<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/td/pur/tdpur2105m000" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Approvers (tdpur2105m000)</Title>
	</Header>
	<HelpTopic><AimSection><Paragraph>Use this session to maintain a list of valid approvers (individuals or departments) who can approve <Link href="/baanerp/td/glossary/glossary#000153" role="glossary">purchase requisitions</Link> and to define a hierarchy in the approval structure so that the first approver knows to whom the requisition can be forwarded next.</Paragraph>
		</AimSection>
		<GeneralSection><Note><SectionTitle>Note</SectionTitle>
				<List><ListIntro>The approver list is limited to valid employees and valid departments. An approver can be:</ListIntro>
					<ListItem>A normal approver.</ListItem>
					<ListItem>An approver that belongs to the <Link href="/baanerp/tc/glossary/glossary#PurchaOffice.tc" role="glossary">purchase office</Link>.</ListItem>
					<ListItem>A normal department.</ListItem>
					<ListItem>A department that is a <Link href="/baanerp/tc/glossary/glossary#PurchaOffice.tc" role="glossary">purchase office</Link>.</ListItem>
				</List>
			</Note>
		</GeneralSection>
		<RelatedTopics><SectionTitle>Related topics</SectionTitle>
			<RelTopic><Link href="/baanerp/td/onlinemanual/000056" role="manual">Purchase requisitions</Link>
			</RelTopic>
			<RelTopic><Link href="/baanerp/td/onlinemanual/000025" role="manual">Approval process</Link>
			</RelTopic>
		</RelatedTopics>
	</HelpTopic>
	<Fields><FieldHelp ID="tdpur205.atpy"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Approver Type</Title>
			</Header>
			<FuncDesc>Indicates whether the approver is a person or a department.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tdpur205.apem"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Approver</Title>
			</Header>
			<FuncDesc>The employee code of an approver who has authority to approve a purchase requisition.</FuncDesc>
			<SimpleSection><List><ListIntro>The approver receives requisitions <Link href="/baanerp/td/glossary/glossary#000158" role="glossary">submitted</Link> by requesters using the submission procedure in purchase requisitions. The approver can take any of the following actions on the requisition:</ListIntro>
					<ListItem>Approve</ListItem>
					<ListItem>Reject</ListItem>
					<ListItem>Cancel</ListItem>
					<ListItem>Modify</ListItem>
					<ListItem>Submit (to another approver)</ListItem>
				</List>
			</SimpleSection>
			<RelatedTopics><SectionTitle>Related topics</SectionTitle>
				<RelTopic><Link href="/baanerp/td/onlinemanual/000043" role="manual">Purchase requisition statuses</Link>
				</RelTopic>
			</RelatedTopics>
		</FieldHelp>
		<FieldHelp ID="tdpur205.dept"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Department</Title>
			</Header>
			<FuncDesc>If the <GUIRef href="/baanerp/td/pur/tdpur2105m000#tdpur205.atpy" role="formfield">Approver Type</GUIRef> field is <GUIRef href="/baanerp/td/domains/pur.atyp#indv" role="enum">Individual</GUIRef>, this field defaults to the value associated with the code entered in the <GUIRef href="/baanerp/td/pur/tdpur2105m000#tdpur205.apem" role="formfield">Approver</GUIRef> field.</FuncDesc>
			<SimpleSection><Paragraph>If the <GUIRef href="/baanerp/td/pur/tdpur2105m000#tdpur205.atpy" role="formfield">Approver Type</GUIRef> field is <GUIRef href="/baanerp/td/domains/pur.atyp#dept" role="enum">Department</GUIRef>, enter the department code of a department defined as an approver department.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="tdpur205.prnt"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Parent Approver</Title>
			</Header>
			<FuncDesc>The employee code of an approver's senior in the organization.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tdpur205.levl"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Level</Title>
			</Header>
			<FuncDesc>The hierarchial position of an employee as an approver in the approval structure.</FuncDesc>
			<SimpleSection><SectionTitle>Example</SectionTitle>
				<Paragraph>If X, Y, and Z are approvers in the approval structure, with Z reporting to Y and Y reporting to X, then:</Paragraph>
				<TABLE border="1"><THEAD><TR><TD>Approver</TD>
							<TD>Parent Approver</TD>
							<TD>Level</TD>
						</TR>
					</THEAD>
					<TBODY><TR><TD>X</TD>
							<TD>-</TD>
							<TD>0</TD>
						</TR>
						<TR><TD>Y</TD>
							<TD>X</TD>
							<TD>1</TD>
						</TR>
						<TR><TD>Z</TD>
							<TD>Y</TD>
							<TD>2</TD>
						</TR>
					</TBODY>
				</TABLE>
				<Paragraph>Level 0 is the highest level.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="tdpur205.efdt"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Effective Date</Title>
			</Header>
			<FuncDesc>The date and time as from which the individual/department is authorized to be an approver.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="tdpur205.exdt"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Expiry Date</Title>
			</Header>
			<FuncDesc>The date and time on which the approver status of the individual/department expires.</FuncDesc>
		</FieldHelp>
	</Fields>
</Session>
