
						<ListItem>Purchase Invoice</ListItem>
						<ListItem>Payment Difference</ListItem>
						<ListItem>Debit Note created during a remittance process</ListItem>
					</List>
					<Paragraph>For each monthly billing invoice, SSA ERP calculates the statement amount as follows: <Code>Statement amount = Amount billed in current period - (Amount received + Written off payment differences + Return and discount amount + Amount settled with purchase invoice)</Code>
					</Paragraph>
					<List><ListIntro>To generate monthly billing invoices, the following composing criteria apply:</ListIntro>
						<ListItem>The invoice-to business partner</ListItem>
						<ListItem>The invoice currency</ListItem>
						<ListItem>The invoice document dates, which must fall in the period for which you generate the monthly billing invoice.</ListItem>
					</List>
					<Paragraph>For example, if you use two invoice currencies for a business partner for which you generate monthly billing invoices, SSA ERP generates two monthly billing invoices for the business partner, one for each currency.</Paragraph>
					<Paragraph>If any invoices of the invoice-to business partner are <Link href="/baanerp/tf/glossary/glossary#000428" role="glossary">factored</Link>, SSA ERP only includes the invoices with document dates in the current period. All receipt transactions are ignored.</Paragraph>
				</Step>
				<Step><StepTitle><GUIRef href="/baanerp/tf/acr/tfacr4501m000" role="session">Monthly Billing Invoices (tfacr4501m000)</GUIRef>
					</StepTitle>
					<Paragraph>Use this session to view and maintain the generated monthly billing invoices.</Paragraph>
					<Paragraph>In the details session, you can enter or change monthly billing invoice details if no invoices are linked to the monthly billing invoice and the monthly billing invoice status is <GUIRef href="/baanerp/tf/domains/acr.msta#generate" role="enum">Generated</GUIRef>. For example, you need to do this if you create a monthly billing invoice manually.</Paragraph>
					<Paragraph>To view and select or deselect the included invoices, on the <GUIRef href="" role="menu">Specific</GUIRef> menu, you can click <GUIRef href="/baanerp/tf/acr/tfacr4501m000#tfacr4502m000" role="formcommand">Open Entries Linked to MBI</GUIRef>. The <GUIRef href="/baanerp/tf/acr/tfacr4502m000" role="session">Open Entries Linked to MBI (tfacr4502m000)</GUIRef> session starts.</Paragraph>
				</Step>
				<Step><StepTitle><GUIRef href="/baanerp/tf/acr/tfacr4502m000" role="session">Open Entries Linked to MBI (tfacr4502m000)</GUIRef> (Optional)</StepTitle>
					<Paragraph>You can use this session to view and maintain the invoices linked to the monthly billing invoice. SSA ERP lists the invoices of the monthly billing invoice as well as any other open entries with document dates in the period covered by the monthly billing invoice.</Paragraph>
					<Paragraph>If the monthly billing invoice status is <GUIRef href="/baanerp/tf/domains/acr.msta#generate" role="enum">Generated</GUIRef>, you can select or clear the <GUIRef href="/baanerp/tf/acr/tfacr4502m000#tfacr402.selc" role="formfield">Selected</GUIRef> check box to add or remove open entries from the monthly billing invoice. For example, you need to add invoices if you create a monthly billing invoice manually.</Paragraph>
				</Step>
				<Step><StepTitle><GUIRef href="/baanerp/tf/acr/tfacr4501m000" role="session">Monthly Billing Invoices (tfacr4501m000)</GUIRef>
					</StepTitle>
					<Paragraph>In the overview session, select the monthly billing invoice and on the <GUIRef href="" role="menu">Specific</GUIRef> menu, click <GUIRef href="/baanerp/tf/acr/tfacr4501m000#exec.user.2" role="formcommand">Confirm MBI</GUIRef>. This command is also available in the details session. SSA ERP sets the monthly billing invoice status to <GUIRef href="/baanerp/tf/domains/acr.msta#confirm" role="enum">Confirmed</GUIRef>.</Paragraph>
					<Paragraph><Emphasis>Note:</Emphasis> You cannot confirm a monthly billing invoice if previous monthly billing invoices for the same business partner and currency exist that still have the <GUIRef href="/baanerp/tf/domains/acr.msta#generate" role="enum">Generated</GUIRef> status.</Paragraph>
				</Step>
				<Step><StepTitle><GUIRef href="/baanerp/tf/acr/tfacr4401m000" role="session">Print Monthly Billing Invoices (tfacr4401m000)</GUIRef>
					</StepTitle>
					<Paragraph>To print draft invoices that you can check, you can select the <GUIRef href="/baanerp/tf/acr/tfacr4401m000#draft.print" role="formfield">Draft Print</GUIRef> check box.</Paragraph>
					<Paragraph>If the monthly billing invoice status is <GUIRef href="/baanerp/tf/domains/acr.msta#confirm" role="enum">Confirmed</GUIRef>, you can print a final invoice. SSA ERP sets the monthly billing invoice status to <GUIRef href="/baanerp/tf/domains/acr.msta#print" role="enum">Printed</GUIRef>. Because the monthly billing invoices replace the original invoices, SSA ERP marks all the linked invoices as ready for deletion.</Paragraph>
					<Paragraph>If the monthly billing invoice status is <GUIRef href="/baanerp/tf/domains/acr.msta#print" role="enum">Printed</GUIRef>, you cannot change the status. However, you can reprint the final invoice, if necessary.</Paragraph>
				</Step>
				<Step><StepTitle><GUIRef href="/baanerp/tf/acr/tfacr2260m000" role="session">Remove Fully-Paid Sales Invoices (tfacr2260m000)</GUIRef>
					</StepTitle>
					<Paragraph>Remove fully paid invoices from the open item file. Invoices that are linked to monthly billing invoices with the <GUIRef href="/baanerp/tf/domains/acr.msta#print" role="enum">Printed</GUIRef> status are removed.</Paragraph>
				</Step>
				<Step><StepTitle><GUIRef href="/baanerp/tf/acr/tfacr2261m000" role="session">Remove Monthly Billing Invoices (tfacr2261m000)</GUIRef>
					</StepTitle>
					<Paragraph>Use this session to archive and/or delete monthly billing invoices that have the <GUIRef href="/baanerp/tf/domains/acr.msta#print" role="enum">Printed</GUIRef> or the <GUIRef href="/baanerp/tf/domains/acr.msta#delete" role="enum">Deleted</GUIRef> status. If the status is <GUIRef href="/baanerp/tf/domains/acr.msta#print" role="enum">Printed</GUIRef>, you must first run the <GUIRef href="/baanerp/tf/acr/tfacr2260m000" role="session">Remove Fully-Paid Sales Invoices (tfacr2260m000)</GUIRef> session to remove the invoices linked to the monthly billing invoice.</Paragraph>
				</Step>
			</Steps>
		</ProcedureSection>
		<Paragraph>During the process, the monthly billing invoice status changes. For details, refer to <Link href="/baanerp/tf/domains/acr.msta" role="domain">Monthly Billing Invoice Status</Link>.</Paragraph>
	</GeneralSection>
	<GeneralSection><SectionTitle>To create monthly billing invoices manually</SectionTitle>
		<Paragraph>In addition to generating monthly billing invoices, you can also manually create monthly billing invoices in the <GUIRef href="/baanerp/tf/acr/tfacr4501m000" role="session">Monthly Billing Invoices (tfacr4501m000)</GUIRef> session mentioned in Step 2. In the <GUIRef href="/baanerp/tf/acr/tfacr4502m000" role="session">Open Entries Linked to MBI (tfacr4502m000)</GUIRef> session mentioned in Step 3, you can select the open entries for the monthly billing invoice. The same rules described previously apply and from Step 3, the procedure is the same.</Paragraph>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/tf/onlinemanual/000455" role="manual">Monthly billing invoices</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tf/onlinemanual/000457" role="manual">To set up monthly billing invoices</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
