<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/tf/acp/tfacp2250m000" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Archive / Delete Fully Paid Purchase Invoices (tfacp2250m000)</Title>
	</Header>
	<HelpTopic><AimSection><Paragraph>Use this session to remove fully paid purchase invoices.</Paragraph>
		</AimSection>
		<GeneralSection><Paragraph>Fully paid purchase invoices are invoices with a zero balance in the <GUIRef href="/baanerp/tf/acp/tfacp2520m000" role="session">Invoice-from Business Partner Open Entries (tfacp2520m000)</GUIRef> session, including all corresponding documents, such as payments, corrections, and so on.</Paragraph>
			<Paragraph>If you remove a paid invoice, SSA ERP deletes related payment documents, purchase corrections, one-time business partners addresses, and payment schedules and copies the data to the <Link href="/baanerp/tc/glossary/glossary#000022" role="glossary">archive company</Link> defined in the <GUIRef href="/baanerp/tf/gld/tfgld0103s000" role="session">Company Parameters (tfgld0103s000)</GUIRef> session.</Paragraph>
			<List><ListIntro>You can delete invoices if:</ListIntro>
				<ListItem>The invoice statistics have been updated in the <GUIRef href="/baanerp/tf/cmg/tfcmg3200m000" role="session">Update Pay-by Business Partner Statistics (tfcmg3200m000)</GUIRef> session.</ListItem>
				<ListItem>The invoice and all the related corrections and credit notes have been booked.</ListItem>
			</List>
		</GeneralSection>
		<GeneralSection><Paragraph>You can use this session to archive and/or delete the subcontracting invoices that are related to a range of <Link href="/baanerp/tf/glossary/glossary#000011" role="glossary">remittance agreements</Link>.</Paragraph>
			<List><ListIntro>SSA ERP only archives and/or deletes the subcontracting invoices if the following conditions are both met:</ListIntro>
				<ListItem>The status of the related remittance agreement is <GUIRef href="" role="manual">Closed</GUIRef>.</ListItem>
				<ListItem>All the subcontracting invoices belonging to the remittance agreement have been fully paid and are ready for archiving or deletion.</ListItem>
			</List>
		</GeneralSection>
		<RelatedTopics><SectionTitle>Related topics</SectionTitle>
			<RelTopic><Link href="/baanerp/tf/onlinemanual/000436" role="manual">Archiving finalized transactions</Link>
			</RelTopic>
			<RelTopic><Link href="/baanerp/tf/onlinemanual/000104" role="manual">To process purchase invoices</Link>
			</RelTopic>
		</RelatedTopics>
	</HelpTopic>
	<Fields><FieldHelp ID="suno.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Invoice-from Business Partner</Title>
			</Header>
			<FuncDesc>Select the invoice-from business partner.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ttyp.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Invoice Transaction Type</Title>
			</Header>
			<FuncDesc>Select the transaction type.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="ninv.f"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Invoice Document</Title>
			</Header>
			<FuncDesc>Select the invoice document.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="include.subc"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Include Subcontracting Invoices</Title>
			</Header>
			<FuncDesc>If this check box is selected, subcontracting invoices are included in the process. You can enter a selection range of <Link href="/baanerp/tf/glossary/glossary#000011" role="glossary">remittance agreements</Link>.</FuncDesc>
			<SimpleSection><List><ListIntro>SSA ERP only archives and/or deletes the subcontracting invoices if the following conditions are both met:</ListIntro>
					<ListItem>The status of the related remittance agreement is <GUIRef href="" role="manual">Closed</GUIRef>.</ListItem>
					<ListItem>All the subcontracting invoices belonging to the remittance agreement have been fully paid and are ready for archiving or deletion.</ListItem>
				</List>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="only.subc"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Only Subcontracting Invoices</Title>
			</Header>
			<FuncDesc>If this check box is selected,SSA ERP only archives and/or deletes the subcontracting invoices that are related to the selected range of <Link href="/baanerp/tf/glossary/glossary#000011" role="glossary">remittance agreements</Link>.</FuncDesc>
			<SimpleSection><List><ListIntro>SSA ERP only archives and/or deletes the subcontracting invoices if the following conditions are both met:</ListIntro>
					<ListItem>The status of the related remittance agreement is <GUIRef href="" role="manual">Closed</GUIRef>.</ListItem>
					<ListItem>All the subcontracting invoices belonging to the remittance agreement have been fully paid and are ready for archiving or deletion.</ListItem>
				</List>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="history"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Copy to History</Title>
			</Header>
			<FuncDesc>If this check box is selected, the deleted purchase invoice data is archived in the history company.</FuncDesc>
			<SimpleSection><Paragraph>You can only access this field if a history company number is defined in the <GUIRef href="/baanerp/tf/gld/tfgld0103s000" role="session">Company Parameters (tfgld0103s000)</GUIRef> session.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="hist.comp"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">History Company</Title>
			</Header>
			<FuncDesc>The <Link href="/baanerp/tc/glossary/glossary#000022" role="glossary">archive company</Link> number that you defined in the <GUIRef href="/baanerp/tf/gld/tfgld0103s000" role="session">Company Parameters (tfgld0103s000)</GUIRef> session.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="print.yn"><Header>
				<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Print Removed Invoices</Title>
			</Header>
			<FuncDesc>If this check box is selected, the removed invoice data is printed in a report.</FuncDesc>
		</FieldHelp>
	</Fields>
</Session>
