<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/basictasks/000010" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">To use search keys</Title>
		<Keyword><Level1>Search keys</Level1>
		</Keyword>
	</Header>
	<GeneralSection><List><ListIntro>You can use search keys to add your own search and sort criteria for many types of records. For example, you can define search keys for:</ListIntro>
			<ListItem>Items</ListItem>
			<ListItem>Business partners</ListItem>
			<ListItem>Projects</ListItem>
		</List>
		<GeneralSection><SectionTitle>To enter a search key</SectionTitle>
			<Paragraph>You can enter search keys of up to 16 alphanumeric characters. SSA ERP converts all lowercase characters to uppercase. Any spaces you enter are part of the search key. The default search key consists of the first 16 characters of the <GUIRef href="" role="manual">Description</GUIRef> field or the <GUIRef href="" role="manual">Name</GUIRef> field.</Paragraph>
		</GeneralSection>
		<GeneralSection><SectionTitle>To use the name as a search key</SectionTitle>
			<Paragraph>SSA ERP builds a default search key from the first 16 positions of the <GUIRef href="" role="manual">Name</GUIRef> field. Periods and any characters that precede them are not included.</Paragraph>
		</GeneralSection>
		<GeneralSection><SectionTitle>Example</SectionTitle>
			<Paragraph>M.Y. Dixon and Son becomes DIXON AND SON. J. Smiths l.t.d. results in a blank search key, because all the characters that precede the period at the end are ignored.</Paragraph>
		</GeneralSection>
		<GeneralSection><SectionTitle>To sort records on a search key:</SectionTitle>
			<Paragraph>On the <GUIRef href="" role="manual">View</GUIRef> menu, click <GUIRef href="" role="manual">Sort</GUIRef>. Then, select the search key.</Paragraph>
		</GeneralSection>
		<GeneralSection><SectionTitle>To find a record by using the search key:</SectionTitle>
			<ProcedureList><ListItem>Start the overview session that lists the records.</ListItem>
				<ListItem>If the session contains tabs, display a tab on which the search key field is shown.</ListItem>
				<ListItem>On the <GUIRef href="" role="manual">View</GUIRef> menu, click <GUIRef href="" role="manual">Sort</GUIRef>. Then select the search key.</ListItem>
				<ListItem>Follow the instructions in <Link href="/baanerp/basictasks/000012" role="manual">To use Find</Link>.</ListItem>
			</ProcedureList>
		</GeneralSection>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/basictasks/000012" role="manual">To use Find</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/basictasks/000013" role="manual">To sort the records</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
