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<ManualTopic ID="/baanerp/td/onlinemanual/000333" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Back orders - manual confirmation</Title>
		<Keyword><Level1>backorders</Level1>
		</Keyword>
	</Header>
	<GeneralSection><List><ListIntro>Before SSA ERP can generate a <Link href="/baanerp/td/glossary/glossary#000331" role="glossary">potential back order</Link>, in the <GUIRef href="/baanerp/td/pur/tdpur0100m400" role="session">Purchase Order Parameters (tdpur0100m400)</GUIRef> session, perform the following actions:</ListIntro>
			<ListItem>Select the <Link href="/baanerp/td/pur/tdpur0100m400#tdpur000.back.4" role="formfield">Back Orders Allowed</Link> check box.</ListItem>
			<ListItem>Clear the <Link href="/baanerp/td/pur/tdpur0100m400#tdpur000.cboa.4" role="formfield">Confirm Back Orders Automatically</Link> check box.</ListItem>
		</List>
		<List><ListIntro>If the receipt is a final receipt, the following results in a back order:</ListIntro>
			<ListItem>The received quantity of the purchase order line is less than the ordered quantity at the time of delivery date.</ListItem>
			<ListItem>The received quantity of the goods is (partially) rejected during inspection.</ListItem>
			<ListItem>The received quantity is equal to the ordered quantity, but the user changes the back order quantity from zero into a higher value.</ListItem>
		</List>
		<Paragraph></Paragraph>
		<GeneralSection><SectionTitle>Potential back order procedure</SectionTitle>
			<Paragraph>If you enter a purchase order and release it to <GUIRef href="/baanerp/wh" role="package">Warehouse Management</GUIRef>, its status will be <GUIRef href="/baanerp/td/domains/pur.hdst#in.process" role="enum">In Process</GUIRef>. After the purchase order is released to <GUIRef href="/baanerp/wh" role="package">Warehouse Management</GUIRef>, receipts are carried out in the <GUIRef href="/baanerp/wh/inh/whinh3512m000" role="session">Warehouse Receipts (whinh3512m000)</GUIRef> session. In this session, you must enter the quantity of goods received in the <GUIRef href="/baanerp/wh/inh/whinh3512m000#whinh312.qrcr" role="formfield" Update="No">Quantity</GUIRef> field. If the expected quantity is less than the received quantity and if you select the <GUIRef href="/baanerp/wh/inh/whinh2110m000#whinh210.fire" role="formfield">Final Receipt</GUIRef> check box and confirm the receipt, SSA ERP generates a potential back order in the <GUIRef href="/baanerp/td/pur/tdpur4101m700" role="session">Potential Purchase Back Orders (tdpur4101m700)</GUIRef> session.</Paragraph>
			<Paragraph></Paragraph>
		</GeneralSection>
		<GeneralSection><SectionTitle>To maintain and confirm potential back orders</SectionTitle>
			<Paragraph>In the <Link href="/baanerp/td/pur/tdpur4101m700" role="session">Potential Purchase Back Orders (tdpur4101m700)</Link> session, you can retrieve all information you need for internal investigation and external negotiation. In this session, SSA ERP displays all purchase orders whose back order quantity is greater than zero and whose back order is not confirmed yet. You can modify the potential back order details, such as the back order quantity and the back order's delivery date, and must confirm the potential back order in this session.</Paragraph>
		</GeneralSection>
		<Note><SectionTitle>Note</SectionTitle>
			<List><ListItem>In the <GUIRef href="/baanerp/td/pur/tdpur4531m000" role="session">Purchase Orders - Receipt Overview (tdpur4531m000)</GUIRef> session, the ordered quantity, received quantity, back order quantity and the most recent <Link href="/baanerp/wh/glossary/glossary#000372" role="glossary">receipt number</Link> are visible.</ListItem>
				<ListItem>In the <GUIRef href="/baanerp/td/pur/tdpur4101m800" role="session">Confirmed Purchase Back Orders (tdpur4101m800)</GUIRef> session, the confirmed back orders for the purchase orders are visible.</ListItem>
			</List>
		</Note>
		<GeneralSection><SectionTitle>To generate purchase back orders</SectionTitle>
			<Paragraph>After you confirm the potential back order, SSA ERP generates a new purchase order line (with the same position number as the original line, but with another sequence number) of <GUIRef href="/baanerp/td/sls/tdsls4122m000#tdsls401.oltp" role="formfield">Order Line Type</GUIRef>
				<GUIRef href="/baanerp/td/domains/gen.oltp#backorder" role="enum">Back Order</GUIRef>. When the back order is approved, the purchase (back)order line is automatically released to <GUIRef href="/baanerp/wh" role="package">Warehouse Management</GUIRef>. The original purchase order's status still is <GUIRef href="/baanerp/td/domains/pur.hdst#in.process" role="enum">In Process</GUIRef>. After the receipt is performed, the normal procedure for the <Link href="/baanerp/td/glossary/glossary#000056" role="glossary">purchase order type</Link> applies.</Paragraph>
		</GeneralSection>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>SSA ERP does not create purchase back orders for <Link href="/baanerp/td/glossary/glossary#ReturnOrder.td" role="glossary">return orders</Link>. If inspection is required on the goods, first receipts are carried out in the <GUIRef href="/baanerp/wh/inh/whinh3512m000" role="session">Warehouse Receipts (whinh3512m000)</GUIRef> session and then the goods must be inspected in the <GUIRef href="/baanerp/wh/inh/whinh3122m000" role="session">Warehouse Inspections (whinh3122m000)</GUIRef> session. When the goods are rejected during inspection, this can also result in a potential back order.</Paragraph>
		</Note>
		<GeneralSection><SectionTitle>Planned inventory transactions for back orders</SectionTitle>
			<Paragraph>As soon as a back order is generated, SSA ERP creates a <Link href="/baanerp/wh/glossary/glossary#000012" role="glossary">planned inventory transaction</Link> in the <GUIRef href="/baanerp/wh/inp/whinp1500m000" role="session">Planned Inventory Transactions (whinp1500m000)</GUIRef> session and the <GUIRef href="/baanerp/wh/inp/whinp1501m000" role="session">Order - Planned Inventory Transactions (whinp1501m000)</GUIRef> session. The value of the <GUIRef href="/baanerp/wh/inp/whinp1500m000#whinp100.qana" role="formfield">Planned Quantity</GUIRef> field in these sessions is equal to the quantity that is expected to be received on the back order, even when the back order is not confirmed yet. If you change the back order quantity in the <GUIRef href="/baanerp/td/pur/tdpur4101m700" role="session">Potential Purchase Back Orders (tdpur4101m700)</GUIRef> session and confirm the potential back order, the changed quantity is recorded as the Planned Quantity.</Paragraph>
		</GeneralSection>
		<ExampleSection><SectionTitle>Example</SectionTitle>
			<Paragraph>Order Quantity = 10</Paragraph>
			<TABLE border="1"><TBODY><TR><TH>Received quantity</TH>
						<TH>Rejected quantity</TH>
						<TH>Backorder confirmed</TH>
						<TH>Backorder quantity</TH>
						<TH>Planned inventory transaction</TH>
					</TR>
					<TR><TD>7</TD>
						<TD>0</TD>
						<TD>No</TD>
						<TD>-</TD>
						<TD>3</TD>
					</TR>
					<TR><TD>7</TD>
						<TD>0</TD>
						<TD>Yes</TD>
						<TD>3</TD>
						<TD>3</TD>
					</TR>
					<TR><TD>7</TD>
						<TD>2</TD>
						<TD>No</TD>
						<TD>-</TD>
						<TD>5</TD>
					</TR>
					<TR><TD>7</TD>
						<TD>2</TD>
						<TD>Yes</TD>
						<TD>5</TD>
						<TD>5</TD>
					</TR>
					<TR><TD>7</TD>
						<TD>2</TD>
						<TD>Yes</TD>
						<TD>3</TD>
						<TD>3</TD>
					</TR>
				</TBODY>
			</TABLE>
			<Paragraph>Note</Paragraph>
			<Paragraph>For the example's last line, the back order quantity is changed manually in the <GUIRef href="/baanerp/td/pur/tdpur4101m700" role="session">Potential Purchase Back Orders (tdpur4101m700)</GUIRef> session.</Paragraph>
		</ExampleSection>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000332" role="manual">Back orders - automatic confirmation</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/wh/onlinemanual/000035" role="manual">Planned inventory transactions</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
