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<ManualTopic ID="/baanerp/td/onlinemanual/000339" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To purchase subcontracting items</Title>
		<Keyword><Level1>Integration Service</Level1>
		</Keyword>
		<Keyword><Level1>Depot Repair</Level1>
		</Keyword>
	</Header>
	<GeneralSection><Paragraph>If a department that is responsible for the repairs or upgrades in an organization hires another company (the <Link href="/baanerp/ts/glossary/glossary#000399" role="glossary">subcontractor</Link> ) to carry out the repairs or upgrades, a purchase order must be created from a <Link href="/baanerp/ts/glossary/glossary#000385" role="glossary">work order</Link>.</Paragraph>
		<ProcedureSection><Steps><Step><StepTitle>To create a work order</StepTitle>
					<List><ListIntro>You can create a work order in the <Link href="/baanerp/ts/wcs/tswcs2100m000" role="session">Work Orders (tswcs2100m000)</Link> session. Enter an item for which the repairs or upgrades must be carried out by a subcontractor. The following fields in the <GUIRef href="/baanerp/ts/wcs/tswcs2100m000" role="session">Work Orders (tswcs2100m000)</GUIRef> session must be defined for a work order for subcontracting:</ListIntro>
						<ListItem><GUIRef href="/baanerp/ts/wcs/tswcs2100m000#tswcs200.bfbp" role="formfield">Buy-from BP</GUIRef>: This is the subcontractor that must execute the work.</ListItem>
						<ListItem><GUIRef href="/baanerp/ts/wcs/tswcs2100m000#tswcs200.sitm" role="formfield">Service/Cost Item</GUIRef>: This is the <Link href="/baanerp/td/glossary/glossary#SubconItem.td" role="glossary">subcontracting item</Link>. Because you cannot add activities to a purchase order line, the <Link href="/baanerp/td/glossary/glossary#000156" role="glossary">service item</Link> or <Link href="/baanerp/tc/glossary/glossary#000059" role="glossary">cost item</Link> is used as an activity definition for <GUIRef href="/baanerp/td/pur" role="module">Purchase Control</GUIRef>.</ListItem>
					</List>
					<List><ListIntro>On the <GUIRef href="" role="menu">Specific</GUIRef> menu of the <GUIRef href="/baanerp/ts/wcs/tswcs2100m000" role="session">Work Orders (tswcs2100m000)</GUIRef> session, you have the following options:</ListIntro>
						<ListItem><GUIRef href="/baanerp/ts/wcs/tswcs2100m000#workorder.material" role="formcommand">Material Resources</GUIRef>: To add additional materials to the work order that must be sent to the buy-from business partner. If you click this command, the <Link href="/baanerp/ts/wcs/tswcs4110m000" role="session">Work Order Material Resources (tswcs4110m000)</Link> session starts. Enter an item and notice that the <GUIRef href="/baanerp/ts/wcs/tswcs4110m000#tswcs410.dltp" role="formfield">Delivery Type</GUIRef> field is filled with <GUIRef href="/baanerp/ts/domains/wcs.dltp#subcon.req" role="enum">Subcontracting Requirement</GUIRef>. For these lines, no purchase orders are created. The lines are only available for information purposes and are added to the purchase order text.</ListItem>
						<ListItem><GUIRef href="/baanerp/ts/wcs/tswcs2100m000#workorder.other" role="formcommand">Other Resources</GUIRef>: To add other resources to the work order. The other resources serve to make a good cost estimation and/or to store actual costs, which are used in the purchase order. When you release a work order for subcontracting, ERP automatically generates one other resource line. If you click this command, the <Link href="/baanerp/ts/wcs/tswcs4130m000" role="session">Work Order Other Resources (tswcs4130m000)</Link> session starts. In the <GUIRef href="/baanerp/ts/wcs/tswcs4130m000#tswcs430.item" role="formfield">Item</GUIRef> field, you can only enter <Link href="/baanerp/tc/glossary/glossary#000059" role="glossary">cost items</Link> or <Link href="/baanerp/td/glossary/glossary#000156" role="glossary">service items</Link>.</ListItem>
					</List>
					<Paragraph>Note: Only one other resource line is added to the work order. You cannot manually add other resource lines.</Paragraph>
					<Paragraph>You can also define activities for a work order for subcontracting. After you created the work order header, on the <GUIRef href="" role="menu">Specific</GUIRef> menu of the <GUIRef href="/baanerp/ts/wcs/tswcs2100m000" role="session">Work Orders (tswcs2100m000)</GUIRef> session, click <GUIRef href="/baanerp/ts/wcs/tswcs2100m000#activities.per.order" role="formcommand">Work Order Activities</GUIRef>. As a result, the <Link href="/baanerp/ts/wcs/tswcs2110m000" role="session">Work Order Activities (tswcs2110m000)</Link> session starts, in which you can create and maintain work order related lines that each specify a <Link href="/baanerp/ts/glossary/glossary#000359" role="glossary">maintenance activity</Link>. When the work order is released, SSA ERP automatically generates one other resource line for every activity. On the <GUIRef href="" role="menu">Specific</GUIRef> menu of the <GUIRef href="/baanerp/ts/wcs/tswcs2110m000" role="session">Work Order Activities (tswcs2110m000)</GUIRef> session, click <GUIRef href="/baanerp/ts/wcs/tswcs2100m000#workorder.other" role="formcommand">Other Resources</GUIRef> to add other resources/change the cost price and click <GUIRef href="/baanerp/ts/wcs/tswcs2100m000#workorder.material" role="formcommand">Material Resources</GUIRef> to add material resources to the work order activity.</Paragraph>
					<Paragraph>The date you enter in the <GUIRef href="/baanerp/ts/wcs/tswcs2100m000#tswcs200.estm" role="formfield">Earliest Start</GUIRef> field or the <GUIRef href="/baanerp/ts/wcs/tswcs2100m100#tswcs200.pstm" role="formfield">Planned Start</GUIRef> field of the <GUIRef href="/baanerp/ts/wcs/tswcs2100m000" role="session">Work Orders (tswcs2100m000)</GUIRef> session, is displayed as the <Link href="/baanerp/td/glossary/glossary#000088" role="glossary">planned delivery date</Link> in the purchase order.</Paragraph>
				</Step>
				<Step><StepTitle>To plan and release a work order</StepTitle>
					<Paragraph>Plan and release the work order in the <Link href="/baanerp/ts/wcs/tswcs3200m000" role="session">Work Order Planning/Releasing (tswcs3200m000)</Link> session to generate a purchase order. If the work order is released successfully, the work order has the status <GUIRef href="/baanerp/ts/domains/wcs.stat#released" role="enum">Released</GUIRef> and a purchase order is generated with order type <GUIRef href="/baanerp/td/domains/pur.corg#wcs" role="enum">Maintenance</GUIRef>. This can be viewed in the <GUIRef href="/baanerp/td/pur/tdpur4100s000#tdpur400.corg" role="formfield">Purchase Order</GUIRef> field of the <GUIRef href="/baanerp/td/pur/tdpur4100s000" role="session">Purchase Order (tdpur4100s000)</GUIRef> session.</Paragraph>
					<Paragraph>On the <GUIRef href="" role="menu">Specific</GUIRef> menu of the <GUIRef href="/baanerp/td/pur/tdpur4501m000" role="session">Purchase Order - Lines (tdpur4501m000)</GUIRef> session, click <GUIRef href="/baanerp/td/pur/tdpur4501m000#tdpur4502s000" role="formcommand">Purchase Order Line - Linked Information</GUIRef>. As a result, the <GUIRef href="/baanerp/td/pur/tdpur4502s000" role="session">Purchase Order Line - Linked Information (tdpur4502s000)</GUIRef> session starts in which you can find the original maintenance work order.</Paragraph>
				</Step>
				<Step><StepTitle>To inform <GUIRef href="/baanerp/ts/wcs" role="module">Work Control System</GUIRef> about the receipt of the subcontracting item</StepTitle>
					<Paragraph>For a subcontracting item, which is of the type cost or service, the receipts for a purchase order can be carried out in <GUIRef href="/baanerp/td/pur" role="module">Purchase Control</GUIRef> or <GUIRef href="/baanerp/wh" role="package">Warehouse Management</GUIRef>. If you want the receipts to be made in <GUIRef href="/baanerp/td/pur" role="module">Purchase Control</GUIRef>, you must clear the <GUIRef href="/baanerp/td/ipu/tdipu0101m000#tdipu001.retw" role="formfield">Release to Warehouse</GUIRef> check box in the <GUIRef href="/baanerp/td/ipu/tdipu0101m000" role="session">Item - Purchase (tdipu0101m000)</GUIRef> session. If you decide to receive the goods in <GUIRef href="/baanerp/td/pur" role="module">Purchase Control</GUIRef>, <GUIRef href="/baanerp/td/pur" role="module">Purchase Control</GUIRef> must inform <GUIRef href="/baanerp/ts/wcs" role="module">Work Control System</GUIRef> about the receipt of the goods. When you confirm the receipt of goods in the <GUIRef href="/baanerp/td/pur/tdpur4501m300" role="session">Purchase Order - Receipts (tdpur4501m300)</GUIRef> session, SSA ERP automatically informs <GUIRef href="/baanerp/ts/wcs" role="module">Work Control System</GUIRef> by giving the work order the status <GUIRef href="/baanerp/ts/domains/wcs.stat#completed" role="enum">Completed</GUIRef>.</Paragraph>
				</Step>
			</Steps>
		</ProcedureSection>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000337" role="manual">Integration between Purchase Control and Depot Repair</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000338" role="manual">To purchase additional parts</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
