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<ManualTopic ID="/baanerp/td/onlinemanual/000330" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Integration Freight Order Control and Purchase Control</Title>
		<Keyword><Level1>Integration Freight Managmenent</Level1>
		</Keyword>
		<Keyword><Level1>Freight Management</Level1>
		</Keyword>
	</Header>
	<GeneralSection><Paragraph>Several organizations that want to have total control on the supply chain to reduce costs, do their own freight planning. For this reason, a link is built between <GUIRef href="/baanerp/fm/foc" role="module">Freight Order Control</GUIRef> and <GUIRef href="/baanerp/td/pur" role="module">Purchase Control</GUIRef> to generate freight orders from purchase orders.</Paragraph>
		<Paragraph>Freight orders can be generated from purchase orders that are manually created/generated by SSA ERP, or from purchase orders that originate from a converted supplier quotation.</Paragraph>
		<GeneralSection><SectionTitle>Settings for generating freight orders from purchase orders that originate from a converted supplier quotation</SectionTitle>
			<List><ListIntro>To enable the generation of freight orders from purchase orders that originate from a converted supplier quotation, and to provide the necessary freight related information when the quotation is converted into a purchase order, define the following fields in the <GUIRef href="/baanerp/td/pur/tdpur1106s000" role="session">Buy-from BP - Quotation (tdpur1106s000)</GUIRef> session:</ListIntro>
				<ListItem>Select the <Link href="/baanerp/td/pur/tdpur1106s000#tdpur106.gefo" role="formfield">Generate Freight Orders</Link> check box.</ListItem>
				<ListItem>Enter a service level in the <GUIRef href="/baanerp/td/pur/tdpur1106s000#tdpur106.serv" role="formfield">Service Level</GUIRef> field if you want the same service level to be used in the freight order as in the purchase order.</ListItem>
				<ListItem>Select the <GUIRef href="/baanerp/td/pur/tdpur1106s000#tdpur106.crbn" role="formfield">Carrier Binding</GUIRef> check box if you want the same carrier to be used in the freight order as in the purchase order.</ListItem>
				<ListItem>Enter a date in the <GUIRef href="/baanerp/td/pur/tdpur1106s000#tdpur106.ddat" role="formfield">Planned Receipt Date</GUIRef> field, which must be considered as the unload date.</ListItem>
			</List>
			<Note><SectionTitle>Note</SectionTitle>
				<Paragraph>Freight orders cannot be generated from quotations, but only from purchase orders. In the <GUIRef href="/baanerp/td/pur/tdpur1106s000" role="session">Buy-from BP - Quotation (tdpur1106s000)</GUIRef> session, you define all freight related data to provide the necessary information when the quotation is converted into a purchase order in the <GUIRef href="/baanerp/td/pur/tdpur1202m000" role="session">Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000)</GUIRef> session.</Paragraph>
			</Note>
		</GeneralSection>
		<GeneralSection><SectionTitle>Settings for generating freight orders from purchase orders that are manually created or generated by SSA ERP</SectionTitle>
			<List><ListIntro>To enable the generation of freight orders from purchase orders that are manually created or generated by SSA ERP, the following settings must be applied in the <GUIRef href="/baanerp/td/pur/tdpur4101s000" role="session">Purchase Order - Line (tdpur4101s000)</GUIRef> session, or the <GUIRef href="/baanerp/td/pur/tdpur4101s200" role="session">Purchase Order Line Details (tdpur4101s200)</GUIRef> session:</ListIntro>
				<ListItem>The <GUIRef href="/baanerp/td/pur/tdpur4101s000#tdpur401.gefo" role="formfield">Generate Freight Orders from Purchase</GUIRef> check box must be selected.</ListItem>
				<ListItem>The <GUIRef href="/baanerp/td/pur/tdpur4101s000#tdpur401.crbn" role="formfield">Carrier Binding</GUIRef> check box must be selected if you want the same <Link href="/baanerp/td/glossary/glossary#000087" role="glossary">carrier</Link> to be used in the freight order as in the purchase order.</ListItem>
				<ListItem>A service level must be entered in the <GUIRef href="/baanerp/td/pur/tdpur4101s000#tdpur401.serv" role="formfield">Service Level</GUIRef> field if you want the same service level to be used in the freight order as in the purchase order.</ListItem>
				<ListItem>A date must be entered in the <GUIRef href="/baanerp/td/pur/tdpur4101s000#tdpur401.ddta" role="formfield">Planned Receipt Date</GUIRef> field. If the purchasing company is responsible for transportation, you must consider this as the <Link href="/baanerp/fm/glossary/glossary#000053" role="glossary">unload date</Link>, the date when the goods must be available in the warehouse.</ListItem>
				<ListItem>A <Link href="/baanerp/fm/glossary/glossary#000050" role="glossary">planned load date</Link> must be entered in the <GUIRef href="/baanerp/td/pur/tdpur4101s000#tdpur401.ldat" role="formfield">Planned Load Date</GUIRef> field. If the purchasing company is responsible for transportation, this is the date on which the suppliers must be ready with the goods on their site. This date can also be considered as the shipment date.</ListItem>
			</List>
		</GeneralSection>
		<GeneralSection><SectionTitle>To generate freight orders from purchase orders</SectionTitle>
			<Paragraph>The <GUIRef href="/baanerp/td/ipu/tdipu0110m000#tdipu010.gefo" role="formfield">Generate Freight Orders</GUIRef> check box in the <GUIRef href="/baanerp/td/ipu/tdipu0110m000" role="session">Item - Purchase Business Partner (tdipu0110m000)</GUIRef> initially determines whether freight orders must be generated for a specific combination of item and purchase business partner. You can, however, always determine not to generate, or to generate a freight order for an individual purchase order (detail) line by clearing or selecting the <GUIRef href="/baanerp/td/pur/tdpur4101s000#tdpur401.gefo" role="formfield">Generate Freight Orders from Purchase</GUIRef> check box on the purchase order (detail) line. In the <GUIRef href="/baanerp/td/pur/tdpur0560m000" role="session">Purchase Order Type - Activities (tdpur0560m000)</GUIRef> session, you can define how freight orders are generated.</Paragraph>
			<Paragraph>If the <GUIRef href="/baanerp/td/ipu/tdipu0110m000#tdipu010.gefo" role="formfield">Generate Freight Orders</GUIRef> check box is selected in the <GUIRef href="/baanerp/td/ipu/tdipu0110m000" role="session">Item - Purchase Business Partner (tdipu0110m000)</GUIRef> session, and a purchase order is generated for the item – purchase business partner combination, SSA ERP checks whether <GUIRef href="/baanerp/td/pur/tdpur4220m000" role="session">Generate Freight Orders (tdpur4220m000)</GUIRef> is linked as an activity to the purchase order type in the <GUIRef href="/baanerp/td/pur/tdpur0560m000" role="session">Purchase Order Type - Activities (tdpur0560m000)</GUIRef> session. The freight order generation method depends on the settings in the <GUIRef href="/baanerp/td/pur/tdpur0560m000" role="session">Purchase Order Type - Activities (tdpur0560m000)</GUIRef> session.</Paragraph>
			<List><ListIntro>The following possibilities exist:</ListIntro>
				<ListItem><GUIRef href="/baanerp/td/pur/tdpur4220m000" role="session">Generate Freight Orders (tdpur4220m000)</GUIRef> is linked as an activity to the purchase order type and the <GUIRef href="/baanerp/td/pur/tdpur0560m000#tdpur060.auto" role="formfield">Automatic</GUIRef> check box is selected. As a result, SSA ERP automatically generates a freight order for the purchase order.</ListItem>
				<ListItem><GUIRef href="/baanerp/td/pur/tdpur4220m000" role="session">Generate Freight Orders (tdpur4220m000)</GUIRef> is linked as an activity to the purchase order type and the <GUIRef href="/baanerp/td/pur/tdpur0560m000#tdpur060.auto" role="formfield">Automatic</GUIRef> check box is cleared. As a result, you must manually generate a freight order for the purchase order in the <GUIRef href="/baanerp/td/pur/tdpur4220m000" role="session">Generate Freight Orders (tdpur4220m000)</GUIRef> session.</ListItem>
				<ListItem><GUIRef href="/baanerp/td/pur/tdpur4220m000" role="session">Generate Freight Orders (tdpur4220m000)</GUIRef> is not linked as an activity to the purchase order type. As a result, you must manually generate a freight order for the purchase order in the <GUIRef href="/baanerp/td/pur/tdpur4220m000" role="session">Generate Freight Orders (tdpur4220m000)</GUIRef> session.</ListItem>
			</List>
			<Paragraph>If the <GUIRef href="/baanerp/td/ipu/tdipu0110m000#tdipu010.gefo" role="formfield">Generate Freight Orders</GUIRef> check box is cleared in the <GUIRef href="/baanerp/td/ipu/tdipu0110m000" role="session">Item - Purchase Business Partner (tdipu0110m000)</GUIRef> session, and you still want to generate a freight order for the purchase order (detail) line, you must select the <GUIRef href="/baanerp/td/pur/tdpur4101s000#tdpur401.gefo" role="formfield">Generate Freight Orders from Purchase</GUIRef> check box on the purchase order (detail) line. After approval, SSA ERP checks whether <GUIRef href="/baanerp/td/pur/tdpur4220m000" role="session">Generate Freight Orders (tdpur4220m000)</GUIRef> is linked as an activity to the order type in the <GUIRef href="/baanerp/td/pur/tdpur0560m000" role="session">Purchase Order Type - Activities (tdpur0560m000)</GUIRef> session to determine the freight order generation method.</Paragraph>
			<Paragraph>However, if no record exists for an item-business partner combination in the <GUIRef href="/baanerp/td/ipu/tdipu0110m000" role="session">Item - Purchase Business Partner (tdipu0110m000)</GUIRef> session, SSA ERP checks the <GUIRef href="/baanerp/td/pur/tdpur0560m000" role="session">Purchase Order Type - Activities (tdpur0560m000)</GUIRef> session to find out whether freight orders must be generated, and how the freight orders must be generated (either manually, or automatically). If freight orders must be generated for the order type, SSA ERP automatically selects the <GUIRef href="/baanerp/td/ipu/tdipu0110m000#tdipu010.gefo" role="formfield">Generate Freight Orders</GUIRef> check box in the <GUIRef href="/baanerp/td/pur/tdpur4101s000" role="session">Purchase Order - Line (tdpur4101s000)</GUIRef> session/ <GUIRef href="/baanerp/td/pur/tdpur4101s200" role="session">Purchase Order Line Details (tdpur4101s200)</GUIRef> session. You can, again, still clear the check box in the <GUIRef href="/baanerp/td/pur/tdpur4101s000" role="session">Purchase Order - Line (tdpur4101s000)</GUIRef> session/ <GUIRef href="/baanerp/td/pur/tdpur4101s200" role="session">Purchase Order Line Details (tdpur4101s200)</GUIRef> session.</Paragraph>
			<Note><SectionTitle>Note</SectionTitle>
				<Paragraph>If <GUIRef href="/baanerp/td/pur/tdpur4220m000" role="session">Generate Freight Orders (tdpur4220m000)</GUIRef> is linked as an activity to the order type in the <GUIRef href="/baanerp/td/pur/tdpur0560m000" role="session">Purchase Order Type - Activities (tdpur0560m000)</GUIRef> session and a purchase order is generated, the activity <Emphasis>Generate Freight Orders</Emphasis> is linked to the purchase order (detail) line in the <GUIRef href="/baanerp/td/pur/tdpur4534m000" role="session">Purchase Order Line Status (tdpur4534m000)</GUIRef> session. In addition, you can view the activity's execution mode and status in the <GUIRef href="/baanerp/td/pur/tdpur4534m000" role="session">Purchase Order Line Status (tdpur4534m000)</GUIRef> session. However, if you decide to clear the <GUIRef href="/baanerp/td/ipu/tdipu0110m000#tdipu010.gefo" role="formfield">Generate Freight Orders</GUIRef> check box on the purchase order (detail) line, SSA ERP removes the activity <Emphasis>Generate Freight Orders</Emphasis> from the <GUIRef href="/baanerp/td/pur/tdpur4534m000" role="session">Purchase Order Line Status (tdpur4534m000)</GUIRef> session.</Paragraph>
			</Note>
		</GeneralSection>
		<GeneralSection><SectionTitle>Functional explanation of the integration between Freight Order Control and Purchase Control</SectionTitle>
			<Paragraph>If a freight order is generated from a purchase order (detail) line, the freight order has the status <GUIRef href="/baanerp/fm/domains/foc.lnst#expc" role="enum">Expected</GUIRef>. The information that goes to the freight order contains purely shipping related data, such as planned dates, addresses, shipping constraints, carrier, route, terms of delivery and planning responsibility. If a load plan is created for the freight order, the freight order has the status <GUIRef href="/baanerp/fm/domains/foc.lnst#plnd" role="enum">Planned</GUIRef>. The load plan can only be made actual in <GUIRef href="/baanerp/fm" role="package">Freight Management</GUIRef>, and the freight order can receive the status <GUIRef href="/baanerp/fm/domains/foc.lnst#actl" role="enum">Actual</GUIRef>, when the purchase order (detail) line is released to <GUIRef href="/baanerp/wh" role="package">Warehouse Management</GUIRef>.</Paragraph>
			<List><ListIntro>If the freight order has the status <GUIRef href="/baanerp/fm/domains/foc.lnst#plnd" role="enum">Planned</GUIRef>, on the <GUIRef href="" role="menu">Specific</GUIRef> menu of the <GUIRef href="/baanerp/td/pur/tdpur4501m000" role="session">Purchase Order - Lines (tdpur4501m000)</GUIRef> session, or the <GUIRef href="/baanerp/td/pur/tdpur4501m200" role="session">Purchase Order Line - Details (tdpur4501m200)</GUIRef> session, click:</ListIntro>
				<ListItem><GUIRef href="/baanerp/td/pur/tdpur4501m200#start.freight.details" role="formcommand">Freight Details</GUIRef>, to start the <GUIRef href="/baanerp/fm/lbd/fmlbd3552m000" role="session">Freight Details (fmlbd3552m000)</GUIRef> session, or the <GUIRef href="/baanerp/fm/foc/fmfoc3501m000" role="session">Freight Details (fmfoc3501m000)</GUIRef> session. In these sessions, you can view freight details, such as information about shipments and loads, the used carrier, the dates that the shipments will be executed, and the quantities to be shipped.</ListItem>
				<ListItem><GUIRef href="/baanerp/td/pur/tdpur4501m000#tdpur4502s000" role="formcommand">Purchase Order Line - Linked Information</GUIRef>, to start the <GUIRef href="/baanerp/td/pur/tdpur4502s000" role="session">Purchase Order Line - Linked Information (tdpur4502s000)</GUIRef> session. In this session, you can view linked freight orders.</ListItem>
			</List>
			<Note><SectionTitle>Note</SectionTitle>
				<Paragraph>If you want to modify, block, delete or cancel a purchase order and linked freight order, the status of the corresponding freight order must be <GUIRef href="/baanerp/fm/domains/foc.lnst#expc" role="enum">Expected</GUIRef>, <GUIRef href="/baanerp/fm/domains/foc.lnst#plnd" role="enum">Planned</GUIRef>, or <GUIRef href="/baanerp/fm/domains/foc.lnst#actl" role="enum">Actual</GUIRef>.</Paragraph>
			</Note>
			<Paragraph>After the <GUIRef href="/baanerp/td/pur/tdpur4101s000#tdpur401.ddta" role="formfield">Planned Receipt Date</GUIRef> is entered on the purchase order (detail) line, <GUIRef href="/baanerp/fm" role="package">Freight Management</GUIRef> determines if the transportation lead time is sufficient to deliver the goods in time. If not, a signal is sent back to the purchase order (detail) line and the user must either change the <GUIRef href="/baanerp/td/pur/tdpur4101s000#tdpur401.ddta" role="formfield">Planned Receipt Date</GUIRef> or select another carrier. It occurs that, due to the type of transport or the availability of the carrier, the <GUIRef href="/baanerp/td/pur/tdpur4101s000#tdpur401.ddta" role="formfield">Planned Receipt Date</GUIRef> differs from the date as entered on the purchase order (detail) line. If you click Printing in the <GUIRef href="/baanerp/td/pur/tdpur4500m000" role="session">Purchase Orders (tdpur4500m000)</GUIRef> session and select <GUIRef href="/baanerp/td/pur/tdpur4500m000#tdpur4432" role="form command">Print with Deviation in the Shipment Dates(Dummy for FM)</GUIRef>, the <GUIRef href="/baanerp/fm/lbd/fmlbd3450m000" role="session">Print Orders with Deviating Shipment Dates (fmlbd3450m000)</GUIRef> session starts. In this session, you can generate a difference report that provides an overview of all orders for which the dates from the origin are not the same as those in the load plan of <GUIRef href="/baanerp/fm" role="package">Freight Management</GUIRef>.</Paragraph>
		</GeneralSection>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000329" role="manual">Integration Purchase and Freight Management</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/fm/onlinemanual/fmfoc" role="module">Freight Order Control</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000406" role="manual">Flexible purchase order processing</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
