| # Items - Purchase (tdipu0101m000) Use this session to view, enter, and maintain purchase related data by item. In this session you can only maintain and display purchase related data by item. This data is linked to an already defined item in the Item - General (tcibd0101s000) session. Related topics Item data Purchase item data Purchasing manufacturer's items Item In LN, the raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, sold, and so on. An item can also represent a set of items handled as one kit, or exist in multiple product variants. You can also define nonphysical items, which are not held in inventory but can be used to post costs or to invoice services to customers. The following are examples of nonphysical items: Cost items (for example, electricity) Service items Subcontracting services List items (menus/options) Note If the warehouse is WMS controlled, and the Inbound BOM/List Items check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a list item of the type kit in this field. Related topics WMS Integration parameters Search Key I A keyword that is used for searching. A search argument is usually linked to a description. Item Type A classification of items used to identify if the item is, for example, a purchased item, a manufactured item, or an equipment item. Depending on the item's type, certain functions will only apply to that item. Default value This field is defaulted from the Item Type field in the Item - General (tcibd0101s000) session. On the appropriate menu, you can click Date Effective Item Data to start the Date-Effective Item Data (tcibd0110s000) session, in which you can temporarily change the item type of purchased or manufactured items. Related topics Date-effective item data Actual Item Type The item type that is valid at the current date and time. Note Most of the time, this field is equal to the Item Type field of the Item - General (tcibd0101s000) session. However, this field can have a different value if the item type of a purchased or manufactured item is temporarily changed, which you can perform by clicking Date Effective Item Data on the appropriate menu. Related topics Date-effective item data Buy-from Business Partner The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, delivery terms, and the related ship-from and invoice-from business partner. Default value If this field is filled, LN takes this field as the default value for retrieving a buy-from business partner when a purchase order is generated. The searching logic to retrieve a buy-from business partner is as follows: From the Buy-from Business Partner field in the Items - Purchase (tdipu0101m000) session. From the Buy-from Business Partner in the Items - Purchase Business Partner (tdipu0110m000) session that is: Set to Single Source in the Items - Purchase Business Partner (tdipu0110m000) session. Linked to an Item in the Items - Purchase Business Partner (tdipu0110m000) session. From the Buy-from Business Partner in the Items - Purchase Business Partner (tdipu0110m000) session that is: Set to Preferred in the Preferred field of the Items - Purchase Business Partner (tdipu0110m000) session. Linked to an Item in the Items - Purchase Business Partner (tdipu0110m000) session. From the Buy-from Business Partner in the Items - Purchase Business Partner (tdipu0110m000) session that is: Set to Single Source in the Items - Purchase Business Partner (tdipu0110m000) session. Linked to an Item Group in the Items - Purchase Business Partner (tdipu0110m000) session. From the Buy-from Business Partner in the Items - Purchase Business Partner (tdipu0110m000) session that is: Set to Preferred in the Preferred field of the Items - Purchase Business Partner (tdipu0110m000) session. Linked to an Item Group in the Items - Purchase Business Partner (tdipu0110m000) session. Note When a purchase order is generated by Enterprise Planning, this field is not used. As a result, Enterprise Planning starts with number two when searching for a buy-from business partner. Buyer The employee of your company who is the contact to the concerned buy-from business partner. The buyer is also known as the purchasing agent. Vendor Rating If this check box is selected, the item is included at the time of vendor rating processing. Related topics Calculating vendor ratings Export License Required If this check box is selected, an export license is required for the item. Note This check box is only visible if the Export Licenses check box is selected in the Project Pegging Parameters (tcpeg0100m000) session. Default value The value of the Export License Required check box in the Item - General (tcibd0101s000) session. Related topics Project pegging overview Purchase Unit The unit in which you purchase an item, also referred to as the purchase quantity unit. Purchase Price Unit The item unit in which an item's purchase price is expressed. This unit can differ from the item's inventory unit. Note When the purchase price unit is changed, the purchase prices are recalculated automatically. Purchase Currency The monetary unit in which the purchase price is expressed. Note When the purchase currency is changed, the purchase prices are recalculated automatically. Tax Code A code that indentifies the tax rate and which determines how LN calculates and registers tax amounts. Invoice by Stage Payments If this check box is selected, the item must invoiced by stage payments. Default value If no business partner is linked to the current item in the Items - Purchase Business Partner (tdipu0110m000) session, the setting of this check box is defaulted to the Invoice by Stage Payments check box in the RFQ Responses (tdpur1506m000) and Purchase Order Lines (tdpur4101m000) sessions. Related topics Supplier stage payments Purchase Price The price you pay for an item, expressed in the purchase currency. Note For items with item material content this price can include the total material base price for the item. Related topics Material pricing – overview Purchase Price in Home Currency The price of the item expressed in the home currency. The results for this field per currency system are: Dependent currency system: This field and the View Other Currencies button are always unavailable. Single currency system: This field and the View Other Currencies button are always unavailable. When the transaction currency is equal to the home currency, the price is also displayed in this field. When the transaction currency is unequal to the home currency, the price is not displayed in this field. Independent currency system with a transaction currency equal to one of the three home currencies: You can use the View Other Currencies button to display the price in one of the two home currencies that is different from the transaction currency. You can also change the price in home currency. LN stores the price in home currency. Independent currency system with a transaction currency different from the three home currencies: This field is always unavailable. From the Tools menu, choose Rotate Currency to switch home currencies.. LN does not store the price in the home currency. Note For items with item material content this price can include the total material base price for the item. Related topics Currency systems Price in Home Currency One of a company's base currencies in which LN registers and reports amounts. In a multicurrency system, up to three home currencies can be defined: The local currency Two reporting currencies Note From the Tools menu, choose Rotate Currency to switch home currencies. Material Prices The total material base price for the item, expressed in the item currency. This total material base price is retrieved as follows: The item material content is retrieved from the Item Material Content (tcmpr0120m000) session for the current date. For each material, the base price is retrieved from the Materials (tcmpr0110m000) session. A material price is calculated using the content quantity and unit, quantity factor, billable quantity factor, and base price by material. The material prices are converted to the item currency and are added together in a total material base price. Note This field is visible only if the Material Pricing check box is selected in the Implemented Software Components (tccom0500m000) session and the Material Pricing in Procurement check box is selected in the Material Price Parameters (tcmpr0100m000) session. This field is applicable for Purchased and Manufactured items. This field is used for information purposes only. Related topics Material pricing – overview Material Price in Home Currency The total material base price for the item, expressed in the home currency. This total material base price is retrieved as follows: The item material content is retrieved from the Item Material Content (tcmpr0120m000) session for the current date. For each material, the base price is retrieved from the Materials (tcmpr0110m000) session. A material price is calculated using the content quantity and unit, quantity factor, billable quantity factor, and base price by material. The material prices are converted to the home currency and are added together in a total material base price. Note This field is visible only if the Material Pricing check box is selected in the Implemented Software Components (tccom0500m000) session and the Material Pricing in Procurement check box is selected in the Material Price Parameters (tcmpr0100m000) session. This field is applicable for Purchased and Manufactured items. This field is used for information purposes only. Related topics Material pricing – overview Purchase Price Group A group of items to which the same pricing characteristics apply. Item Subcontracting Subcontracting Purchase Price The purchase price of a subcontracted item or subassembly, expressed in the purchase currency. Note For item subcontracting, the subcontracting purchase price is always based on the Price Book / Contract method. Related topics Subcontracting in Procurement Price in Home Currency The purchase price of a subcontracted item or subassembly, expressed in the home currency. Note For item subcontracting, the subcontracting purchase price is always based on the Price Book / Contract method. Related topics Subcontracting in Procurement Operation Subcontracting Source of Price The method used to calculate the item's subcontracting purchase price or subcontracting cost price. Allowed values Source of Price Related topics Subcontracting in Procurement Subcontracting rates Operation subcontracting in Procurement Subcontracting Purchase Price The purchase price of a subcontracted item or subassembly, expressed in the purchase currency. Note This field is also used to calculate the subcontracting operation costs in the Cost Price Calculation module of Manufacturing. For operation subcontracting, this price is used if the Source of Price field is set to Price Book / Contract. If the Source of Price is set to Subcontracting Rate, this price is not used; except if you perform a price recalculation for the purchase order. Related topics Operation subcontracting in Procurement Price in Home Currency The purchase price of a subcontracted item or subassembly, expressed in the home currency. Note This field is also used to calculate the subcontracting operation costs in the Cost Price Calculation module of Manufacturing. For operation subcontracting, this price is used if the Source of Price field is set to Price Book / Contract. If the Source of Price is set to Subcontracting Rate, this price is not used; except if you perform a price recalculation for the purchase order. Related topics Operation subcontracting in Procurement Requisition Mandatory for Operation Subcontracting If this check box is selected, and an operation must be subcontracted for a production order, before generating a subcontracting purchase order, first a subcontracting purchase requisition must be generated from Shop Floor Control. If this check box is cleared, Shop Floor Control can generate a subcontracting purchase order for the operation. No purchase requisition is required. Related topics Operation subcontracting in Procurement Service Subcontracting Source of Price The method used to calculate the item's purchase price for service subcontracting. Allowed values Source of Price Related topics Service subcontracting in Procurement Subcontracting Purchase Price The service subcontracting purchase price, expressed in the purchase currency. Note For service subcontracting, this price is used if the Source of Price field is set to Price Book / Contract. If the Source of Price is set to Reference Activity, this price is not used; except if you perform a price recalculation for the purchase order. Related topics Service subcontracting in Procurement Price in Home Currency The service subcontracting purchase price, expressed in the home currency. Note For service subcontracting, this price is used if the Source of Price field is set to Price Book / Contract. If the Source of Price is set to Reference Activity, this price is not used; except if you perform a price recalculation for the purchase order. Related topics Service subcontracting in Procurement Requisition Mandatory for Service Subcontracting If this check box is selected, and service subcontracting is applicable, before generating a subcontracting purchase order, first a subcontracting purchase requisition is generated from a work order activity or service order activity in Service. If this check box is cleared, Service can generate a subcontracting purchase order for the work order activity or service order activity. No purchase requisition is required. Related topics Service subcontracting in Procurement Purchase Item Text If this check box is selected, a purchase text is added to the item. Purchase Stat. Group A group of items for which statistical information is collected and represented. Purchase Office A department in your organization that is responsible for buying the materials and services needed by your organization. You assign number groups to the purchase office. In this way, you can assign serial numbers to: Purchase orders Purchase schedules Requests for quotations Purchase contracts You can also define a default warehouse where goods ordered by the purchase office must be delivered. Date Tolerance (-) The number of days early that a supplier can make a delivery. Note Deliveries under this limit will be signaled/blocked. Date Tolerance (+) The number of days late that a supplier can make a delivery. Note Deliveries over this limit will be signaled/blocked. Quantity Tolerance (-) The percentage that the received quantity may be less than the ordered quantity. Default value LN retrieves the default value from the Quantity Tolerance (-) field of the Items - Purchase Defaults (tdipu0102m000) session. This value serves as the default value for the Quantity Tolerance (-) field of the Items - Purchase Business Partner (tdipu0110m000) session. Quantity Tolerance (+) The percentage that the received quantity may be more than the ordered quantity. Default value LN retrieves the default value from the Quantity Tolerance (+) field of the Items - Purchase Defaults (tdipu0102m000) session. This value serves as the default value for the Quantity Tolerance (+) field of the Items - Purchase Business Partner (tdipu0110m000) session. Hard Stop on Date The way in which LN must react to a receipt that does not meet the time tolerances. Note This field is defaulted to the Hard Stop on Time field of the Inbound Order Lines (whinh2110m000) session, when: A purchase order is released to warehousing in the Release Purchase Orders to Warehousing (tdpur4246m000) session. A purchase schedule is released to warehousing in the Regenerate Schedules (tdpur3211m000) session. Allowed values Hard stop Hard Stop on Quantity The way in which LN must react to a receipt that does not meet the quantity tolerances. Note This field is defaulted to the Hard Stop on Quantity field of the Inbound Order Lines (whinh2110m000) session, when: A purchase order is released to warehousing in the Release Purchase Orders to Warehousing (tdpur4246m000) session. A purchase schedule is released to warehousing in the Regenerate Schedules (tdpur3211m000) session. Allowed values Hard stop Supply Time The total time required to obtain an item that is forecasted. This time is used to calculate an item's order lead time, based on which a company takes commitment decisions and executes capacity planning and order management. Example For item A, the supplier communicated a supply time of 50 days. This is in fact a reduced lead time and is only possible because a three year forecast is sent to the supplier for this item. If additional quantities are needed, which are not included in the forecast, the supplier needs the full supply time, which is 300 days. Related topics Determining the planned receipt date Calculating purchase item lead times Unit for Supply Time The unit in which the supply time of the item is expressed. Related topics Determining the planned receipt date Calculating purchase item lead times Warehouse A place for storing goods. For each warehouse, you can enter address data and data relating to its type. Note The warehouse for this item cannot be overruled: When issues and receipts are processed. On a purchase order. Accessories Allowed If this check box is selected, accessories are defined for this item. Release to Warehouse If this check box is selected, the receipt of this purchased item is booked in Warehousing. If this check box is cleared, the receipt of this purchased item is booked in Purchase Control. Note If the purchase item is a physical item, this check box is unavailable and selected, because physical items must always be released to Warehousing. Physical items are all items except items of type Cost, Service, Equipment, and Subcontracted Service. If the purchase item is a cost item a service item, or a Subcontracted Service, this check box is available. So, you can decide per item whether it is released to Warehousing or not. If the purchase item is an Equipment item, this check box is always cleared and unavailable. This check box is used to determine whether the Warehouse field of the Purchase Order Lines (tdpur4101m000) session can be left empty. Inspection If this check box is selected, the item must be inspected on receipt. Note When you create a purchase order line for the item, by default, the Inspection check box in the Purchase Order Lines (tdpur4101m000) session receives the same value as the Inspection check box in the Items - Purchase Business Partner (tdipu0110m000) session. If no combination of item and business partner is specified in the Items - Purchase Business Partner (tdipu0110m000) session, the Inspection check box in the Purchase Order Lines (tdpur4101m000) session is selected only if the same check box is also selected in the Ship-from Business Partner (tccom4121s000) and Item - Purchase (tdipu0601m000) sessions. Related topics Warehousing inspections Inspections for purchased items Conformance Reporting The conformance reporting code linked to the item. Note You can specify a conformance reporting code only if the Inspection check box is selected in this session. Related topics Data set-up for Conformance Reporting Multiple Manufacturer Item If this check box is selected, you can maintain multiple manufacturers for an item - business partner combination. If this check box is cleared, you can define only one manufacturer for an item - business partner combination. Multiple manufacturer items are mostly used by companies that buy components that have similar or the same specifications or quality, from various intermediate suppliers. If the ordered quantity is less than the minimum quantity that you can order from a manufacturer, you cannot directly buy from the manufacturer, but you must buy the components from an intermediate supplier. This supplier can obtain the components from several approved manufacturers. Note If this check box is selected, you can enter item manufacturer information in the Item - Manufacturer (tdipu0130m000) session and define a preferred manufacturer for the item supplier combination in the Items - Purchase Business Partner (tdipu0110m000) session. You can either work with Multiple Manufacturer Items or with MPN Items. You cannot select both functionalities for an item. The MPN Item functionality is the preferred and most extensive functionality. Related topics Setting up and using multiple manufacturer items Converting multiple manufacturer items to MPN items Purchasing manufacturer's items Effective Date by Change Order If this check box is selected, you indicate that the effectivity of the item manufacturer combination is controlled by Data Management. In this case, the following fields in the Item - Manufacturer (tdipu0130m000) session cannot be defined manually, but are Data Management controlled: Effective Date Expiry Date Status Blocking Reason Related topics Setting up and using multiple manufacturer items Multiple Change Orders If this check box is selected, you allow LN to simultaneously store multiple change orders for a manufacturer before processing them. Related topics Setting up and using multiple manufacturer items Multiple Manufacturer Item Check Use this field to select the type for checking the manufacturer's validity. Note This check box only applies if the Multiple Manufacturer Item check box is selected in the Items - Purchase (tdipu0101m000) session. Allowed values Check Type for Multiple Manufacturer Related topics Setting up and using multiple manufacturer items Converting multiple manufacturer items to MPN items MPN Item If this check box is selected, this is an item to which manufacturer part numbers (MPNs) are (to be) linked. Note You can select this check box only if the Manufacturer Part Numbers Implemented check box is selected in the Implemented Software Components (tccom0100s000) session. You can either work with Multiple Manufacturer Items or with MPN Items. You cannot select both functionalities for an item. The MPN Item functionality is the preferred and most extensive functionality. If the warehouse is WMS controlled, and the Manufacturer Part Numbers check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot select this check box. Related topics Setting up and using MPN items Converting multiple manufacturer items to MPN items Purchasing manufacturer's items Preferred Manufacturer Part Number The preferred manufacturer part number (MPN) for the item. Note The value of this check box is defaulted to the Preferred MPN check box in the Items by MPN (tdipu0149m000) session or the Manufacturer Part Numbers (tdipu0145m000) session. Related topics Setting up and using MPN items Manufacturer The manufacturer that is linked to the preferred manufacturer part number (MPN) for the item. Note This manufacturer is defaulted to the Manufacturer field in the Items by MPN (tdipu0149m000) session or the Manufacturer Part Numbers (tdipu0145m000) session. Related topics Setting up and using MPN items Only Source from Approved Suppliers If this check box is selected, the buy-from business partner selected on the purchase order/document must be an approved supplier for the item. This means that the Item - Buy-from BP status field must be set to Approved in the Items - Purchase Business Partner (tdipu0110m000) session. It depends on the following settings whether you can create a purchase order line:
Value of the Only Source from Approved Suppliers check box in the Items - Purchase (tdipu0101m000) session | selected | selected | selected | cleared | cleared
Existence of a record in Items - Purchase Business Partner (tdipu0110m000) session | no | yes + approved | yes + not approved | no | yes + approved
Creation of a purchase order line | no | yes | no | yes | yes
Note If a record is blocked in the Items - Purchase Business Partner (tdipu0110m000) session, you cannot create a purchase order line for the relevant item - business partner combination. Default value The value of this field is defaulted from the Only Source from Approved Suppliers check box in the Items - Purchase Defaults (tdipu0102m000) session. Purchase Prices Latest Purchase Price Transaction Date The most recent date on which the item's purchase price was changed. Average Purchase Price The average purchase price which is based on cumulative purchases or on the current inventory, as specified in the Method of Calculating Average Purchase Price field of the Purchase Order Parameters (tdpur0100m400) session. Average Purchase Price in Home Currency The average purchase price expressed in one of the company's three home currencies. Note From the Tools menu, choose Rotate Currency to switch home currencies. Latest Purchase Price The purchase price that is displayed on the most recent invoice received for the concerned purchased item. Latest Purchase Price in Home Currency The latest purchase price expressed in one of the company's three home currencies. Note From the Tools menu, choose Rotate Currency to switch home currencies. Landed Cost Prices Latest Landed Cost Price Transaction Date The most recent date on which the item's landed cost price was changed. Average Landed Cost Price An item's average landed cost price. The average landed cost price is based on cumulative purchases or on the current inventory, as specified in the Method of Calculating Average Landed Cost Price field of the Landed Costs Parameters (tclct0100m000) session. Average Landed Cost Price in Home Currency The average landed cost price expressed in one of the company's three home currencies. Note From the Tools menu, choose Rotate Currency to switch home currencies. Latest Landed Cost Price An item's latest landed cost price. Latest Landed Cost Price in Home Currency The latest landed cost price expressed in one of the company's three home currencies. Note From the Tools menu, choose Rotate Currency to switch home currencies. Details Starts the Item - Purchase (tdipu0601m000) session. Item - Purchase Business Partner Starts the Item - Purchase Business Partner (tdipu0110m000) session in which you can view and maintain business partner specific information that is related to a purchased item. Date Effective Item Data Starts the Date-Effective Item Data (tcibd0510m000) session in which you can view and change item types and their effective dates. Item Actual Purchase Prices Starts the Item Actual Purchase Prices (tdipu1500m100) session in which you can view the actual purchase prices for an item. Item Actual Landed Cost Prices Starts the Item Actual Landed Cost Prices (tclct3600m000) session in which you can view the actual landed cost prices for an item. Import Prices from Item Data to Price Book Starts the Import Prices from Item Data to Price Book (tdpcg0231m200) session in which you can copy item purchase prices to a price book. Equate Balance of Receipts with Inventory Level Starts the Equate Balance of Receipts with Inventory Level (tdipu0201m000) session in which you can equate the cumulative receipts with the inventory on hand to calculate realistic average purchase prices for an item. Manufacturer Information Starts the Item - Manufacturer (tdipu0130m000) session in which you can view and maintain item-manufacturer combinations and their statuses. Approved Parts For the business partner on the purchase document that started the Items - Purchase (tdipu0101m000) session, only approved items are displayed for selection. These items are displayed for the business partner: Items for which the Only Source from Approved Suppliers check box is selected in the Items - Purchase (tdipu0101m000) session and the business partner is approved in the Items - Purchase Business Partner (tdipu0110m000) session. If no item-purchase business partner combination is available in the Items - Purchase Business Partner (tdipu0110m000) session, all items are displayed. Items for which the Only Source from Approved Suppliers check box is cleared. All Parts For the business partner on the purchase document that started the Items - Purchase (tdipu0101m000) session, all items are displayed for selection. |