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<ManualTopic ID="/baanerp/tc/onlinemanual/000312" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Business partner departments</Title>
		<Keyword><Level1>Departments</Level1>
			<Level2>of business partners</Level2>
		</Keyword>
	</Header>
	<GeneralSection><Paragraph>You can link a department to a business partner role. The business partner's financial data of that role is then registered in the financial company that is linked to the enterprise unit of which the department is a key entity. In this way, you can store separate business partner financial data for each financial company.</Paragraph>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>To link the business partner data to a financial company, you must select the same department for the business partner that you selected for the financial company in the <GUIRef href="/baanerp/tf/gld/tfgld0103s000#tfgld004.acdp" role="formfield">Accounting Department</GUIRef> field of the <GUIRef href="/baanerp/tf/gld/tfgld0103s000" role="session">Company Parameters (tfgld0103s000)</GUIRef> session in <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>. See also <Link href="/baanerp/tc/onlinemanual/000318" role="manual">To use an accounting office</Link>.</Paragraph>
			<List><ListIntro>You can link departments to the following business partner roles:</ListIntro>
				<ListItem>Invoice-to business partner.</ListItem>
				<ListItem>Pay-by business partner.</ListItem>
				<ListItem>Invoice-from business partner.</ListItem>
				<ListItem>Pay-to business partner.</ListItem>
			</List>
			<List><ListIntro>For example, the business partner's financial data consists of:</ListIntro>
				<ListItem>The business partner's totals.</ListItem>
				<ListItem>The business partner's sales or purchase invoices.</ListItem>
				<ListItem>The business partner's payment schedules.</ListItem>
				<ListItem>The business partner's aging summaries.</ListItem>
			</List>
		</Note>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>If multiple logistic companies share the business partner's financial data, you cannot link departments to the business partner roles. Companies can share data by sharing the corresponding tables.</Paragraph>
		</Note>
		<GeneralSection><SectionTitle>Default business partner role data</SectionTitle>
			<List><ListIntro>The financial data of a business partner's role consists of:</ListIntro>
				<ListItem>The default business partner role data.</ListItem>
				<ListItem>The business partner role data specific for the department.</ListItem>
			</List>
			<List><ListIntro>The first time when you define a business partner's role you define the default data. The Department field of the default business partner role data is empty. You can only change the default data in the role definition with an empty <GUIRef href="" role="manual">Department</GUIRef> field. The default data consists of:</ListIntro>
				<ListItem>The business partner status.</ListItem>
				<ListItem>The business partner's credit rating.</ListItem>
			</List>
			<Paragraph>If you link a department to a business partner role, the default business partner role data is copied.</Paragraph>
		</GeneralSection>
		<GeneralSection><SectionTitle>To use multiple departments</SectionTitle>
			<List><ListIntro>If you want to register financial data of the business partner's role in multiple financial companies, you can link multiple departments to the same business partner role. You can define new department-specific data for the business partner role for each department, such as:</ListIntro>
				<ListItem>The default currency.</ListItem>
				<ListItem>The default invoicing method.</ListItem>
				<ListItem>The default terms of payment.</ListItem>
				<ListItem>The credit limit.</ListItem>
			</List>
			<List><ListIntro>You can select a department for a business partner role in the following sessions:</ListIntro>
				<ListItem><GUIRef href="/baanerp/tc/com/tccom4112s000" role="session">Invoice-to Business Partners (tccom4112s000)</GUIRef>.</ListItem>
				<ListItem><GUIRef href="/baanerp/tc/com/tccom4114s000" role="session">Pay-by Business Partners (tccom4114s000)</GUIRef>.</ListItem>
				<ListItem><GUIRef href="/baanerp/tc/com/tccom4122s000" role="session">Invoice-from Business Partners (tccom4122s000)</GUIRef>.</ListItem>
				<ListItem><GUIRef href="/baanerp/tc/com/tccom4124s000" role="session">Pay-to Business Partners (tccom4124s000)</GUIRef>.</ListItem>
			</List>
			<Paragraph>To base the role data for a new department on the default business partner role data, with an <GUIRef href="" role="manual">Department</GUIRef> field, in the sessions listed above click <GUIRef href="" role="manual">New</GUIRef>.</Paragraph>
			<ProcedureList><ListIntro>To base the role data for a new department on the role data of another department:</ListIntro>
				<ListItem>Select the department that you want to copy in the <GUIRef href="" role="manual">Department</GUIRef> field. The role data for this department is displayed.</ListItem>
				<ListItem>Click <GUIRef href="" role="manual">Duplicate</GUIRef>.</ListItem>
				<ListItem>In the <GUIRef href="" role="manual">Department</GUIRef> field, select the department to which you want to copy the role details.</ListItem>
			</ProcedureList>
			<Paragraph>On the <GUIRef href="" role="menu">Specific</GUIRef> menu, you can click <GUIRef href="" role="manual">Next Department</GUIRef> and <GUIRef href="" role="manual">Previous Department</GUIRef> to view the business partner's data for the different departments.</Paragraph>
		</GeneralSection>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/tc/onlinemanual/000082" role="manual">Business partners</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tc/onlinemanual/000009" role="manual">To define departments</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tc/onlinemanual/000318" role="manual">To use an accounting office</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/tc/onlinemanual/000319" role="manual">The business partner's credit limit</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
