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<ManualTopic ID="/baanerp/tf/integrations/400036" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">The GRNI reconciliation process</Title>
		<Keyword><Level1>Reconciliation</Level1>
			<Level2>GRNI</Level2>
		</Keyword>
	</Header>
	<GeneralSection><ProcedureList><ListIntro>The reconciliation process of the <GUIRef href="" role="manual">Invoice Accrual 3</GUIRef> reconciliation group, the Goods Received Not Invoiced (GRNI) transactions, consists of the following steps.</ListIntro>
			<ListItem>Close the financial period so that no new transactions can be entered.</ListItem>
			<ListItem>Print the trial balance.</ListItem>
			<ListItem>Print a report of the invoices to be received</ListItem>
			<ListItem>Compare the reports.</ListItem>
			<ListItem>Print the reconciliation data.</ListItem>
			<ListItem>Examine the reports.</ListItem>
			<ListItem>Rebuild the History.</ListItem>
			<ListItem>Print the trial balance and the reconciliation report again.</ListItem>
			<ListItem>Print the GRNI reconciliation checklist.</ListItem>
			<ListItem>Check the balances on the GRNI reconciliation checklist.</ListItem>
			<ListItem>Analyze the reconciliation data.</ListItem>
			<ListItem>Make corrections.</ListItem>
			<ListItem>Print the GRNI reconciliation checklist again.</ListItem>
			<ListItem>Post the reconciliation correction transactions.</ListItem>
			<ListItem>Accept the reconciliation data.</ListItem>
		</ProcedureList>
		<Paragraph>Detailed instructions for these steps are given below.</Paragraph>
	</GeneralSection>
	<GeneralSection><ProcedureSection><SectionTitle>The GRNI reconciliation process</SectionTitle>
			<Steps><StepsIntro>The reconciliation process of the <GUIRef href="" role="manual">Invoice Accrual 3</GUIRef> reconciliation group, the Goods Received Not Invoiced (GRNI) transactions, consists of the following steps.</StepsIntro>
				<Step><StepTitle>Close periods</StepTitle>
					<Paragraph>Usually, reconciliation is performed over a specific fiscal period. Before you start the reconciliation process, use the <GUIRef href="/baanerp/tf/gld/tfgld1206m000" role="session">Close Periods (tfgld1206m000)</GUIRef> session to close the Integration period so that no new transactions can be entered.</Paragraph>
					<Paragraph>However, if you generate and print the reconciliation reports, SSA ERP does not check the period status. You can print the reports whenever you wish, independent of the period status.</Paragraph>
				</Step>
				<Step><StepTitle>Print the trial balance</StepTitle>
					<Paragraph>Use the <GUIRef href="/baanerp/tf/gld/tfgld3402m000" role="session">Print Trial Balance (tfgld3402m000)</GUIRef> session to print the trial balance for the for the GRNI ledger accounts that you wish to reconcile, and keep it for reference during the process.</Paragraph>
				</Step>
				<Step><StepTitle>Print a report of the invoices to be received</StepTitle>
					<Paragraph>To print a report of the expected invoices, you can use one of the following sessions:</Paragraph>
					<List><ListItemHead><GUIRef href="/baanerp/tf/acp/tfacp1439m000" role="session">Print Receivable Invoices Up to Period (tfacp1439m000)</GUIRef>
						</ListItemHead>
						<ListItem>Prints a report of the purchase invoices that you expect to receive, based on the data in the Purchase tables in <GUIRef href="/baanerp/td" role="package">Order Management</GUIRef>.</ListItem>
						<ListItemHead><GUIRef href="/baanerp/tf/acp/tfacp1432m000" role="session">Print Goods Received Not Invoiced (tfacp1432m000)</GUIRef>
						</ListItemHead>
						<ListItem>. Prints a report of the purchase receipts for which you have not yet received invoices, based on the data in the <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef> tables.</ListItem>
					</List>
				</Step>
				<Step><StepTitle>Compare the trial balance and the balances on the expected invoices reports</StepTitle>
					<Paragraph>For the ledger accounts on which the amounts match, you can accept the reconciliation data as described in <GUIRef href="" role="manual">Step 15, Accept the reconciliation data</GUIRef>.</Paragraph>
				</Step>
				<Step><StepTitle>Print the reconciliation data</StepTitle>
					<Paragraph>Use the <GUIRef href="/baanerp/tf/gld/tfgld4495m000" role="session">Print Reconciliation data (tfgld4495m000)</GUIRef> session to print a reconciliation report. Select the <GUIRef href="" role="manual">Invoice Accrual 3</GUIRef> reconciliation group, which represents the GRNI business process.</Paragraph>
					<List><ListIntro>At this stage in the process, you can print a standard report. Print the subtotals on a high level, for example, by reconciliation element, and select the following check boxes:</ListIntro>
						<ListItem><GUIRef href="/baanerp/tf/gld/tfgld4495m000#full" role="formfield">Print Full Specification</GUIRef>
						</ListItem>
						<ListItem><GUIRef href="/baanerp/tf/gld/tfgld4495m000#supr.zero" role="formfield">Suppress Zero Balances</GUIRef>
						</ListItem>
					</List>
					<Paragraph>For more details about how to print the reconciliation reports, refer to <Link href="/baanerp/tf/integrations/400046" role="manual">To print the reconciliation reports</Link>.</Paragraph>
					<Paragraph>As the GRNI transactions are created for the <GUIRef href="" role="manual">Purchase Order</GUIRef> business objects, you obtain the most useful report if you group the data by business object. Select the <GUIRef href="/baanerp/tf/gld/tfgld4495m000#group.rbid" role="formfield">Group by Business Object ID</GUIRef> check box.</Paragraph>
				</Step>
				<Step><StepTitle>Examine the reports</StepTitle>
					<Paragraph>If a difference exists, this is printed on the report.</Paragraph>
					<Paragraph>For the ledger accounts on which no difference exists, you can print the GRNI reconciliation checklist as described in <GUIRef href="" role="manual">Step 9, Print the GRNI reconciliation checklist</GUIRef>.</Paragraph>
				</Step>
				<Step><StepTitle>Rebuild the History</StepTitle>
					<Paragraph>If a difference exists, you can first rebuild the History of the ledger accounts that you are analyzing.</Paragraph>
					<List><ListIntro>Use the <GUIRef href="/baanerp/tf/gld/tfgld3203m000" role="session">Rebuild Opening Balance/History from Transactions (tfgld3203m000)</GUIRef> session and select all three check boxes:</ListIntro>
						<ListItem><GUIRef href="/baanerp/tf/gld/tfgld3203m000#rebu.opb" role="formfield">Opening Balance</GUIRef>
						</ListItem>
						<ListItem><GUIRef href="/baanerp/tf/gld/tfgld3203m000#rebu.l" role="formfield">Rebuild Ledger History</GUIRef>
						</ListItem>
						<ListItem><GUIRef href="/baanerp/tf/gld/tfgld3203m000#rebu.d" role="formfield">Rebuild Dimension History</GUIRef>
						</ListItem>
					</List>
				</Step>
				<Step><StepTitle>Print the trial balance and the reconciliation report again</StepTitle>
					<Paragraph>Use the <GUIRef href="/baanerp/tf/gld/tfgld3402m000" role="session">Print Trial Balance (tfgld3402m000)</GUIRef> session to print the trial balance again for the integration ledger accounts of which you rebuilt the History. Use the <GUIRef href="/baanerp/tf/gld/tfgld4495m000" role="session">Print Reconciliation data (tfgld4495m000)</GUIRef> session to generate the reconciliation report again based on the rebuilt ledger accounts.</Paragraph>
					<Paragraph>If the reports match, continue at <GUIRef href="" role="manual">Step 9, Print the GRNI reconciliation checklist.</GUIRef> If considerable differences exist between the Operations Management data and the financial data, this must be solved by an expert.</Paragraph>
				</Step>
				<Step><StepTitle>Print the GRNI reconciliation checklist</StepTitle>
					<Paragraph>Use the <GUIRef href="/baanerp/tf/gld/tfgld4495m200" role="session">Checklist Reconciliation Goods Received Not Invoiced (tfgld4495m200)</GUIRef> session to print a report of the financial balances and the logistic balances by transaction date. You can choose to print the report based on the data in the Purchase tables in <GUIRef href="/baanerp/td" role="package">Order Management</GUIRef> or on the <GUIRef href="/baanerp/tf/acp" role="module">Accounts Payable</GUIRef> tables. If a difference exists, it is printed on the report.</Paragraph>
					<Paragraph>For more details about how to print the reconciliation reports, refer to <Link href="/baanerp/tf/integrations/400046" role="manual">To print the reconciliation reports</Link>.</Paragraph>
				</Step>
				<Step><StepTitle>Check the balances on the GRNI reconciliation checklist</StepTitle>
					<Paragraph>For the transactions for which no differences exist, you can accept the reconciliation data. Continue at <GUIRef href="" role="manual">Step 15, Accept the Reconciliation Data</GUIRef>.</Paragraph>
					<Paragraph>If important differences exist between the Operations Management data and the data in <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>, this must be solved by an expert.</Paragraph>
				</Step>
				<Step><StepTitle>Analyze the reconciliation data</StepTitle>
					<Paragraph>You can use the <GUIRef href="/baanerp/tf/gld/tfgld4595m000" role="session">Operations Management - Financial Reconciliation (tfgld4595m000)</GUIRef> session to examine the reconciliation data. If you are satisfied that the General Ledger correctly reflects the Operations Management transactions, continue at <GUIRef href="" role="manual">Step 15, Accept the Reconciliation Data</GUIRef>.</Paragraph>
				</Step>
				<Step><StepTitle>Make corrections</StepTitle>
					<Paragraph>In the <GUIRef href="/baanerp/tf/gld/tfgld4595m000" role="session">Operations Management - Financial Reconciliation (tfgld4595m000)</GUIRef> session, you can manually create the corrective transactions for postings that are incorrect. For details, refer to <Link href="/baanerp/tf/integrations/400040" role="manual">To create a correction transaction</Link>. You can use this type of corrections to solve minor differences in <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>.</Paragraph>
				</Step>
				<Step><StepTitle>Print the GRNI reconciliation checklist again</StepTitle>
					<Paragraph>Before you post the correction transactions, you can examine the effect of the correction transactions. In the <GUIRef href="/baanerp/tf/gld/tfgld4495m200" role="session">Checklist Reconciliation Goods Received Not Invoiced (tfgld4495m200)</GUIRef> session, select the <GUIRef href="/baanerp/tf/gld/tfgld4495m200#not.final.corr" role="formfield">Print Not Final Reconciliation Corrections</GUIRef> check box. Check whether a difference is printed on the report, or compare the report with the trial balance.</Paragraph>
				</Step>
				<Step><StepTitle>Post the reconciliation correction transactions</StepTitle>
					<Paragraph>If no further corrections are required, use the <GUIRef href="/baanerp/tf/gld/tfgld4295m300" role="session">Post Reconciliation Corrections (tfgld4295m300)</GUIRef> session to post the correction transactions to the general ledger accounts.</Paragraph>
				</Step>
				<Step><StepTitle>Accept the reconciliation data</StepTitle>
					<Paragraph>Accept the reconciliation data for the ledger accounts for which there are no problems. In the <GUIRef href="/baanerp/tf/gld/tfgld4295m000" role="session">Accept Reconciliation Data (tfgld4295m000)</GUIRef> session, select the reconciliation group. Then select the range of ledger accounts for which you want to accept the reconciliation data.</Paragraph>
				</Step>
			</Steps>
		</ProcedureSection>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/tf/integrations/400030" role="manual">Reconciliation - overview</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tf/integrations/400041" role="manual">Reconciliation corrections</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tf/integrations/400040" role="manual">To create a correction transaction</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tf/integrations/400037" role="manual">To complete the reconciliation process</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
