<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/tf/gld/tfgld6203m000" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Close Year (tfgld6203m000)</Title>
	</Header>
	<HelpTopic><AimSection><Paragraph>Use this session to close a fiscal year so that the data of that year can be used to determine the final opening balance sheet for the new fiscal year.</Paragraph>
		</AimSection>
		<GeneralSection><List><ListIntro>You can execute this session only if the following conditions are met:</ListIntro>
				<ListItem>All existing batches within the fiscal year to be closed are finalized</ListItem>
				<ListItem>All periods are finally closed</ListItem>
				<ListItem>The debit and credit balances match at the end of the selected fiscal year</ListItem>
				<ListItem>The <GUIRef href="/baanerp/tf/gld/tfgld6202m000" role="session">Automatic Balancing of Profit and Loss Accounts (tfgld6202m000)</GUIRef> session is executed for the fiscal year to be closed</ListItem>
				<ListItem>Posted amounts on profit and loss accounts must be reversed.</ListItem>
				<ListItem>There are no current account entries for the selected company whose fiscal year is about to be closed</ListItem>
			</List>
			<GeneralSection><SectionTitle>Process</SectionTitle>
				<List><ListIntro>SSA ERP executes the following steps:</ListIntro>
					<ListItem>create the transactions for the new year</ListItem>
					<ListItem>change the current fiscal year to the next year</ListItem>
					<ListItem>copy the transactions of the closed year to the archive company</ListItem>
				</List>
			</GeneralSection>
			<Paragraph>When a year is closed, no further financial transactions can be entered or modified for that year.</Paragraph>
			<Paragraph>You can view the history of a closed year in the archive company.</Paragraph>
			<GeneralSection><SectionTitle>Important</SectionTitle>
				<Paragraph>When processing the year end procedure, recurring invoice related data within the tables tfgld100, tfgld101, tfgld106 and tfgld109 is not deleted because the <GUIRef href="/baanerp/tf/acp/tfacp1202m000" role="session">Generate Recurring Purchase Invoices (tfacp1202m000)</GUIRef> session or the <GUIRef href="/baanerp/tf/acr/tfacr1202m000" role="session">Generate Recurring Sales Invoices (tfacr1202m000)</GUIRef> session for recurring invoices needs the data.</Paragraph>
			</GeneralSection>
		</GeneralSection>
		<RelatedTopics><SectionTitle>Related topics</SectionTitle>
			<RelTopic><Link href="/baanerp/tf/onlinemanual/000436" role="manual">Archiving finalized transactions</Link>
			</RelTopic>
		</RelatedTopics>
	</HelpTopic>
	<Fields><FieldHelp ID="cono.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Company</Title>
			</Header>
			<FuncDesc>The current company number for which the session is carried out.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="curr.year"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Current Fiscal Year</Title>
			</Header>
			<FuncDesc>The current fiscal year.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="next.year"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Next Fiscal Year</Title>
			</Header>
			<FuncDesc>The next fiscal year.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ttyp.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Transaction Type</Title>
			</Header>
			<FuncDesc>Enter a <Link href="/baanerp/tf/glossary/glossary#TransaType.tf" role="glossary">transaction type</Link> of the type <GUIRef href="/baanerp/tf/domains/gld.catg#opening.bal" role="enum">Opening Balance</GUIRef>, to create opening balances for the next fiscal year.</FuncDesc>
			<AllowedValues><SectionTitle>Allowed values</SectionTitle>
				<Paragraph>Select a transaction type of the type Opening Balance.</Paragraph>
			</AllowedValues>
		</FieldHelp>
		<FieldHelp ID="tfgld011.desc"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Transaction Type</Title>
			</Header>
			<FuncDesc>The description of the <Link href="/baanerp/tf/glossary/glossary#TransaType.tf" role="glossary">transaction type</Link>.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="docn.f1"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Statutory document</Title>
			</Header>
			<FuncDesc>The document number of the statutory opening balance.</FuncDesc>
			<DefaultValue><SectionTitle>Default value</SectionTitle>
				<Paragraph>The first free document number.</Paragraph>
			</DefaultValue>
		</FieldHelp>
		<FieldHelp ID="docn.f2"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Complementary document</Title>
			</Header>
			<FuncDesc>The document number for the complementary opening balance.</FuncDesc>
			<DefaultValue><SectionTitle>Default value</SectionTitle>
				<Paragraph>The first free document number.</Paragraph>
			</DefaultValue>
		</FieldHelp>
		<FieldHelp ID="tedt.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Transaction Entry Date</Title>
			</Header>
			<FuncDesc>The transaction date. Usually, this date matches with the document date.</FuncDesc>
			<DefaultValue><SectionTitle>Default value</SectionTitle>
				<Paragraph>The current date.</Paragraph>
			</DefaultValue>
		</FieldHelp>
		<FieldHelp ID="trdt.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Document Date</Title>
			</Header>
			<FuncDesc>The document date.</FuncDesc>
			<DefaultValue><SectionTitle>Default value</SectionTitle>
				<Paragraph>The current date.</Paragraph>
			</DefaultValue>
			<SimpleSection><Paragraph>The date on which the document is created for the final amounts of the current year transferred to the opening balance of the new fiscal year.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="fprd.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Fiscal Period</Title>
			</Header>
			<FuncDesc>The fiscal <Link href="/baanerp/tf/glossary/glossary#000053" role="glossary">period</Link> for which you want to close the fiscal year.</FuncDesc>
			<DefaultValue><SectionTitle>Default value</SectionTitle>
				<Paragraph>The fiscal period based on the entered transaction date.</Paragraph>
			</DefaultValue>
		</FieldHelp>
		<FieldHelp ID="rprd.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Reporting Period</Title>
			</Header>
			<FuncDesc>The reporting <Link href="/baanerp/tf/glossary/glossary#000053" role="glossary">period</Link> for which you want to close the fiscal year.</FuncDesc>
			<DefaultValue><SectionTitle>Default value</SectionTitle>
				<Paragraph>The reporting period based on the entered transaction date.</Paragraph>
			</DefaultValue>
		</FieldHelp>
		<FieldHelp ID="vyer.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Tax Period</Title>
			</Header>
			<FuncDesc>The tax year for which you want to close the fiscal year.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="vprd.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Tax Period</Title>
			</Header>
			<FuncDesc>The tax period for which you want to close the fiscal year.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="refr.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Transaction Reference</Title>
			</Header>
			<FuncDesc>The reference linked to all the transaction lines.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="bref.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Batch Reference</Title>
			</Header>
			<FuncDesc>The <Link href="/baanerp/tf/glossary/glossary#Batch.tf" role="glossary">batch</Link> reference.</FuncDesc>
		</FieldHelp>
	</Fields>
</Session>
