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<ManualTopic ID="/baanerp/tp/onlinemanual/000076" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To use budget cost analysis</Title>
		<Keyword><Level1>budget</Level1>
		</Keyword>
	</Header>
	<GeneralSection><List><ListIntro>At various stages in constructing the actual budget for your project, you will want answers to such questions as:</ListIntro>
			<ListItem>What is the total amount budgeted?</ListItem>
			<ListItem>What amounts are budgeted for certain <Link href="/baanerp/tp/glossary/glossary#Element.tp" role="glossary">elements</Link> or <Link href="/baanerp/tp/glossary/glossary#000005" role="glossary">activities</Link>?</ListItem>
			<ListItem>What amounts are budgeted for certain <Link href="/baanerp/tp/glossary/glossary#000360" role="glossary">cost component</Link>, <Link href="/baanerp/tp/glossary/glossary#ControCode.tp" role="glossary">control codes</Link> or <Link href="/baanerp/tp/glossary/glossary#000003" role="glossary">cost objects</Link>?</ListItem>
			<ListItem>What numbers of hours are budgeted for <Link href="/baanerp/tp/glossary/glossary#Labor.tp" role="glossary">labor</Link> costs?</ListItem>
			<ListItem>What amounts are budgeted for <Link href="/baanerp/tp/glossary/glossary#000017" role="glossary">extensions</Link> or <Link href="/baanerp/tp/glossary/glossary#Surcharges.tp" role="glossary">surcharges</Link>?</ListItem>
		</List>
		<Paragraph><GUIRef href="/baanerp/tp" role="package">Project</GUIRef> provides a <Link href="/baanerp/tp/glossary/glossary#BudgCostAnal.tp" role="glossary">budget cost analysis</Link> (BCA) facility to help you display and print the information you need. Note that you do not analyze the actual budget directly. Instead, you generate a new type of data called Analysis Data, and run inquiries and reports on that derived data. You can think of the analysis data as an overview of the actual budget. You can create multiple overviews for a single project, and assign a unique budget cost analysis version to each one. Use the <GUIRef href="/baanerp/tp/ptc/tpptc3540m000" role="session">Budgeted Project Costs (tpptc3540m000)</GUIRef> session to list all projects that you defined, and to view the codes of any budget cost analyses they can have. To view existing budget cost analyses for a particular project, run the <GUIRef href="/baanerp/tp/ptc/tpptc3500m000" role="session">Budget Cost Analysis Versions by Project (tpptc3500m000)</GUIRef> session.</Paragraph>
		<Paragraph>Example main project - sub project total in BCA Main project: leading analysis code: ABC Subproject 1: leading analysis code: XYZ Subproject 2: leading analysis code: ABC</Paragraph>
		<List><ListIntro>If you run the budget cost analysis (BCA) for a main project, four records are generated:</ListIntro>
			<ListItem>Project total (main project total + valid subproject total).</ListItem>
			<ListItem>Subproject 2 total.</ListItem>
			<ListItem>Subproject 1 total.</ListItem>
			<ListItem>Main project total. The project total amount is aggregated from the main project and subproject 2. The amount of subproject 1 is not considered, because the analysis code of subproject 1 is not ABC.</ListItem>
		</List>
		<Paragraph>If you want to aggregate the project total, the budget of all the subprojects plus the main project, you must not fill in the analysis code in the project data of the main project and the analysis code s subprojects. Fill in the BCA code manually in the <GUIRef href="/baanerp/tp/ptc/tpptc3200m000" role="session">Generate Budget Cost Analysis (tpptc3200m000)</GUIRef> session and enter the main project. A message appears that asks whether you want the BCA code to be the leading budget cost analysis code. If you click Yes, the budget cost analysis code field in the <GUIRef href="/baanerp/tp/pdm/tppdm6500m000" role="session">Projects (tppdm6500m000)</GUIRef> session is filled with this budget cost analysis code. If you say No to the question, the analysis code is not filled for the project. The next time you run the analysis, you can use a different analysis code.</Paragraph>
		<List><ListIntro>To maintain a budget cost analysis To report on your project's budget using the <Link href="/baanerp/tp/glossary/glossary#BudgCostAnal.tp" role="glossary">budget cost</Link> analysis facility, perform the following three steps:</ListIntro>
			<ListItem>First, use the <GUIRef href="/baanerp/tp/ptc/tpptc3100s000" role="session">Budget Cost Analysis Version by Project (tpptc3100s000)</GUIRef> session to create a new budget cost analysis version for the selected project.</ListItem>
			<ListItem>Next, use the <GUIRef href="/baanerp/tp/ptc/tpptc3200m000" role="session">Generate Budget Cost Analysis (tpptc3200m000)</GUIRef> session to generate the analysis data, and specify the budget cost analysis version against which you want that analysis data stored.</ListItem>
			<ListItem>Then, output your required budget information from the analysis data using any of the display or print sessions available from the <GUIRef href="/baanerp/tp/ptc/tpptc3801m000" role="session">Budgeted Project Costs (tpptc3801m000)</GUIRef> session.</ListItem>
		</List>
		<Paragraph>Running budget cost analysis reports <GUIRef href="/baanerp/tp" role="package">Project</GUIRef> offers a wide range of reporting sessions for showing financial, quantity and time amounts from analysis data. This data is generated by the <GUIRef href="/baanerp/tp/ptc/tpptc3200m000" role="session">Generate Budget Cost Analysis (tpptc3200m000)</GUIRef> session from the actual budget of your project.</Paragraph>
		<Paragraph>In the case of each session below, you must specify both the required <Link href="/baanerp/tp/glossary/glossary#000063" role="glossary">project</Link> and the <Link href="/baanerp/tp/glossary/glossary#BudgCostAnal.tp" role="glossary">budget cost analysis</Link> version.</Paragraph>
		<List><ListIntro>Budgeted project amounts Use the <GUIRef href="/baanerp/tp/ptc/tpptc3541m000" role="session">Budgeted Cost Component Costs (tpptc3541m000)</GUIRef> session to view the budgeted project amount and the surcharge amount categorized by <Link href="/baanerp/tp/glossary/glossary#000360" role="glossary">cost component</Link>, and by <Link href="/baanerp/tp/glossary/glossary#000006" role="glossary">cost type</Link> within a cost component. Use the following sessions to report on budgeted project costs by <Link href="/baanerp/tp/glossary/glossary#ControCode.tp" role="glossary">control code</Link>:</ListIntro>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3550m000" role="session">Budgeted Costs by Material Control Code (tpptc3550m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3551m000" role="session">Budgeted Costs by Labor Control Code (tpptc3551m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3552m000" role="session">Budgeted Costs by Equipment Control Code (tpptc3552m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3553m000" role="session">Budgeted Costs by Subcontracting Control Code (tpptc3553m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3554m000" role="session">Budgeted Costs by Sundry Cost Control Code (tpptc3554m000)</GUIRef>
			</ListItem>
		</List>
		<List><ListIntro>Use the following sessions to report on budgeted project costs by <Link href="/baanerp/tp/glossary/glossary#000003" role="glossary">cost object</Link>:</ListIntro>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3545m000" role="session">Budgeted Material Costs (tpptc3545m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3546m000" role="session">Budgeted Labor Costs (tpptc3546m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3547m000" role="session">Budgeted Equipment Costs (tpptc3547m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3548m000" role="session">Budgeted Subcontracting Costs (tpptc3548m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3549m000" role="session">Budgeted Sundry Costs (tpptc3549m000)</GUIRef>
			</ListItem>
		</List>
		<Paragraph>To output budgeted amounts for the project, with a range of sort options, use the <GUIRef href="/baanerp/tp/ptc/tpptc3440m000" role="session">Print Budgeted Project Costs (tpptc3440m000)</GUIRef> session.</Paragraph>
		<List><ListIntro>Budgeted element amounts Use the following sessions to report on budgeted project costs by <Link href="/baanerp/tp/glossary/glossary#Element.tp" role="glossary">element</Link>:</ListIntro>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3505m000" role="session">Budgeted Element Costs (tpptc3505m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3506m000" role="session">Budgeted Element Costs (incl. Element Quantity) (tpptc3506m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3508m000" role="session">Budgeted Element Costs by Cost Component (tpptc3508m000)</GUIRef>
			</ListItem>
		</List>
		<Paragraph>To output budgeted amounts for the elements of the project, with a range of sort options, use the <GUIRef href="/baanerp/tp/ptc/tpptc3405m000" role="session">Print Budgeted Element Costs (tpptc3405m000)</GUIRef> session. To print the actual budget, sorted by element, use the <GUIRef href="/baanerp/tp/ptc/tpptc3441m000" role="session">Print Budget by Element (tpptc3441m000)</GUIRef> session.</Paragraph>
		<List><ListIntro>Budgeted activity amounts Use the following sessions to report on budgeted project costs by <Link href="/baanerp/tp/glossary/glossary#000005" role="glossary">activity</Link>:</ListIntro>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3515m000" role="session">Budgeted Activity Costs (tpptc3515m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3516m000" role="session">Budgeted Activity Costs by Cost Component (tpptc3516m000)</GUIRef>
			</ListItem>
		</List>
		<Paragraph>To output budgeted amounts for the activities of the project, with a range of sort options, use the <GUIRef href="/baanerp/tp/ptc/tpptc3415m000" role="session">Print Budgeted Activity Costs (tpptc3415m000)</GUIRef> session. To print the actual budget, sorted by activity, use the <GUIRef href="/baanerp/tp/ptc/tpptc3443m000" role="session">Print Budget by Activity (tpptc3443m000)</GUIRef> session.</Paragraph>
		<List><ListIntro>Budgeted extension amounts Use the following sessions to report on budgeted <Link href="/baanerp/tp/glossary/glossary#000017" role="glossary">extension</Link> amounts:</ListIntro>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3525m000" role="session">Budgeted Extension Costs (tpptc3525m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3526m000" role="session">Budgeted Extension Costs by Cost Component (tpptc3526m000)</GUIRef>
			</ListItem>
		</List>
		<List><ListIntro>Use the following sessions to report on extension amounts by control code within cost type:</ListIntro>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3535m000" role="session">Budgeted Extension Costs by Material Control Code (tpptc3535m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3536m000" role="session">Budgeted Extension Costs by Labor Control Code (tpptc3536m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3537m000" role="session">Budgeted Extension Costs by Equipment Control Code (tpptc3537m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3538m000" role="session">Budgeted Extension Costs by Subcnt. Control Code (tpptc3538m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3539m000" role="session">Budgeted Extension Costs by Sundry Cost Control Code (tpptc3539m000)</GUIRef>
			</ListItem>
		</List>
		<List><ListIntro>Use the following sessions to report on extension amounts by cost object within cost type:</ListIntro>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3530m000" role="session">Budgeted Extension Costs (Material) (tpptc3530m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3531m000" role="session">Budgeted Extension Costs (Labor) (tpptc3531m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3532m000" role="session">Budgeted Extension Costs (Equipment) (tpptc3532m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3533m000" role="session">Budgeted Extension Costs (Subcontracting) (tpptc3533m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/tp/ptc/tpptc3534m000" role="session">Budgeted Extension Costs (Sundry Costs) (tpptc3534m000)</GUIRef>
			</ListItem>
		</List>
		<Paragraph>To output budgeted extension amounts, with a range of sort options, use the <GUIRef href="/baanerp/tp/ptc/tpptc3425m000" role="session">Print Budgeted Extension Costs (tpptc3425m000)</GUIRef> sessions. To print the actual budget, sorted by extension, use the <GUIRef href="/baanerp/tp/ptc/tpptc3426m000" role="session">Print Budget by Extension (tpptc3426m000)</GUIRef> session.</Paragraph>
	</GeneralSection>
</ManualTopic>
