<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/tf/onlinemanual/000009" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To use cost categories</Title>
		<Keyword><Level1>Cost categories</Level1>
			<Level2>creating</Level2>
		</Keyword>
		<Keyword><Level1>Cost categories</Level1>
			<Level2>allocation cost calculation</Level2>
		</Keyword>
	</Header>
	<GeneralSection><GeneralSection ID="Cr"><GeneralSection><SectionTitle>Create cost categories manually</SectionTitle>
				<ProcedureList><ListIntro>To create cost categories manually, take the following steps:</ListIntro>
					<ListItem>Create cost categories in the <GUIRef href="/baanerp/tf/cat/tfcat0102m000" role="session">Cost Categories (tfcat0102m000)</GUIRef> session.</ListItem>
					<ListItem>Define the ledger account(s) related to the cost category, in the <GUIRef href="/baanerp/tf/cat/tfcat0103m000" role="session">Ledger Accounts by Cost Category (tfcat0103m000)</GUIRef> session.</ListItem>
				</ProcedureList>
			</GeneralSection>
			<GeneralSection><SectionTitle>Create cost categlories by importing ledger accounts</SectionTitle>
				<Paragraph>This method is based on the ledger accounts' sublevel and the parent-child structure.</Paragraph>
				<ProcedureList><ListIntro>To create cost categories manually, take the following steps:</ListIntro>
					<ListItem>Start the <GUIRef href="/baanerp/tf/cat/tfcat0102m000" role="session">Cost Categories (tfcat0102m000)</GUIRef> session.</ListItem>
					<ListItem>On the <GUIRef href="" role="manual">Specific</GUIRef> menu, click <GUIRef href="" role="manual">Import Ledger Accounts</GUIRef> or click <GUIRef href="" role="manual">Import Parent Ledger Accounts</GUIRef>.</ListItem>
				</ProcedureList>
				<Paragraph>All ledger accounts with sublevel zero will be imported and will be created as a cost category realted to the ledger account.</Paragraph>
			</GeneralSection>
			<ExampleSection><SectionTitle>Example of imported ledger accounts</SectionTitle>
				<TABLE border="1"><TBODY><TR><TH colspan="2">Source</TH>
							<TH colspan="2">Created cost categories</TH>
						</TR>
						<TR><TH>Account</TH>
							<TH>Sublevel</TH>
							<TH>Cost Category</TH>
							<TH>Account by Cost Category</TH>
						</TR>
						<TR><TD>1000</TD>
							<TD colspan="3">1</TD>
						</TR>
						<TR><TD>1001</TD>
							<TD>0</TD>
							<TD>1001</TD>
							<TD>1001</TD>
						</TR>
						<TR><TD>2000</TD>
							<TD colspan="3">2</TD>
						</TR>
						<TR><TD>2100</TD>
							<TD colspan="3">1</TD>
						</TR>
						<TR><TD>2101</TD>
							<TD>0</TD>
							<TD>2101</TD>
							<TD>2101</TD>
						</TR>
						<TR><TD>2102</TD>
							<TD>0</TD>
							<TD>2102</TD>
							<TD>2102</TD>
						</TR>
					</TBODY>
				</TABLE>
			</ExampleSection>
			<ExampleSection><SectionTitle>Example of imported parent ledger accounts</SectionTitle>
				<TABLE border="1"><TBODY><TR><TH colspan="2">Source</TH>
							<TH colspan="2">Created cost categories</TH>
						</TR>
						<TR><TH>Account</TH>
							<TH>Sublevel</TH>
							<TH>Cost Category</TH>
							<TH>Account by Cost Category</TH>
						</TR>
						<TR><TD>1000</TD>
							<TD colspan="3">-</TD>
						</TR>
						<TR><TD>1001</TD>
							<TD>1000</TD>
							<TD>1001</TD>
							<TD>1001</TD>
						</TR>
						<TR><TD>2000</TD>
							<TD>-</TD>
							<TD>2000</TD>
							<TD>2100</TD>
						</TR>
						<TR><TD>2100</TD>
							<TD>2000</TD>
							<TD>2100</TD>
							<TD>2101, 2102</TD>
						</TR>
						<TR><TD>2101</TD>
							<TD colspan="3">2100</TD>
						</TR>
						<TR><TD>2102</TD>
							<TD colspan="3">2100</TD>
						</TR>
					</TBODY>
				</TABLE>
			</ExampleSection>
			<GeneralSection><SectionTitle>Cost calculation of allocation relations</SectionTitle>
				<Paragraph>The next calculation example of allocation costs uses a budget year allocation relation. The same budget year allocation relation applies to budget period or actual allocation relations.</Paragraph>
			</GeneralSection>
			<GeneralSection><Paragraph>The following data is defined:</Paragraph>
			</GeneralSection>
			<GeneralSection><TABLE border="1"><TBODY><TR><TD>Cost category</TD>
							<TD>4711</TD>
						</TR>
						<TR><TD>Ledger account</TD>
							<TD>5800, 5820</TD>
						</TR>
					</TBODY>
				</TABLE>
				<TABLE border="1"><TBODY><TR><TD colspan="2">Single Dimension Budget per Year</TD>
						</TR>
						<TR><TD>Year</TD>
							<TD>2003</TD>
						</TR>
						<TR><TD>Budget</TD>
							<TD>BUD</TD>
						</TR>
						<TR><TD>Dimension type</TD>
							<TD>1</TD>
						</TR>
						<TR><TD>Dimension code</TD>
							<TD>ABC</TD>
						</TR>
						<TR><TD>Reference unit</TD>
							<TD>KWH</TD>
						</TR>
					</TBODY>
				</TABLE>
				<TABLE border="1"><TBODY><TR><TD>Ledger accounts</TD>
							<TD>Total</TD>
							<TD>Variable</TD>
							<TD>Fixed</TD>
						</TR>
						<TR><TD>5820 (primary)</TD>
							<TD>1.000</TD>
							<TD>400</TD>
							<TD>600</TD>
						</TR>
						<TR><TD>5830 (primary)</TD>
							<TD>20.000</TD>
							<TD>10.000</TD>
							<TD>10.000</TD>
						</TR>
					</TBODY>
				</TABLE>
				<TABLE border="1"><TBODY><TR><TD>5800 (sec. debit)</TD>
							<TD>10.000</TD>
							<TD>4.000</TD>
							<TD>6.000</TD>
						</TR>
						<TR><TD>5810 (sec. credit)</TD>
							<TD>5.000</TD>
							<TD>2500</TD>
							<TD>2.500</TD>
						</TR>
					</TBODY>
				</TABLE>
				<TABLE border="1"><TBODY><TR><TD>Performance quantity</TD>
							<TD>100.0</TD>
						</TR>
					</TBODY>
				</TABLE>
				<TABLE border="1"><TBODY><TR><TD colspan="2">Allocation relation</TD>
						</TR>
						<TR><TD>Relation</TD>
							<TD>Budget year</TD>
						</TR>
						<TR><TD>Year</TD>
							<TD>2003</TD>
						</TR>
						<TR><TD>Budget</TD>
							<TD>BUD</TD>
						</TR>
					</TBODY>
				</TABLE>
				<TABLE border="1"><TBODY><TR><TD></TD>
							<TD>Source</TD>
							<TD>Destination</TD>
						</TR>
						<TR><TD>Dimension Type</TD>
							<TD>1</TD>
							<TD>1</TD>
						</TR>
						<TR><TD>Dimension</TD>
							<TD>ABC</TD>
							<TD>ABC</TD>
						</TR>
						<TR><TD>Reference Unit</TD>
							<TD>KWH</TD>
							<TD>KWH</TD>
						</TR>
						<TR><TD>Ledger Account</TD>
							<TD>5900</TD>
							<TD>5020</TD>
						</TR>
					</TBODY>
				</TABLE>
				<TABLE border="1"><TBODY><TR><TD>Allocation Type</TD>
							<TD>Quantity</TD>
						</TR>
						<TR><TD>Quantity</TD>
							<TD>10.1</TD>
						</TR>
						<TR><TD>Valuated Portion</TD>
							<TD>variable</TD>
						</TR>
						<TR><TD>Cost Category</TD>
							<TD>4711/No cost category</TD>
						</TR>
					</TBODY>
				</TABLE>
			</GeneralSection>
			<GeneralSection><SectionTitle>Calculation</SectionTitle>
				<Paragraph>With cost category 4711, the allocation costs are calculated by adding the amounts of ledger accounts 5800 and 5820. This is because they are present within the entered cost category:</Paragraph>
				<Formula><Paragraph UserLevel="Novice" UserType="Taskuser"> (4.000 + 400) / 100.0 * 10.0 = 440.00. </Paragraph>
				</Formula>
				<Paragraph>Without cost category 4711, the amounts of L/A 5800, 5820 and 5830 will be taken into account. Secondary credit ledger accounts are always skipped. At least the calculated sum is divided by the total performance quantity and multiplied by the quantity:</Paragraph>
				<Formula><Paragraph UserLevel="Novice" UserType="Taskuser">(4.000 + 400 + 10.000) / 100.0 * 10.0 = 1.440,00.</Paragraph>
				</Formula>
			</GeneralSection>
		</GeneralSection>
	</GeneralSection>
</ManualTopic>
