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<ManualTopic ID="/baanerp/tp/onlinemanual/000335" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To generate service orders for SSA ERP Project</Title>
		<Keyword><Level1>Generate Service Orders</Level1>
		</Keyword>
	</Header>
	<AimSection><Paragraph>Service orders are generated in SSA ERP Project, based on the reference activity linked to the element or activity labor budget line. To generate service orders, the project in SSA ERP Project must have the status <GUIRef href="" role="manual">Free</GUIRef> or <GUIRef href="" role="manual">Active</GUIRef>. You can generate service orders using the <Link href="/baanerp/tp/pss/tppss6250m000" role="session">Generate Service Orders (tppss6250m000)</Link> session.</Paragraph>
	</AimSection>
	<GeneralSection><Paragraph><GUIRef href="" role="manual">You can generate service orders only for the following labor budget lines:</GUIRef>
		</Paragraph>
		<List><ListItem>The budget lines have a reference activity linked to it and are part of the <Link href="/baanerp/tp/glossary/glossary#000083" role="glossary">top element</Link> or active plan activity structure.</ListItem>
			<ListItem>The Budget line start date is lower than the current date + the time fence. For the activity budget lines, if the budget line start date is not specified, the activity start date is considered. And, for element budget lines, the element start date is considered.</ListItem>
			<ListItem>The budget lines for which control data is generated. <GUIRef href="" role="manual">Note</GUIRef>: This condition is applicable only for projects budgeted by element and controlled by activity.</ListItem>
		</List>
		<Paragraph><GUIRef href="" role="manual">You cannot generate service orders for the following budget lines:</GUIRef>
		</Paragraph>
		<List><ListItem>The element budget lines (for projects budgeted by element and controlled by element) linked to the element for which the cost control is set to ‘no’ or if the element has multiple parents.</ListItem>
			<ListItem>The activity budget lines (for projects budgeted by element and controlled by activity) linked to the element for which the cost control is set to ‘no’ or if no related element budget line is present (in other words, if the element budget line is deleted after generating control data).</ListItem>
		</List>
		<Paragraph><GUIRef href="" role="manual">You can combine the service orders to be generated, by:</GUIRef>
		</Paragraph>
		<List><ListItem><GUIRef href="" role="manual">Project</GUIRef>: Select this option in the <Link href="/baanerp/tp/pss/tppss6250m000" role="session">Generate Service Orders (tppss6250m000)</Link> to combine budget lines of all elements/activities with the same project and service department, to generate one service order.</ListItem>
			<ListItem><GUIRef href="" role="manual">Element</GUIRef>: Select this option in the <Link href="/baanerp/tp/pss/tppss6250m000" role="session">Generate Service Orders (tppss6250m000)</Link> to combine budget lines of all elements of the project to generate one service order.</ListItem>
			<ListItem><GUIRef href="" role="manual">Activity</GUIRef>: Select this option in the <Link href="/baanerp/tp/pss/tppss6250m000" role="session">Generate Service Orders (tppss6250m000)</Link> to combine budget lines of all activities of the project to generate one service order.</ListItem>
			<ListItem><GUIRef href="" role="manual">Time Fence</GUIRef>: SSA ERP allows you to combine orders within the specified time frame.</ListItem>
		</List>
		<Paragraph><GUIRef href="" role="manual">To generate service orders take the following steps:</GUIRef>
		</Paragraph>
		<ProcedureList><ListItem>Link the reference activity to the labor line in the <Link href="/baanerp/tp/pdm/tppdm0111s000" role="session">Standard Labor (tppdm0111s000)</Link> session or in the <Link href="/baanerp/tp/pdm/tppdm6111s000" role="session">Project Labor (tppdm6111s000)</Link> session. In the <GUIRef href="" role="manual">Reference Activity</GUIRef> field, use the Browse arrow to zoom to the <GUIRef href="" role="manual">Reference Activity (tsacm1101m000)</GUIRef> session. SSA ERP displays the default Time Unit, Norm (duration of service) and Cost Rate. You can change the Unit, Norm and Cost Rates values if you wish. Note: You can only link reference activities of the <GUIRef href="" role="manual">Field Service</GUIRef> type or the <GUIRef href="" role="manual">General</GUIRef> type that are not expired.</ListItem>
			<ListItem>Link the reference activity and specify the <GUIRef href="" role="manual">Frequency</GUIRef> for the labor budget line in the <Link href="/baanerp/tp/ptc/tpptc1111s000" role="session">Element Budget (Labor) (tpptc1111s000)</Link> Element Budget (Labor) or the <Link href="/baanerp/tp/ptc/tpptc2111s000" role="session">Activity Budget (Labor) (tpptc2111s000)</Link> session.</ListItem>
			<ListItem>Run the <Link href="/baanerp/tp/ptc/tpptc1230m000" role="session">Generate Control Data (tpptc1230m000)</Link> session. <Emphasis><GUIRef href="" role="manual">Note</GUIRef>: For projects budgeted by element and controlled by activity, generating control data is mandatory. For projects budgeted by element and controlled by element, the element labor budget lines are considered. <GUIRef href="" role="manual">ERP</GUIRef> uses the element labor lines to generate the service orders. For projects budgeted by activity and controlled by activity, activity labor budget lines are considered. <GUIRef href="" role="manual">ERP</GUIRef> uses the activity labor lines to generate the service orders.</Emphasis>
			</ListItem>
			<ListItem>Generate service orders and service order activity lines using the <Link href="/baanerp/tp/pss/tppss6250m000" role="session">Generate Service Orders (tppss6250m000)</Link> session. The status of the service order is <GUIRef href="" role="manual">Free</GUIRef>.</ListItem>
			<ListItem>The order is processed and costed in SSA ERP Service.</ListItem>
			<ListItem>When the service order or the service order activity line is set to Costed, the costs from <GUIRef href="" role="manual">Service</GUIRef> is transferred to <GUIRef href="" role="manual">Project</GUIRef> and is aggregated as labor cost.</ListItem>
			<ListItem>You can view the aggregated cost in the <Link href="/baanerp/tp/ppc/tpppc2531m000" role="session">Labor Costs (tpppc2531m000)</Link> session.</ListItem>
			<ListItem>The cost is approved, confirmed and transferred to <GUIRef href="" role="manual">Central Invoicing</GUIRef> as service cost. From <GUIRef href="" role="manual">Central Invoicing</GUIRef>, the service cost is posted to <GUIRef href="" role="manual">SSA ERP</GUIRef>
				<GUIRef href="" role="manual">Financials</GUIRef> as service cost.</ListItem>
		</ProcedureList>
		<ExampleSection><SectionTitle>Example</SectionTitle>
			<Paragraph>A service order has the following Actual Cost Lines:</Paragraph>
			<Paragraph>Labor cost: Rs 1000</Paragraph>
			<Paragraph>Material cost: Rs 2000</Paragraph>
			<Paragraph>Other cost: Rs 200</Paragraph>
			<Paragraph>When the cost is transferred to <GUIRef href="" role="manual">SSA ERP Project</GUIRef>, the cost is aggregated on a labor cost line: Rs 3,200</Paragraph>
		</ExampleSection>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>You can manually link a service order activity line or a service order to an element/activity/extension in the <Link href="/baanerp/tp/pss/tppss6120m000" role="session">Service Orders by Project (tppss6120m000)</Link> session. The cost comes into <GUIRef href="" role="manual">SSA ERP Project</GUIRef> against the default labor cost object defined in the <Link href="/baanerp/tp/ppc/tpppc0100s000" role="session">PPC Parameters (tpppc0100s000)</Link> session.</Paragraph>
		</Note>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/tp/onlinemanual/000333" role="manual">Integration of Project with Service</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
