<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/dm/doc/dmdoc1510m000" xml:lang="en">
	<Header>
		<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Documents (dmdoc1510m000)</Title>
	</Header>
	<HelpTopic xml:lang="en"><AimSection><Paragraph class="Default">
                              Use this session to maintain documents in the Baan company.</Paragraph>
		</AimSection>
		<GeneralSection><Paragraph class="Default">Document information can be stored in files or hard copies. Access to this information is always through the document, which is the unit of control for you. It acts as the cover page for the files and hard copies. Documents may have files or hard copies attached to them. If a document does not have a file or hard copy attached to it, then the document is purely a logical entity, generally used for grouping other documents.</Paragraph>
			<Note><SectionTitle>
                                 Note
                              </SectionTitle>
				<Paragraph class="Default">Most document functionality is performed on Document Revisions. By creating a new document, you create a document's first revision. To work with Document Revisions, select a document, and click <GUIRef href="/baanerp/dm/doc/dmdoc1510m000#revision" role="manual">Document Revision</GUIRef> on the <Emphasis>Specific</Emphasis> menu.</Paragraph>
			</Note>
		</GeneralSection>
		<RelatedTopics><SectionTitle>
                              Related topics
                           </SectionTitle>
			<RelTopic><Link href="/baanerp/dm/doc/dmdoc2530m000" role="session">Reviewers List (dmdoc2530m000)</Link>
			</RelTopic>
			<RelTopic><Link href="/baanerp/dm/doc/dmdoc1520m000" role="session">Document Revisions (dmdoc1520m000)</Link>
			</RelTopic>
			<RelTopic><Link href="/baanerp/dm/sys/dmsys9113m000" role="session">Families Members with Amounts (dmsys9113m000)</Link>
			</RelTopic>
		</RelatedTopics>
	</HelpTopic>
	<Fields><FieldHelp ID="dmdoc110.dcid"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Document</Title>
			</Header>
			<FuncDesc>Document identifier is stored in this field.</FuncDesc>
			<Note><SectionTitle>
                                 Note
                              </SectionTitle>
				<Paragraph class="Default"></Paragraph>
			</Note>
			<SimpleSection><Paragraph class="Default">If Object Masks have been configured for Documents, then the Document Identifier field will be automatically generated according to the mask.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="dmdoc110.dscr"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Title</Title>
			</Header>
			<FuncDesc>Use this field to enter a descriptive title for the document.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="dmdoc110.auth"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Originator</Title>
			</Header>
			<FuncDesc>Document creator's name.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="dmdoc110.rrol"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Responsible Role</Title>
			</Header>
			<FuncDesc>Use this field to enter an owner value. The owner indicates the role, such as designer, engineer, administrator, or programmer, that has ownership of the document. Select the appropriate role from the <Link href="/baanerp/tc/ppl/tcppl0160m000" role="session">Roles (tcppl0160m000)</Link> session.</FuncDesc>
			<Note><SectionTitle>
                                 Note
                              </SectionTitle>
			</Note>
			<SimpleSection><Paragraph class="Default">The user can select an existing role, or create a new role by clicking the New button.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="dmdoc110.type"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Type</Title>
			</Header>
			<FuncDesc>Use this field to enter a defined Document Type, such as Speculation, Engineering Drawings, and Safety Regulations.</FuncDesc>
			<Note><SectionTitle>
                                 Note
                              </SectionTitle>
			</Note>
			<SimpleSection><Paragraph class="Default">Two different Document Types can have the same document identifier.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="dmdoc210.desc"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Type</Title>
			</Header>
			<FuncDesc>This field provides a short description for the Document Type.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="dcid"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Document</Title>
			</Header>
			<FuncDesc>This field specifies the document identifier. This value is either generated by the mask or, if a mask is not defined, can be entered manually.</FuncDesc>
			<SimpleSection><Paragraph class="Default"><Emphasis>Library:</Emphasis> This field is used to specify the Library Identifier. Click browse arrow to access <Link href="/baanerp/dm/sys/dmsys0540m000" role="session">Libraries (dmsys0540m000)</Link> session.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="status"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Status</Title>
			</Header>
			<FuncDesc>This field value displays the status of the document revision. A document revision can have the following statuses:</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="author"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Created By</Title>
			</Header>
			<FuncDesc>This field displays the name of the user who created the document.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="datarev"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Creation Date</Title>
			</Header>
			<FuncDesc>The creation date and time of the document is displayed in this field.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="dmdoc110.cuer"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Exclusive Revision</Title>
			</Header>
			<FuncDesc>Exclusive Revision check box specifies whether the document supports parallel development or not.This can be maintained through Common ODM Parameters session. If the Exclusive Revision check box is selected then the Document can be revised exclusively by the creator only.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="dmdoc110.erby"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Exclusive Revised By</Title>
			</Header>
			<FuncDesc>Name of the user who is currently working on the document .</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="dmdoc110.docl"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Quick Approval Process</Title>
			</Header>
			<FuncDesc>If the Quick Approval Process check box is selected, it directly releases the Document Revision.</FuncDesc>
			<SimpleSection><Paragraph class="Default">Note: If the above process is followed, the Document Revision does not have to pass through the standard document revision life cycle which includes Submit, Approve, and then Release.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="numdr"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Document Revisions</Title>
			</Header>
			<FuncDesc>In this field the number of document revisions existing for the document are displayed.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="numid"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">In Design</Title>
			</Header>
			<FuncDesc>In this field the number of revisions that have the status In Design for the document is displayed.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="numsb"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Submitted</Title>
			</Header>
			<FuncDesc>In this field the number of revisions that have the status Submitted for the document is displayed.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="numap"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Approved</Title>
			</Header>
			<FuncDesc>In this field the number of revisions that have the status Approved for the document is displayed.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="numrl"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Released</Title>
			</Header>
			<FuncDesc>In this field the number of revisions that have the status Released for the document is displayed.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="numrj"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Rejected</Title>
			</Header>
			<FuncDesc>In this field the number of revisions that have the status Rejected for the document is displayed.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="numwd"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Withdrawn</Title>
			</Header>
			<FuncDesc>In this field the number of revisions that have the status Withdrawn for the document is displayed.</FuncDesc>
		</FieldHelp>
		<FieldHelp ID="dmdoc110.fapr"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Fixed Reviewers Sequence</Title>
			</Header>
			<FuncDesc>This field specifies whether or not the Fixed Reviewers Mechanism is enabled. If</FuncDesc>
			<SimpleSection><Paragraph class="Default">this option is enabled, the reviewers must give thier review recommendations in a fixed sequential order, as given in the Sequence field of the <Link href="/baanerp/dm/doc/dmdoc2530m000" role="session">Reviewers List (dmdoc2530m000)</Link> session.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="comt3"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Change Committee</Title>
			</Header>
			<FuncDesc>This field specifies the change committee that the current document can be linked with for document revision. You can select the change committee that reviews <GUIRef href="/baanerp/dm/doc" role="module">Document Management</GUIRef>, <GUIRef href="/baanerp/dm/chm" role="module">Change Management</GUIRef>, or both.</FuncDesc>
			<SimpleSection><Paragraph class="Default">Click the browse arrow to access the <Link href="/baanerp/dm/com/dmcom0127m000" role="session">Change Committee (dmcom0127m000)</Link> session.</Paragraph>
				<Paragraph class="Default">Note: This field is enabled only when the quick approval process is not selected.</Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="revision"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Document Revision</Title>
			</Header>
			<FuncDesc>This field value is generated by Mask. In this field the document revision number is displayed.</FuncDesc>
		</FieldHelp>
	</Fields>
</Session>
