| # Accounts Payable Accounts Payable processes purchase invoices and credit notes, including registration, invoice matching and supplier balance management. Financial business partner groups Financial business partner groups are used to establish the link between the accounts payable and accounts receivable. These groups are also used to establish a link to the General Ledger. For each business partner group, you must define a set of ledger accounts and dimensions to which transactions are posted. Control accounts Business practices in Japan, Spain, Italy, and other countries require that different types of receivables and payables are posted to different control accounts. You can use multiple control accounts for financial business partner groups to post real trade transactions and other purchase or sales-related transactions to different control accounts. Receipts against shipments You can use the receipts against shipments functionality to generate or enter payment transactions and receipt transactions in Cash Management based on shipment or order information and to maintain the balances by shipment or order. Trade notes Trade notes are legally accepted forms of payment such as bank drafts, checks, promissory notes, and bills of exchange. Trade notes can be used instead of cash payments. As trade notes are negotiable they can also be used as a credit instrument, for example, for discounting and endorsing. Trade notes can exist on paper and on magnetic supports, according to local business practices and banking standards. Factoring LN supports factoring of your outstanding receivables and payment of purchase invoices to factors used by your suppliers. Purchase invoice matching Automatic matching functionality allows users to match purchase invoices to purchase orders or freight orders. Additionally, users can manually match to purchase order, receipt, landed costs, freight orders, or consumption. Multicompany invoice matching is also possible, whereby one company processes purchase invoices for the group company. Self billing For each purchase order header, you can define whether to use self billing. Payment schedules A payment schedule defines agreements about the amounts to be paid by payment period. You can link a payment schedule to the payment terms. Each line of the payment schedule defines a part of the invoice amount that must be paid within a specific period, the payment method used for the payment, and the discount conditions that apply to the payment. Payment authorization In Accounts Payable, in addition to approving the invoices for processing, you can separately approve purchase invoices and costs invoices for payment. Audit information regarding approval of invoices is stored. Authorization of price differences and additional costs Price differences occur if the invoice amount differs from the order amount or the receipt amount. LN detects the price differences when the invoice is matched to the purchase orders or to the receipts. Accounts Payable 360 A single point of access from which you can perform almost all AP-related tasks: Aging Analysis View or print the invoice-from business partner's aging analysis for the total outstanding balance. Match/Approve Invoices Match the invoice lines with purchase orders or purchase receipts and to approve the invoices. Open Entries View a list of the open purchase invoices for the selected business partner. Factor Relations Assign a factor to a pay-to business partner if you factor invoices and no default factor exists for the associated partner. Authorize Purchase Invoices You can perform the following: Approve price differences that exceed the defined tolerances. Create additional costs transactions. Approve invoices for payment. Business Partner Balances View the various business partner balances and aging analysis, and your current credit situation with the selected business partner. Procurement Card Statements If a purchase was paid via a procurement card, view and maintain the procurement card statement details. Payment Schedules If a payment schedule is linked to the invoice, view the generated payment schedule lines. You can also manually link a payment schedule to an invoice. Invoice Information on Purchase Order Lines Show the purchase orders for the selected business partner with the linked invoices. Payment-related Documents Show the payment-related information of the selected business partner. Business Partner Payments - Order Information Show the payment information regarding the purchase order for the selected business partner. |