<?xml version="1.0" encoding="utf-8"?>
<ManualTopic ID="/baanerp/td/onlinemanual/000332" xml:lang="en">
	<Header>
		<Title xmlns:ssa="http://www.ssaglobal.com" xmlns:HTML="http://www.w3.org/TR/REC-html40">Back orders - automatic confirmation</Title>
		<Keyword><Level1>backorder</Level1>
		</Keyword>
	</Header>
	<GeneralSection><List><ListIntro>Before SSA ERP can automatically generate and confirm back orders, in the <GUIRef href="/baanerp/td/pur/tdpur0100m400" role="session">Purchase Order Parameters (tdpur0100m400)</GUIRef> session, select the following check boxes:</ListIntro>
			<ListItem><Link href="/baanerp/td/pur/tdpur0100m400#tdpur000.back.4" role="formfield">Back Orders Allowed</Link>.</ListItem>
			<ListItem><Link href="/baanerp/td/pur/tdpur0100m400#tdpur000.cboa.4" role="formfield">Confirm Back Orders Automatically</Link>.</ListItem>
		</List>
		<List><ListIntro>The following results in a back order if the receipt is a final receipt:</ListIntro>
			<ListItem>The received quantity of the purchase order line is less than the ordered quantity at the time of delivery date.</ListItem>
			<ListItem>The received quantity of the goods is (partially) rejected during inspection.</ListItem>
		</List>
		<GeneralSection><SectionTitle>Back order procedure</SectionTitle>
			<Paragraph>If you enter a purchase order and release it to <GUIRef href="/baanerp/wh" role="package">Warehouse Management</GUIRef>, its status is <GUIRef href="/baanerp/td/domains/pur.hdst#in.process" role="enum">In Process</GUIRef>. After the purchase order is released to <GUIRef href="/baanerp/wh" role="package">Warehouse Management</GUIRef>, receipts are carried out in the <GUIRef href="/baanerp/wh/inh/whinh3512m000" role="session">Warehouse Receipts (whinh3512m000)</GUIRef> session. In this session, you must enter the quantity of goods received in the <GUIRef href="/baanerp/wh/inh/whinh3512m000#whinh312.qrcr" role="formfield" Update="No">Quantity</GUIRef> field. If the expected quantity is more than the received quantity and if you select the <GUIRef href="/baanerp/wh/inh/whinh2110m000#whinh210.fire" role="formfield">Final Receipt</GUIRef> check box and confirm the receipt, SSA ERP generates a back order and automatically confirms the backorder.</Paragraph>
			<Note><SectionTitle>Note</SectionTitle>
				<List><ListItem>In the <GUIRef href="/baanerp/td/pur/tdpur4531m000" role="session">Purchase Orders - Receipt Overview (tdpur4531m000)</GUIRef> session, the ordered quantity, received quantity, back order quantity and the most recent <Link href="/baanerp/wh/glossary/glossary#000372" role="glossary">receipt number</Link> are visible.</ListItem>
					<ListItem>In the <GUIRef href="/baanerp/td/pur/tdpur4101m800" role="session">Confirmed Purchase Back Orders (tdpur4101m800)</GUIRef> session, the confirmed back orders for the purchase orders are visible.</ListItem>
				</List>
			</Note>
			<GeneralSection><SectionTitle>Generation of a purchase back order</SectionTitle>
				<Paragraph>If the back order is confirmed, SSA ERP generates a new purchase order line (with the same position number as the original line, but with another sequence number) of <GUIRef href="/baanerp/td/pur/tdpur4501m200#tdpur401.oltp" role="formfield">Line Type</GUIRef>
					<GUIRef href="/baanerp/td/domains/gen.oltp#backorder" role="enum">Back Order</GUIRef>. When this back order is confirmed, the purchase back order line is automatically released to <GUIRef href="/baanerp/wh" role="package">Warehouse Management</GUIRef>. The original purchase order's status still is <GUIRef href="/baanerp/td/domains/pur.hdst#in.process" role="enum">In Process</GUIRef>. After the receipt is carried out, the normal procedure for the <Link href="/baanerp/td/glossary/glossary#000056" role="glossary">purchase order type</Link> applies.</Paragraph>
			</GeneralSection>
		</GeneralSection>
		<Note><SectionTitle>Note</SectionTitle>
			<Paragraph>SSA ERP does not create purchase back orders for <Link href="/baanerp/td/glossary/glossary#ReturnOrder.td" role="glossary">return orders</Link>.</Paragraph>
			<Paragraph>If inspection is required on the goods, first receipts are carried out in the <GUIRef href="/baanerp/wh/inh/whinh3512m000" role="session">Warehouse Receipts (whinh3512m000)</GUIRef> session and then the goods must be inspected in the <GUIRef href="/baanerp/wh/inh/whinh3122m000" role="session">Warehouse Inspections (whinh3122m000)</GUIRef> session. If the goods are rejected during inspection, this can also result in a back order.</Paragraph>
		</Note>
		<GeneralSection><SectionTitle>Planned inventory transactions for back orders</SectionTitle>
			<Paragraph>As soon as a back order is generated, SSA ERP creates a <Link href="/baanerp/wh/glossary/glossary#000012" role="glossary">planned inventory transaction</Link> in the <GUIRef href="/baanerp/wh/inp/whinp1500m000" role="session">Planned Inventory Transactions (whinp1500m000)</GUIRef> session and the <GUIRef href="/baanerp/wh/inp/whinp1501m000" role="session">Order - Planned Inventory Transactions (whinp1501m000)</GUIRef> session. The value of the <GUIRef href="/baanerp/wh/inp/whinp1500m000#whinp100.qana" role="formfield">Planned Quantity</GUIRef> field in these sessions is equal to the quantity that is expected to be received on the back order.</Paragraph>
		</GeneralSection>
	</GeneralSection>
	<RelatedTopics><SectionTitle>Related topics</SectionTitle>
		<RelTopic><Link href="/baanerp/wh/onlinemanual/000300" role="manual">Rejected inventory</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/td/onlinemanual/000333" role="manual">Back orders - manual confirmation</Link>
		</RelTopic>
		<RelTopic><Link href="/baanerp/wh/onlinemanual/000035" role="manual">Planned inventory transactions</Link>
		</RelTopic>
	</RelatedTopics>
</ManualTopic>
