<?xml version="1.0" encoding="utf-8"?>
<Session ID="/baanerp/dm/doc/dmdoc1510m000" xml:lang="en" Expired="No">
	<Header>
		<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Documents (dmdoc1510m000)</Title>
	</Header>
	<HelpTopic UserLevel="Novice" Expired="No" UserType="Taskuser" xml:lang="en"><AimSection UserLevel="Novice" UserType="Taskuser"><Paragraph UserLevel="Novice" UserType="Taskuser">Use this session to
		  maintain documents in the Baan company. </Paragraph>
		</AimSection>
		<GeneralSection UserLevel="Novice" UserType="Taskuser"><Paragraph UserLevel="Novice" UserType="Taskuser"> Document information
		  can be stored in files or hard copies. Access to this information is always
		  through the document, which is the unit of control for you. It acts as the
		  cover page for the files and hard copies. Documents may have files or hard
		  copies attached to them. If a document does not have a file or hard copy
		  attached to it, then the document is purely a logical entity, generally used
		  for grouping other documents. </Paragraph>
			<Note UserLevel="Novice" UserType="Taskuser"><SectionTitle>Note</SectionTitle>
				<Paragraph UserLevel="Novice" UserType="Taskuser"> Most document
			 functionality is performed on Document Revisions. By creating a new document,
			 you create a document's first revision. To work with Document Revisions, select
			 a document, and click <GUIRef role="formfield" href="/baanerp/dm/doc/dmdoc1510m000#revision" Update="Yes">Document Revision</GUIRef> on the <Emphasis>Specific</Emphasis> menu. </Paragraph>
			</Note>
		</GeneralSection>
		<RelatedTopics><SectionTitle>Related topics</SectionTitle>
			<RelTopic UserLevel="Novice" UserType="Taskuser"><Link role="session" href="/baanerp/dm/doc/dmdoc2530m000" actuate="user" show="replace" type="simple" Update="Yes">Reviewers List (dmdoc2530m000)</Link>
			</RelTopic>
			<RelTopic UserLevel="Novice" UserType="Taskuser"><Link role="session" href="/baanerp/dm/doc/dmdoc1520m000" actuate="user" show="replace" type="simple" Update="Yes">Document Revisions (dmdoc1520m000)</Link>
			</RelTopic>
			<RelTopic UserLevel="Novice" UserType="Taskuser"><Link role="session" href="/baanerp/dm/sys/dmsys9113m000" actuate="user" show="replace" type="simple" Update="Yes">Families Members with Amounts (dmsys9113m000)</Link>
			</RelTopic>
		</RelatedTopics>
	</HelpTopic>
	<Fields><FieldHelp ID="dmdoc110.dcid" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Document</Title>
			</Header>
			<FuncDesc>Document identifier is stored in this field. </FuncDesc>
			<Note UserLevel="Novice" UserType="Taskuser"><SectionTitle>Note</SectionTitle>
				<Paragraph UserLevel="Novice" UserType="Taskuser"></Paragraph>
			</Note>
			<SimpleSection UserLevel="Novice" UserType="Taskuser"><Paragraph UserLevel="Novice" UserType="Taskuser"> If Object Masks have
			 been configured for Documents, then the Document Identifier field will be
			 automatically generated according to the mask. </Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="dmdoc110.dscr" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Title</Title>
			</Header>
			<FuncDesc>Use this field to enter a descriptive title for the document.
		  </FuncDesc>
		</FieldHelp>
		<FieldHelp ID="dmdoc110.auth" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Originator</Title>
			</Header>
			<FuncDesc>Document creator's name. </FuncDesc>
		</FieldHelp>
		<FieldHelp ID="dmdoc110.rrol" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Responsible Role</Title>
			</Header>
			<FuncDesc>Use this field to enter an owner value. The owner indicates the
		  role, such as designer, engineer, administrator, or programmer, that has
		  ownership of the document. Select the appropriate role from the 
		  <Link role="session" href="/baanerp/tc/ppl/tcppl0160m000" actuate="user" show="replace" type="simple" Update="Yes">Roles (tcppl0160m000)</Link> session.
		  </FuncDesc>
			<Note UserLevel="Novice" UserType="Taskuser"><SectionTitle>Note</SectionTitle>
			</Note>
			<SimpleSection UserLevel="Novice" UserType="Taskuser"><Paragraph UserLevel="Novice" UserType="Taskuser"> The user can select
			 an existing role, or create a new role by clicking the New button. </Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="dmdoc110.type" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Type</Title>
			</Header>
			<FuncDesc>Use this field to enter a defined Document Type, such as
		  Speculation, Engineering Drawings, and Safety Regulations. </FuncDesc>
			<Note UserLevel="Novice" UserType="Taskuser"><SectionTitle>Note</SectionTitle>
			</Note>
			<SimpleSection UserLevel="Novice" UserType="Taskuser"><Paragraph UserLevel="Novice" UserType="Taskuser"> Two different
			 Document Types can have the same document identifier. </Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="dmdoc210.desc" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Type</Title>
			</Header>
			<FuncDesc>This field provides a short description for the Document Type.
		  </FuncDesc>
		</FieldHelp>
		<FieldHelp ID="dcid" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Document</Title>
			</Header>
			<FuncDesc>This field specifies the document identifier. This value is
		  either generated by the mask or, if a mask is not defined, can be entered
		  manually. </FuncDesc>
			<SimpleSection UserLevel="Novice" UserType="Taskuser"><Paragraph UserLevel="Novice" UserType="Taskuser"><Emphasis>Library:</Emphasis> This field is used to specify the Library
			 Identifier. Click browse arrow to access 
			 <Link role="session" href="/baanerp/dm/sys/dmsys0540m000" actuate="user" show="replace" type="simple" Update="Yes">Libraries (dmsys0540m000)</Link> session.
			 </Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="status" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Status</Title>
			</Header>
			<FuncDesc>This field value displays the status of the document revision.
		  A document revision can have the following statuses: </FuncDesc>
		</FieldHelp>
		<FieldHelp ID="author" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Created By</Title>
			</Header>
			<FuncDesc>This field displays the name of the user who created the
		  document. </FuncDesc>
		</FieldHelp>
		<FieldHelp ID="datarev" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Creation Date</Title>
			</Header>
			<FuncDesc>The creation date and time of the document is displayed in this
		  field. </FuncDesc>
		</FieldHelp>
		<FieldHelp ID="dmdoc110.cuer" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Exclusive Revision</Title>
			</Header>
			<FuncDesc>Exclusive Revision check box specifies whether the document
		  supports parallel development or not.This can be maintained through Common ODM
		  Parameters session. If the Exclusive Revision check box is selected then the
		  Document can be revised exclusively by the creator only. </FuncDesc>
		</FieldHelp>
		<FieldHelp ID="dmdoc110.erby" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Exclusive Revised By</Title>
			</Header>
			<FuncDesc>Name of the user who is currently working on the document .
		  </FuncDesc>
		</FieldHelp>
		<FieldHelp ID="dmdoc110.docl" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Quick Approval Process</Title>
			</Header>
			<FuncDesc>If the Quick Approval Process check box is selected, it
		  directly releases the Document Revision. </FuncDesc>
			<SimpleSection UserLevel="Novice" UserType="Taskuser"><Paragraph UserLevel="Novice" UserType="Taskuser"> Note: If the above
			 process is followed, the Document Revision does not have to pass through the
			 standard document revision life cycle which includes Submit, Approve, and then
			 Release. </Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="numdr" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Document Revisions</Title>
			</Header>
			<FuncDesc>In this field the number of document revisions existing for the
		  document are displayed. </FuncDesc>
		</FieldHelp>
		<FieldHelp ID="numid" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">In Design</Title>
			</Header>
			<FuncDesc>In this field the number of revisions that have the status In
		  Design for the document is displayed. </FuncDesc>
		</FieldHelp>
		<FieldHelp ID="numsb" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Submitted</Title>
			</Header>
			<FuncDesc>In this field the number of revisions that have the status
		  Submitted for the document is displayed. </FuncDesc>
		</FieldHelp>
		<FieldHelp ID="numap" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Approved</Title>
			</Header>
			<FuncDesc>In this field the number of revisions that have the status
		  Approved for the document is displayed. </FuncDesc>
		</FieldHelp>
		<FieldHelp ID="numrl" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Released</Title>
			</Header>
			<FuncDesc>In this field the number of revisions that have the status
		  Released for the document is displayed. </FuncDesc>
		</FieldHelp>
		<FieldHelp ID="numrj" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Rejected</Title>
			</Header>
			<FuncDesc>In this field the number of revisions that have the status
		  Rejected for the document is displayed. </FuncDesc>
		</FieldHelp>
		<FieldHelp ID="numwd" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Withdrawn</Title>
			</Header>
			<FuncDesc>In this field the number of revisions that have the status
		  Withdrawn for the document is displayed. </FuncDesc>
		</FieldHelp>
		<FieldHelp ID="dmdoc110.fapr" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Fixed Reviewers Sequence</Title>
			</Header>
			<FuncDesc>This field specifies whether or not the Fixed Reviewers
		  Mechanism is enabled. If </FuncDesc>
			<SimpleSection UserLevel="Novice" UserType="Taskuser"><Paragraph UserLevel="Novice" UserType="Taskuser"> this option is
			 enabled, the reviewers must give thier review recommendations in a fixed
			 sequential order, as given in the Sequence field of the 
			 <Link role="session" href="/baanerp/dm/doc/dmdoc2530m000" actuate="user" show="replace" type="simple" Update="Yes">Reviewers List (dmdoc2530m000)</Link> session.
			 </Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="comt3" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Change Committee</Title>
			</Header>
			<FuncDesc>This field specifies the change committee that the current
		  document can be linked with for document revision. You can select the change
		  committee that reviews <GUIRef role="module" href="/baanerp/dm/doc" Update="Yes">Document Management</GUIRef>, <GUIRef role="module" href="/baanerp/dm/chm" Update="Yes">Change Management</GUIRef>, or both. </FuncDesc>
			<SimpleSection UserLevel="Novice" UserType="Taskuser"><Paragraph UserLevel="Novice" UserType="Taskuser"> Click the browse
			 arrow to access the 
			 <Link role="session" href="/baanerp/dm/com/dmcom0127m000" actuate="user" show="replace" type="simple" Update="Yes">Change Committee (dmcom0127m000)</Link> session.
			 </Paragraph>
				<Paragraph UserLevel="Novice" UserType="Taskuser"> Note: This field is
			 enabled only when the quick approval process is not selected. </Paragraph>
			</SimpleSection>
		</FieldHelp>
		<FieldHelp ID="revision" UserLevel="Novice" UserType="Taskuser" Expired="No"><Header>
				<Title xmlns:HTML="http://www.w3.org/TR/REC-html40">Document Revision</Title>
			</Header>
			<FuncDesc>This field value is generated by Mask. In this field the
		  document revision number is displayed. </FuncDesc>
		</FieldHelp>
	</Fields>
</Session>
