<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/ec/onlinemanual/000077" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">EDI business document Delivery</Title>
		<Keyword><Level1>EDI business document</Level1>
			<Level2>delivery</Level2>
		</Keyword>
		<Keyword><Level1>Delivery</Level1>
			<Level2>EDI business document</Level2>
		</Keyword>
	</Header>
	<GeneralSection><List><ListIntro>The business document Delivery describes the shipment and receipt of ordered goods and includes the following EDI messages:</ListIntro>
			<ListItemHead>ASN</ListItemHead>
			<ListItem><Link href="#asn" role="internal" Update="No">Advance Shipment Notification</Link>
			</ListItem>
			<ListItemHead>RDN</ListItemHead>
			<ListItem><Link href="#rdn" role="internal" Update="No">Receipt Discrepancy Notification</Link>
			</ListItem>
		</List>
		<Paragraph><HTML:IMG SRC="../images/Business_document_delivery.gif" height="251" width="459" xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40"/></Paragraph>
		<ProcedureList><ListIntro>Complete the following steps to ship and receive ordered goods:</ListIntro>
			<ListItem>After a sales order is released to <GUIRef href="/baanerp/wh" role="package">Warehouse Management</GUIRef> in the <GUIRef href="/baanerp/td/sls/tdsls4246m000" role="session">Release Sales Orders to Warehousing (tdsls4246m000)</GUIRef> session, prepare the order for shipment to the purchasing company using the <GUIRef href="/baanerp/wh/inh/whinh4201m000" role="session">Generate Outbound Advice (whinh4201m000)</GUIRef> and the <GUIRef href="/baanerp/wh/inh/whinh4202m000" role="session">Release Outbound Advice (whinh4202m000)</GUIRef> sessions. Outbound advice offers information for moving goods from a warehouse storage location to a loading dock for shipment.</ListItem>
			<ListItem>Use the <GUIRef href="/baanerp/wh/inh/whinh4275m000" role="session">Freeze/Confirm Shipments/Loads (whinh4275m000)</GUIRef> session, or the <GUIRef href="/baanerp/wh/inh/whinh4230m100" role="session">Confirm Outbound ASN (whinh4230m100)</GUIRef> session to confirm shipments that will prepare Advance Shipment Notification (ASN) messages.</ListItem>
			<ListItem>Use the <GUIRef href="/baanerp/wh/inh/whinh3100m000" role="session">Shipment Notices (whinh3100m000)</GUIRef> session to receive the <Link href="/baanerp/wh/glossary/glossary#000308" role="glossary">advance shipment notice</Link> that is sent by the selling company.</ListItem>
			<ListItem>Use the <GUIRef href="/baanerp/wh/inh/whinh3512m000" role="session">Warehouse Receipts (whinh3512m000)</GUIRef> session to record the quantity of goods received from the selling company.</ListItem>
			<ListItem>Confirm the receipt in the <GUIRef href="/baanerp/wh/inh/whinh3512m000" role="session">Warehouse Receipts (whinh3512m000)</GUIRef> session. After you confirm a receipt or receipt line, SSA ERP sends a Receipt Discrepancy Notice (RDN) message to the selling company if the received quantity is not equal to the shipment notice line quantity. SSA ERP only sends a discrepancy notice if advanced shipment notices are used.</ListItem>
		</ProcedureList>
	</GeneralSection>
	<GeneralSection ID="asn"><SectionTitle>Advance Shipment Notification (ASN)</SectionTitle>
		<List><ListIntro>The delivery process is initiated when you do either of the following:</ListIntro>
			<ListItem>Prepare the warehousing order for shipment to the purchasing company using the <GUIRef href="/baanerp/wh/inh/whinh4201m000" role="session">Generate Outbound Advice (whinh4201m000)</GUIRef> and the <GUIRef href="/baanerp/wh/inh/whinh4202m000" role="session">Release Outbound Advice (whinh4202m000)</GUIRef> sessions.</ListItem>
			<ListItem>Confirm the shipment in the <GUIRef href="/baanerp/wh/inh/whinh4275m000" role="session">Freeze/Confirm Shipments/Loads (whinh4275m000)</GUIRef> session or the <GUIRef href="/baanerp/wh/inh/whinh4230m100" role="session">Confirm Outbound ASN (whinh4230m100)</GUIRef> session to prepare Advance Shipment Notification (ASN) EDI messages.</ListItem>
		</List>
		<Paragraph>If the <GUIRef href="/baanerp/wh/inh/whinh0100m000#whinh000.gaau" role="formfield">Generate ASNs Automatically</GUIRef> check box is selected in the <GUIRef href="/baanerp/wh/inh/whinh0100m000" role="session">Inventory Handling Parameters (whinh0100m000)</GUIRef> session, the <GUIRef href="/baanerp/wh/inh/whinh4275m000" role="session">Freeze/Confirm Shipments/Loads (whinh4275m000)</GUIRef> session prepares the outgoing Advance Shipment Notification (ASN) message. If the <GUIRef href="/baanerp/wh/inh/whinh0100m000#whinh000.gaau" role="formfield">Generate ASNs Automatically</GUIRef> check box is cleared, you must use the <GUIRef href="/baanerp/wh/inh/whinh4230m100" role="session">Confirm Outbound ASN (whinh4230m100)</GUIRef> session to prepare the outgoing Advance Shipment Notification (ASN) message.</Paragraph>
		<Paragraph>An Advance Shipment Notification (ASN) message can be sent using the <GUIRef href="/baanerp/ec/edi/ecedi7205m000" role="session">Direct Network Communication (ecedi7205m000)</GUIRef> session. A report is provided that shows which EDI messages have been generated. External EDI business partner messages are placed in the appl_from subdirectory under the directory specified for the network. Translation software will retrieve the message. Internal EDI business partner messages are stored in the appl_comm subdirectory.</Paragraph>
		<Paragraph>An advance shipment notice (ASN) is an unconfirmed receipt. When the ASN correctly reflects the contents of the shipment and is confirmed, the ASN becomes a receipt. The receipt process is faster when an ASN is received electronically, because data entry time is reduced and the chance of errors is also decreased. In the <GUIRef href="/baanerp/wh/inh/whinh3512m000" role="session">Warehouse Receipts (whinh3512m000)</GUIRef> session, a selected shipment notice automatically populates the receipt data with the data from the shipment notice.</Paragraph>
	</GeneralSection>
	<GeneralSection ID="rdn"><SectionTitle>Receipt Discrepancy Notification (RDN)</SectionTitle>
		<Paragraph>Advance shipment notices can be used to populate receipt data in the <GUIRef href="/baanerp/wh/inh/whinh3512m000" role="session">Warehouse Receipts (whinh3512m000)</GUIRef> session. If any discrepancy exists between the quantity shown on the shipment notice and the actual quantity received and recorded, the discrepancy is logged. After the receipt is confirmed, a Receipt Discrepancy Notification message (RDN) is prepared for EDI.</Paragraph>
		<List><ListIntro>The default conversion setup definition of the outgoing receipt discrepancy message includes the receipt discrepancy code. The code defines the type of discrepancy as follows:</ListIntro>
			<ListItem>Quantity received greater than the quantity indicated on the shipment notice (quantity over).</ListItem>
			<ListItem>Quantity received less than the quantity indicated on the shipment notice (quantity short).</ListItem>
			<ListItem>Shipment notice not received prior to receipt of goods (No ASN).</ListItem>
		</List>
		<Paragraph>To indicate that the shipment notice was not received prior to the arrival of the goods, use the <GUIRef href="/baanerp/wh/inh/whinh3100m000" role="session">Shipment Notices (whinh3100m000)</GUIRef> session to manually enter a shipment notice with zero quantities.</Paragraph>
		<Paragraph>The <GUIRef href="/baanerp/ec/edi/ecedi7205m000" role="session">Direct Network Communication (ecedi7205m000)</GUIRef> session will generate the outgoing Receipt Discrepancy Notification (RDN) message. A report lists the messages that were generated, and for external EDI, the outgoing message (ASCII) files are stored in the appl_from directory for the translation software.</Paragraph>
		<Paragraph>To receive the Receipt Discrepancy Notification (RDN) message, use the <GUIRef href="/baanerp/ec/edi/ecedi7205m000" role="session">Direct Network Communication (ecedi7205m000)</GUIRef> session. This session retrieves the RDN message from the appl_to directory, after the ASCII file is placed on the directory by translation software. The message indicates that a discrepancy was found between the quantity indicated on the Advance Shipment Notice (ASN) and the quantity actually received.</Paragraph>
		<Paragraph>The discrepancies between shipments and business partner receipts report compares the values in the discrepancy message with the shipment data and displays the differences and any text that is included. The <GUIRef href="/baanerp/wh/inh/whinh4130m000#whinh430iedi" role="groupbox">EDI Information</GUIRef> fields at the shipment header, and the shipment line’s text field are updated with the information in the discrepancy message.</Paragraph>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/ec/onlinemanual/000074" role="manual">An overview of EDI business documents</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/wh/onlinemanual/000385" role="manual">The shipment procedure</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/wh/onlinemanual/000011" role="manual">How to receive goods</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/wh/onlinemanual/000398" role="manual">Confirming receipts and receipt lines</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/ec/onlinemanual/000071" role="manual">An overview of BEMIS</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
