<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/td/onlinemanual/000415" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Purchase order approval</Title>
		<Keyword><Level1>purchase orders</Level1>
			<Level2>approving</Level2>
		</Keyword>
		<Keyword><Level1>approving purchase orders</Level1>
		</Keyword>
		<Keyword><Level1>approve</Level1>
		</Keyword>
	</Header>
	<AimSection><Paragraph>After purchase orders are created, purchase order approval is a mandatory step in the purchase order procedure.</Paragraph>
		<List><ListIntro>You can approve purchase orders:</ListIntro>
			<ListItem>Based on <Link href="/baanerp/td/glossary/glossary#000327" role="glossary" Update="No">approval rules</Link> for a range of purchase orders in the <GUIRef href="/baanerp/td/pur/tdpur4210m100" role="session">Approve Purchase Orders (tdpur4210m100)</GUIRef> session.</ListItem>
			<ListItem>Manually, for a range of purchase orders in the <GUIRef href="/baanerp/td/pur/tdpur4210m100" role="session">Approve Purchase Orders (tdpur4210m100)</GUIRef> session.</ListItem>
			<ListItem>Manually , for a specific purchase order. To approve a specific purchase order, click <GUIRef href="/baanerp/td/pur/tdpur4100s000#approve.order" role="formcommand">Approve</GUIRef> on the <GUIRef href="" role="menu">Specific</GUIRef> menu of the <GUIRef href="/baanerp/td/pur/tdpur4500m000" role="session">Purchase Orders (tdpur4500m000)</GUIRef> session, or the <GUIRef href="/baanerp/td/pur/tdpur4100s000" role="session">Purchase Order (tdpur4100s000)</GUIRef> session.</ListItem>
		</List>
	</AimSection>
	<GeneralSection><SectionTitle>Purchase order approval based on approval rules</SectionTitle>
		<Paragraph>In ERP LN 6.1, you can validate purchase orders against <Link href="/baanerp/td/glossary/glossary#000327" role="glossary" Update="No">approval rules</Link> before their status becomes <GUIRef href="/baanerp/td/domains/pur.hdst#approved" role="enum">Approved</GUIRef>. These rules enable you to define conditions based on which SSA ERP can automatically approve purchase orders. The purchase orders that cannot be approved based on the approval rules, must be approved manually.</Paragraph>
		<ProcedureList><ListIntro>To use approval rules, take the following steps:</ListIntro>
			<ListItem>Define a number group for approval rules in the <Link href="/baanerp/td/pur/tdpur0100m400#tdpur000.ngar.4" role="formfield">Number Group for Approval Rules</Link> field of the <GUIRef href="/baanerp/td/pur/tdpur0100m400" role="session">Purchase Order Parameters (tdpur0100m400)</GUIRef> session.</ListItem>
			<ListItem>Define the <Link href="/baanerp/td/pur/tdpur0100m400#tdpur000.aarb" role="formfield">Basis for Approval Rule</Link> field as <Link href="/baanerp/td/glossary/glossary#000328" role="glossary" Update="No">Acceptance</Link> or <Link href="/baanerp/td/glossary/glossary#000329" role="glossary" Update="No">Exceptions</Link> in the <GUIRef href="/baanerp/td/pur/tdpur0100m400" role="session">Purchase Order Parameters (tdpur0100m400)</GUIRef> session.</ListItem>
			<ListItem>Define the approval rules in the <Link href="/baanerp/td/pur/tdpur0191m000" role="session">Approval Rules (tdpur0191m000)</Link> session.</ListItem>
			<ListItem>If you want to validate purchase orders against approval rules before their status can become <GUIRef href="/baanerp/td/domains/pur.hdst#approved" role="enum">Approved</GUIRef>, select the <Link href="/baanerp/td/pur/tdpur4210m100#appr.rules" role="fieldhelp">Apply Approval Rules</Link> check box in the <Link href="/baanerp/td/pur/tdpur4210m100" role="session">Approve Purchase Orders (tdpur4210m100)</Link> session.</ListItem>
		</ProcedureList>
		<Paragraph>It is not mandatory to check the approval rules for approving purchase orders.</Paragraph>
		<Note><SectionTitle>Note</SectionTitle>
			<List><ListItem>You cannot approve purchase orders that are waiting for <Link href="/baanerp/td/glossary/glossary#000320" role="glossary" Update="No">commingling</Link> before they are actually commingled. For more information, refer to <Link href="/baanerp/td/onlinemanual/000322" role="manual">Purchase orders for commingling</Link>.</ListItem>
				<ListItem>When a purchase order is approved, flexible purchase order processing can start. For more information, refer to <Link href="/baanerp/td/onlinemanual/000406" role="manual">Flexible purchase order processing</Link>.</ListItem>
			</List>
		</Note>
		<ExampleSection><SectionTitle>Example</SectionTitle>
			<List><ListItem>Each week, 1000 purchase order lines are generated by <GUIRef href="/baanerp/cp" role="package">Enterprise Planning</GUIRef>.</ListItem>
				<ListItem>The <GUIRef href="/baanerp/td/pur/tdpur4210m100" role="session">Approve Purchase Orders (tdpur4210m100)</GUIRef> session, with the <GUIRef href="/baanerp/td/pur/tdpur4210m100#appr.rules" role="formfield">Apply Approval Rules</GUIRef> check box selected, is run in a <Link href="/baanerp/tt/glossary/glossary#000025" role="glossary">job</Link>.</ListItem>
			</List>
			<Paragraph>As a result, 90% of all purchase order lines can be approved based on the approval rules. You must manually approve the remaining 10%.</Paragraph>
		</ExampleSection>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000322" role="manual">Purchase orders for commingling</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000321" role="manual">To commingle purchase orders</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000406" role="manual">Flexible purchase order processing</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
