<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/tf/acp/tfacp2230m000" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Write Off Payment Differences (tfacp2230m000)</Title>
	</Header>
	<HelpTopic><AimSection><Paragraph>Use this session to write off <Link href="/baanerp/tf/glossary/glossary#PaymenDiffer.tf" role="glossary">payment differences</Link>.</Paragraph>
		</AimSection>
		<GeneralSection><Paragraph>If an invoice is not paid completely but the difference between the invoice amount and the paid amount is so small that maintaining an open item does not make sense, you can write off the small payment difference in this session.</Paragraph>
			<Paragraph>Write-off takes place for amounts equal to or smaller than the values entered in the <GUIRef href="/baanerp/tf/acp/tfacp2230m000#max.amount" role="formfield">Max. Amount to be written off</GUIRef> field and the <GUIRef href="/baanerp/tf/acp/tfacp2230m000#max.perc" role="formfield">Max. Percent to be Written off</GUIRef> field.</Paragraph>
			<Paragraph>To write off the payment differences, click <GUIRef href="/baanerp/tf/acp/tfacp2230m000#exec.cont.process" role="formcommand">Write Off</GUIRef>.</Paragraph>
			<Paragraph>To view the effect in advance you can click <GUIRef href="/baanerp/tf/acp/tfacp2230m000#exec.user.1" role="formcommand" Update="No">Simulate</GUIRef> to simulate the writing off of payment differences.</Paragraph>
			<ExampleSection><SectionTitle>Example</SectionTitle>
				<List><ListIntro>If the invoice amount is 1000.- and the following data apply:</ListIntro>
					<ListItem>Maximum amount to be written off 10,-</ListItem>
					<ListItem>Maximum percentage to be written off 5%</ListItem>
				</List>
				<Paragraph>The open balance of the invoice is 20.00. Because this amount does not exceed the maximum percentage, but is larger than the maximum amount, SSA ERP will not write off this amount as payment difference.</Paragraph>
			</ExampleSection>
		</GeneralSection>
		<RelatedTopics><SectionTitle>Related topics</SectionTitle>
			<RelTopic><Link href="/baanerp/tf/onlinemanual/000104" role="manual">To process purchase invoices</Link>
			</RelTopic>
			<RelTopic><Link href="/baanerp/basictasks/000006" role="manual">To use From and To fields</Link>
			</RelTopic>
		</RelatedTopics>
	</HelpTopic>
	<Fields><FieldHelp ID="sinv"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Select Specific Invoices</Title>
			</Header>
			<FuncDesc>To select individual documents, select this check box and then click <GUIRef href="/baanerp/tf/acp/tfacp2230m000#exec.user.2" role="formcommand">Specific Invoices</GUIRef>.</FuncDesc>
			<SimpleSection><Paragraph>If you want to write off payment differences for a number of documents that are not in sequence, you can click <GUIRef href="/baanerp/tf/acp/tfacp2230m000#exec.user.2" role="formcommand">Specific Invoices</GUIRef> to start the <GUIRef href="/baanerp/tf/acp/tfacp2520m001" role="session">Write off Payment/Currency Differences for Specific Invoices (tfacp2520m001)</GUIRef> session.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="ttyp.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Transaction Type</Title>
			</Header>
			<FuncDesc>Select your <Link href="/baanerp/tf/glossary/glossary#TransaType.tf" role="glossary">Transaction Type</Link>
			</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ninv.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Document</Title>
			</Header>
			<FuncDesc>Select the <Link href="/baanerp/tf/glossary/glossary#Document.tf" role="glossary">document</Link> number. A combination of <Link href="/baanerp/tf/glossary/glossary#TransaType.tf" role="glossary">transaction type</Link> and document number is used to identify invoices.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="max.amount"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Max. Amount to be written off</Title>
			</Header>
			<FuncDesc>Enter the maximum amount for each invoice to be written off as payment difference. If the open amount on an invoice is greater than this amount, no write-off takes place.</FuncDesc>
			<AllowedValues><SectionTitle>Allowed values</SectionTitle>
				<Paragraph>This amount must always be greater than zero. The amount is expressed in the <Link href="/baanerp/tc/glossary/glossary#000064" role="glossary">home currency</Link>.</Paragraph>
			</AllowedValues>
			<SimpleSection><SectionTitle>Write off the amount as a payment difference.</SectionTitle>
				<Paragraph>The open invoice balance must also be less than the percentage defined in the <GUIRef href="/baanerp/tf/acp/tfacp2230m000#max.perc" role="formfield">Max. Percent to be Written off</GUIRef> field. If this is not the case, no write-off takes place.</Paragraph>
			</SimpleSection>
			<SimpleSection><SectionTitle>Example</SectionTitle>
				<Paragraph>The invoice amount is 1000.00. You have defined the following data: Maximum amount to be written off = 10.00 Maximum percentage to be written off = 5% The payment difference amount is 20.00. This amount is less than the maximum percentage, but not less than the maximum amount. As a result, SSA ERP will not write off the difference. When a payment difference meets both the conditions, the following entry will be made:</Paragraph>
				<Paragraph>Accounts Payable to Payment Differences</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="home.ccur"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Max. Amount to be written off</Title>
			</Header>
			<FuncDesc><Link href="/baanerp/tc/glossary/glossary#000064" role="glossary">home currency</Link>
			</FuncDesc>
			<SimpleSection><Paragraph>Click <GUIRef href="" role="manual">Rotate Currency</GUIRef> to switch home currencies.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="max.perc"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Max. Percent to be Written off</Title>
			</Header>
			<FuncDesc>Enter the maximum percentage over the total invoice amount which may not be exceeded by the open balance to be written off as payment difference.</FuncDesc>
			<AllowedValues><SectionTitle>Allowed values</SectionTitle>
				<Paragraph>This percentage must always be greater than zero.</Paragraph>
			</AllowedValues>
			<SimpleSection><Paragraph>To write off a payment difference for an invoice, the open invoice balance must also be less than the amount entered in the <GUIRef href="/baanerp/tf/acp/tfacp2230m000#max.amount" role="formfield">Max. Amount to be written off</GUIRef> field.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="doc.date"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Document Date</Title>
			</Header>
			<FuncDesc>The date on which the payment difference transactions are written off.</FuncDesc>
			<AllowedValues><SectionTitle>Allowed values</SectionTitle>
				<Paragraph>This date must be in the fiscal period you define.</Paragraph>
			</AllowedValues>
		</FieldHelp>
		<FieldHelp ID="fin.year"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Fiscal Period</Title>
			</Header>
			<FuncDesc>Enter the <Link href="/baanerp/tf/glossary/glossary#000053" role="glossary">fiscal year</Link> in which the payment difference transactions must be included.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="fin.prod"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Fiscal Period</Title>
			</Header>
			<FuncDesc>Enter the <Link href="/baanerp/tf/glossary/glossary#000053" role="glossary">fiscal period</Link> in which the payment difference transactions must be included.</FuncDesc>
			<AllowedValues><SectionTitle>Allowed values</SectionTitle>
				<Paragraph>The period must have status <GUIRef href="/baanerp/tf/domains/gld.sper#open" role="enum">Open</GUIRef> for the <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef> module.</Paragraph>
			</AllowedValues>
		</FieldHelp>
		<FieldHelp ID="vat.year"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Tax Period</Title>
			</Header>
			<FuncDesc>Enter the year of the <Link href="/baanerp/tf/glossary/glossary#000053" role="glossary">tax period</Link> for the payment difference transactions.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="vat.prod"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Tax Period</Title>
			</Header>
			<FuncDesc>Enter the <Link href="/baanerp/tf/glossary/glossary#000053" role="glossary">tax period</Link> for the payment difference transactions.</FuncDesc>
			<AllowedValues><SectionTitle>Allowed values</SectionTitle>
				<Paragraph>This period must have the status <GUIRef href="/baanerp/tf/domains/gld.sper#open" role="enum">Open</GUIRef> for the <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef> module.</Paragraph>
			</AllowedValues>
		</FieldHelp>
		<FieldHelp ID="rep.year"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Reporting Period</Title>
			</Header>
			<FuncDesc>Enter the year of the <Link href="/baanerp/tf/glossary/glossary#000053" role="glossary">reporting period</Link> for the payment difference transactions.</FuncDesc>
			<SimpleSection><Paragraph>You can access this field if the <GUIRef href="/baanerp/tf/gld/tfgld0101s000#tfgld003.rper" role="formfield">Reporting Periods</GUIRef> check box in the <GUIRef href="/baanerp/tf/gld/tfgld0101s000" role="session">Group Company Parameters (tfgld0101s000)</GUIRef> session is selected.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="rep.prod"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Reporting Period</Title>
			</Header>
			<FuncDesc>Enter the <Link href="/baanerp/tf/glossary/glossary#000053" role="glossary">reporting period</Link> for the payment difference transactions.</FuncDesc>
			<AllowedValues><SectionTitle>Allowed values</SectionTitle>
				<Paragraph>This period must have status <GUIRef href="/baanerp/tf/domains/gld.sper#open" role="enum">Open</GUIRef> for the <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef> module.</Paragraph>
			</AllowedValues>
			<SimpleSection><Paragraph>You can only access this field if the <GUIRef href="/baanerp/tf/gld/tfgld0101s000#tfgld003.rper" role="formfield">Reporting Periods</GUIRef> check box in the <GUIRef href="/baanerp/tf/gld/tfgld0101s000" role="session">Group Company Parameters (tfgld0101s000)</GUIRef> session is selected.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="tfacp000.pdif"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Document</Title>
			</Header>
			<FuncDesc>The <Link href="/baanerp/tf/glossary/glossary#TransaType.tf" role="glossary">transaction type</Link> used to post the payment difference transactions that must be written off.</FuncDesc>
			<SimpleSection><Paragraph>This transaction type has been defined in the <GUIRef href="/baanerp/tf/acp/tfacp0100s000#tfacp000.pdif" role="formfield">Transaction Type for Payment Differences</GUIRef> field of the <GUIRef href="/baanerp/tf/acp/tfacp0100s000" role="session">ACP Parameters (tfacp0100s000)</GUIRef> session.</Paragraph>
			</SimpleSection>
			<RelatedTopics><SectionTitle>Related topics</SectionTitle>
				<RelTopic><Link href="/baanerp/tf/onlinemanual/000012" role="manual">Unrealized currency differences</Link>
				</RelTopic>
			</RelatedTopics>
		</FieldHelp>
		<FieldHelp ID="document"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Document</Title>
			</Header>
			<FuncDesc>Enter a series number that is defined for the transaction type for payment differences in the <GUIRef href="/baanerp/tf/gld/tfgld0114m000" role="session">Last-Used Document Numbers by Transaction Type Series (tfgld0114m000)</GUIRef> session.</FuncDesc>
			<AllowedValues><SectionTitle>Allowed values</SectionTitle>
				<Paragraph>Enter a series number that is defined for the transaction type for payment differences in the <GUIRef href="/baanerp/tf/gld/tfgld0114m000" role="session">Last-Used Document Numbers by Transaction Type Series (tfgld0114m000)</GUIRef> session.</Paragraph>
			</AllowedValues>
			<SimpleSection><Paragraph>SSA ERP uses the first free number to create a <Link href="/baanerp/tf/glossary/glossary#Document.tf" role="glossary">document</Link> number. All payment difference transactions created in one run are posted under this document number.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="batch"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Batch</Title>
			</Header>
			<FuncDesc>A batch consists of a group of transactions which fall within one period.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="print.details"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Print Details</Title>
			</Header>
			<FuncDesc>If this check box is selected, a detailed report is printed regarding the write off of the payment differences.</FuncDesc>
		</FieldHelp>
	</Fields>
	<FormCommands><CommandHelp ID="exec.user.1"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Simulate Write Off Payment Differences</Title>
			</Header>
			<FuncDesc>Starts the <GUIRef href="/baanerp/tf/acp/tfacp2520m001" role="session">Write off Payment/Currency Differences for Specific Invoices (tfacp2520m001)</GUIRef> session, which you can use to select individual documents that are not in sequence.</FuncDesc>
		</CommandHelp>
	</FormCommands>
</Session>
