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<ManualTopic ID="/baanerp/ci/onlinemanual/000001" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">The invoicing procedure</Title>
		<Keyword><Level1>Invoicing</Level1>
			<Level2>procedure</Level2>
		</Keyword>
		<Keyword><Level1>Billing request</Level1>
			<Level2>procedure</Level2>
		</Keyword>
	</Header>
	<GeneralSection><Paragraph>This topic provides detailed instructions on how to generate and print sales invoices. For a general description of the complete invoicing process, refer to <Link href="/baanerp/ci/onlinemanual/cisli" role="manual">Sales Invoicing (SLI)</Link>.</Paragraph>
	</GeneralSection>
	<ProcedureSection><SectionTitle>To generate and print sales invoices</SectionTitle>
		<Steps><Step><StepTitle>Release to CI</StepTitle>
				<Paragraph>The invoicing data must be transferred from the various <Link href="/baanerp/tf/glossary/glossary#000451" role="glossary">Operations Management</Link> packages to <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef>. For details, refer to <Link href="/baanerp/ci/onlinemanual/000008" role="manual">Invoicing</Link>.</Paragraph>
				<List><ListIntro>Before you process the invoices, you can view the invoicing data in the various <GUIRef href="" role="manual">Invoicing Data</GUIRef> sessions. The <Link href="/baanerp/ci/domains/sli.stat" role="domain" Update="No">status</Link> of the invoicing data lines indicates whether you can generate invoices from the invoicing data. In the following invoicing data lines sessions, you can also cancel invoicing data lines:</ListIntro>
					<ListItem><GUIRef href="/baanerp/ci/sli/cisli2535m000" role="session">Project Invoice Data - Lines (cisli2535m000)</GUIRef>
					</ListItem>
					<ListItem><GUIRef href="/baanerp/ci/sli/cisli2565m000" role="session">Service Contract Invoice Data - Installments (cisli2565m000)</GUIRef>
					</ListItem>
				</List>
				<Paragraph>After release to <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef>, the status of the invoicing data is either <GUIRef href="/baanerp/ci/domains/sli.stat#confirmed" role="enum">Confirmed</GUIRef> or <GUIRef href="/baanerp/ci/domains/sli.stat#on.hold" role="enum">On Hold</GUIRef>.</Paragraph>
				<List><ListTitle><GUIRef href="/baanerp/ci/domains/sli.stat#confirmed" role="enum">Confirmed</GUIRef>
					</ListTitle>
					<ListIntro>The following invoicing data has the <GUIRef href="/baanerp/ci/domains/sli.stat#confirmed" role="enum">Confirmed</GUIRef> status:</ListIntro>
					<ListItem>Sales orders</ListItem>
					<ListItem>Sales schedules</ListItem>
					<ListItem>Installments for sales orders</ListItem>
					<ListItem>Commissions</ListItem>
					<ListItem>Rebates</ListItem>
					<ListItem>Freight orders</ListItem>
				</List>
				<List><ListTitle><GUIRef href="/baanerp/ci/domains/sli.stat#on.hold" role="enum">On Hold</GUIRef> or <GUIRef href="/baanerp/ci/domains/sli.stat#confirmed" role="enum">Confirmed</GUIRef>
					</ListTitle>
					<ListIntro>For the following invoicing data, you can select the <GUIRef href="/baanerp/ci/domains/sli.stat#confirmed" role="enum">Confirmed</GUIRef> or <GUIRef href="/baanerp/ci/domains/sli.stat#on.hold" role="enum">On Hold</GUIRef> status when you release the data to <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef>:</ListIntro>
					<ListItem>Projects (TP)</ListItem>
					<ListItem>Service contracts</ListItem>
					<ListItem>Interest invoices</ListItem>
				</List>
				<List><ListTitle><GUIRef href="/baanerp/ci/domains/sli.stat#on.hold" role="enum">On Hold</GUIRef>
					</ListTitle>
					<ListIntro>The following invoicing data has the <GUIRef href="/baanerp/ci/domains/sli.stat#on.hold" role="enum">On Hold</GUIRef> status:</ListIntro>
					<ListItem>Service orders</ListItem>
					<ListItem>Service calls</ListItem>
					<ListItem>Maintenance sales orders</ListItem>
				</List>
			</Step>
			<Step><StepTitle>View the invoicing data</StepTitle>
				<Paragraph>You can optionally view the transferred data in the various <GUIRef href="" role="manual">Invoicing Data</GUIRef> sessions in <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef>.</Paragraph>
				<List><ListIntro>If invoicing lines exist of which the status is <GUIRef href="/baanerp/ci/domains/sli.stat#on.hold" role="enum">On Hold</GUIRef> or <GUIRef href="/baanerp/ci/domains/sli.stat#confirmed" role="enum">Confirmed</GUIRef>, depending on the invoicing data type, you can usually change the following data:</ListIntro>
					<ListItem><GUIRef href="/baanerp/ci/sli/cisli2140s000#cisli240.refa" role="formfield">First Reference</GUIRef>
					</ListItem>
					<ListItem><GUIRef href="/baanerp/ci/sli/cisli2140s000#cisli240.refb" role="formfield">Second Reference</GUIRef>
					</ListItem>
					<ListItem><GUIRef href="/baanerp/ci/sli/cisli2140s000#cisli240.opbp" role="formfield">Original Pay-by Business Partner</GUIRef>
					</ListItem>
					<ListItem><GUIRef href="/baanerp/ci/sli/cisli2140s000#cisli240.itoa" role="formfield">Invoice-to Address</GUIRef>
					</ListItem>
					<ListItem><GUIRef href="/baanerp/ci/sli/cisli2140s000#cisli240.cidm" role="formfield">Invoice Delivery Method</GUIRef>
					</ListItem>
					<ListItem><GUIRef href="/baanerp/ci/sli/cisli2140s000#cisli240.paym" role="formfield" Update="No">Payment Method</GUIRef>
					</ListItem>
					<ListItem><GUIRef href="/baanerp/ci/sli/cisli2140s000#cisli240.cpay" role="formfield">Terms of Payment</GUIRef>
					</ListItem>
					<ListItem><GUIRef href="/baanerp/ci/sli/cisli2140s000#cisli240.ccrs" role="formfield">Late Payment Surcharge</GUIRef>
					</ListItem>
				</List>
				<Paragraph>If you change any of these fields, the new data only applies to the invoice lines that must still be processed. For already printed and posted invoices, the data cannot be changed.</Paragraph>
				<Paragraph>To use the new data for already composed invoices, you must undo the composition in the <GUIRef href="/baanerp/ci/sli/cisli2200m000" role="session">Compose/Print/Post Invoices (cisli2200m000)</GUIRef> session. For details, refer to <Link href="/baanerp/ci/onlinemanual/000011" role="manual">To correct the invoices</Link>.</Paragraph>
			</Step>
			<Step><StepTitle>Confirm the invoicing data</StepTitle>
				<Paragraph>You can only generate invoices from invoicing data that has the <GUIRef href="/baanerp/ci/domains/sli.stat#confirmed" role="enum">Confirmed</GUIRef> status.</Paragraph>
				<List><ListIntro>If the invoicing data has the <GUIRef href="/baanerp/ci/domains/sli.stat#on.hold" role="enum">On Hold</GUIRef> status, you must confirm the data in one of the following ways:</ListIntro>
					<ListItem><ProcedureList><ListIntro>To confirm individual lines, take the following steps:</ListIntro>
							<ListItem>Start the appropriate <GUIRef href="" role="manual">Invoicing Data</GUIRef> session in <GUIRef href="/baanerp/ci" role="package">Central Invoicing</GUIRef> and, on the <GUIRef href="" role="menu">Specific</GUIRef> menu, click <GUIRef href="/baanerp/ci/sli/cisli2120s000#sales.invoice.lines" role="formcommand">Lines</GUIRef> to display the lines.</ListItem>
							<ListItem>In the <GUIRef href="" role="manual">Invoicing Data - Lines</GUIRef> session, on the <GUIRef href="" role="menu">Specific</GUIRef> menu you can click <GUIRef href="/baanerp/ci/sli/cisli2520m000#show.onhold.and.confirmed" role="formcommand">Show On Hold and Confirmed</GUIRef> to display only the lines that are available for processing.</ListItem>
							<ListItem>Select one or more lines has the <GUIRef href="/baanerp/ci/domains/sli.stat#on.hold" role="enum">On Hold</GUIRef> status and, on the <GUIRef href="" role="menu">Specific</GUIRef> menu, click <GUIRef href="/baanerp/ci/sli/cisli2510m000#confirm.lines" role="formcommand">Confirm</GUIRef>. The line status is set to <GUIRef href="/baanerp/ci/domains/sli.stat#confirmed" role="enum">Confirmed</GUIRef>.</ListItem>
						</ProcedureList>
					</ListItem>
					<ListItem>To confirm ranges of invoicing data, use the <Link href="/baanerp/ci/sli/cisli2219m000" role="session">Global Confirmation of Order data (cisli2219m000)</Link> session.</ListItem>
				</List>
			</Step>
			<Step><StepTitle>Create a Billing request</StepTitle>
				<Paragraph>In the <GUIRef href="/baanerp/ci/sli/cisli2100m000" role="session">Billing Requests (cisli2100m000)</GUIRef> session, create a <Link href="/baanerp/ci/glossary/glossary#000001" role="glossary">billing request</Link>. You must select a <Link href="/baanerp/ci/glossary/glossary#000002" role="glossary">billing request template</Link> and a <Link href="/baanerp/ci/glossary/glossary#000003" role="glossary">billing request addition</Link> for the billing request.</Paragraph>
				<Paragraph>Enter selection ranges for the invoicing data that you want to process. For details, refer to <Link href="/baanerp/ci/onlinemanual/000005" role="manual">To select order data for invoicing</Link>. Only the lines of the selected invoicing data that have the <GUIRef href="/baanerp/ci/domains/sli.stat#confirmed" role="enum">Confirmed</GUIRef> status will be processed.</Paragraph>
			</Step>
			<Step><StepTitle>Process the billing request</StepTitle>
				<Paragraph>To process the billing request, start the <GUIRef href="/baanerp/ci/sli/cisli2200m000" role="session">Compose/Print/Post Invoices (cisli2200m000)</GUIRef> session. You can process individual billing requests or process multiple billing requests in a <Link href="/baanerp/ci/glossary/glossary#000300" role="glossary">billing request set</Link>. For details, refer to <Link href="/baanerp/ci/onlinemanual/000010" role="manual">To use billing request sets</Link>.</Paragraph>
				<Paragraph>In the <GUIRef href="/baanerp/ci/sli/cisli2200m000" role="session">Compose/Print/Post Invoices (cisli2200m000)</GUIRef> session, select the check boxes to indicate the process.</Paragraph>
				<List><ListIntro>You can select the following processes. To perform the complete invoicing process, for example, in a batch job, select all three check boxes.</ListIntro>
					<ListItemHead><GUIRef href="/baanerp/ci/sli/cisli2200m000#brid.cmp" role="formfield">Compose</GUIRef>
					</ListItemHead>
					<ListItem>SSA ERP generates invoices from the selected invoicing data. The invoicing data lines are grouped on the invoices according to the relevant composing criteria. for details, refer to <Link href="/baanerp/ci/onlinemanual/000005" role="manual">To select order data for invoicing</Link>. The invoicing data lines status and the billing request status are set to <GUIRef href="/baanerp/ci/domains/sli.stat#composed" role="enum">Composed</GUIRef>. The invoice receives a temporary invoice sequence number.</ListItem>
					<ListItem>To check the invoices, you can print draft invoices or you can view the composed invoices in the <GUIRef href="/baanerp/ci/sli/cisli2505m100" role="session">Invoices (cisli2505m100)</GUIRef> session. If corrections to the invoicing data or to the printed invoices are required, you can undo the composition of the invoices. For details, refer to <Link href="/baanerp/ci/onlinemanual/000011" role="manual">To correct the invoices</Link>.</ListItem>
					<ListItemHead><GUIRef href="/baanerp/ci/sli/cisli2200m000#prnt.op" role="formfield">Print</GUIRef>
					</ListItemHead>
					<ListItem><List><ListItemHead><GUIRef href="/baanerp/ci/sli/cisli2200m000#draft.prnt" role="formfield">Draft</GUIRef>
							</ListItemHead>
							<ListItem>SSA ERP prints draft invoices that you can check. The draft invoice shows the temporary invoice sequence number. The invoicing data lines status and the billing request status remain <GUIRef href="/baanerp/ci/domains/sli.stat#composed" role="enum">Composed</GUIRef>.</ListItem>
							<ListItemHead><GUIRef href="/baanerp/ci/sli/cisli2200m000#brid.prnt" role="formfield">Original</GUIRef>
							</ListItemHead>
							<ListItem>SSA ERP prints the final invoices that you can send to the business partners. To perform the complete invoicing process, select this check box. The status of the invoicing data lines, the billing request, and the invoices is set to <GUIRef href="/baanerp/ci/domains/sli.stat#printed" role="enum">Printed</GUIRef>. SSA ERP generates the invoice document numbers from the applicable transaction types and series. If you select the <GUIRef href="/baanerp/ci/sli/cisli2200m000#delv.opt" role="formfield">Invoice Delivery Method</GUIRef> check box, the invoices are sorted by invoice delivery method.</ListItem>
						</List>
					</ListItem>
					<ListItemHead><GUIRef href="/baanerp/ci/sli/cisli2200m000#brid.post" role="formfield">Post</GUIRef>
					</ListItemHead>
					<ListItem><List><ListIntro>SSA ERP posts the invoices to <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>. SSA ERP performs the following actions:</ListIntro>
							<ListItem>Creates open entries in the <GUIRef href="/baanerp/tf/acr" role="module">Accounts Receivable</GUIRef> module.</ListItem>
							<ListItem>Creates non-finalized integration transactions according to the <Link href="/baanerp/tf/glossary/glossary#000015" role="glossary">integration mapping scheme</Link>. For details, refer to <Link href="/baanerp/tf/integrations/400000" role="manual">Financial integrations - overview</Link>.</ListItem>
							<ListItem>Creates non-finalization transactions in <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>.</ListItem>
							<ListItem>Returns the invoice information, for example, the invoice document number and date, to Operations Management.</ListItem>
							<ListItem>Sets the status of the invoicing data lines, the billing request, and the invoices to <GUIRef href="/baanerp/ci/domains/sli.stat#posted" role="enum">Posted</GUIRef>.</ListItem>
						</List>
					</ListItem>
				</List>
			</Step>
		</Steps>
	</ProcedureSection>
	<GeneralSection><SectionTitle>To print and post the invoices separately</SectionTitle>
		<List><ListIntro>If you do not perform the complete process in the <GUIRef href="/baanerp/ci/sli/cisli2200m000" role="session">Compose/Print/Post Invoices (cisli2200m000)</GUIRef> session, you can use the following sessions to print and post the invoices separately:</ListIntro>
			<ListItem><GUIRef href="/baanerp/ci/sli/cisli2400m000" role="session">Print Invoices (cisli2400m000)</GUIRef>
			</ListItem>
			<ListItem><GUIRef href="/baanerp/ci/sli/cisli3200m000" role="session">Post Invoices (cisli3200m000)</GUIRef>
			</ListItem>
		</List>
	</GeneralSection>
	<GeneralSection><SectionTitle>To reprint Printed and Posted invoices</SectionTitle>
		<Paragraph>If you have printed the final invoices, you cannot print the invoices again in the <GUIRef href="/baanerp/ci/sli/cisli2200m000" role="session">Compose/Print/Post Invoices (cisli2200m000)</GUIRef> or the <GUIRef href="/baanerp/ci/sli/cisli2400m000" role="session">Print Invoices (cisli2400m000)</GUIRef> session.</Paragraph>
		<Paragraph>If the bililing request or the invoices have the <GUIRef href="/baanerp/ci/domains/sli.stat#printed" role="enum">Printed</GUIRef> or <GUIRef href="/baanerp/ci/domains/sli.stat#posted" role="enum">Posted</GUIRef> status, you can reprint the final invoices if necessary in the <GUIRef href="/baanerp/ci/sli/cisli2405m000" role="session">Reprint Invoices (cisli2405m000)</GUIRef> session.</Paragraph>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/ci/onlinemanual/cisli" role="manual">Sales Invoicing (SLI)</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/ci/onlinemanual/000006" role="manual">To set up Central Invoicing</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/ci/onlinemanual/000008" role="manual">Invoicing</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/ci/onlinemanual/000005" role="manual">To select order data for invoicing</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/ci/onlinemanual/000010" role="manual">To use billing request sets</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/ci/onlinemanual/000009" role="manual">Direct processing of invoices</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/ci/onlinemanual/000011" role="manual">To correct the invoices</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/ci/onlinemanual/000016" role="manual">To send sales invoices with EDI</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
