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<ManualTopic ID="/baanerp/ci/onlinemanual/000012" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To create manual sales invoices</Title>
		<Keyword><Level1>Invoicing</Level1>
			<Level2>manual sales invoices</Level2>
		</Keyword>
	</Header>
	<GeneralSection><Paragraph>To create invoices for which no related sales order or other type of order exists, for example, if you require an invoice when you dispose of a fixed asset, you can create a manual sales order.</Paragraph>
		<GeneralSection ID="Set_up"><SectionTitle>To set up manual sales invoices</SectionTitle>
			<List><ListTitle>The manual sales parameters</ListTitle>
				<ListIntro>In the <GUIRef href="/baanerp/ci/sli/cisli1500m000" role="session">SLI Parameters (cisli1500m000)</GUIRef> session, you can enter the following manual sales parameters:</ListIntro>
				<ListItem>The default transaction type and series to generate invoice document numbers.</ListItem>
				<ListItem>The default manual sales ledger account and dimensions. The credit entry is posted to the manual sales ledger account. The debit entry is posted to the business partner control account.</ListItem>
				<ListItem>The <GUIRef href="/baanerp/ci/sli/cisli1500m000#cisli100.hdim" role="formfield">Allow Dimensions on Header</GUIRef> check box. If you select this check box, you can select the dimensions for the control account when you create the manual sales invoice header in the <GUIRef href="/baanerp/ci/sli/cisli2120s000" role="session">Manual Sales Invoice Data (cisli2120s000)</GUIRef> session.</ListItem>
				<ListItem>The default billing request template and billing request addition for the direct processing of manual sales invoices.</ListItem>
			</List>
		</GeneralSection>
		<GeneralSection ID="Create"><SectionTitle>To create manual sales invoices</SectionTitle>
			<ProcedureList><ListIntro>To create a manual sales invoice, take the following steps:</ListIntro>
				<ListItem>In the <GUIRef href="/baanerp/ci/sli/cisli2520m000" role="session">Manual Sales Invoice Data (cisli2520m000)</GUIRef> session, click <GUIRef href="" role="manual">New</GUIRef> to create the manual sales invoice header. The <GUIRef href="/baanerp/ci/sli/cisli2120s000" role="session">Manual Sales Invoice Data (cisli2120s000)</GUIRef> details session starts.</ListItem>
				<ListItem>In the <GUIRef href="/baanerp/ci/sli/cisli2120s000" role="session">Manual Sales Invoice Data (cisli2120s000)</GUIRef> session, enter the required data.</ListItem>
				<ListItem>The <GUIRef href="/baanerp/ci/sli/cisli2120s000#ledger.account" role="formfield">Control Account</GUIRef> field displays the control account of the financial business partner group to which the invoice-to business partner belongs. If you selected the <GUIRef href="/baanerp/ci/sli/cisli1500m000#cisli100.hdim" role="formfield">Allow Dimensions on Header</GUIRef> check box in the <GUIRef href="/baanerp/ci/sli/cisli1500m000" role="session">SLI Parameters (cisli1500m000)</GUIRef> session, you can enter the control account dimensions.</ListItem>
				<ListItem>To create the invoice lines, on the <GUIRef href="" role="menu">Specific</GUIRef> menu click <GUIRef href="/baanerp/ci/sli/cisli2120s000#sales.invoice.lines" role="formcommand">Lines</GUIRef>. The <GUIRef href="/baanerp/ci/sli/cisli2525m000" role="session">Manual Sales Invoice Data - Lines (cisli2525m000)</GUIRef> session starts.</ListItem>
				<ListItem>In the <GUIRef href="/baanerp/ci/sli/cisli2525m000" role="session">Manual Sales Invoice Data - Lines (cisli2525m000)</GUIRef> session, click <GUIRef href="" role="manual">New</GUIRef> to start the details session.</ListItem>
				<ListItem>Enter the invoice data. The manual sales ledger account defined in the <GUIRef href="/baanerp/ci/sli/cisli1500m000" role="session">SLI Parameters (cisli1500m000)</GUIRef> session is displayed by default. If required, you can enter a different ledger account. The manual sales ledger account is used for the credit posting.</ListItem>
				<ListItem>if you wish, you can click the <GUIRef href="" role="manual">Text</GUIRef> button to add a detail text to the invoice line. For details, refer to <Link href="/baanerp/ci/onlinemanual/000003" role="manual">To print texts on invoices</Link>.</ListItem>
				<ListItem>To enter multiple invoice lines, repeat steps 5 to 7.</ListItem>
				<ListItem>Save the data and in the <GUIRef href="/baanerp/ci/sli/cisli2520m000" role="session">Manual Sales Invoice Data (cisli2520m000)</GUIRef> session, save the invoice header data and close the details session.</ListItem>
			</ProcedureList>
			<Paragraph>The newly created manual sales invoice has the <GUIRef href="/baanerp/ci/domains/sli.stat#on.hold" role="enum">On Hold</GUIRef> status.</Paragraph>
		</GeneralSection>
		<GeneralSection ID="Process"><SectionTitle>To process manual sales invoices</SectionTitle>
			<List><ListIntro>You can process a manual sales invoice in two ways:</ListIntro>
				<ListItem>Through direct processing</ListItem>
				<ListItem>Through manual processing</ListItem>
			</List>
			<List><ListTitle>Direct processing</ListTitle>
				<ListItem>To directly process a manual sales invoice, you must have entered default billing request templates and billing request additions in the <GUIRef href="/baanerp/ci/sli/cisli1500m000" role="session">SLI Parameters (cisli1500m000)</GUIRef> session. In the <GUIRef href="/baanerp/ci/sli/cisli2520m000" role="session">Manual Sales Invoice Data (cisli2520m000)</GUIRef> session, select the invoices that you wish to process and on the <GUIRef href="" role="menu">Specific</GUIRef> menu, click <GUIRef href="/baanerp/ci/sli/cisli2520m000#sales.direct.processing" role="formcommand">Direct Processing</GUIRef>. Without asking for confirmation, SSA ERP automatically processes the invoice. <List><ListIntro>SSA ERP performs the following actions:</ListIntro>
						<ListItem>Changes the status to <GUIRef href="/baanerp/ci/domains/sli.stat#confirmed" role="enum">Confirmed</GUIRef>.</ListItem>
						<ListItem>Composes the invoice.</ListItem>
						<ListItem>Prints the invoice according to default template addition for manual sales, to the device defined for direct processing in the <GUIRef href="/baanerp/ci/sli/cisli1500m000" role="session">SLI Parameters (cisli1500m000)</GUIRef> session.</ListItem>
						<ListItem>Posts the invoice amounts.</ListItem>
						<ListItem>Changes the status to <GUIRef href="/baanerp/ci/domains/sli.stat#posted" role="enum">Posted</GUIRef>.</ListItem>
					</List>
				</ListItem>
			</List>
			<ProcedureList><ListTitle>Manual processing</ListTitle>
				<ListIntro>To manually process a manual sales invoice, take the following steps:</ListIntro>
				<ListItem>The newly created manual sales invoice has the <GUIRef href="/baanerp/ci/domains/sli.stat#on.hold" role="enum">On Hold</GUIRef> status. Change the status to <GUIRef href="/baanerp/ci/domains/sli.stat#confirmed" role="enum">Confirmed</GUIRef> in one of the following ways: <List><ListItem>In the <GUIRef href="/baanerp/ci/sli/cisli2219m000" role="session">Global Confirmation of Order data (cisli2219m000)</GUIRef> session, select the <GUIRef href="/baanerp/ci/sli/cisli2219m000#confirm.msid" role="formfield">Manual Sales Invoices</GUIRef> check box and then click <GUIRef href="/baanerp/ci/sli/cisli2219m000#exec.cont.process" role="formcommand">Process</GUIRef>. SSA ERP changes the status of all manual invoices that have the <GUIRef href="/baanerp/ci/domains/sli.stat#on.hold" role="enum">On Hold</GUIRef> status to <GUIRef href="/baanerp/ci/domains/sli.stat#confirmed" role="enum">Confirmed</GUIRef>.</ListItem>
						<ListItem>In the <GUIRef href="/baanerp/ci/sli/cisli2525m000" role="session">Manual Sales Invoice Data - Lines (cisli2525m000)</GUIRef> overview session, select the invoicing data line and on the <GUIRef href="" role="menu">Specific</GUIRef> menu, click <GUIRef href="/baanerp/ci/sli/cisli2525m000#confirm.lines" role="formcommand">Confirm</GUIRef>.</ListItem>
					</List>
				</ListItem>
				<ListItem>Create and process a billing request for the manual sales invoice as described in <Link href="/baanerp/ci/onlinemanual/000001" role="manual">The invoicing procedure</Link>.</ListItem>
			</ProcedureList>
		</GeneralSection>
		<GeneralSection ID="Fixed_assets"><SectionTitle>Disposing of fixed assets</SectionTitle>
			<List><ListIntro>If you create and process a manual sales invoice for disposed fixed assets, note the following points:</ListIntro>
				<ListItem>In the <GUIRef href="/baanerp/ci/sli/cisli2525m000#cisli225.leac" role="formfield">Ledger Account</GUIRef> field of the <GUIRef href="/baanerp/ci/sli/cisli2525m000" role="session">Manual Sales Invoice Data - Lines (cisli2525m000)</GUIRef> session, enter a ledger account of which the <GUIRef href="/baanerp/tf/gld/tfgld0108s000#tfgld008.ifas" role="formfield">Fixed Asset Integration</GUIRef> field in the <GUIRef href="/baanerp/tf/gld/tfgld0108s000" role="session">Chart of Accounts (tfgld0108s000)</GUIRef> session is <GUIRef href="/baanerp/tf/domains/gld.ifas#disposal" role="enum">Disposal</GUIRef>. You can then select the asset.</ListItem>
				<ListItem>When you post the invoice, SSA ERP generates a batch. To set the asset status to <GUIRef href="" role="manual">Disposed</GUIRef>, you must finalize the batch in <GUIRef href="/baanerp/tf" role="package">Financials</GUIRef>.</ListItem>
			</List>
		</GeneralSection>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/ci/onlinemanual/000001" role="manual">The invoicing procedure</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
