| # Project (tppdm6100s000) use.session.to maintain master project data for each project. The project data defines all aspects of the project. Many fields depend on the parameter sessions for defaults or input. So if a field has the wrong data, please check the related field in the parameter sessions. Use the Rotate Currency button to see amounts in the different home currencies. The revenue recognition method and the cost of goods sold method is defined at the project, extension. RR and COGS can also be determined at the element and activity level depending on the method of RR and COGS selected. The usage of element and activity depends on whether the project is controlled by element or controlled by activity. You can set a limit on the revenue to be recognized. A maximum percentage is defined on the project and extension level. The default value is set to 100%. But the value can be overwritten. Related topics To use project data management To create a project To use a search path To use currencies in Project To use home currencies in Project To use the rate determiner Revenue Recognition (RR) and Cost of Goods Sold (COGS) Project Enter a new project code. You can choose to create a project from: An existing not-used general project. A new number attached to the project series. A new number attached to the estimate series. The estimate series is different from the project series. If you create an estimating project, the numbering helps you recognize that the project started as an estimate. A first free number. Status The status of the project. The project status is important for following the right course throughout the project life cycle. Note For projects of type Template, the project status does not hold any significance. Search Key I search key Address Code Project The code that identifies the location where the deliverables for the project can be sent. In the US this address code is used for the Tax provider. Enterprise Unit enterprise unit Financial Company The financial company to which the enterprise unit is linked. If the financial company is not the same as the operational company, the currency system of the financial company will be used for Project. Related topics Currency systems Use OBS This field indicates whether an organization breakdown structure(OBS) is used for the project. Organization Breakdown Structure The code by which the Organization Breakdown Structure is identified uniquely. Sold-to Business Partner sold-to business partner Hierarchy Type A project must belong to one of the project types. Template If this check box is selected, the project is of the type template and cannot be used for actual projects. This project can be used only for copying projects. Note You can select the check box only if the status of the project is Free. Main Project The main project to which the subproject belongs. Business Sector The code that identifies a business sector. Geographical Area The geographical area. Category categories Group A user-defined classification of projects. Contract Type This field determines how the project contract amount is calculated. This affects the invoicing in Project. Contract Execution The contract type indicates whether your company executes the project as main contractor or as a subcontractor. Invoice Type The invoice type you choose determines the way invoicing is handled in Project Invoicing. Tax Method The tax calculation method used for the project. This field can have the following values Composition: Select the option when there is no segregation of material and service components for each element or activity. Identification: Select the option when material and service components for each element or activity can be identified. Not applicable: Select the option when tax is not applicable for the project. For more information, refer to Overview of tax in projects. Note The field is disabled when the Project Status is set to Active in the Projects (tppdm6500m000) session. The field is visible only when Indian Localizations Applicable check box is selected in the India Localization Parameters (tccom9136m00l) session. Customer Reference This field will only be printed for Progress Invoice invoices. As part of the procedure for progress invoices, progress invoice specifications are created, which will use the reference. Acquiring Method For statistical reasons you can enter the method you used to acquire this project. Financing Method The code that identifies the financing method used for this project. Sufferance Tax The code that identifies the sufferance tax that applies to this project. Substantial Completion Date The agreed date of the first completion of the project. This field only provides information. Bank Guarantee Amount To reduce the customer's risk exposure, it is customary for the contractor to place an amount of money on deposit as a guarantee against the failure of the project. This field gives the amount of the guarantee. Alternatively, you can specify a percentage of the total contract value as a guarantee: use the Bank Guarantee % field. Bank Guarantee Amount home currency Bank Guarantee % Alternatively to filling in the bank guarantee amount, you can specify a percentage of the total contract value as a guarantee. Bank Guarantee Expiry Date The finish date of the bank guarantee is the last date on which it is valid. Bank Guarantee Red. home currency Bank Guarantee Reduction Amount During execution of the project the bank guarantee can be reduced. Bank Guarantee Reduction % While executing the project the bank guarantee can be reduced. In this field you can enter the percentage by which the bank guarantee will be reduced. Bank Guarantee Reduction Date The effective date of the reduction in the bank guarantee. Holdback Percentage holdback Currency Rate/Rate Factor rate in Home Currency The sales rate in home currency. in Home Currency home currency Budget by The project budget type determines the way you look at your budget. You can either use static elements or dynamic activities in your budget. To be able to plan your project you can link activities to the elements, to do so choose Activity Budget in the Budget Type Project Control field. at your budget. budget. Control By The project budget uses project control. The project budget uses project control to: Monitor the project outcome; the revenues, the costs. Make a plan, if the Project control type is Activity Budget. Budget Top Element The top element of a project element or activity structure. The project budget is composed of a tree-like structure. The structure has only one top element or activity. Budget Cost Analysis Based on the project budget, several budget cost analyses can be performed in the Generate Budget Cost Analysis (tpptc3200m000) session. Each budget cost analysis is stored under the combination of project code and budget cost analysis code. For each project it is indicated which budget cost analysis code must be regarded as actual. In the case of cost comparisons between the project budget and/or the costing, baan always shows the cost data of the project budget on the basis of the actual budget cost analysis code. performed in under the project it actual. Time-Phased Budget Anal. Based on the actual budget, several budget cost analyses can be performed in the Generate Budget Cost Analysis (tpptc3200m000) session. Each budget cost analysis is stored with the combination of project code and budget cost analysis code. For each project it is indicated which budget cost analysis code must be regarded as actual. In the case of cost comparisons between the estimate, the actual budget and/or the actual costing, baan always shows the cost data of the actual budget on the basis of the actual budget cost analysis code. performed in the project it actual. Budgeting Method budgeting method Budget Date Enter the start date of the budget. Project Currency project currency Labor Cost Rate The project-specific cost labor rate is one of the three possible default values for the labor rate if the following is recorded: Labor lines of the actual budget Hours registration The other defaults are: Labor: the cost labor rates defined in either the Project Labor (tppdm6111s000) session or the Standard Labor (tppdm0511m000) session. Trade Groups: The labor rate codes associated with trade groups as defined in the Trade Group (tppdm0130s000) session. Trade groups are linked to standard labor rates. When a project is started, baan copies all existing standard labor rates to project-specific labor rates. Because of this, the project-specific labor rates are associated with particular trade groups. So, through the trade group, the cost rate of the project labor rate is known as the labor cost object. Cost Rate Transaction Date Whenever the general labor cost rate is changed in a project, the transaction date of the labor cost rate is automatically filled with the system date, so that it is always known when the latest labor cost rate change took place. Labor Sales Rate A general sales rate for the labor costs in a project. Sales Rate Transaction Date Whenever the general sales rate is changed in a project, the transaction date of the sales rate is automatically filled with the system date, so that it is always known when the latest sales rate change took place. Exchange Rate Type The default exchange-rate type used for budget cost analysis across the package. The user can change the value while generating the budget cost analysis. Path for Budget Labor Rate The budget labor-rate search path for the labor cost rate and the sales rate in labor lines in the budget. Path Budget Labor Rate The budget labor-rate search path for the labor cost rate and the sales rate in labor lines in the actual budget. Path Budget Labor Rate The budget labor-rate search path for the labor cost rate and the sales rate in labor lines in the actual budget. Use Extensions in Budget If this check box is selected, extensions are used in the budget and in cost control. Main Project Budgeting If this check box is selected, the budget cost analysis and the generated control data only include the budgeted costs of the main project itself. The actual costs include both the cost of the main project and the costs of the corresponding subprojects. If this check box is cleared, the budget cost analysis and the generated control data include both the budgeted cost of the main project and the budgeted costs of the corresponding subproject. in Home Currency The amount in the home currency. Rate/Rate Factor rate factor in Home Currency The cost rate in home currency. Active Plan The project plan used in the project. This field must be filled if the costs are controlled by the activity budget type. Start Date/Finish Date This date is default for plans and of importance while running budget cost analysis and using surcharges. The start date is used to decide what (budget) surcharges are valid for the budget cost analysis. Lack of a start date will result in all surcharges to be used. Note If you use an extension for a fluctuation with invoice method Actual Costs, it is mandatory to enter the project start date. / The finish date of a project is only used to provide information. Commit Inventory On Specify the phase when the inventory in the warehouse must be committed to the project, based on the availability. Following are the possible values: Insert: You can reserve the real inventory, that is, commit the inventory in the warehouse when you insert a planned warehouse order in the Project Requirement module Confirm: The inventory is committed when you confirm the planned warehouse order. Not Applicable: Not applicable Note An inventory reservation in Project is an inventory commitment in Warehouse Management Priority Supply Warehouse A general warehouse that receives the deliveries for more than one project. The goods are sent from the priority supply warehouse to the project warehouse. Related topics Using warehouses Default Project Warehouse A project warehouse is used to store the delivered goods coming from the priority supply warehouse. Enter a warehouse in this field if you want to use one warehouse for the project. All inventory will be sent to that warehouse. You can also leave this field empty and link the warehouse on a lower level to an element or activity to improve inventory control. Project Template The code of the template used to create the project. Project Template The description or name of the code. Project Lead Time Type The way time is looked at in a plan. Estimated Lead Time This field enables you to record the time which is expected to be needed for the execution of a project. The field only serves to provide information. The required project time can be expressed in workdays or in calendar days, depending on the setting of the Project Lead Time Type field. Final Project Lead Time This field indicates the project lead time according to the specifications. The field is only used to provide information. The required project time can be expressed in workdays or in calendar days, depending on the setting of the field Project Lead Time Type. Material The average number of days between order date and payment date. Subcontracting The average number of days between order date and payment date. Labor The average number of days between order date and payment date. Sundry Cost The average number of days between order date and payment date. Equipment The average number of days between order date and payment date. Business Partners The average number of days between order date and payment date. Material Phys. Progress The level at which you can record the progress for this cost type. Labor Phys. Progress The level at which you can record the progress for this cost type. Equipment Phys. Progress The cost price. Subcontracting Phys. Progress The level at which you can record the progress for this cost type. Sundry Cost Phys. Progress The cost price. WIP Sales Value Surcharge The surcharge percentage calculated on the total costs of the project to determine the financial value of the work in process (WIP). This surcharge percentage is used only if the in WIP check box in the PPC Parameters (tpppc0100s000) session is selected. Ctrl.Data Generation Date The last date the Generate Control Data (tpptc1230m000) was run for this project. Material The surcharge percentage used in the Material Costs (tpppc2111s000) session to calculate the default value of the sales price. This calculation is performed as follows: surcharge percentage sales price = cost price x (1 + ------------------) 100 This is only relevant for cost plus projects or extensions. Login Generate Ctrl Data The logon code of the user who last ran the Generate Control Data (tpptc1230m000) session for this project. Labor The surcharge percentage used in the Labor Costs (tpppc2131s000) session to calculate the default value of the sales rate. This calculation is performed as follows: sales rate = cost rate x (1 + (surcharge percentage / 100)) This is only relevant for cost plus projects or extensions. Last History Posting Date The latest date on which actual cost transactions were posted to the history. This date is automatically saved by baan during execution of the Post Transactions (tpppc4202m000) session. This field is only used to provide information. history. Equipment The surcharge percentage used in the Equipment Cost (tpppc2151s000) session to calculate the default value of the sales rate. This calculation is performed as follows: sales rate = cost rate x (1 + (surcharge percentage / 100)) This is only relevant for cost plus projects or extensions. Login Last History Posting This field shows the logon code of the user who last posted actual cost transactions for this project to the history. The value of this field is automatically updated during execution of the session. Subcontracting The surcharge percentage used in the Subcontracting Costs (tpppc2171s000) session to calculate the default value of the sales price. This calculation is performed as follows: sales price = cost price x (1 + (surcharge percentage / 100)) This is only relevant for cost plus projects or extensions. Last Build Actual Cost Control Date Date of last generated control data. Sundry Cost The surcharge percentage used in the Sundry Costs (tpppc2191s000) session to calculate the default value of the sales rate. This calculation is performed as follows: Surcharge percentage Sales rate = Cost rate x ( 1 + ------------------ ) 100 This is only relevant for cost plus projects or extensions. Login Last Control Data Generation The logon code of the user who last ran the Build Actual Cost Control (tpppc4803m000) session for this project. This field is only used to provide information. in Home Currency home currency in Home Currency home currency Use Surcharges The surcharges used. Rate Unit For example,: the cost rate is 25 hfl and the unit is hours, this means the costs are 25 guilders per hour. Phase You can link a phase to a project in every status. A phase can be used to differentiate the project. Example You can link the Phase code 001 with description Delete Data to a range of projects. To delete the right projects, you just select the phase code 001. Path for Hours Labor Rate The labor rate for hours registration search path for the labor cost rate per hour and the sales rate per hour in the labor lines. Path Hours Labor Rate The labor rate for hours registration search path for the labor cost rate and the sales rate in labor lines in the hours registration: second level. Path Hours Labor Rate The labor rate for hours registration search path for the labor cost rate and the sales rate in labor lines in the hours registration: third level. Path Hours Labor Rate The labor rate for hours registration search path for the labor cost rate and the sales rate in labor lines in the hours registration: fourth level. Financial Result Status This field determines the procedure for calculating the financial project result in Financials. Sundry Cost Code for Provisional Amounts Costs relating to an extension of the Provisional amount type are posted to a sundry cost object. This field identifies the code of the sundry cost object (standard or project-specific) used for this project. This field takes its default value from the Sundry Cost Code Provisional amount field in the Project Template Codes (tppdm5100m000) session. Def. Cost Acc./Work Package The activity is used as default in processes in which an amount must be posted to an activity and the activity is not specified. This occurs in the following cases: If installments are generated automatically through the Create Progress Invoice Installments (tppin1210m000) If provisional amount settlements are generated through the Generate Provisional Amount Transactions (tpppc3210m000) If invoices are generated for extensions. If unit rate invoices are generated. Note The default activity comes from the Template - Project Data (tppdm5101m000) session. Create Progress Invoice Installments (tppin1210m000) Generate Provisional Amount Transactions (tpppc3210m000) Contract Amount contract amount Register Progress To use progress result Wage Part of Contract Amount The percentage of the total contract amount which has been agreed upon with the main contractor that is formed by wage costs. Wage B-Account This field is only relevant in the Netherlands. Capital Project capital project Note The check box cannot be selected if the financial transactions have been processed for the project and the project has already been made Active. Asset Number If you select the Capital Project check box and you want to link the project to a fixed asset code, you can enter an asset number and an extension. The fixed asset will be appreciated at the closure of the project's actual costs. Zoom to the Assets (tffam1500m000) session to enter the fixed asset. Asset Extension The asset extension is a descriptional field. You can enter up to 15 characters. You can use this field to, for example, choose from a range of fixed assets that belong to one asset number in the Assets (tffam1500m000) session. Ship-from Address The address entered here will be used as the standard ship-from address for the project deliveries and services. Rejected A project can be rejected after being estimated. This field indicates whether the estimated project can continue with its life cycle of estimating, budgeting and invoicing. Resulted in Project This field is filled only if different series are used for projects and estimates. The target project is displayed, after the copy process. Reason Code Use this field, for example, in situations where a particular estimate is either rejected or the project is delayed. The reason code is mandatory if the estimate is rejected. Originated from Estimate This field is filled only if different series are used for projects and estimates. The estimate project used as the source is displayed. Date of Launch The latest date that the launch process is run. Last Launched by The logon code of the person who has launched the estimate to a project. The logon will be registered from the last launch. Internal Project If this check box is selected, the project is an internal project. An internal project has no contractual obligations to a business partner and its costs will be booked to the profit and loss account. Next to the simple internal project there is also a possibility of making a capital project if you check the Internal Project check box and the Capital Project check box. A capital project is an internal project that will be capitalized on the balance sheet as a fixed asset after completion. Example A training program for the employees is a normal internal project. Constructing production facilities for a new product line is a capital project. Revenue Recognition Method Select the method for revenue recognition. Following are the methods you can use to recognize revenue: Completed Project Method Percentage of Completion Method Earned Revenue Factor Method Actual Revenue Method Reimbursement Contract Method Milestone Method (only for projects controlled by Activity) Revenue Recognition Limit The limit on the revenue to be recognized. A maximum percentage is defined on the project and extension level. The default limit is set to 100%. Note The value can be changed. The revenue recognition limit is valid for all RR methods except the Completed Project method. The percentage times the contract amount gives the maximum revenue that can be recognized (until the completion of the project). This percentage is ignored when the project is complete and the final revenue (and COGS) is posted. Percentage Completed The percentage of completion of the project. You must multiply this percentage with the contract amount to calculate the revenue to be recognized. Note You can manually enter the percentage of completion or click Perc Completed to get the calculated value. baan calculates the percentage using the following formula: Percentage of Completion = Costs (incurred)/ Estimate at Completion cost. Earned Revenue Factor Specify the earned revenue factor. You must multiply this factor with the cost to calculate the revenue to be recognized. Note You can manually enter the earned revenue factor or click Calculate ERF to get the calculated value. baan calculates the factor using the following formula: ERF = Project Contract Amount/Total Budgeted Costs To calculate ERF, the project status has to be Active, because the total budgeted cost is known only for active projects. Costs of Goods Sold Method Select the method to calculate the cost of goods sold. Following are the methods you can use to calculate the cost of goods sold: Completed Project Method Profit Percentage method Reimbursement Contract Method Profit Percentage Specify the profit percentage. The COGS is calculated on the basis of this percentage and the revenue recognized. Note You can manually enter the percentage or click Profit Percentage to get the calculated value. ERP calculates the percentage using one of the following formulas: Profit percentage = Budget/Contract amount or EAC (Estimate at Completion)/ Contract amount. When the COGS is determined at Project level, ERP allows you to select the base to calculate the Profit Percentage. You can either select Budget or select Estimate at Completion as the base to calculate the profit percentage. |