| # Purchase Invoices (tfacp1110s000) use.session.to enter the details of a purchase invoice. You must define the following: The invoice-from business partner. The document (creation) date and the due date. The total invoice amount. The currency data. The level of tax calculation and other tax data. The terms of payment. The purchase invoice is part of the batch in which the invoice is generated in the Transactions (tfgld1101m000) session. If the invoice must be matched with purchase orders you must select Invoice Related to Purchase Orders in the Invoice Type field. If the invoice covers purchased transport rather than purchased goods, select Invoice Related to Freight Orders. If the invoice must be matched with orders, you can: Start the matching procedure from this session. Automatic and manual matching is possible in this session. Match the invoices manually in the Match/Approve Purchase Invoices (tfacp2507m000) session. If the invoice is a cost invoice, you can enter transactions for the invoice by selecting Lines on the specific menu. If the invoice is related to purchase order lines, you can: Have Infor ERP LN match the invoice, if you enter the number of an order or a packing slip. Manually match the invoice with order lines by clicking Match with. Enter the cost item and the booking variance transactions by selecting Add Costs on the specific menu. Approve the invoice when the Amount Unassigned is zero. On the specific menu, point to Invoice and on the submenu, click Approve. Reverse the approval of the invoice If this is still allowed. On the specific menu, point to Invoice and on the submenu, click Unapprove. Note If a freight order is already completely handled in Freight Management, you cannot approve the invoice. Purchase orders which were created through a subcontracting PCS order, a subcontracting service order or a subcontracting maintenance order, cannot in all cases be unapproved. Automatic matching If the Automatic Matching check box in the ACP Parameters (tfacp0100s000) session is selected, Infor ERP LN will automatically match the invoice. If you enter the number of an order or a packing slip, Infor ERP LN will try to match the invoice with the order or the orders associated with the packing slip. If you enter a value in the both fields, Infor ERP LN will only refer to the order from the Order field. Related topics To process purchase invoices The freight invoicing process Monthly billing invoices Currency differences To determine default amounts To book credit notes Tax calculation Invoice Document The purchase invoice transaction type. You select this transaction type in the Transactions (tfgld1101m000) session. Infor ERP LN uses it to identify the invoice, together with the document number in the next field. Invoice Document The purchase invoice document number. It is used in Infor ERP LN to identify the invoice, together with the transaction type in the previous field. Allowed values If more series numbers are defined for this invoice transaction type in the Transaction Type Series (tfgld0114m000) session, you can select another series number. Default value Infor ERP LN enters a series number defined in the Transaction Type Series (tfgld0114m000) session. As soon as this field is filled, Infor ERP LN sets the Invoice Status field to Registered. Invoice Status The stage the invoice has reached in its processing. Invoice Type This field indicates whether the invoice is related to purchase orders or other costs. If the invoice covers purchased transport rather than purchased goods, select Invoice Related to Freight Orders. Depending on the invoice type you choose, one of two purchase invoice processing procedures is started from this session: If the invoice type is Cost Invoice: The entry of transaction lines in the Purchase Invoice Transactions (tfacp1120s000) session. If the invoice type is Invoice Related to Purchase Orders or Invoice Related to Freight Orders: The matching with orders, entry with cost items, and the approval of the invoice in the Match Purchase Order Lines (tfacp2541m000), Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000), and Purchase Invoices (tfacp1110s000) sessions. Example If you manufacture cars and you need to buy tyres, a purchase order for tyres is generated. If the invoice for these tyres is registered, the invoice type must be Invoice Related to Purchase Orders. Infor ERP LN matches the invoice with the purchase order. If you manufacture cars, and you need to buy coffee for your coffee machines, Infor ERP LN does not generate a purchase order. This is because this cost is not related to your business, which is making and selling cars. The invoice that is registered for the coffee must have invoice type Cost Invoice. This invoice will not go through the invoice matching procedure. Type of Invoice Order The purchase-order lines. You can zoom to a list of purchase order lines for which the receipts have been registered. If the invoice type is Invoice Related to Purchase Orders, you can select a purchase order. If the Automatic Matching check box in the ACP Parameters (tfacp0100s000) session is selected, Infor ERP LN attempts to automatically match the order you enter in this field with the invoice. Load If the invoice is related to freight orders, this is the load. Related topics The load building process Shipment If the invoice is related to freight orders, this is the shipment. Freight Order Cluster If the invoice is related to freight orders, this is the freight order cluster. Reference Line If a payment slip is attached to the invoice, this field must contain the payment slip reference line. Related topics The payment slip reference line To process payment slips for purchase invoices Packing Slip If you enter a packing slip, Infor ERP LN attempts to automatically match the orders linked to the packing slip with the invoice. Business Partner The invoice-from business partner. Default value If the invoice type is Invoice Related to Purchase Orders or Invoice Related to Freight Orders and an order number is entered in the Order field, Infor ERP LN enters the business partner related to the order. Other cost related invoice If this check box is selected, the invoice is related to additional costs. You can select this check box, when the invoice is related to the third party business partner from whom the additional cost amount is invoiced. This field is enabled only when the values are not specified in the Order and Packing Slip fields. If you select the business partner, Infor ERP LN defaults the additional costs amounts from Order Management. You must select the other cost receipt line from the Match Purchase Other Cost Receipt Line (tfacp9537m00l) session. Net Amount Payable to Supplier The net payable invoice amount. Net Amount Payable to Supplier The net payable invoice amount in the home currency. Invoice currency The invoice currency. Withholding Income Tax The withholding income tax amount. Withholding Income Tax The withholding income tax amount in the home currency. Withholding Social Contribution The withholding social contributions amount. Withholding Social Contribution The withholding social contributions amount in the home currency. Social Contribution Company Expense The social contribution (expense) amount. Social Contribution Company Expense The social contribution (expense) amount in the home currency. Purchase Type The purchase type of the purchases made. To retrieve the most specific default purchase type, for invoices are related to purchase/ freight orders Infor ERP LN checks for a purchase type in the following order: The purchase type of the unmatched order line. The purchase type in the Purchase Type Exceptions (tcmcs2103m000) session for the invoice-from business partner and the Purchase order origin, with the various details fields left blank. The default purchase type of the business partner group of the invoice-from business partner. To retrieve the most specific default purchase type, Infor ERP LN checks for the default purchase type of the business partner group of the invoice-from business partner. Buss.Part.Inv.No. The invoice identification number used by the invoice-from business partner. This number is printed as the payment reference when the invoice is paid. Document Date The invoice's date of creation. This date is used, for example, to calculate due dates and discounts. Default value By default, Infor ERP LN enters the current date. Reference You can enter a text to be used for internal reference. Due Date The date on which invoice amount must have been paid. Default value If terms of payment are linked to the invoice, the due date is calculated accordingly. Otherwise, Infor ERP LN enters the current date. Related topics Due date calculation Level of Tax Calculation Select the level on which the tax on the invoice must be calculated. Default value The default tax calculation level is set in the ACP Parameters (tfacp0100s000) session. Currency/Rate The invoice currency. Default value If the invoice type is Invoice Related to Purchase Orders or Invoice Related to Freight Orders and you have entered an order number in the Order field, Infor ERP LN enters the order currency, defined in the order details of the order you selected. If the invoice type is Cost Invoice, Infor ERP LN enters the currency defined for the invoice-from business partner. If the Rate Determiner field is Manually Entered, you can enter the applicable currency rate in this field. However, note the following exceptions: If either the displayed home currency or the transaction currency is an EMU currency, you cannot enter the current rate manually. If the currency system is Dependent, you can manually modify rates only if the displayed home currency is the reference currency. In other words, you can only define a currency rate between the reference currency and the transaction currency. Currency Rate The currency exchange rate. Tax Country/Code The tax country of the invoice. Default value Infor ERP LN defaults the tax country defined in the order details of the order you selected. Tax Country/Code The tax code. Default value Infor ERP LN defaults the tax code of the selected order. Registration Number Sequence (Own) The sequence number assigned to your company's tax registration number. Click the browse arrow to select a sequence number from the Registration Numbers by Financial Company (tctax9140m00l) session. Note The registration number sequence (own) is populated by Infor ERP LN. Related topics Selection criteria for registration number Registration Number(Own) The tax registration number corresponding to the sequence number you select in the Registration Number Sequence(Own) field. Registration Number Sequence (BP) The sequence number assigned to your business partner's tax registration number. Click the browse arrow to select a sequence number from the Registration Number by Business Partner (tctax4100m000) session. Note The registration number sequence (BP) is populated by Infor ERP LN. Related topics Selection criteria for registration number Registration Number(BP) The tax registration number of your business partner corresponding to the sequence number you select in the Registration Number Sequence (BP) field. Rate Determiner The rate determiner. Tax Period The year and the tax period in which the tax over the invoice amount is settled. Amount The invoice amount. Default value Infor ERP LN enters the order amount defined in the order details of the order you selected, if: In the ACP Parameters (tfacp0100s000) session, the Order Amount default as Invoice Amount check box is selected In the Purchase Invoices (tfacp1110s000) session, the Invoice Type field is other than Cost Invoice. Amount in Home Currency The home currency. rotate.homecur In The invoice amount expressed in the home currency. Tax Amount in Payment Currency If you have selected Invoice Header in the Level of Tax Calculation field, Infor ERP LN enters the amount of tax to be paid over the invoice amount. Infor ERP LN calculates the tax amount using the tax code entered. If the tax code is a singular tax code, you can change the tax amount. If the tax code is a multiple tax code, you can change the tax amounts in the Tax Codes by Line (tfgld1109s000) session. On the specific menu, click Tax Codes by Line to start the session. In The tax amount calculated in one of your home currencies. Terms of Payment The terms of payment. Late Payment Surcharge The late-payment surcharge. Payment Method The payment method. Reason for Payment The reason for a foreign payment. You can enter a code in this field if: The Add Reason to Foreign Payments check box in the Payment/Receipt Method (tfcmg0140s000) session is selected. The business partner's country code is different from the country code that belongs to the company in which the invoice is created. Additional description code The code for the description of the reason for payment in a foreign currency. The additional description is a requirement for Nordic bank files. If you register a purchase invoice, you can enter a reason for payment. If additional descriptions are linked to the reason for payment, Infor ERP LN displays the default additional description code. You can change the additional description code. Pay-to Business Partner The pay-to business partner. Factoring Commission in If this check box is selected, the purchase invoice is factored. Related topics Factoring Original Pay-to Business Partner The pay-to business partner that is linked to the invoice-from business partner. For a factored invoice, the original pay-to business partner is replaced with the factor. Related topics Factoring Factoring Number The identifier with which the business partner is registered by a factor. Related topics Factoring To Bank The invoice-from business partner's bank. Buy-from Business Partner The buy-from business partner. Schedule If this check box is selected, a payment schedule is present for this invoice. Bank Reference If you use bank reference numbers, this is the bank reference number of the invoice. Related topics Bank reference numbers Control Account The control account to which the transaction will be posted. Infor ERP LN derives the control account from the financial business partner group. Dimensions The dimensions to which the transaction will be posted. Infor ERP LN derives the dimensions from the financial business partner group control accounts. The tax amounts are also posted to these dimensions. If mandatory dimensions are linked to the tax accounts and no dimensions are defined for the control accounts, Infor ERP LN posts the tax amounts to the dimensions that you specify in the Posting Data for Tax Codes (tfgld0171s000) or the Posting Data for Multiple Tax Codes (tfgld0170s000) session. Net Amount The total invoice amount, minus taxes, corrections and credit notes. Matched Amount The part of the invoice amount that is already matched with order lines. This amount is increased each time new orders are assigned to the invoice. Entered Transactions The total amount of the cost item and booking variance transactions entered for this invoice in the Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) session. To enter transactions, click Add Costs. Note For cost invoices, this is the total amount of the transactions entered for this invoice in the Purchase Invoice Transactions (tfacp1120s000) session. Price Difference The price difference. The price difference amount can also include a currency difference if the order currency exchange rate is different from the invoice currency exchange rate. Price difference = Invoiced Quantity x (Order Price per unit - Invoice Price per unit) Amount Unassigned The invoice amount that is still unassigned to purchase orders or cost items. If this amount is zero, you have completely matched the invoice. Amount unassigned = Net amount - Matched amount - Entered transactions Note For cost invoices, this is the invoice amount that is still unassigned to transactions. Approval Document The transaction type that is used for approving the purchase invoice. After you have successfully approved the invoice, Infor ERP LN enters the transaction type for approval in this field. Infor ERP LN creates the financial transactions under this transaction type. It is only relevant when you use the invoice matching procedure. Related topics To match and approve purchase invoices Approval Document The document number that is used for approving the purchase invoice. After you have successfully approved the invoice, Infor ERP LN enters a document number in this field. Infor ERP LN creates the financial transactions under this document number. It is only relevant when you use the invoice matching procedure. Related topics To match and approve purchase invoices Blocking Code You can enter a blocking code to block this invoice for processing. A blocking reference must confirm the invoice before it can be processed. Default value If you have entered a blocking code in the ACP Parameters (tfacp0100s000) session, Infor ERP LN enters that code in this field. Blocking Reference If you entered a blocking code in the previous field you can enter a blocking reference. Default value The blocking reference defined for the selected blocking code in the Blocking Codes (tfacp0120m000) session. Blocking Date If you entered a blocking code, you can now enter the date on which the purchase invoice was blocked. Subcontracting If this check box is selected, this invoice is a subcontracting item. Infor ERP LN selects this check box if the invoice-from business partner is a subcontractor. This is specified in the Business Partners (tccom4100s000) session. Cash Flow Reason If the purchase invoice must be included in the cash flow statement, this field contains the cash flow reason. Related topics Cash flow statements Payment Agreement If you have a payment agreement with the invoice-from business partner, this field contains the payment agreement. Related topics To use payment agreements Original Invoice If this invoice is a credit note, you can enter the transaction type of the original invoice to which the credit note belongs in this field. Original Invoice If this invoice is a credit note, you can enter the document number of the original invoice to which the credit note belongs in this field. Internal Text If this check box is selected, a text is present for the invoice. Business Partner The invoice-from business partner. Tax ID The invoice-from business partner's tax number Group Tax Code If this check box is selected, group tax code is linked to the purchase invoice. Total Tax Amount The total tax amount of the purchase invoice. Lines Starts the Purchase Invoice Transactions (tfacp1120s000) session or Sales Invoice Transactions (tfacr1111s000) session, in which you can enter ledger accounts and the cost/revenue amounts which must be posted to these ledger accounts. Order Starts the Match Purchase Order Lines (tfacp2541m000) session, in which you can manually match purchase order lines with an invoice. Receipt Starts the Match Purchase Receipt Lines (tfacp2544m000) session, in which you can match receipt lines with purchase invoices. Add Costs Starts the Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) session, in which you can enter the additional costs such as freight cost, and administration costs. Approve Use this command to approve the invoice and to balance the interim-accounts related to the receipt and the invoice. Unapprove Use this command to reverse the approval of the invoice. Tax Codes by Line Starts the Tax Codes by Line (tfgld1109s000) session, in which you can change the tax amounts for non-singular tax rates. Tax Transactions Starts the Tax Transactions (tfacp1112m000) session, in which you can view or maintain transaction lines for posting invoice tax to the general ledger. Terms of Payment Starts the Terms of Payment (tfacp1111s000) session. Copy Received Purchase Invoices Copies the data from the Received Purchase Invoices (tfacp1500m000) session to the Purchase Invoices (tfacp1110s000) session. One-Time Business Partner Addresses Starts the One-Time Business Partner Addresses (tfacp1102s000) session. Payment Schedule Starts the Payment Schedule (tfacp1103m000) session. Subcontracting Invoices... Starts the Subcontracting Invoice (tfacp3160s000) session. Authorization Data Starts the Authorization Data (tfacp1101m000) session. Recurring Purchase Invoices Starts the Recurring Purchase Invoices (tfacp1513m000) session. Match with Allows you to match the invoice with loads, shipments, or clusters. Invoice Allows you to approve the invoice or to reverse the approval. Intrastat Transactions Starts the Intrastat Transactions (tccom7171m000) session. Withholding Tax If the invoice is subject to withholding tax and social contribution, this command displays the withholding tax amounts. Invoice Tax Lines Starts the Invoice Tax Lines (tfacp9136m00l) session. |