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<ManualTopic ID="/baanerp/bp/onlinemanual/000302" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To use the People package</Title>
		<Keyword><Level1>hours accounting</Level1>
			<Level2>enter hours/expenses</Level2>
		</Keyword>
		<Keyword><Level1>hours accounting</Level1>
			<Level2>approve hours/expenses</Level2>
		</Keyword>
		<Keyword><Level1>hours accounting</Level1>
			<Level2>process hours/expenses</Level2>
		</Keyword>
		<Keyword><Level1>hours accounting</Level1>
			<Level2>archive hours/expenses</Level2>
		</Keyword>
		<Keyword><Level1>budgeting</Level1>
			<Level2>enter budgets</Level2>
		</Keyword>
		<Keyword><Level1>budgeting</Level1>
			<Level2>archive budgets</Level2>
		</Keyword>
		<Keyword><Level1>budgeting</Level1>
			<Level2>update with actual hours</Level2>
		</Keyword>
	</Header>
	<GeneralSection><Paragraph>The <GUIRef href="/baanerp/bp" role="package">People</GUIRef> package enables users to enter and process hours and expenses. The costs resulting from this processing are then booked to the logistic packages: <GUIRef href="/baanerp/tp" role="package">Project</GUIRef>, <GUIRef href="/baanerp/ti" role="package">Manufacturing</GUIRef>, <GUIRef href="/baanerp/ts" role="package">Service</GUIRef>, and <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>.</Paragraph>
		<List><ListIntro>After the appropriate master data have been entered, the following main steps can be carried out in <GUIRef href="/baanerp/bp" role="package">People</GUIRef>:</ListIntro>
			<ListItem>Enter hours/expenses</ListItem>
			<ListItem>Enter budgets (optional)</ListItem>
			<ListItem>Approve hours/expenses (optional)</ListItem>
			<ListItem>Process hours/expenses</ListItem>
			<ListItem>Update budgets with actual hours (optional)</ListItem>
			<ListItem>Archive hours/expenses</ListItem>
		</List>
	</GeneralSection>
	<GeneralSection><SectionTitle>Enter hours/expenses</SectionTitle>
		<List><ListIntro>You can enter hours in one of the following ways:</ListIntro>
			<ListItemHead>Registration for a single employee or team</ListItemHead>
			<ListItem>In the hours accounting sessions, you can enter hours for a single employee or team. In the latter case, you can distribute the hours entered among the members of the team using the <GUIRef href="/baanerp/bp/tmm/bptmm1111m000#bptmm1220m000" role="form command">Distribute Team Hours</GUIRef> option. For <GUIRef href="/baanerp/bp/domains/tmm.type#prod.order" role="enum">Production</GUIRef> and <GUIRef href="/baanerp/bp/domains/tmm.type#pcs.project" role="enum">PCS Project</GUIRef> hours, you can also enter machine time. For both a single employee or an entire team, you can easily distribute actual hours for a task by generating hours lines for a period range, using <Link href="/baanerp/bp/glossary/glossary#000326" role="glossary">working time schedules</Link>. Note that you cannot use working time schedules for <Link href="/baanerp/bp/glossary/glossary#000311" role="glossary">general tasks</Link> or <GUIRef href="/baanerp/bp/domains/tmm.type#project" role="enum">Project</GUIRef> hours <Link href="/baanerp/bp/glossary/glossary#000326" role="glossary">working time schedules</Link>.</ListItem>
			<ListItemHead>Global registration for a range of employees or specific employees</ListItemHead>
			<ListItem>You can use the <GUIRef href="/baanerp/bp/tmm/bptmm1201m000" role="session">Global Registration of Hours (bptmm1201m000)</GUIRef> session to collectively enter hours for a range of employees. Use the <GUIRef href="/baanerp/bp/tmm/bptmm1204m000#ibpmdm0020.spec.employees" role="form command">Spec. Employees</GUIRef> button to enter and use a list of specific employees.</ListItem>
		</List>
		<List><ListIntro>To further speed up data entry and to preserve system performance, you can use the following sessions:</ListIntro>
			<ListItem><GUIRef href="/baanerp/bp/mdm/bpmdm0102m000" role="session">User Profiles (bpmdm0102m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/bp/tmm/bptmm1210m000" role="session">Copy Hours and Expenses (bptmm1210m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/bp/tmm/bptmm1206m000" role="session">Delete Hours and Expenses (bptmm1206m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/bp/tmm/bptmm1204m000" role="session">Use Assignments (bptmm1204m000)</GUIRef>
			</ListItem>
		</List>
		<List><ListIntro>To manually enter expenses, you can use the following sessons:</ListIntro>
			<ListItem><GUIRef href="/baanerp/bp/tmm/bptmm1111m300" role="session">General Expenses (bptmm1111m300)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/bp/tmm/bptmm1111m100" role="session">Project Expenses (bptmm1111m100)</GUIRef>
			</ListItem>
		</List>
	</GeneralSection>
	<GeneralSection><SectionTitle>Enter budgets (optional)</SectionTitle>
		<Paragraph>You can enter budgets by employee, by team, and by department. This enables you to compare the budgeted hours with the actual hours entered by employees. After processing, the actual hours can be displayed alongside the budgeted hours in the <GUIRef href="/baanerp/bp/tmm/bptmm3100m000" role="session">Budget by Employee (bptmm3100m000)</GUIRef> session. In this session, the <GUIRef href="/baanerp/bp/tmm/bptmm3100m000#varh" role="formfield">Variance in Hours</GUIRef> field will then display the difference between the budgeted hours and the actual hours.</Paragraph>
	</GeneralSection>
	<GeneralSection><SectionTitle>Approve hours/expenses (optional)</SectionTitle>
		<ProcedureList><ListIntro>If, in the <GUIRef href="/baanerp/bp/mdm/bpmdm0100m000" role="session">People Parameters (bpmdm0100m000)</GUIRef> session, the <GUIRef href="/baanerp/bp/domains/mdm.proc#in.batch" role="enum">In Batches</GUIRef> option is chosen and the <GUIRef href="/baanerp/bp/mdm/bpmdm0100m000#bpmdm000.apgt" role="formfield">Approval Required</GUIRef> check box is selected, perform the following steps to approve hours or expenses:</ListIntro>
			<ListItem>Save entered hours or expenses.</ListItem>
			<ListItem><List><ListIntro>Complete one of the following steps:</ListIntro>
					<ListItem>Start the <GUIRef href="/baanerp/bp/tmm/bptmm1202m000" role="session">Global (Undo) Approve Hours and Expenses (bptmm1202m000)</GUIRef> session.</ListItem>
					<ListItem>Approve the hours or expenses in the applicable sessions for each line: on the <GUIRef href="" role="menu">Specific</GUIRef> menu, choose <GUIRef href="/baanerp/bp/tmm/bptmm1111m000#ibptmm1110.approve" role="formcommand">Approve Hours</GUIRef>.</ListItem>
				</List>
			</ListItem>
		</ProcedureList>
	</GeneralSection>
	<GeneralSection><SectionTitle>Process hours/expenses</SectionTitle>
		<Paragraph>When hours are processed, labor costs are calculated based on actual hours. The costs are then booked to the appropriate logistic package, and finally to <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>.</Paragraph>
		<List><ListIntro>When expenses are processed, the following happens:</ListIntro>
			<ListItem>Project expenses are booked to <GUIRef href="/baanerp/tp" role="package">Project</GUIRef>, then to <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>.</ListItem>
			<ListItem>General expenses are booked to <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef> straightaway.</ListItem>
		</List>
		<List><ListIntro>Depending on the option selected in the <GUIRef href="/baanerp/bp/mdm/bpmdm0100m000" role="session">People Parameters (bpmdm0100m000)</GUIRef> session, you can process hours/expenses using either of the following methods:</ListIntro>
			<ListItemHead><GUIRef href="/baanerp/bp/domains/mdm.proc#direct" role="enum">Direct</GUIRef>
			</ListItemHead>
			<ListItem>Hours or expenses are processed immediately after you close the applicable session. Note that if this option is selected, you can choose <GUIRef href="/baanerp/bp/tmm/bptmm1111m000#ibptmm1100.direct.process" role="formcommand">Direct Processing</GUIRef> on the <GUIRef href="" role="menu">Specific</GUIRef> menu to have hours or expenses processed without closing the session.</ListItem>
			<ListItemHead><GUIRef href="/baanerp/bp/domains/mdm.proc#in.batch" role="enum">In Batches</GUIRef>
			</ListItemHead>
			<ListItem>Hours and/or expenses are only processed after you run the <GUIRef href="/baanerp/bp/tmm/bptmm1203m000" role="session">Process Hours and Expenses (bptmm1203m000)</GUIRef> session.</ListItem>
		</List>
		<Note><SectionTitle>Note</SectionTitle>
			<List><ListItem>To check the hours and/or expenses of a range of employees, authorized users can use the <GUIRef href="/baanerp/bp/tmm/bptmm1410m000" role="session">Print Hours and Expenses (Completeness Check) (bptmm1410m000)</GUIRef> session.</ListItem>
				<ListItem>For the <GUIRef href="/baanerp/bp/domains/tmm.tran#prod.order" role="enum">Production Order</GUIRef>, <GUIRef href="/baanerp/bp/domains/tmm.tran#assembly" role="enum">Assembly Order</GUIRef>, and <GUIRef href="/baanerp/bp/domains/tmm.tran#pcs.project" role="enum">PCS Project</GUIRef> transaction types, you can use the <GUIRef href="/baanerp/bp/tmm/bptmm1205m000" role="session">Day-End Hours Accounting Processing (bptmm1205m000)</GUIRef> session to process hours for the activities or operations that have status <GUIRef href="/baanerp/tc/domains/htst#closed" role="enum">Closed</GUIRef>.</ListItem>
			</List>
		</Note>
	</GeneralSection>
	<GeneralSection><SectionTitle>Update budgets with actual hours (optional)</SectionTitle>
		<Paragraph>After processing hours, you can update employees' budgets by using the <GUIRef href="/baanerp/bp/tmm/bptmm3201m000" role="session">Update Budget by Employee with Actual Hours (bptmm3201m000)</GUIRef> session.</Paragraph>
	</GeneralSection>
	<GeneralSection><SectionTitle>Archive hours/expenses</SectionTitle>
		<Paragraph>Budget data and hours/expenses data is stored in the hstory tables of <GUIRef href="/baanerp/bp" role="package">People</GUIRef>. If you want to store this data in the archive company, make sure to select the <GUIRef href="/baanerp/tc/com/tccom0100s000#tccom000.arcc" role="formfield">Archive Company</GUIRef> check box in the <GUIRef href="/baanerp/tc/com/tccom0100s000" role="session">Implemented Software Components (tccom0100s000)</GUIRef> session. Successively, reference and hours/expenses data is archived for <GUIRef href="/baanerp/bp" role="package">People</GUIRef>, <GUIRef href="/baanerp/tp" role="package">Project</GUIRef>, <GUIRef href="/baanerp/ts" role="package">Service</GUIRef>, and <GUIRef href="/baanerp/ti" role="package">Manufacturing</GUIRef>.</Paragraph>
		<Paragraph>In any of the archiving sessions, select the appropriate <Link href="/baanerp/bp/domains/rtyp" role="domain">Run Type</Link> option to indicate the action(s) to be carried out. You can also choose to archive the master data in <GUIRef href="/baanerp/tc" role="package">Common Data</GUIRef> and <GUIRef href="/baanerp/bp" role="package">People</GUIRef>.</Paragraph>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/bp/onlinemanual/000301" role="manual">Backflushing and <GUIRef href="/baanerp/bp" role="package">People</GUIRef>
			</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/bp/onlinemanual/000304" role="manual">Capacity flows</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/bp/onlinemanual/000305" role="manual">To distribute team hours</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/bp/onlinemanual/000307" role="manual" Update="No">To enter master data for People</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/bp/onlinemanual/000308" role="manual">To redefine budget granularity</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/bp/onlinemanual/000306" role="manual">To work with hours accounting</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/bp/onlinemanual/000303" role="manual">Working time schedules</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
