<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/tf/acp/tfacp1520m000" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Procurement Card Statements (tfacp1520m000)</Title>
	</Header>
	<HelpTopic><AimSection><Paragraph>Use this session to maintain procurement card statement details.</Paragraph>
			<Paragraph>In this session, all received procurement card statement details are stored for further matching and approving. The procurement card statement can be imported from E-Procurement, an external package, or can be manually entered.</Paragraph>
		</AimSection>
		<RelatedTopics><SectionTitle>Related topics</SectionTitle>
			<RelTopic><Link href="/baanerp/tf/onlinemanual/000318" role="manual">Procurement card payments</Link>
			</RelTopic>
			<RelTopic><Link href="/baanerp/tf/onlinemanual/000320" role="manual">Procurement card processing</Link>
			</RelTopic>
		</RelatedTopics>
	</HelpTopic>
	<Fields><FieldHelp ID="tfacp120.crno"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Procurement Card Number</Title>
			</Header>
			<FuncDesc>Select your procurement card number/code.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp120.stno"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Statement Number</Title>
			</Header>
			<FuncDesc>The statement number of the procurement card statement.</FuncDesc>
			<SimpleSection><Paragraph>If you selecte the <GUIRef href="/baanerp/tf/acp/tfacp0508m000#tfacp008.ungc" role="field">Use Number Group</GUIRef> check box in the <Link href="/baanerp/tf/acp/tfacp0508m000" role="session">Procurement Cards (tfacp0508m000)</Link> session, the number is automatically generated. Otherwise, you must enter the statement number manually.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="tfacp120.ttyp"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Invoice Document</Title>
			</Header>
			<FuncDesc>The transaction type defined in the <GUIRef href="/baanerp/tf/acp/tfacp0100s000" role="session">ACP Parameters (tfacp0100s000)</GUIRef> session as the purchase invoice transaction type for procurement cards.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp120.docn"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Invoice Document</Title>
			</Header>
			<FuncDesc>The document number based on the transaction type specified in the <GUIRef href="/baanerp/tf/acp/tfacp0100s000" role="session">ACP Parameters (tfacp0100s000)</GUIRef> session.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp120.stdt"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Date</Title>
			</Header>
			<FuncDesc>The date on which the statement is generated.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp120.ccur"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Currency</Title>
			</Header>
			<FuncDesc>The currency in which the statement amount is specified. The default currency is the currency that you entered for the procurement card in the <GUIRef href="/baanerp/tf/acp/tfacp0508m000" role="session">Procurement Cards (tfacp0508m000)</GUIRef> session.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp120.amnt"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Amount</Title>
			</Header>
			<FuncDesc>The procurement card statement total amount.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp120.rade"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Rate Determiner</Title>
			</Header>
			<FuncDesc>The rate determiner indicates how SSA ERP determines the currency rate to be used.</FuncDesc>
			<SimpleSection><List><ListIntro>The currency rate can be:</ListIntro>
					<ListItem>Based on the document date.</ListItem>
					<ListItem>Manually entered.</ListItem>
					<ListItem>A fixed rate.</ListItem>
					<ListItem>Based on the expected cash date.</ListItem>
				</List>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="tfacp120.rate"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Currency Rate</Title>
			</Header>
			<FuncDesc>The rate of conversion to home currency. This field can be disabled, for example, if the currency is euro.</FuncDesc>
			<SimpleSection><Paragraph>This rate is based on the value in the <GUIRef href="" role="manual">Rate Determiner</GUIRef> field.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="tfacp120.stat"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Status</Title>
			</Header>
			<FuncDesc></FuncDesc>
			<SimpleSection><List><ListIntro>The procurement card statement can have the following statuses:</ListIntro>
					<ListItem><GUIRef href="" role="manual">Entered</GUIRef>. The statement has been registered.</ListItem>
					<ListItem><GUIRef href="" role="manual">Matched</GUIRef>. All the lines of the statement have been matched. Only completely matched statements can be approved.</ListItem>
					<ListItem><GUIRef href="" role="manual">Approved</GUIRef>. The statement is approved. You cannot make any changes to either the header or the lines. If adjustments must be made to an approved procurement card statement, you must first unapprove the statement and then make the adjustments.</ListItem>
					<ListItem><GUIRef href="" role="manual">Invoiced</GUIRef>. The statement has been invoiced, that means that an open accounts payable entry has been created for the statement. You cannot unapprove an invoiced procurement card statement. When the status of a procurement card statement changes to <GUIRef href="" role="manual">Invoiced</GUIRef>, the status of the related purchase requisitions is set to <GUIRef href="" role="manual">Posted</GUIRef>.</ListItem>
				</List>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="tfacp120.ptyp"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Purchase Type</Title>
			</Header>
			<FuncDesc>The <Link href="/baanerp/tf/glossary/glossary#000433" role="glossary">purchase type</Link> of the purchases made.</FuncDesc>
			<SimpleSection><Paragraph>By default, this is the default purchase type of the business partner group of the invoice-from business partner.</Paragraph>
				<Paragraph>For imported procurement card statements, this field is empty and you must enter a purchase type. After the procurement card statement is matched, you cannot change this field.</Paragraph>
			</SimpleSection>
			<RelatedTopics><SectionTitle>Related topics</SectionTitle>
				<RelTopic><Link href="/baanerp/tf/onlinemanual/000400" role="manual">Control accounts</Link>
				</RelTopic>
			</RelatedTopics>
		</FieldHelp>
		<FieldHelp ID="tfacp120.refr"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Statement Reference</Title>
			</Header>
			<FuncDesc>The procurement card reference. This value is stored in the <GUIRef href="" role="manual">Transaction Reference</GUIRef> field in the Open Items (Purchase Invoices and Payments (tfacp200) table, when the statement is invoiced.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tfacp120.text"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Statement Text</Title>
			</Header>
			<FuncDesc>Any information regarding the procurement card statement.</FuncDesc>
		</FieldHelp>
	</Fields>
	<FormCommands><CommandHelp ID="activate.lines"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Lines</Title>
			</Header>
			<FuncDesc>Starts the <GUIRef href="/baanerp/tf/acp/tfacp1521m000" role="session">Credit Card Statement - Lines (tfacp1521m000)</GUIRef> session, which you can use to enter or view the statement lines.</FuncDesc>
		</CommandHelp>
		<CommandHelp ID="match.statement"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Match</Title>
			</Header>
			<FuncDesc>Matches the lines of the statement with open purchase requisitions.</FuncDesc>
			<SimpleSection><List><ListIntro>The statement line is set to <GUIRef href="" role="manual">Matched</GUIRef> if all the following conditions are true:</ListIntro>
					<ListItem>The statement line and the purchase requisition have the same matching line.</ListItem>
					<ListItem>The statement line amount equals the purchase requisition amount or the sum of the amounts of the matching purchase requisitions.</ListItem>
					<ListItem>The tax amount of the statement line, if present, equals the tax amount of the purchase requisition(s).</ListItem>
				</List>
			</SimpleSection>
		</CommandHelp>
		<CommandHelp ID="unmatch.statement"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Unmatch</Title>
			</Header>
			<FuncDesc>All the statement lines are unmatched and their status is changed from <GUIRef href="" role="manual">Matched</GUIRef> to <GUIRef href="" role="manual">Entered</GUIRef>. The status of the requisitions to which the lines were matched is changed from <GUIRef href="" role="manual">Matched</GUIRef> to <GUIRef href="" role="manual">Created</GUIRef>.</FuncDesc>
			<SimpleSection><Paragraph>If the line type is <GUIRef href="" role="manual">Purchase Requisitions</GUIRef>, the matched records of the procurement card statement lines are deleted. The status of the procurement card statement lines and the status of the requisitions are set to <GUIRef href="" role="manual">Not Matched</GUIRef>.</Paragraph>
				<Paragraph>If any price difference occurred due to the requisitions, this amount will be deducted from the procurement card statement header. Statement lines of the line type categories <GUIRef href="" role="manual">Past Adjustments</GUIRef> or <GUIRef href="" role="manual">Others</GUIRef> are also set to <GUIRef href="" role="manual">Not Matched</GUIRef>.</Paragraph>
				<Paragraph>If the statement contains statement lines of the <GUIRef href="" role="manual">Others</GUIRef> line type category and the costs of these lines were split over various ledger accounts, you must first manually remove the costs. To remove the split up costs, start the <GUIRef href="/baanerp/tf/acp/tfacp1521m000" role="session">Credit Card Statement - Lines (tfacp1521m000)</GUIRef> session and on the <GUIRef href="" role="manual">Specific</GUIRef> menu, click <GUIRef href="" role="manual">Matched Statement Line Transactions</GUIRef>. The <GUIRef href="/baanerp/tf/acp/tfacp1133s000" role="session">Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000)</GUIRef> session starts, in which you can remove the split up cost lines.</Paragraph>
			</SimpleSection>
		</CommandHelp>
		<CommandHelp ID="exec.user.1"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">View Error Log</Title>
			</Header>
			<FuncDesc>Starts the <GUIRef href="/baanerp/tf/acp/tfacp2536m000" role="session">Error Log (tfacp2536m000)</GUIRef> session, which you can use to view the errors that SSA ERP logs when you match procurement card statement lines to purchase requisitions.</FuncDesc>
		</CommandHelp>
		<CommandHelp ID="approve.statement"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Approve Statement</Title>
			</Header>
			<FuncDesc>Changes the status of the statement from <GUIRef href="" role="manual">Matched</GUIRef> to <GUIRef href="" role="manual">Approved</GUIRef>. You can only approve statements that have the <GUIRef href="" role="manual">Matched</GUIRef> status.</FuncDesc>
		</CommandHelp>
		<CommandHelp ID="unapprove.statement"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Unapprove Statement</Title>
			</Header>
			<FuncDesc>Changes the status of the statement from <GUIRef href="" role="manual">Approved</GUIRef> to <GUIRef href="" role="manual">Matched</GUIRef>. You must unapprove the statement before you can unmatch individual statement lines and make adjustments to the lines. You cannot unapprove statements that have the <GUIRef href="" role="manual">Invoiced</GUIRef> status.</FuncDesc>
		</CommandHelp>
		<CommandHelp ID="approve.price.diff"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Approve Price Difference</Title>
			</Header>
			<FuncDesc>Starts the <GUIRef href="/baanerp/tf/acp/tfacp2539m000" role="session">Approve Price Differences (tfacp2539m000)</GUIRef> session, which you can use to manually approve the price difference between a procurement card statement line and a purchase requisition that exceeds the limits defined in the <GUIRef href="/baanerp/tf/acp/tfacp0150m000" role="session">Price Difference Tolerances (tfacp0150m000)</GUIRef> session.</FuncDesc>
			<SimpleSection><Paragraph>A price difference can only occur if the statement line is matched to a purchase requisition to which <GUIRef href="" role="manual">Desktop Receiving</GUIRef> applies.</Paragraph>
				<List><ListIntro>A price difference occurs if:</ListIntro>
					<ListItem>The matched quantities are equal but the amounts differ due to a price difference.</ListItem>
					<ListItem>The matched quantities are equal but the amounts differ due to a currency rate difference.</ListItem>
				</List>
				<Paragraph>If you are authorized to approve the price difference, the price difference is approved automatically when you approve the statement. If you are not authorized to approve the price difference, the price difference must be approved manually in the <GUIRef href="/baanerp/tf/acp/tfacp2539m000" role="session">Approve Price Differences (tfacp2539m000)</GUIRef> session.</Paragraph>
			</SimpleSection>
		</CommandHelp>
		<CommandHelp ID="generate.invoice"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Generate Invoice</Title>
			</Header>
			<FuncDesc>Generates the open entry for the procurement card statement and sets the statement status from <GUIRef href="" role="manual">Approved</GUIRef> to <GUIRef href="" role="manual">Invoiced</GUIRef>. You can enter the posting data in the <GUIRef href="/baanerp/tf/cmg/tfcmg1258m000" role="session">Posting Data (tfcmg1258m000)</GUIRef> session. After the posting, a batch is generated which must be finalized in the usual way. You can only generate invoices for statements that have the <GUIRef href="" role="manual">Approved</GUIRef> status.</FuncDesc>
		</CommandHelp>
		<CommandHelp ID="match.approve.invoice"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Match/Approve/Invoice Statements</Title>
			</Header>
			<FuncDesc>Starts the <GUIRef href="/baanerp/tf/acp/tfacp2220m000" role="session">Match/Approve Procurement Card Statements (tfacp2220m000)</GUIRef> session, which you can use to approve procurement card statements that have the <GUIRef href="" role="manual">Matched</GUIRef> status. SSA ERP changes the status to <GUIRef href="" role="manual">Approved</GUIRef>. To automatically match, approve, and invoice the statements at once, you can select the <GUIRef href="" role="manual">Match</GUIRef> check box, the <GUIRef href="" role="manual">Approve</GUIRef> check box, and the <GUIRef href="" role="manual">Invoice</GUIRef> check box.</FuncDesc>
		</CommandHelp>
		<CommandHelp ID="view.invoice.details"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">View Invoice Details</Title>
			</Header>
			<FuncDesc>Starts the <GUIRef href="/baanerp/tf/acp/tfacp2520m000" role="session">Invoice-from Business Partner Open Entries (tfacp2520m000)</GUIRef> session, which you can use to view and maintain the invoice details.</FuncDesc>
		</CommandHelp>
	</FormCommands>
</Session>
