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<ManualTopic ID="/baanerp/td/onlinemanual/000017" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To copy purchase orders</Title>
		<Keyword><Level1>Purchase orders</Level1>
			<Level2>copying</Level2>
		</Keyword>
		<Keyword><Level1>Purchase Order</Level1>
		</Keyword>
	</Header>
	<GeneralSection><Paragraph>You can copy existing purchase orders to new ones from both the actual orders and the order history.</Paragraph>
		<GeneralSection><SectionTitle>Procedure</SectionTitle>
			<Paragraph>The copying is done in the <GUIRef href="/baanerp/td/pur/tdpur4201s000" role="session">Copy Purchase Order (tdpur4201s000)</GUIRef> session. To start this session, you must select an order (line) in the <GUIRef href="/baanerp/td/pur/tdpur4100m000" role="session">Purchase Orders (tdpur4100m000)</GUIRef> or the <GUIRef href="/baanerp/td/pur/tdpur4101m000" role="session">Purchase Order Lines (tdpur4101m000)</GUIRef> session and then click the 'Duplicate Record' button.</Paragraph>
			<Paragraph>You can only copy one order at the same time. To perform this function, you must select both the purchase order (number) you want to copy from and the purchase order (number) you want to copy to. So, you cannot copy a range of orders.</Paragraph>
			<List><ListIntro>Before you can copy, you must select the order lines you want to copy. To select the order lines, click the Select Lines button and select the appropriate order lines. When you click the Select Lines button, you start one of the following sessions:</ListIntro>
				<ListItem>If you copy from the actual orders, the <GUIRef href="/baanerp/td/pur/tdpur4535s000" role="session">Purchase Order Lines (tdpur4535s000)</GUIRef> session is started.</ListItem>
				<ListItem>If you copy from order history, the <GUIRef href="/baanerp/td/pur/tdpur4550m000" role="session">Purchase Order History (tdpur4550m000)</GUIRef> session is started.</ListItem>
			</List>
			<Paragraph>If you do not select the order lines to be copied, you get a message that no order lines are selected to copy from. In this case, nothing is copied.</Paragraph>
			<Paragraph>You must manually enter the planned delivery date for the order. Prices and discounts can be copied or recalculated again. When the order to be copied is linked to a contract, you can either leave the contract field blank when it is an illegal contract, or just not copy the order. You can aggregate the receipts (under some circumstances) or you can copy the receipts one by one.</Paragraph>
		</GeneralSection>
		<GeneralSection><SectionTitle>Restrictions to copy orders</SectionTitle>
			<List><ListIntro>You cannot copy all orders in the <GUIRef href="/baanerp/td/pur/tdpur4201s000" role="session">Copy Purchase Order (tdpur4201s000)</GUIRef> session. A number of restrictions apply:</ListIntro>
				<ListItem>All applicable checks are identical to those taking place during order (line) entry.</ListItem>
				<ListItem>The supplier of a return order cannot be changed. If the original order is not a return order, the sign in front of amounts and quantities is reversed. The prices, discounts and rates are adopted from the original order.</ListItem>
				<ListItem>Copying to a cost order is only possible if all items on the original order are cost and/or service items.</ListItem>
				<ListItem>Order lines with project items are copied. If a different supplier is issued, the report contains a warning.</ListItem>
				<ListItem>If you copy orders from the history, only turnover lines are included.</ListItem>
				<ListItem>If you copy orders from current orders, SSA ERP takes the delivered quantity as its basis if this is filled. If not, the process is based on the order quantity.</ListItem>
			</List>
		</GeneralSection>
		<GeneralSection><SectionTitle>Restrictions to copy order lines:</SectionTitle>
			<List><ListIntro>There are a number of conditions that must be fulfilled before an order line can actually be copied. An order line cannot be copied if:</ListIntro>
				<ListItem>An order line is linked to a project which is not active or which is canceled.</ListItem>
				<ListItem>An item is blocked.</ListItem>
				<ListItem>An item is not a trade item.</ListItem>
				<ListItem>An item's unit has no conversion factor.</ListItem>
				<ListItem>The order series to copy to is full.</ListItem>
				<ListItem>The order type to copy to is not correct because it is the wrong company, or a collect order is copied when ILC is on.</ListItem>
				<ListItem>The contract of the order to copy from is not correct.</ListItem>
				<ListItem>The order to copy from is not present.</ListItem>
				<ListItem>The history order to copy from has no invoiced lines.</ListItem>
				<ListItem>The receipt date is before the order date.</ListItem>
				<ListItem>No order lines are suitable for copying.</ListItem>
			</List>
			<Paragraph>SSA ERP checks all these conditions. When an order can be copied, the copying takes place easily. A report can be printed to show the result of the copying action.</Paragraph>
		</GeneralSection>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000007" role="manual">Handling purchase orders</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
