| # Function: Invoice processing In this function, all activities from the moment the invoice arrives, until the moment the invoice is ready for payment, are carried out. Process: Process invoice (code: MAP01a) In this process, incoming invoices and other documents that result in payments can be processed. Processing involves the preregistration, registration, matching, and approval of invoices. Operations included in this variant are: Preregister invoices Register order related invoices; matching with goods receipts and orders, approving price differences and additional costs Register cost invoices Approving invoices for payment Creating prepayments Process expense notes Assumptions: To match the expense notes, you can use the match ledger accounts manually functionality. Every time you enter an expense note, you immediately match the note, rather than match the note batch-wise, in which case you would use the automatic matching functionality. IT support: LN Financials, Accounts Payable LN Financials, Cash Management Variant process: Process invoice, self-billing (code: MAP01b) In this process, you create self-billed invoices and send the invoices to the supplier. You have the option to create the invoice after receipt or after approval of the receipt. Operations included in this variant are the following: Generation of open entries based on goods receipt Generation of debit memos, for example, in case of rejected goods Assumptions: Open entry is created based on the receipt of goods and not on the approval of the goods. Therefore, you do not have to wait for quantity approvals, which usually take a very long time to complete. Self-billing is typically used if you have a contract with the supplier for the price of the goods you are buying and an agreement with the supplier that you will pay for the goods without receiving an invoice for the goods. The supplier does not need to send an invoice. Instead, you use the self-billing procedure to automatically generate invoices for these goods. After the invoice is created, you send the invoice to your supplier by EDI. IT support: LN Financials, Accounts Payable LN Financials, Cash Management Variant process: Process invoice, EDI (code: MAP01c) In this process, invoices that come in through EDI are processed. Processing involves processing EDI messages, approving the invoices, and finalizing the transactions. Operations included in this variant are the following: Process incoming EDI message: reading the EDI message, checking the EDI invoice message. Approve purchase invoice. Approve price difference. Finalize transactions. Generation of debit memos, for example, in case of rejected goods. Assumptions: You approve the invoices by range. You do not approve the invoice the moment you receive the invoices by EDI, but you match a batch of invoices received by EDI, for example, once a day. IT support: LN Financials, Accounts Payable LN Financials, Cash Management |