<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/dm/onlinemanual/000024" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Document Life Cycle</Title>
		<Keyword><Level1>Document Life Cycle</Level1>
			<Level2></Level2>
		</Keyword>
	</Header>
	<GeneralSection><GeneralSection><SectionTitle>Document revision status</SectionTitle>
			<List><ListIntro>The following statuses identify the position of a document in the lifecycle:</ListIntro>
				<ListItem><GUIRef href="/baanerp/dm/domains/doc.status#indesign" role="enum">In Design</GUIRef>: The document revision is either the first revision of a new document or a new revision of an existing document. You can link files, hard copies, related documents, child documents, and ERP objects to a document revision. The files are placed in the work area.</ListItem>
				<ListItem><GUIRef href="/baanerp/dm/domains/doc.status#submitted" role="enum">Submitted</GUIRef>: The document revision is submitted for review. If a document management committee is associated with the document, the reviewers can provide the recommendations for document approval. You cannot link objects to document revisions with this status. Files linked to the document revision are moved to the vault area defined according to the library of the document.</ListItem>
				<ListItem><GUIRef href="/baanerp/dm/domains/doc.status#approved" role="enum">Approved</GUIRef>: The review process is completed successfully. No new objects can be linked to a document revision with this status.</ListItem>
				<ListItem><GUIRef href="/baanerp/dm/domains/doc.status#released" role="enum">Released</GUIRef>: The document revision is released. No new objects can be linked to a document revision with this status.</ListItem>
				<ListItem><GUIRef href="/baanerp/dm/domains/doc.status#rejected" role="enum">Rejected</GUIRef>: The document revision has been rejected at some stage of the review process. No new objects can be linked to a document revision with this status.</ListItem>
				<ListItem><GUIRef href="/baanerp/dm/domains/doc.status#withdrawn" role="enum">Withdrawn</GUIRef>: You can withdraw a document revision that has the Released status. The document revision has been withdrawn. The content is obsolete. No new objects can be linked to a document revision with this status.</ListItem>
				<ListItem><GUIRef href="" role="manual">Expired:</GUIRef> You cannot use the document revision in the document life cycle. You cannot link files, hard copies, related documents, child documents, ERP objects, and so on.</ListItem>
			</List>
			<Note><SectionTitle>Note</SectionTitle>
				<Paragraph>For a document, only one document revision can have the <GUIRef href="" role="manual">Released</GUIRef> status at any given time. When a document revision is approved, the status of the document revision with <GUIRef href="" role="manual">Released</GUIRef> status changes to <GUIRef href="" role="manual">Expired</GUIRef>.</Paragraph>
			</Note>
			<GeneralSection ID="B"><SectionTitle>Revise documents</SectionTitle>
				<Paragraph>You can revise all document revisions with <GUIRef href="" role="manual">Released</GUIRef> status. If you revise a document, a new revision of the document with <GUIRef href="" role="manual">In Design</GUIRef> status is created . The new revision is initially assigned a temporary revision value. The actual revision value is set when the document revision is released. All the files and hard copies linked to the released document revision are linked to the new revision if you click <GUIRef href="" role="manual">Copy Document Revision Content</GUIRef> on the <GUIRef href="" role="menu">Specific</GUIRef> menu. Click <GUIRef href="" role="manual">Yes</GUIRef> on the <GUIRef href="" role="manual">Copy Document Revision Links to New Revision</GUIRef> window to enable the copy process. You must check out the linked files that you want to edit from the vault.</Paragraph>
			</GeneralSection>
			<GeneralSection ID="C"><SectionTitle>Redesign document revisions</SectionTitle>
				<Paragraph>You can redesign a rejected document revision. The status of the document revision changes to <GUIRef href="" role="manual">In Design</GUIRef>.</Paragraph>
			</GeneralSection>
		</GeneralSection>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/dm/onlinemanual/000021" role="manual">Document Revisions</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/dm/onlinemanual/000022" role="manual">Files</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/dm/onlinemanual/000023" role="manual">Hard copies</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
