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<ManualTopic ID="/baanerp/tf/integrations/400034" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">The reconciliation process</Title>
		<Keyword><Level1>Reconciliation</Level1>
			<Level2>process</Level2>
		</Keyword>
	</Header>
	<GeneralSection><Note><SectionTitle>Note</SectionTitle>
			<Paragraph>This topic describes the general reconciliation process. For reconciliation of the the <GUIRef href="" role="manual">Invoice Accrual 3</GUIRef> reconciliation group, which represents the GRNI business process, refer to <Link href="/baanerp/tf/integrations/400036" role="manual">The GRNI reconciliation process</Link>.</Paragraph>
		</Note>
		<ProcedureSection><SectionTitle>The reconciliation process</SectionTitle>
			<Steps><StepsIntro>The reconciliation process consists of these steps. Repeat the steps for each <Link href="/baanerp/tf/glossary/glossary#000458" role="glossary">reconciliation group</Link>.</StepsIntro>
				<Step><StepTitle>Close periods</StepTitle>
					<Paragraph>Usually, reconciliation is performed over a specific fiscal period. Before you start the reconciliation process, use the <GUIRef href="/baanerp/tf/gld/tfgld1206m000" role="session">Close Periods (tfgld1206m000)</GUIRef> session to close the Integration period so that no new transactions can be entered.</Paragraph>
					<Paragraph>However, if you generate and print the reconciliation reports, SSA ERP does not check the period status. You can print the reports whenever you wish, independent of the period status.</Paragraph>
				</Step>
				<Step><StepTitle>Post currency differences</StepTitle>
					<List><ListIntro>To calculate the currency differences caused by rounding errors and by fluctuations of the currency rates and to post them to the appropriate ledger accounts before you perform the reconciliation process, you can run the following sessions:</ListIntro>
						<ListItem><GUIRef href="/baanerp/tf/gld/tfgld4295m400" role="session">Calculate Currency Differences for Integration Accounts (tfgld4295m400)</GUIRef>
						</ListItem>
						<ListItem><GUIRef href="/baanerp/tf/gld/tfgld4295m500" role="session">Calculate Rounding Currency Differences for Integration Accounts (tfgld4295m500)</GUIRef>
						</ListItem>
					</List>
					<Paragraph>Finalize the batches for the currency differences transactions. For details, refer to <Link href="/baanerp/tf/integrations/400035" role="manual">Currency differences interim accounts</Link>.</Paragraph>
				</Step>
				<Step><StepTitle>Print the trial balance</StepTitle>
					<Paragraph>Use the <GUIRef href="/baanerp/tf/gld/tfgld3402m000" role="session">Print Trial Balance (tfgld3402m000)</GUIRef> session to print the trial balance for the integration ledger accounts that you want to analyse.</Paragraph>
				</Step>
				<Step><StepTitle>If required, create an opening balance for reconciliation</StepTitle>
					<Paragraph>If you have archived transactions that still contribute to the reconciliation group, for example, Inventory transactions, you can create opening balances to clear the differences in the reconciliation data. Use the <GUIRef href="/baanerp/tf/gld/tfgld4195m000" role="session">Opening Balances for Reconciliation (tfgld4195m000)</GUIRef> session.</Paragraph>
					<Paragraph>To create opening balances for specific business objects and reconciliation elements, you can select a transaction in the <GUIRef href="/baanerp/tf/gld/tfgld4595m000" role="session">Operations Management - Financial Reconciliation (tfgld4595m000)</GUIRef> session and on the <GUIRef href="" role="menu">Specific</GUIRef> menu, click <GUIRef href="/baanerp/tf/gld/tfgld4595m000#create.open.balance" role="formcommand">Create Reconciliation Opening Balance</GUIRef>.</Paragraph>
				</Step>
				<Step><StepTitle>Print the reconciliation data</StepTitle>
					<Paragraph>Use the <GUIRef href="/baanerp/tf/gld/tfgld4495m000" role="session">Print Reconciliation data (tfgld4495m000)</GUIRef> session to print a reconciliation report. You must select a reconciliation group.</Paragraph>
					<List><ListIntro>At this stage in the process, you can print a standard report. Print the subtotals on a high level, for example, by reconciliation element, and select the following check boxes:</ListIntro>
						<ListItem><GUIRef href="/baanerp/tf/gld/tfgld4495m000#full" role="formfield">Print Full Specification</GUIRef>
						</ListItem>
						<ListItem><GUIRef href="/baanerp/tf/gld/tfgld4495m000#supr.zero" role="formfield">Suppress Zero Balances</GUIRef>
						</ListItem>
					</List>
					<Paragraph>To print the subtotals on reconciliation element level, select the <GUIRef href="/baanerp/tf/gld/tfgld4495m000#group.recon.el" role="formfield">Group by Reconciliation Element</GUIRef> or the <GUIRef href="/baanerp/tf/gld/tfgld4495m000#group.rec.el.comb" role="formfield">Group by Recon. Element Combination</GUIRef> check box.</Paragraph>
				</Step>
				<Step><StepTitle>Compare the trial balance and the balances on the reconciliation data report</StepTitle>
					<Paragraph>For the ledger accounts on which the amounts match, you can accept the reconciliation data. Continue at <GUIRef href="" role="manual">Step 8 Accept the reconciliation data</GUIRef>.</Paragraph>
				</Step>
				<Step><StepTitle>Rebuild the History</StepTitle>
					<Paragraph>If the amounts on the reconciliation report do not correspond with the amounts on the trial balance, you can first rebuild the History of the ledger accounts that you are analyzing.</Paragraph>
					<List><ListIntro>Use the <GUIRef href="/baanerp/tf/gld/tfgld3203m000" role="session">Rebuild Opening Balance/History from Transactions (tfgld3203m000)</GUIRef> session and select all three check boxes:</ListIntro>
						<ListItem><GUIRef href="/baanerp/tf/gld/tfgld3203m000#rebu.opb" role="formfield">Opening Balance</GUIRef>
						</ListItem>
						<ListItem><GUIRef href="/baanerp/tf/gld/tfgld3203m000#rebu.l" role="formfield">Rebuild Ledger History</GUIRef>
						</ListItem>
						<ListItem><GUIRef href="/baanerp/tf/gld/tfgld3203m000#rebu.d" role="formfield">Rebuild Dimension History</GUIRef>
						</ListItem>
					</List>
					<Paragraph>Go back to <GUIRef href="" role="manual">Step 4 Print the trial balance</GUIRef>.</Paragraph>
				</Step>
				<Step><StepTitle>Accept the reconciliation data</StepTitle>
					<Paragraph>Accept the reconciliation data for the ledger accounts for which there are no problems. In the <GUIRef href="/baanerp/tf/gld/tfgld4295m000" role="session">Accept Reconciliation Data (tfgld4295m000)</GUIRef> session, select the reconciliation group. Then select the range of ledger accounts for which you want to accept the reconciliation data.</Paragraph>
					<Paragraph><Emphasis>Note</Emphasis> Inventory accounts and end accounts must first be analyzed before you can accept the reconciliation data.</Paragraph>
				</Step>
				<Step><StepTitle>Analyze the balances on the reconciliation data report</StepTitle>
					<Paragraph>If the amounts on the reconciliation report do not correspond with the amounts on the trial balance, you can take various actions, depending on the type of problem and your auditing requirements.</Paragraph>
					<Paragraph>Use the <GUIRef href="/baanerp/tf/gld/tfgld4495m000" role="session">Print Reconciliation data (tfgld4495m000)</GUIRef> session to print a report of the transactions that could not be reconciled. At this stage, you can clear the <GUIRef href="/baanerp/tf/gld/tfgld4495m000#full" role="formfield">Print Full Specification</GUIRef> check box because the relation between the reconciliation data and the trial balance has already been examined.</Paragraph>
					<Paragraph>If you wish, and for accounts other than Inventory accounts and end accounts, you can select the <GUIRef href="/baanerp/tf/gld/tfgld4495m000#non.accept" role="formfield">Print Only Non-accepted</GUIRef> check box. Start by printing a report with not much detail.</Paragraph>
					<List><ListIntro>If the differences cannot be easily explained you can select the following check boxes to print a more detailed report:</ListIntro>
						<ListItem><GUIRef href="/baanerp/tf/gld/tfgld4495m000#log.det" role="formfield">Logistic Details</GUIRef>
						</ListItem>
						<ListItem><GUIRef href="/baanerp/tf/gld/tfgld4495m000#fin.det" role="formfield">Financial Details</GUIRef>
						</ListItem>
					</List>
				</Step>
				<Step><StepTitle>Display the transaction details</StepTitle>
					<Paragraph>In the <GUIRef href="/baanerp/tf/gld/tfgld4595m000" role="session">Operations Management - Financial Reconciliation (tfgld4595m000)</GUIRef> session, use the various options to display the transaction details.</Paragraph>
					<Paragraph>For example, if you select a line, on the <GUIRef href="" role="menu">Specific</GUIRef> menu you can click <GUIRef href="/baanerp/tf/gld/tfgld4595m000#zoom.to.log.trans" role="formcommand">Zoom to Transaction Origin</GUIRef> to display the original transaction in Operations Management, and you can click <GUIRef href="/baanerp/tf/gld/tfgld4595m000#show.integration.trans" role="formcommand">Show Integration Transaction</GUIRef> to display the mapping details and posting details of the transaction.</Paragraph>
					<Paragraph>For reference, you can also print the corresponding reports of the logistic data in Operations Management.</Paragraph>
					<Paragraph>If you are satisfied that the financial data is correct, continue at <GUIRef href="" role="manual">Step 13 Accept the Reconciliation Data</GUIRef>.</Paragraph>
				</Step>
				<Step><StepTitle>Make corrections</StepTitle>
					<Paragraph>You can manually create the corrective transactions for postings that are incorrect. For details, refer to <Link href="/baanerp/tf/integrations/400040" role="manual">To create a correction transaction</Link>. This type of corrections solves the discrepancies in <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>. They do not solve the differences between the trial balance and the reconciliation report. Such differences must be sorted out by an expert.</Paragraph>
					<Paragraph>Next, repeat the reconciliation process, starting at <GUIRef href="" role="manual">Step 9: Analyze the balances on the reconciliation data report</GUIRef>. You can print a reconciliation report that includes the non-posted corrections.</Paragraph>
				</Step>
				<Step><StepTitle>Post Reconciliation Corrections</StepTitle>
					<Paragraph>Use the <GUIRef href="/baanerp/tf/gld/tfgld4295m300" role="session">Post Reconciliation Corrections (tfgld4295m300)</GUIRef> session to post the correction transactions to the general ledger accounts.</Paragraph>
					<Paragraph>Next, go back to <GUIRef href="" role="manual">Step 3, Print the trial balance</GUIRef>.</Paragraph>
				</Step>
				<Step><StepTitle>Accept the reconciliation data</StepTitle>
					<Paragraph>If no more corrections are required for the reconciliation group, in the <GUIRef href="/baanerp/tf/gld/tfgld4295m000" role="session">Accept Reconciliation Data (tfgld4295m000)</GUIRef> session, select the reconciliation group. Then select the range of ledger accounts for which you want to accept the reconciliation data.</Paragraph>
					<Paragraph>If you wish, you can select the <GUIRef href="/baanerp/tf/gld/tfgld4295m000#tfgld4495.09" role="groupbox">Select Specific Business Object</GUIRef> check box to accept the reconciliation data for a specific business object or range of business objects.</Paragraph>
					<Paragraph>You can select the <GUIRef href="/baanerp/tf/gld/tfgld4295m000#gld.db.cr.bal" role="groupbox">Only Debit and Credit Balanced</GUIRef> check box to accept most of the transactions. You must enter the tolerance amounts in each of the home currencies.</Paragraph>
					<Paragraph>When you click <GUIRef href="/baanerp/tf/gld/tfgld4295m000#exec.cont.process" role="formcommand">Process</GUIRef>, SSA ERP checks a number of conditions and sets the status of the transactions that meet the conditions to <GUIRef href="" role="manual">Accepted</GUIRef>. In the <GUIRef href="/baanerp/tf/gld/tfgld4595m000" role="session">Operations Management - Financial Reconciliation (tfgld4595m000)</GUIRef> session, you can view the transaction status and you can clear the <GUIRef href="/baanerp/tf/gld/tfgld4595m000#tfgld495.acce" role="formfield">Accepted</GUIRef> check box if required.</Paragraph>
				</Step>
			</Steps>
		</ProcedureSection>
		<Paragraph>If you have performed the reconciliation process for a number of reconciliation groups, you can finalize the process and prepare the reconciliation data for deletion. For details, refer to <Link href="/baanerp/tf/integrations/400037" role="manual">To complete the reconciliation process</Link>
		</Paragraph>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/tf/integrations/400030" role="manual">Reconciliation overview</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tf/integrations/400041" role="manual">Reconciliation corrections</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tf/integrations/400040" role="manual">To create a correction transaction</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tf/integrations/400036" role="manual">The GRNI reconciliation process</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tf/integrations/400037" role="manual">To complete the reconciliation process</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
