<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/basictasks/000043" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To work with text</Title>
	</Header>
	<GeneralSection><Paragraph>You can only carry out the actions for which you are authorized. For details, refer to <Link href="/baanerp/basictasks/000045" role="manual">To use authorizations for texts</Link>.</Paragraph>
	</GeneralSection>
	<GeneralSection><SectionTitle>To read a text:</SectionTitle>
		<ProcedureList><ListItem>Select the record. If the <GUIRef href="" role="manual">Text</GUIRef> check box is selected, a text is attached to the record.</ListItem>
			<ListItem>On the <GUIRef href="" role="menu">Edit</GUIRef> menu, click <GUIRef href="" role="manual">Texts</GUIRef>, or click the <GUIRef href="" role="manual">Text</GUIRef> toolbar button. The text editor starts and displays the text.</ListItem>
			<ListItem>After reading the text, quit the text editor.</ListItem>
		</ProcedureList>
	</GeneralSection>
	<GeneralSection><SectionTitle>To edit a text:</SectionTitle>
		<ProcedureList><ListItem>Select the record. If the <GUIRef href="" role="manual">Texts</GUIRef> check box is selected, a text is attached to the record.</ListItem>
			<ListItem>On the <GUIRef href="" role="menu">Edit</GUIRef> menu, click <GUIRef href="" role="manual">Text</GUIRef>, or click the Text button on the toolbar. The text editor starts and you can edit the text. Consult the text editor Help for information about the text editor functions.</ListItem>
			<ListItem>Save the text and quit the text editor.</ListItem>
		</ProcedureList>
	</GeneralSection>
	<GeneralSection ID="43A"><SectionTitle>To create a text:</SectionTitle>
		<ProcedureList><ListItem>Select the record.</ListItem>
			<ListItem>On the <GUIRef href="" role="menu">Edit</GUIRef> menu, click <GUIRef href="" role="manual">Texts</GUIRef>, or click the <GUIRef href="" role="manual">Text</GUIRef> toolbar button.</ListItem>
		</ProcedureList>
		<Paragraph>If the record already has a text, the text editor starts and you can edit the text as described earlier.</Paragraph>
		<List><ListIntro>If there is no text, SSA ERP asks whether you want to:</ListIntro>
			<ListItem><ProcedureList><ListTitle>Create a text</ListTitle>
					<ListItem>Type the text.</ListItem>
					<ListItem>Save the text.</ListItem>
					<ListItem>On the <GUIRef href="" role="manual">File</GUIRef> menu, click <GUIRef href="" role="manual">Change Keywords</GUIRef>.</ListItem>
					<ListItem>Enter one or more keywords as described in <Link href="/baanerp/basictasks/000046" role="manual">To define text keywords</Link>.</ListItem>
					<ListItem>Quit the text editor.</ListItem>
				</ProcedureList>
			</ListItem>
			<ListItem><ProcedureList><ListTitle>Duplicate a text</ListTitle>
					<ListIntro>If you duplicate a text, you create a new text based on an existing text. The <GUIRef href="" role="manual">Change Index</GUIRef> box appears. This lists different ways to sort the available texts.</ListIntro>
					<ListItem>Select how you want to sort the texts and click <GUIRef href="" role="manual">OK</GUIRef>. The <GUIRef href="/baanerp/tt/txt/tttxt1500s000" role="session">Texts Overview (tttxt1500s000)</GUIRef> session starts. All the texts that are present in the system are listed.</ListItem>
					<ListItem>Select the text that you want to copy and click <GUIRef href="" role="manual">OK</GUIRef>.</ListItem>
					<ListItem>The text editor starts with a copy of the text.</ListItem>
					<ListItem>Edit the text and save the changes.</ListItem>
					<ListItem>On the <GUIRef href="" role="manual">File</GUIRef> menu, click <GUIRef href="" role="manual">Change Keywords</GUIRef>. Enter or change the keywords as described in <Link href="/baanerp/basictasks/000046" role="manual">To define text keywords</Link>.</ListItem>
					<ListItem>Quit the text editor. The text is linked to the record.</ListItem>
				</ProcedureList>
			</ListItem>
			<ListItem><ProcedureList><ListTitle>Select a text</ListTitle>
					<ListItem>Select how you want to sort the texts and click <GUIRef href="" role="manual">OK</GUIRef>. The <GUIRef href="/baanerp/tt/txt/tttxt1500s000" role="session">Texts Overview (tttxt1500s000)</GUIRef> session starts. All the texts that are present in SSA ERP are listed.</ListItem>
					<ListItem>Select the text that you want to use and click <GUIRef href="" role="manual">OK</GUIRef>.</ListItem>
					<ListItem>The text editor starts. If you have <GUIRef href="" role="manual">Use</GUIRef> authorization, you can read the text. If you have <GUIRef href="" role="manual">Update</GUIRef> authorization you can edit the text. For details, refer to <Link href="/baanerp/basictasks/000045" role="manual">To use authorizations for texts</Link>.</ListItem>
					<ListItem>If you edit the text, save the changes.</ListItem>
					<ListItem>Quit the text editor. The text is linked to the record.</ListItem>
				</ProcedureList> If you select a text, you link an existing text to the record. If you edit the text, the updated text is used for all the records to which the text is linked.</ListItem>
		</List>
	</GeneralSection>
	<GeneralSection><SectionTitle>Note</SectionTitle>
		<Paragraph>You can only create a text for records that have a text group attached to them.</Paragraph>
		<List><ListIntro>If you create or duplicate a text, SSA ERP stores the text and generates the following text data:</ListIntro>
			<ListItem>Text number. The new text number is the highest used text number plus one.</ListItem>
			<ListItem>At least one keyword. If you have not entered a keyword, SSA ERP adds the item code or the session code as a default keyword.</ListItem>
		</List>
		<Paragraph>If you define meaningful keywords for a text, it is easier to find the text later on in the <GUIRef href="/baanerp/tt/txt/tttxt1500s000" role="session">Texts Overview (tttxt1500s000)</GUIRef> session. For details, refer to <Link href="/baanerp/basictasks/000046" role="manual">To define text keywords</Link>.</Paragraph>
		<Paragraph>If you select a text, you link an existing text to the record. If you edit the text, the updated text is used for all the records to which the text is linked.</Paragraph>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/basictasks/000007" role="manual">To use texts</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/basictasks/000044" role="manual">To print text</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/basictasks/000045" role="manual">To use authorizations for texts</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/basictasks/000046" role="manual">To define text keywords</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
