<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tc/onlinemanual/000053" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To set up the EU Intrastat declaration</Title>
		<Keyword><Level1>EU Intrastat declaration</Level1>
			<Level2>setup</Level2>
		</Keyword>
		<Keyword><Level1>Intrastat declaration</Level1>
			<Level2>setup</Level2>
		</Keyword>
	</Header>
	<GeneralSection><SectionTitle>Prerequisites</SectionTitle>
		<Paragraph>SSA ERP can correctly log Intrastat data in companies with a single currency system or a dependent currency system. The company's home country must be an EU member country.</Paragraph>
	</GeneralSection>
	<GeneralSection><ProcedureList><ListIntro>To set up SSA ERP to collect the data for the EU Intrastat declaration, take the following steps:</ListIntro>
			<ListItem>In the <GUIRef href="/baanerp/tc/com/tccom0102s000" role="session">General Company Data (tccom0102s000)</GUIRef> session, enter your company's own VAT number in the <GUIRef href="/baanerp/tc/com/tccom0102s000#tccom000.fovn" role="formfield">Tax ID of Own Company</GUIRef> field.</ListItem>
			<ListItem>In the <GUIRef href="/baanerp/tc/com/tccom0100s000" role="session">Implemented Software Components (tccom0100s000)</GUIRef> session, select the <GUIRef href="/baanerp/tc/com/tccom0100s000#tccom000.eust" role="formfield">EU Statistical Reporting</GUIRef> check box. If this check box is cleared, you cannot set up the Intrastat declaration data. From the moment when you save this data, SSA ERP logs the transaction data that is required to generate the EU Intrastat declaration.</ListItem>
			<ListItem>In the <GUIRef href="/baanerp/tc/mcs/tcmcs0510m000" role="session">Countries (tcmcs0510m000)</GUIRef> session, supply the country's ISO country code and select the <GUIRef href="/baanerp/tc/mcs/tcmcs0510m000#tcmcs010.meec" role="formfield">EU Member</GUIRef> check box for each country that is a member of the European Union (EU).</ListItem>
			<ListItem>If departments or provinces must appear on the Intrastat declaration, you can define the departments or provinces of each country in the <GUIRef href="/baanerp/tc/mcs/tcmcs1143m000" role="session">States/Provinces (tcmcs1143m000)</GUIRef> session.</ListItem>
			<ListItem>In the <GUIRef href="/baanerp/tc/mcs/tcmcs0128m000" role="session">Commodities (tcmcs0128m000)</GUIRef> session, enter the commodity codes or CN-8 codes of the goods on which you must report. The tax authorities provide you with a list of the CN-8 codes that are relevant in your country.</ListItem>
			<ListItem>In the <GUIRef href="/baanerp/tc/mcs/tcmcs0128m000" role="session">Commodities (tcmcs0128m000)</GUIRef> session, you must also define the <Link href="/baanerp/tc/glossary/glossary#000410" role="glossary">supplementary unit</Link> for each commodity for which this is required. The <GUIRef href="/baanerp/tc/mcs/tcmcs0128m000#tcmcs028.quan" role="formfield">Quantity per Reporting Unit</GUIRef> field is a conversion factor. For example, if the supplementary unit is liter and you report the quantities in multiples of 10 liters, enter 10 in this field. The tax authorities provide you with a list of the supplementary units that you must use. In most cases, this field must be 1 (one).</ListItem>
			<ListItem>If specific currency rates must be used to generate the report, define these currency rates as described in <Link href="/baanerp/tc/onlinemanual/000068" role="manual">To use the External exchange rate type</Link>.</ListItem>
			<ListItem>In the <GUIRef href="/baanerp/tc/ibd/tcibd0102s000" role="session">Item - General Defaults (tcibd0102s000)</GUIRef> session or the <GUIRef href="/baanerp/tc/ibd/tcibd0101s000" role="session">Item - General (tcibd0101s000)</GUIRef> session of the <GUIRef href="/baanerp/tc/ibd" role="module">Item Base Data</GUIRef> module, assign the commodity codes to the items and specify each item's weight in kilograms for the Intrastat declaration.</ListItem>
			<ListItem>For each business partner in an EU member country, enter the tax identification number in the <GUIRef href="/baanerp/tc/tax/tctax4100m000" role="session">Tax Numbers by Business Partner (tctax4100m000)</GUIRef> session.</ListItem>
			<ListItem>In the <GUIRef href="/baanerp/tc/com/tccom7104m000" role="session">Extra Intrastat Info Definition (tccom7104m000)</GUIRef> session, set up the extra Intrastat information set fields required for your types of business and for each field, specify the field length.</ListItem>
			<ListItem>In the <GUIRef href="/baanerp/tc/com/tccom7505m000" role="session">Extra Intrastat Info (tccom7505m000)</GUIRef> session, define the extra Intrastat information sets required for your types of business. For each type of field, you must enter the value and a value description. You can need to set up a number of extra Intrastat information sets for the various goods flows in your type of business.</ListItem>
			<ListItem>In the <GUIRef href="/baanerp/tc/com/tccom7120m000" role="session">Intrastat Mapping Scheme (tccom7120m000)</GUIRef> session, translate the SSA ERP field values to the corresponding values required for the Intrastat declaration.</ListItem>
			<ListItem>Repeat steps 7 to 9 for every country that is covered by the logistic company. On sales order lines and purchase order lines, by default SSA ERP uses the extra Intrastat information set that you set up for the country of the sales office or the purchase office. On warehouse order lines, by default SSA ERP uses the extra Intrastat information set that you set up for the country of the warehouse. You can overwrite the default extra Intrastat information set on the order lines if you wish.</ListItem>
			<ListItem>In the <GUIRef href="/baanerp/tc/mcs/tcmcs0165s000" role="session">Departments (tcmcs0165s000)</GUIRef> session, you can specify the default extra Intrastat information set for sales offices and purchase offices. If you link a warehouse to the sales office or purchase office, the extra Intrastat information set becomes the default extra Intrastat information set for orders created by the office.</ListItem>
			<ListItem>In the <GUIRef href="/baanerp/tc/mcs/tcmcs0103s000" role="session">Warehouses (tcmcs0103s000)</GUIRef> session, you can select the default extra Intrastat information set for warehouse tranfer orders.</ListItem>
			<ListItem>In the <GUIRef href="/baanerp/tc/com/tccom7100s000" role="session">EU Intrastat Parameters (tccom7100s000)</GUIRef> session, select the required logging method for cost items and service items, and enter the number of decimals, the fraction separator used, and the rounding method for the values and the amounts on the Intrastat declaration. As this data can differ between the various EU countries, in a multifinancial company structure, you must repeat this step for the financial companies in different countries.</ListItem>
		</ProcedureList>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/tc/onlinemanual/000064" role="manual">To export the Intrastat data</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
