| # CRM – master data You must define the following master data to be used in customer relations management ( CRM): CRM parameters The parameters for customer relations management. Addresses The definition of addresses and address formats. Business partners, contacts, and employees The sessions for working with business partners, contacts, and employees. Optional sessions The sessions with basic customer relation management information. Attributes The set up of attributes, which are used to record distinctive information on business partners, contacts, activities, opportunities, letters, and reports. CRM parameters CRM Parameters (tdsmi0100m000) This session displays the following group boxes: Opportunities Contains parameters for opportunities. Contacts Contains a default attribute set for contacts. Default Attribute Set for Business Partner Contains attribute sets for business partners. You can link a default attribute set to various business partner roles. Default Attribute Set for Potential Business Partner Contains attribute sets for prospects. You can link a default attribute set to various potential business partner roles. Miscellaneous Contains general parameters that are used throughout CRM. Note You can enter default settings for a user or a group of users in the Defaults by User (tdsmi0520m000) session. The settings made in this session overrule the settings specified in the CRM Parameters (tdsmi0100m000) session. COM Parameters (tccom0000s000) You can define the following CRM parameters in this session: Number groups for business partners, contacts, addresses, and activities. Series for business partners, contacts, addresses, tasks, appointments, calls, mailings, and e-mails. The Initials Based On field for contacts. The Synchronize Contacts check box. The Path for Attachments and Maximum Email Size fields for e-mails. The Synchronize Activities check box. Addresses To communicate with persons and organization in CRM, you must define: Addresses in the Addresses (tccom4530m000) session. Address formats in the Address Formats (tccom4535m000) session. For more information, refer to: Customs Claim, Customs Regulation and Customs Reporting Defining address formats Using address formats Business partners, contacts, and employees In CRM, you work with business partners, contacts, and employees that you can specify in the following sessions: Business partners Business Partner (tccom4100s000) Contacts Contact (tccom1640m000) Employees Employees - General (tccom0101m000) For more information, refer to: Business partners Business partner contacts Overview Optional sessions The following sessions are optional. Each session includes basic CRM information: Salutations (tcmcs1120m000) Use this session to define salutations that can be used for introductions on letters addressed to contacts. Phases (tdsmi0103m000) Use this session to define phases, which enable you to keep track of a particular stage or phase in a sales process. Opportunity Types (tdsmi0107m000) Use this session to define opportunity types that can be used to classify opportunities. Sales Processes (tdsmi0108m000) Use this session to define sales processes, which are standard sales methodologies that must be followed when working on an opportunity. Phases by Sales Process (tdsmi0109m000) Use this session to define the phases for a sales process. Attentions (tcmcs1122m000) Use this session to define attention codes, which are messages that you can link to any contact, opportunity, or activity. Promotions (tcmcs1123m000) Use this session to define promotions, which can be used to represent items given to contacts to show appreciation for their business, or to indicate what type of promotional activities have been used in conjunction with a given business partner. Sources (tcmcs1124m000) Use this session to define sources to keep track of where business partners are contacted. For example, a company that goes to trade shows might want to know how many new prospects they received by going to that trade show. Industry Codes (tcmcs1125m000) Use this session to define industry codes, which are used to classify business partners by type of business for the purpose of, for example, segmenting customers for territory management and campaigns. Buyer Roles (tcmcs1126m000) Use this session to define buyer roles, which are used to classify a contact's decision making powers in an opportunity. Attributes You can link attributes to the following business objects: Business partners Contacts Opportunities Activities In addition, you can use attribute information in reports and letters. You must complete the following steps to define attributes and attribute sets: Step 1. Create attributes Create attributes in the Attributes (tdsmi0550m000) session. Notes The fields on the Reference tab are optional. You need not fill them if no reference or zooming must occur. Attributes are very similar to the LN fields. For example, a calculator can be used on both the integer and fraction attributes, the same way as in standard numeric LN fields. The calendar can be used on date attributes as well. If an attribute is of the Option type, fill the options in the Options by Attribute (tdsmi0151m000) session. Step 2. Create attribute sets You can create multiple attributes to link to a business object. If you want to attach the same attributes together, use the Attribute Sets (tdsmi0152m000) session to create attribute sets. Step 3. Link attributes to attribute sets Link the attributes to the attribute set in the Attributes by Attribute Set (tdsmi0153m000) session. An attribute may appear in more than one attribute set. Attribute sets can be added to the following sessions: Attributes by Business Partner (tdsmi1101m000) Attributes by Opportunity (tdsmi1111m000) Attributes by Contact (tdsmi1123m000) Attributes by Activity (tdsmi2101m000) Step 4. Link attributes to business objects Attributes can be linked to business objects as follows: By using default attribute sets, which you can define in the Defaults by User (tdsmi0520m000) session or in the CRM Parameters (tdsmi0100m000) session. By globally adding an attribute set to multiple business partners, opportunities, and so on, at one time in the Global Addition of Attributes (tdsmi2210m000) session. By globally adding activities to multiple business partners, opportunities, and so on, at one time in the Global Addition of Activities (tdsmi2210m100) session. The addition of activities in this session must be based on an activity template to which an attribute set is linked in the Activity Templates (tdsmi0155m000) session. By manually adding attributes to specific business objects. You can add attributes one by one or by attribute set in the following sessions: Business Partner (tccom4100s000) Add attributes to a business partner on the Additional Attributes tab, which refers to the Attributes by Business Partner (tdsmi1101m000) session. Opportunity (tdsmi1610m000) Add attributes to an opportunity on the Additional Attributes tab, which refers to the Attributes by Opportunity (tdsmi1111m000) session. Contact (tccom1640m000) Add attributes to a contact on the Additional Attributes tab, which refers to the Attributes by Contact (tdsmi1123m000) session. Activities (tccom6100m000) Add attributes to an activity on the Additional Attributes tab of the Appointment (tccom6600m100), Call (tccom6600m200), Task (tccom6600m300), or Mailing (tccom6600m400) sessions, which refers to the Attributes by Activity (tdsmi2101m000) session. Step 5. Enter values for attributes On the Additional Attributes tab of the Business Partner (tccom4100s000), Opportunity (tdsmi1610m000), Contact (tccom1640m000), and Activities (tccom6100m000) sessions, you can enter values for the attributes. Based on the type of attribute, the calculator or calendar can be available when you enter values. It is mandatory to enter a value if the attribute is set up that way. Example Attribute linked to a business partner A company has decided to check whether or not their suppliers are ISO 9000 certified. By creating an attribute called ISO 9000? and linking this attribute to each of their suppliers, the company can track this information. The company sets the default value for this expression to No. Attribute linked to an activity A company has created an activity used to track complaints from the warehouse to suppliers. Attached to this activity is an attribute set called COMP = Complaints, which lists the information that they wish to track each time an issue comes up. One of the attributes is a field in which the warehouse person rates the supplier's response. The available values are Great, Good, Poor, and Unacceptable. Attribute set Each year a company conducts a customer satisfaction survey. Each of the survey questions is created as an attribute and all of the questions are grouped in an attribute set. Related topics CRM – attributes in the Text Editor CRM – functionality CRM – overview Synchronizing CRM contacts and activities to Microsoft Exchange |