| # Budget Exceptions (tfbgc4550m100) Use this session to view the details of the budget transactions with exceptions in the budget manager dashboard. The budget manager can view the open transactions that must be Handled and also the transactions that are Superseded or Handled using the applicable icon or sub-session. Budget Year The year for which the budget is valid. The year corresponds to the fiscal year defined in the General Ledger module. Budget The budget code. Budget Level The budget level. For a budget structure, you can define up to nine summary levels. Level 1 of a roll up structure always determines how the accounts on your ledger chart of accounts (ledger detail accounts) roll up to the first summary level of budget accounts. Levels 2 through 9 always determine additional summary levels within your budgetary roll up structure. Allotment, commitment, encumbrance, expense, payment, and available balances on levels 2 through 9 are always the sum of the balances of the level immediately below them ( Example, the balance at Level 2 always equals the sum of the balances of the budget accounts at Level 1). Effective Date The date from which the budget is effective. Budget Period The current period of the budget year. Distribution Sequence The distribution sequence number. Account The budget account code. Budget Account Description The description of the budget account. Description 2 The second description of the budget account. Text The text you specify for the budget account. Current Period Budget Amount The budget amount that is allotted to the current budget period. Current Period Available Amount The current available budget amount. Dimension Description for Dimension Type 1 Analysis account for ledger accounts to get a vertical view on ledger accounts. Dimensions are used to specify ledger account information. Exception Transaction Date The date you enter when you create the transaction such as a sales order or a warehouse receipt. Usually the transaction date is the current date. Only for backdated and antedated transactions, the transaction date differs from the current date. Internally, the transaction date is registered in UTC time. Transaction Sequence The number that identifies a data record or a step in a sequence of activities. Sequence numbers are used in many contexts. Usually LN generates the sequence number for the next item or step. Depending on the context, you can overwrite this number. You can sometimes influence the numbering by setting the corresponding parameters. Budget Amount The budget amount for the budget period. Currency The currency in which the budget amounts are expressed. Exceeded Budget Amount The excess budget amount over the available budget amount. Available Budget Amount The current available budget amount for the budget period. Transaction Amount The amount incurred on the transaction expressed in transaction currency. Balance Type The balance type impacted by the budget exception. This field can have the following values Allotment: the total available-to-spend balance for this budget. Allotment = cumulated Releases of budget Budget: the revised budget. Includes the original budget and all the budgetary amendments and transfers. Through reporting, you can see the original budget and all budgetary amendments to the original budget. Commitment: the outstanding commitments balance. The commitment balance is affected via requisitions Encumbrance: the outstanding encumbrances balance. A budget is encumbered when a purchase order is recorded or a cost invoice. The encumbrance balance includes (legal) obligations Expense: When the accrual based accounting is used, the expense of the goods receipt becomes a purchase invoice expense upon approval for payment of the purchase invoice. If cash based accounting is used the encumbrance becomes expense only after goods and services are invoiced. The Purchase invoice expense balance is also increased through journal vouchers in Ledger and stock Issues in Supplies Inventory. Receipt Expense Not Applicable Handling Exception The type of the budget exception. This field can have the following values Budget Account Budget Amount Budget Policy Policy Date Exception Type The type of exception. The exception can be either of type Blocking or Warning. Exception Processing Date The date on which the exception is processed. Exception Handled By The user code who handles the exception. Exception Status The status of the exception. This field can have the following values Notified: The exception is notified to the document owner. Open: The exception is ready to be handled. Overridden: The exception is approved by the budget manager. Rejected: The exception is rejected. Superseded: the transaction is overwritten by a subsequent budget exception or budget transaction. Handled: the exception is closed. Text If this check box is selected, a text is present. Original Document Document Company The company code in which the original document is created. Document Type The origin of the document. Example, Purchase Order, Journal Voucher or Budget Adjustment. Document Subtype The sub type of the document. This field can have the following values Additional Cost Correction Cost Order Line Receipt Line Not Applicable Document The document ID of the document. Document Line The document line number. Document Reference The document reference number or code, if any. Entity Entity Type The entity type of the transaction's origin. Allowed values Accounting Office Contract Project Purchase Office Sales Office Service Department Shipping Office Warehouse Work Center Not Applicable Entity The code of the entity. Buyer The buyer ID of the user who created the purchase order line or the purchase requisition line. Original Document User The user ID code of the user who created the original document. |