| # Match/Approve Purchase Invoices (tfacp2107s000) use.session.to manually match and approve invoices. The session displays details of the invoice amount and the blocking data. You cannot change the invoice amount, but you can change the blocking data. The most important field is the Invoice Status field, which displays the invoice status. If the invoice status is Registered, you can match the invoice to receipt lines or to order lines. On the specific menu, click the appropriate Match command. The corresponding session starts, which you can use to manually match the invoice. For example, if you click Match Receipt, the Match Purchase Receipt Lines (tfacp2544m000) session starts. If the invoice status is Matched, you can perform the following actions: If the invoice is fully matched, approve the invoice. On the specific menu, click Approve Invoice. The Posting Data for Approval Transactions (tfacp1141s000) session starts, in which you can specify the date and periods to which the bookings must be posted. If the Amount Unassigned is not zero, match the invoice with multiple receipt lines or purchase order lines. Add additional transactions for cost items, price differences, or booking variances. To add a transaction, on the specific menu click Add Costs. The Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) session is started. If the invoice cannot be approved, baan displays an error message. If the invoice status is Approved, you can click Unapprove Invoice to undo the approval. Related topics To process purchase invoices To match purchase invoices To block purchase invoices Unrealized currency differences Business Partner The invoice-from business partner linked to this invoice Invoice Document The transaction type part of the invoice identification. Invoice Document The document number part of the invoice identification. Invoice Status The stage the invoice has reached in the matching/approval process. The invoice status reflects the various stages of the process, and can change as follows: Received--> Registered Registered--> Matched Matched--> Approved Approved--> Matched if you unapprove the invoice Related topics To process purchase invoices Net Amount All amounts in this session are expressed in the invoice currency. Net Amount The net invoice amount. The net amount is the total invoice amount minus the following: The total tax amount The corrections The credit notes Related topics Tax calculation Entered Transactions The total amount of the cost item and booking variance transactions entered for this invoice in the Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) session. To enter transactions for an invoice, on the specific menu, you can click Add Costs. Related topics To process purchase invoices Price Difference A price difference arises when the price on the invoice deviates from the price on the order. The price difference is calculated as follows: Price difference = Invoiced Quantity x (Order Price per unit - Invoice Price per unit) Related topics To define tolerated price differences Example of price difference and booking variance Amount Unassigned The invoice amount that is still unassigned to purchase orders or cost items. If this amount is zero, you have completely matched the invoice. Related topics To match purchase invoices Blocking Code You must link a blocking code to the invoice if you want to block the invoice. Related topics To block purchase invoices Blocking Reference The blocking reference linked to the blocking code. Related topics To block purchase invoices Packing Slip The packing slip. Other cost related invoice If this check box is selected, the invoice is related to additional costs. You can select this check box, when the invoice is related to the third party business partner by whom the additional cost amount is invoiced. The field is enabled only when the values are not specified in the Order and Packing Slip fields. If you select the business partner, Infor ERP LN defaults the additional costs amounts from Order Management. You must select the other cost receipt line from the Match Purchase Other Cost Receipt Line (tfacp9537m00l) session. Order The purchase order number can be used to select receipts in the purchase-invoice matching-procedure. If the invoice refers to a single order, you can enter the order number in this field. For automatic matching, you must enter the order number. If you do not enter an order number, you can only match the invoice manually. Related topics To match purchase invoices Document Approval The transaction type that is used for approving the purchase invoice. After you successfully approve the invoice, baan enters the transaction type for approval in this field. baan creates the financial transactions under this transaction type. This type is only relevant when you use the invoice matching procedure. Document Approval The document number that is used to approve the purchase invoice. After you successfully approve the invoice, baan enters a document number in this field. baan creates the financial transactions under this document number. This number is only relevant when you use the invoice matching procedure. Related topics To match purchase invoices Purchase Invoices by Batch The number of the batch that is used to post approved invoices to the general ledger. Match Order Starts the Match Purchase Order Lines (tfacp2541m000) session , which you can use to manually match purchase order lines with an invoice. Match Receipt Starts the Match Purchase Receipt Lines (tfacp2544m000) session which you can use to match receipt lines with purchase invoices. |