| # Business Process Activities (tgbrg5122s000) Use this session to define the activity. If workflow modeling is disabled the workflow modeling data (tabs except General is not displayed. You can enable workflow modeling via the DEM Parameters (tgbrg0135s000). A special type of activity is a control activity. Related topics If workflow modeling is enabled, refer to Workflow modeling procedure modeling procedure to setup Workflow. Activity Type Part of a business process that depending on the type of activity requires a certain action by LN or an LN user: Manual activity A task that cannot be automated Business process A hierarchical expansion of the business process Application A program that can run on the client or server and is defined within a component release File-based (client) A file for which, based on the file extension, the associated application on the client is started Sending trigger An attached business process that is started without user interaction Control Type An activity in the business process that represents a decision moment. The designer of the business process defines with the help of static and dynamic conditions for the outgoing transitions the route through the process (which of the succeeding activities will be carried out and in which order). The different types of control activities are, for example, XOR, OR, and AND. Application The function depends on the selection you made in the Activity Type. The following selections enable the field: Business Process (field description is Code) Select the business process. Application (field description is Application) Select the application. Note Only the main applications as defined in the Applications by Component (tgbrg5155m000) session can be selected. Application The name or description of the application. Argument The function depends on the selection you made in the Activity Type field. The following selections activate the field: Application (field description is Argument) Starts an application with the given arguments. File Based (Client) (field description is File) Starts for a file the associated application on the client, based on the file extension. Examples A path and file name. For example '`c:\data\memo.txt`' A workflow attribute which at run-time is substituted by the actual value of the workflow attribute. To use a workflow attribute, a dollar sign ($) must be placed in front of the workflow attribute name. For example '`c:\data\$filename` '. If the value of the worklfow attribute `$filename` is 'memo.txt', the outcome will be '`c:\data\memo.txt`'. Activity Description The name or description of the activity. The Link Description check box must be cleared to insert a description for the activity type business process or application. External Code A user-definable code that indicates the position of a model item relative to other model items. Application Authorization This field, which only applies (at this moment) to ERP sessions, indicate to what extent you can use the ERP session. You can only decrease the authorization when linking roles to an activity or business process. Related topics Authorizations by activity and business process Support Application One or more applications that can be linked to a business process or an activity to help the employee carry out the process/activity. Note that a support application can contain both applications and other support applications. Support Application The name or description of the support application. Activity Category A division within a system of classification. Most model items can be categorized. Activity Category The name or description of the activity category. AO Document A document that is part of the administrative organization in a company and which you can link to an activity. AO Document The name or description of the AO document. Repository Help Help that provides general information about a model item. Repository help can also be viewed from a business model. External Business Process Type Select one of the following values: Activity Description The name or description of the business process. Formal External State Specify the formal external state of the formal business process that you want to initiate from the current business process. The formal external state is a reference to the actual external state. Formal External State The name or description of the formal external state. Actual External State Specify the actual external state of the actual business process that you want to initiate from the current business process. The external state, in the business-process diagram that you want to initiate, must first be created. You can then save the business-process diagram to make the actual external state available to zoom to. Actual External State The name or description of the actual external state. Receiving External State Select the external state where the business process must continue at completion of the triggered business process. Note First define the external state in the business-process diagram. Then save the business-process diagram to make the external state available to zoom to. Related topics To model a trigger to another business process Receiving External State The name or description of the receiving external state. Container Activity If this check box is selected, the activity instances are collected and scheduled to the workflow users as one. If one of the workflow users carries out the container activity, the whole bunch of collected activity instances (e.g. orders) can be handled. Timer Event If this check box is selected, the activity instance is scheduled to the workflow user at a predefined date and time. The predefined date and time can be specified in the business-process activity of the project model. Automatic Execution If this check box is selected, the activity is started automatically on the Workflow Server and is not scheduled to the worklist of employees. Note Enabled if the Task Flow check box is cleared and the Execute on Server is selected. Browse Record If this check box is selected, it is allowed to browse between records. Note The LN session must be workflow enabled. Save & Get Defaults If this check box is selected, it is allowed to save and get the defaults. Note The LN session must be workflow enabled. Start Query If this check box is selected, it is allowed to use the filter. Note The LN session must be workflow enabled. Browse Group If this check box is selected, it is allowed to use the group buttons for browsing between groups. Note The LN session must be workflow enabled. Rotate Currency If this check box is selected, it is allowed to rotate currencies. Note The LN session must be workflow enabled. Start Chart If this check box is selected, it is allowed to use charts. Note The LN session must be workflow enabled. Auto Refresh If this check box is selected, you can set the refresh rate for those sessions that have the auto refresh option enabled. Note The LN session must be workflow enabled. Text If this check box is selected, it is allowed to create/modify/read text. Note The LN session must be workflow enabled. Make Job If this check box is selected, it is allowed to make a job. Note The LN session must be workflow enabled. Start Option Via this field, which only applies (at this moment) to ERP sessions, you can select the start option that automatically must be started at session start up. Always verify if the startup option is supported by the applicable ERP session. Specific Option This field is enabled if the Start Option field is set to Specific. Via this field, which only applies (at this moment) to ERP sessions, you can select a Specific menu command of the selected application (ERP session). When the application is carried out the Specific menu command is automatically started. Do Find first If this check box is selected, a Find Record is performed at startup of the ERP session. Note The Do Find first check box is enabled only if you select Specific as the Start Option. For all the other startup options, this is automatically carried out. User with Least Workload If this check box is selected, the activity instances are scheduled to the employee that has the least amount of work assigned. The amount of work is calculated based on the employment percentage and the number of activity instances on his or her worklist. Related topics example of scheduling Make Executor Instance Owner If this check box is selected, the employee that carries out the activity instance will automatically become its process instance owner. Related topics example of scheduling Activity can be skipped If this check box is selected, you allow the employee to skip the activity instance. The employee can skip an activity instance in the Worklist Handler, so the next activity of the business process can be scheduled. Change Priority allowed If this check box is selected, you allow the employee to change the priority of the activity instance. The employee can change the priority of an activity instance via the Worklist Handler. Specific Employee Group If this check box is selected, you can specify an employee group to which the activity instances must be scheduled. Related topics example of scheduling Specific Employee Group Specify the employee group that may have the activity instances scheduled to their worklist. Process Instance Creator If this check box is selected, the activity instances are scheduled to the employee that is the creator of the process instance. The creator of the process instance is the employee that initiated the process instance through the Worklist Handler. During the life cycle of the process instance the creator remains the same. Related topics example of scheduling Process Instance Owner If this check box is selected, the activity instances are scheduled to the employee that is the owner of the process instance. The owner of the process instance is the employee that initiated the process instance through the Worklist Handler. During the life cycle of the process instance the owner can change. Related topics example of scheduling Executor Specific Activity If this check box is selected, the activity instance is scheduled to the employee that carries out the activity instance that you specified. Related topics example of scheduling Executor Specific Activity Select an activity ( position number) that precedes the current activity. The activity instance may only be scheduled to the employee that carries out the selected activity. Do not mix up the position number and the external code. The external code is displayed in the enterprise modeler editor the position number is managed internally. Supervisor Instance Owner If this check box is selected, the activity instances are scheduled to the supervisor of the employee group in which the process instance owner resides. The owner of the process instance is the employee that initiated the process instance through the Worklist Handler. During the life cycle of the process instance the owner can change. Related topics example of scheduling Supervisor Instance Creator If this check box is selected, the activity instances are scheduled to the supervisor of the employee group in which the process instance creator resides. The creator of the process instance is the employee that initiated the process instance through the Worklist Handler. During the life cycle of the process instance the creator is the same. Related topics example of scheduling Supervisor Executor Specific Activity If this check box is selected, the activity instance is scheduled to the supervisor of the employee group in which the employee resides that carries out the activity instance that you specified. Related topics example of scheduling Principal Group Instance Owner If this check box is selected, the activity instances are scheduled to the employees of the principal employee group in which the process instance owner resides. The owner of the process instance is the employee that initiated the process instance through the Worklist Handler. During the life cycle of the process instance the owner can change. Related topics example of scheduling Extended Scheduling If this check box is selected, you can specify the extended scheduling parameters on the Extended Scheduling tab. Related topics example of scheduling Principal Group Instance Creator If this check box is selected, the activity instances are scheduled to the employees of the principal employee group in which the process instance creator resides. The creator of the process instance is the employee that initiated the process instance through the Worklist Handler. During the life cycle of the process instance the creator is the same. Related topics example of scheduling Principal Group Executor Specific Activity If this check box is selected, the activity instance is scheduled to the employees of the principal employee group in which the employee resides that carries out the activity instance that you specified. Related topics example of scheduling Number of Users to Execute Specify the number of employees that need to have executed the current activity before the activity is removed from the worklist of all the other employees to whom the activity was scheduled. Through this functionality you can, for example, do an inquiry that need a specific number of people to respond. Percentage of Users to Execute Specify the percentage of employees, from the total number of employees that had the activity scheduled to their worklist, that need to have executed the current activity before the activity is removed from the worklist of all the other employees to whom the activity was scheduled. Through this functionality you can, for example, do an inquiry that need a specific percentage of people, to whom the activity was scheduled, to respond. Elapse Days Specify the number of days that the instances of the activity must remain on the worklist of the employees. To calculate the total elapse time add the elapse hours. If you specify 0 this function is not active. Elapse Hours Specify the number of hours that the instances of the activity must remain on the worklist of the employees. To calculate the total elapse time add the elapse days. If you specify 0 this function is not active. Principal Group Executor Specific Activity Select an activity ( position number) that precedes the current activity. The activity instance may only be scheduled to the employees of the principal employee group in which the employee resides that carries out the selected activity. Execution Company Select a workflow attribute whose value is a company number. In other words, make sure that the domain used by the workflow attribute is of type company. By means of this functionality you can start an application or business process, or trigger a business process in another company than the current one. Supervisor Executor Specific Activity Select an activity ( position number) that precedes the current activity. The activity instance may only be scheduled to the supervisor of the employee group in which the employee resides that carries out the activity selected. URL Uniform Resource Locator (URL). An address for a resource on the Internet. URLs are used by Web browsers to locate Internet resources. A URL specifies: The protocol to be used in accessing the resource (such as http: for a World Wide Web page, or ftp: for an FTP site). The name of the server on which the resource resides (such as www.whitehouse.gov). The path to a resource (such as an HTML document or a file on that server). Option Authorizations If this check box is selected, you can specify the extended startup options on the Option Authorizations tab. Triggered Business Process Select the business process that must be triggered in case you have chosen the Actual Business Process option in the External Business Process Type field. Link Description The function depends on the selection you made in the Activity Type. The following selections enable the field: Business Process If this check box is selected, the description of the business process is inserted in the Activity Description field and used as the description for the current activity. Application If this check box is selected, the description of the application is inserted in the Activity Description field and used as the description for the current activity. If you clear the check box the description remains and can be changed. Multi-User Activity If this check box is selected, you can specify the multi-user activity parameters on the Multi-User Activity tab. Component A set of applications and their related data. Component Release The identification of the issue of a component. Component Release The name or description of the component release. Executor Specific Activity The name or description of the activity. Supervisor Executor Specific Activity The name or description of the activity. Principal Group Executor Specific Activity The name or description of the activity. Task Flow If this check box is selected, the next activity instance in the worklist of the employee that belongs to the same process instance as the current control activity instance, is started automatically. Through this functionality the employee only needs to seek and start the first (control) activity instance of a process instance. The remaining (control) activity instances of the same process instance, that are in the worklist of the employee, are started automatically provided also these (control) activities have the check box selected. Note Enabled if the Automatic Execution is cleared. Trigger Whole Process If this check box is selected, you do not need to specify an external state because the begin state is used to trigger the business process. Original Activity A pointer to the original activity within a business process version. This actually means that this activity is a copy of the original activity. Therefore, if something changes to this activity the original activity should (maybe) be adjusted as well. The pointer helps you locate the original activity. Original Activity The name or description of the original activity. Execute on Server If this check box is selected, the activity is executed on the Workflow Server. Without the Automatic Execution check box selected the activity is scheduled to the worklist of the employees. An employee must start the activity that then is executed on the workflow server. If you do not want an employee to receive the activity in his or her worklist select the Automatic Execution check box. Task Flow If this check box is selected, the next activity instance in the worklist of the employee that belongs to the same process instance as the current activity instance is started automatically. Through this functionality the employee only needs to seek and start the first activity instance of a process instance. The remaining activity instances of the same process instance, that are in the worklist of the employee, are started automatically provided that these activities have this check box selected. Note Enabled if the Automatic Execution check box is cleared. Automatic Execution If this check box is selected, the control activity instance is started automatically on the Workflow Server. Note Enabled if the Task Flow check box is cleared. Confirmation needed If this check box is selected, the employee will be asked a question when closing the activity instance. The question aks if the activity instance was carried out succesfully. If the answer is No, the activity instance is not removed from the work list of the employee and can be started again. Note Not applicable for activities of type Sending Trigger and Business Process. Run Program If you click this button (or command) the application is started. Edit Repository Help This command opens the Text Editor so that you can create Help at the repository level. View Repository Help If you click this button (or command), the repository help text is displayed. Open Starts the associated Web browser on the client for the specified URL. View AO Document Help If you click this button (or command), the text, that is linked to the selected AO document, is displayed. Select form command to be removed Form commands are not subject to the regular DEM authorizations. Therefore an option is created to remove them completely from the form for DEM users. Use zoom in this field. The tools session ttadv3518m000 is started for the specific session defined on the first tab of the activity. A list of all form commands of the session is displayed. Select a form command that needs to be removed and click OK. The form command will be removed. Click OK in tgbrg5122s000 to save the setting. The form command is removed for this specific activity and Business Process. You can remove one form command at a time. The removed form commands are stored in the dropdown box Removed commands(After save). Removed commands (After Save) This dropdown box lists the form commands that have been removed from the form with the option Select form command to be removed. In order to restore form commands, you must select the specific form command in the Select form command to be removed. <removed> is displayed in the field instead of the form command, this means that the form command is enabled again on the form of the specific session. |